MEXICOBEACH CITY OF MEXICO BEACH PLANNING AND: ZONING MEETING PUBLICI WORKS BUILDING Monday, September9,2024, AT6:00P P.M.  DA  Post 1-Larry Henderson Post2 2-Lee Elzey Post 3-Jack Kerigan - Chairman Post 4- Rock Kries  Post 5-S Steve Cox Alternate 1-E Erik Fosshage Alternate 2-Vacant  Tim Sloan, City Attorney Mell Smigielski, Interim City Administrator Tammy Brunson, City Clerk This meeting will be live streamed on the City of Mexico Beach Government Facebook Page. Ifyou have any questions-comments on the agenda, please email them up to 2 hours prior to the meeting to  vmsieatigevcem ROLLCALL POST REAPPOINTMENTS III. CONSENT. AGENDA 1. Minutes - August 5, 2024  I. II.  IV. DEVELOPMENT ORDER - Salt Creek Temporary Parking Lot -4 Allara Mills Gutcher  1. Open Public Discussion 2. Close Public Discussion 3. Discussion MOTIONTO. ADJOURN  4. Recommendations: for Approval orl Denial to City Council  V.  *Anyone deciding to appeal a decision by the Board on any matter considered at this or any subsequent meeting will need a record oft the proceedings, and for the purposes oft that appeal, may need to ensure that a verbatim record oft the proceedings is **Yous are! hereby notifiedt that in: accordance with Florida Statues, you! have the rightt to appeal any decisions made by the Board with respect to any matter considered at the above referenced meeting. You may need to ensure that a verbatim record oft the proceedings isi made which may need toi include evidence and testimony upon whicht the appeal is based. Any personr requiring a special accommodation: att this meeting because ofadisability or physical impairments shouldo contact Tammy Brunson, City Clerk, at2 201 Paradise Path, Mexico Beach, Florida 32456; or by phonea at (850)6 64857001 Ext. Satl lease: 50 calendar days priort tor meeting. Ifyoua are! hearing ors speechi impaired, andy you possess TDD equipment, your may contact the City usingt the Florida Dual Party  made, which record includes the testimony and evidence upon which the appeal ist tob bel based.  Relay System which canb be reached: at I-800-955-8770 (TDD).    City of Mexico Beach MONDAY,AUGUST5,2024-6,00PMI  Planning & Zoning Meeting Minutes  The City of Mexico Beach Planning & Zoning Board met in a regular meeting on Monday August 5, 2024, at 6:00 pmi in the Public Works Buildingi in Mexico Beach. Board members present were Lee Ellzey, Julie Gardner, Steve Cox, Jack Kerigan, Erik Fossage and Larry Henderson. Rock Kries was not present. Also present were Interim City Administrator, Mell Smigielski, City Clerk, Tammy  Brunson and City Attorney, Tim Sloan.  I. II.  Call to Order: Mr. Kerigan called meeting to order at 6:00p p.m.  Consent Agenda: Mrs. Gardner motioned, and Mr. Ellzey seconded to approve the meeting minutes from. July 8, 2024. Motion passed unanimously. Mr. Kerigan asked the City Clerk to please review and proofread the minutes.  III.  Regular Agenda: Salt Creek Temporary Parking Lot Development Order. Allara Mills Gutcher with tpc presented this development order that was received by Dewberry Engineers on behalf of St. Joe Company for development of a temporary parking lot at the end of the turn on Canal Parkway. It is approximately 1 acre andi is in the tourist mixed use zoning district. It also includes a pathway that comes from the north side of Hwy 98 under the bridge and down into this area. Ms. Gutcher stated that the wetland setbacks, impervious surface, and the lot itself was looked at. The Parking lot is located within the Flood zone X which is outside of the flood plain and what was submitted is in compliance with the comprehensive plan as far as planning but there are some engineering comments that need to be addressed by the applicant. She also stated the term temporary needs to be defined. Public Comments: DarylCarpenter, Canal Parkway, asked ift this is temporary why does it have to be paved and where isr runoff water going to go? Laney Bruner, Canal Parkway, asked how many parking spaces and how long will parking City Attorney stated that this is a quasi-judicial proceeding and technically anyone speaking must be sworn in. The City Richard Pfuntner, engineer with Dewberry, explained that this temporary parking lot on St. Joe property and was included in the Salt Creek Phase II DO as a conditional approval discussed by the City Council. This will be a public beach access gravel parking lot. The stormwater has been addressed and there will be 62 parking spaces. Jenna Carpenter, Canal Parkway, asked what Salt Creek Phase Ili is going to consist of. Lisa Logan, Mexico Beach, stated that it was her understanding oft this parking lot was to move people ini this development to this area was to alleviate traffic and congestion down Hwy 98. Howi this is goingt tol benefit the City. Julie Gardner stated that the whole purpose of this parking lot was to have somewhere for this new development to have beach access for their residents. Lisa Logan, Mexico Beach, stated shei is not against the parking lot but she is questioning the entry and exit of this parking lot. Mr. Kerigan asked how people are going to get from the sidewalks to the pathway under the bridge. Mr. Pfuntner explained they are maintaining the ADA accessible route and there would be a path with a! 5ft sidewalk and a shallow slope to get down to the bridge area. Laney Bruner, Mexico Beach, asked someone to explain what they mean by temporary. Mr. Pfuntner stated he could not give at time frame for this temporary parking lot and developers want to come up with a more concrete plan fora a permanent parking lot. Erik Fossage,asked where the sidewalk was going tog go. Mr. Pfuntner stated sidewalks will run ini front of The Crossings and they would be 6 feet. Daryl Carpenter, wanted tol know who will maintain this parking lot and the additional parking lot that will be added on. City Attorney, Tim Sloan asked ift thei two parking lots willl bei interconnected between the two and Ms. Gutcher stated they are abutting each other and would share a property boundary. Mr. Sloan asked how they would transition from temporary parking to permanent parking and how they are going to expect Mexico Beach to address it?  lot be there.  Clerk swore in all that were, going to speak on this issue.    City of Mexico Beach MONDAY, AUGUSTS 5, 2024-6:00PM  Planning & Zoning Meeting Minutes  Lisa Logan, Mexico Beach, asking location of pathway. Daryl Carpenter, Mexico Beach,is wanting to confirm who oversees this parkingl lot. Mr. Sloan asked the engineer if they were proposing to actually physically connect the City's parking to the St. Joe Company parking and will there be some type of barricade in place. Mr. Pfuntner stated that there is a proposed drive coming from the edge of Canal Parkway to their property. They will come through the temporarygravel. drive tot their parking lot andi the parking is outside of the city'sproperty. Mr. Sloan asked how people would get from one parking lot to another, and engineer stated they would have to come back onto Canal Parkway. Mr. Kerigan stated he saw on map in the packet that there would be ropes and post barriers separating the two lots. The engineer stated that there should be some type of easement in place and will talk to St. Joe concerning the easement. Mr. Kerigan stated that the City had received a couple of emails concerning this item and they were includedi for the record. John Carlton, daughter owns property on Canal Parkway, stated that there needs morei traffic control on Canal Parkway but appreciated all the P&Z for what they do. Public Comments closed at 6:44 p.m. Erik Fossage asked residents how beach traffic was on Canal Parkway and do they oppose the entrance of the parking lot. Mr. Kerigan re-opened public comments at 6:46 p.m. Alexandria Johnson. Canal Parkway, is fine with location of parking lot but concerned with the traffic and would rather the entrance come off of Hwy 98. She stated that the beach traffic had not been bad this year. Laney Bruner, Canal Parkwy, not opposed of parking lot but would rather have entrance come of Hwy 98. Jenna Carpenter,Canal Parkwy, asked if there was another place to access the beach than canal parkway for this parking lot. The engineer explained reasoning behind them not being able to come off  Hwy 981 toi the parking lot. Closed Public Comment at 6:56 p.m.  Much discussion at the table. Mr. Fossage asked why this particular spot was picked for this parking lot. Ms. Gutcher stated she thought it was convenience for the parking lot to be on the southside and for the entrance on Canal Parkway. Mr. Kerigan stated he uses Canal Parkway and has for many years, and he felt that people would use this parking lot rather than parking in resident's driveway. Mr. Ellzey stated that parking was an issue and that he as well utilizes this area. It has not been too crowded when he has been and he is ini favor of the parking lot. Ms. Gardner asked Mr. Sloan if St Joe Co. does not put parking lot int this spot then what would prevent them to use Canal Parkway in the future to access their property. Mr. Sloan stated if it is a City street and there is an easement there and depending on the terms of the easement, the developer could use for other purposes. Mr. Henderson asked if this is the onlys spot where parking lot could go? Mr. Fossage would liket the developer to come back with a possible entrance off of Hwy 98 ande easement. Mr. Henderson wants to make al list of concerns and come back with those and table for now. Mr. Fossage is leaning to table as well until they can come back and address concerns that have been brought to the table tonight. Mr. Ellzey does not think iti is fair to the developer to keep putting it off. Mr. Kerigan asked whyt the entrance cannot come off Hwy 98. Engineer stated that the requirements were not met. That there are wetlands to the west, floodplain requirements, environmental protection and DOT requirements. Mr. Kerigan asked engineer to bring back llustrations. Mr. Fossage motioned to table and ask developer to return with potential options for road access. Ms. Gutcher asked to address the engineering discrepancies, address access easements, and give a definition oftemporary. The motion will include to table to the next meeting and that the developers willl have proposed options to Allara by August 12, 2024. Mr. Henderson seconded the motion. Motion passed 3- -2with Kerigan and Ellzey voting  no. 2. easement.  Duke Energy Easement at Welcome Center for Charging Station - Mr. Sloan presented and stated for information purposes only. The City Council approved and brought before public to understand the purpose of the    City of Mexico Beach MONDAY, AUGUST5, 2024-6:00PM  Planning & Zoning Meeting Minutes  V.  ADJOURNMENT - Mr. Kerigan made motion to adjourn. Mr. Ellzey seconded. Adjourned at 7:30 pm  Attest:  Jack Kerigan, Chairperson  Tammy Brunson, City Clerk    MEXICOBEACH  PLANNING AND ZONING Agenda Abstract Form Meeting Date: September 9, 2024 Department: Planning Public Hearing: X Yes - No  For Clerk's Use Only AGENDAITEM#  Agenda Consent Agenda Regular Closed Session  Date of Public Hearing:  PRESENIERINFORMATON CONTACT: Allara Mills-Gutcher, AICP  ITEM TO BE CONSIDERED Subject: quasi-judicial process. Attachment(s): Brief Summary:  This is a request for the development of a temporary gravel parking lot and pedestrian path. This decision is a  Staff report; application package and all submitted documents by the applicant.  The project is the development of a temporary gravel parking lot located to the south of U.S.9 98. Access to the lot will be via Canal Parkway and HWY 98. In addition, a pedestrian pathway will be constructed to connect the existing sidewalk from the Mexico Beach Crossings Apartments to a path under the US HWY 98 bridge. This item was tabled from the  August 5, 2024 agenda with the request for additional engineering information. Approval oft thet temporary gravel parking lot and pedestrian pathway.  Action Requested:  ISSUE OVERVIEW Background Information & Issue Summary: Please see the staff report. Financial Impacts: None. Approval.  Staff RecommendalonsCommens    TPC the planning collaborative Memorandum for Record  August 27, 2024  To: Through: Subject:  Mell Smigielski, Interim City Administrator Allara Mills-Gutcher, AICP  Salt Creek Temporary Parking and Pedestrian Path, second review  Project Address: U.S. Highway 98/Canal Parkway  Parcel IDs: 04101-030-000 (north of HWY 98, pedestrian path), 04101-040-000 (south of HWY 98, parking  lot)  Future Land Use Map Designation: Tourist Mixed Use  Zoning District: Tourist Mixed Use Background Information  The Salt Creek Phase II preliminary subdivision plat as part of the Town Village PUD was reviewed and recommended for approval in. January 2023 by the City Council, and was approved. The development order for the same was considered by the City Council on September 26, 2023. The City Council denied this request bya3-2vote withamotion "duei to beach access and parking not beingi includedi int the plans."1 This item returned to the City Council at the October 24, 2023 meeting. At that time, the development order for the Salt Creek Phase II preliminary plat was approved by the motion to "Add on the south side parking lot prior to and before final plat approval and going vertical". This motion passed with a 41 to 1 vote.2 There was discussion at that meeting that the parking lot development order would be submitted The parking lot conceptual design was brought to the City Council on January 23, 2024 for discussion. No The applicant submitted the development order for the temporary parking lot on. July 22, 2024. The item was reviewed by planning, engineering, and floodplain for the August 5, 2024 P&Z meeting. At that meeting, the P&Z requested the following information, and tabled the request to the September 9, 2024 hearing, with a motion for the applicant to present additional information to the City prior to August 12, 1) Look at alternatives to the location of thei ingress and egress toi the parking loti from HWY 981 rather  in December, but that was not part of the motion. vote was taken on the conceptual proposal.  2024. This request included:  than Canal Parkway.  2) Address all of the engineering comments.  City of Mexico Beach Meeting Minutes, Tuesday September 26, 2023, pg. 1  2 City of Mexico Beach City Council meeting video of the October 24, 2023 meeting at minute 2:09:20  Page1of3    3) Address the access easement for the public to have legal access to the parking lot. 4) Offerad definitionof" "temporary" fort the purposeofdeterminings thel life ofthe' temporary parking At the time of the preparation of this report, the applicant's representative submitted the responses to the engineering questions, but has not fully addressed the other requested information. However, a comment of "We are in the process of drawing up an easement document to address public access" was received by the applcantsrepresenative. Please refer to the engineering report for that review.  lot".  Project Description  A commercial development order application was submitted by the applicant for approval of a 44,365 square foot (1.02 acre) temporary gravel parking lot with an associated dry retention stormwater management facility. The application also includes the construction of a pedestrian pathway connecting The parcels are located within a FEMA Flood Zones X and A. The proposed parking area is located within  Mexico Beach Crossings to the temporary parking lot. Flood Zone X, outside of the 500-year floodplain. There are no wetland impacts proposed on these sites.  From a planning perspective, the only review required impervious surface ratios and setbacks since no  buildings are proposed on the sites.  Analysis  1. Impervious Surface  The City of Mexico Beach's Land Development Code (LDC) Article II 2.02.02 Jr requires a maximum 70% impervious surface ratio for the Tourist Mixed Use zoning district. In addition, the Mexico Beach Comprehensive Plan Future Land Use (FLU) Policy 1.1.4Es states that thei impervious surface of the Tourist Mixed Use FLU designation is "not to cumulatively exceed 70% lot coverage based on the total land area In the development order application submitted by the applicant, the project area is 81,021 square feet and the impervious surface is 44,365 square feet. This is an impervious surface ratio of approximately 54.8%. However, please note that impervious surface calculations are typically taken at the parcel level, sO the impervious surface measured at that boundary is much less of an overall percentage since the  oft the project."  parking lot parcel is 17.94 acres. This requirement is met. 2. Lot Setbacks  Page 2of3    No vertical development is proposed. This request is for horizontal work, which includes vehicular and  pedestrian/icycle uses.  3. Stormwater Management  Article IV 4.06.02 B of the Mexico Beach LDC requires the installation of a stormwater facility for development activities that exceed 4,000 square feet of parking areas. The development order application includes an associated stormwater facility with the proposed temporary gravel parking lot. Al licensed engineer should review the stormwater management facility plans and make comment.  4. Wetland Impacts/setbacks  Comprehensive Plan Policy 6.2.10 requires development to "maintain a minimum thirty (30) foot vegetative buffer from any wetland jurisdictional line with exception to a maximum ten (10) foot wide Sheet 1 of the applicant's submittal includes the proximity of wetlands to the gravel parking lot and associated stormwater management facility. The provided setbacks in the applicant's submittal include a 30' setback on the southeast, a 595.08' setback from the east, and a 216.05' setback on the northeast  access way for the purpose of access to the water.  corner of the proposed development. This requirement is met.  5.Otherconsderotions  Comprehensive Plan Policy 6.2.1 states that sand dunes are designated as environmentally sensitive "and  shall be afforded maximum protection with applicable planning controls."  Recommendation:  Ar recommendation of approval for the development of the Salt Creek Temporary Parking and Pedestrian Path, withac condition that the applicant address the outstanding issues prior to the scheduling of the City  Council hearing.  Page 30 of3    gdotes  September 3, 2024 Mr. Mell Smigielski Interim City Administrator City of Mexico Beach 201 Paradise Path Mexico Beach, FL 32456  Sent via email to: melomexcobeachl.gy  RE: MEXICO BEACH SALT CREEK TEMPORARY PARKING AND PEDESTRIAN TRAIL DEVELOPMENT ENGINEERING REVIEW NO.2]ANCHOR PROJECT NO. 2024.03  Dear Mr. Smigielski:  As requested, Anchor Consulting Engineering and Inspection, Inc. (Anchor) has reviewed the responses from Dewberry Engineering regarding the proposed Mexico Beach Salt Creek Temporary Parking and Pedestrian Trail Development located along Highway 98 and Canal Street in Mexico Beach, FL. Below is Anchor's response to Dewberry's comments. There are no water system impacts as water is not proposed in this development. There are no wastewater impacts as wastewater is not proposed in this development.  UTILITY SYSTEM IMPACTS Water System Impacts Wastewater System Impacts STORMWATER REVIEW PLAN REVIEW  Closed - all comments addressed by applicant.  Review Comment No 6.: As referenced in Article 3.02.-2 of the Land Development Regulations - Sidewalk: Sidewalks are to be a minimum width of 61 feet.  Applicant Response: Sidewalk is being modified to have a width of 6'. Anchor Response: Approved contingent on Applicant providing updating drawings showing a 6' sidewalk where required per the Land Development Regulations. Review Comment No 7.: Article 4.01.06 of the Land Development Regulations - Section A. Required Landscaping and B. Vehicular Use Areas have standard landscaping requirements and requirements for vehicular use areas. Applicant to provide a landscape plan orj justification  if this requirement is not met.  Applicant Response: The subject parking lot is temporary until permanent parking is provided on the South side of Hwy 98. The location of this temporary parking is within the developable footprint of future phases of the Town Village PUD, and will be relocated to a permanent location as the phases of development continue. However, our Client is amenable to having landscaping requirements met for this temporary location if  a permanent parking solution is not pursued within 5 years.    - HESK  Anchor Response: Anchor's suggestion tot the City of Mexico Beach is to require landscaping requirements be met within 5 years, if permanent parking solution is not  pursued.  Review Comment No 9.: As referenced in Article 6.03.00 of the Land Development Regulations = Off-Street Parking Standards, D. Spaces for Handicapped Persons: "Any parking area to be used by the general public shall provide suitable, marked spaces for handicapped persons are required by the American National Standards Institute, (ANSI), A117.1, and by Chapter 553, Part V, Florida Statutes.". Applicant to confirm this requirement is met or provide  justification.  Applicant Response: The parking lot is being modified to include 3 hardened concrete Anchor Response: Approved contingent on Applicant providing updating drawings showing accessible parking spaces as per the Land Development Regulations. Additional Comment (from Council Meeting): As this parking lot is located on privately-  accessible spaces per requirements.  owned land, please provide an easement for public access.  Applicant Response: We are in the process of drawing up an easement document to Anchor Response: Please provide draft easement to City for review when available.  address public access.  FINAL COMMENTSRECOMMENDATION Application request contingent on the following:  Anchor's recommendation to the City of Mexico Beach is to approve this Development Order 1. Applicant submits revised drawings showing 6' sidewalk as per the Land  Development Regulations. Land Development Regulations. the City Council meeting. the parking facility.  2.  Applicant submits revised drawings showing accessible parking spaces as per the 3. Applicant submits easement document to address public access as mentioned at 4. Landscaping requirement is deferred for five years due to the temporary nature of  Anchor Consulting Engineering and Inspection, Inc.  Gaylpon Emily Thomasee Project Manager 850-215-1285 ethomasee@anchorcei.com  Cc: Ms. Elizabeth Moore, President, Anchor emoore@anchorceicom    VGIOT" AINNOO AVB HOV3B001X3W: JOA AID ANVdWOD: Bor S: 3HI ONIMHVd AWVHOdWEL X3380 ITVS    VGIOTH AINNOO AVB HOV38 OO1X3W: JOA AIIO ANVdWOD: Bor IS: 3HI ONIMHVd, ABVHOdWEI M3380 ITVS