#6(b)  CITY COUNCIL MEETING September 19, 2024 - 7:00 P.M. MINUTES  1. CALLTO ORDER: Mayor Tyson called the meeting to order at 7:00 p.m.  2. ROLL CALL:  PRESENT: Council Member Herrera, Council Member Hernandez, Council Member Baker, Interim City ALSO, PRESENT: Utility Director Kevin Burge, Grant Administrator Laural Hammer, Finance Director Claudia Alvarado, Public Works Director. Andy Shelton, Attorney Rhodeback and Chief Keith Touchberry  Manager Powers, Attorney Dill and Mayor Tyson ABSENT: Council Member Salgado  3. INVOCATION: Mayor Tyson gave the Invocation. 4. PLEDGE OF ALLEGIANCE: The Pledge was recited. 5. AGENDA. ADDITIONS, DELETIONS, ORI MODIFICATIONS:  Interim City Manager Powers stated that hel hadi the following changesi to the agenda: 1. Modification to Item (a) name correction, it should bel Next Wave. Academy  Under Manager Matfers: 2. Addi item (g) Comcast 3. Addi item (h) Accounting System Update 4. Add item @I Interim City Manager calendar update Under New Business:  1. Remove item 12(b) Declare 2019 City Managerl Laptop as surplus property.  MOTION by Council Member Herrera SECONDED by Council Member Hernandez to approve the agenda additions, deletions, and modifications for the September 19,2024 City Council Meeting.  ALL AYES: 6. APPROVAL OFI MINUTES:  MOTION CARRIED 4-0  (a) City Council Special Meeting of August 22, 2024 (b) City Council Budget Meeting of September 5, 2024 (c) City Council Meeting of September 5, 2024 the City Council Meeting of September 5, 2024.  MOTION by Council Member Herrera SECONDED by Council Member Hernandez to approve the minutes for the August 22,2024City Councils Special Meeting, Budget Meeting of September 5,2024, and  ALL AYES: 7.PUBLIC COMMENTS: record.  MOTION CARRIED 4-0  Mayor Tyson asked if anyone from the public had a comment to state their name and address for the Eric Boissat - 144 N. Cypress St. - Inquired about the status of Mark's computer andi its contents. Interim City Manager stated that computer has been completely cleaned out andt that was confirmed. Michelle McGovern- Vice President of Government Affairs for Comcast, 1100North Point, Parkway, West Palm Beach, 33407- She offered to comment under the manager's matters regarding their agreement.  1    Mayor Tyson asked if anyone else from the public had a comment to state their name and address for  the record and! hearing none he continued with ManagersMatters. 8. MANAGER'S MATTERS: Manager Powers continued with his matters.  (a) Next Wave Academy lan' Welchi from! Next Wave. Academy,441 N.F Pine Street. Hev wanted to thank the citys staff and officials for being a great teamt to work with during his building process andinvited (b) Legal Kiosk - Manager Powers discusses the request for additional space for a non-profit organization. They suggested using the choir room, but he wanted to bring it back to Council because hei isr nots sure that that is going to bes something Councilwould want to commit toi fori that Mayor Tyson stated thati ift the choir roomi isr not used, he does not see the problem. Public Works Director Sheltons statedi that they do not pay rent, andi they are requesting aroomand ap place for somebody to sit, ap phone andi internet service. Thei internet issue was resolved. They are not paying any rent, and he thinks that isj just something to consider. Ifs somebody: else did want to come in andu utilizet that choir roomspace, itv would be a goods space fors several people. Ift the choir room is usedi it would be exclusively for that organization because the kiosk willl be there every day.  everyone toi the grand opening oft the private middle school.  long period of time.  Council Member Baker asked how muchi the phone costs per month. Public Works Director Shelton stated that would be $45 amonth.  Attorney Dills stated if thel location changes, they will have to amend the lease to include the choir Council Member Baker stated that if they want to have a phone line, they will have to pay fori it, the citizens should not have to pay for a phone line for someone that does not pay rent. Hev would like to keep the choir room open for the kids. He suggested bringing back the organization and  room and any other changes.  asking them whati they all need.  Council asked Manager Powersi to bring back the organization. Attorney Dill stated that thisi isi the onlyl lease the city has that has zeror rent.  Council agreed to have Manager Powers reach out to the organization about their needs and to (c) Annexation 102nd Terrace- Todd Mowery presented the annexation proposal for a self-storage facility and explained the history of the property and the extensive review process. Hes stated that two days ago, he received a lettert that was forwarded viai the city attorney that isr now saying staff iss saying they are not wanting to request and thati iti isr not being deemed as something that would be suitable for the city. They are curious and not quite sure how things all of a sudden took al left turn, especially after anincredible amount oft time, effort andenergyhas! been spent ont this! project. This is a low level service project. They have spent close to $50,000 in city attorney and city staff Mayor Tyson stated that this is the first time he has heard about it, and he has no problem withi it. Attorney Dill stated that iti is an unusual parcel. This property owns an 8.34 foot strip of land around the parcel belowi it, if annexed they would be annexing the main parcel of 17 acres, plus thise eight foot strip all around the parcel below it. He added that this is an extremely complicated piece of property, and he spent a lot of time on this, andi the legal fees reflect his time. His time was spent  bring them back to Council.  review fees, plus they had their submittal application of $6500.  2    trying to figure outi ifitv was a legall lot. Hel has neveri figured that out, and the county hasr never been able to confirm it. The county sent al letter on. August 30, 2024, stating that iti is ab buildable lot. Ift the city does not annexi it, iti is certainly buildable int the county for this, for the same use. Attorney Dill added that City Planner Loring voiced concerns one being the proximity to the conservation area and the uses that would go on this property and the potential for pollution, environmental, problems, alsop police ande emergency responses. Hes statedi thati thisi isac discretionary act on the part oft the City Council, whether they bring property into the city orr not. Police Chief Touchberry stated that in regard to the concerns about police and emergency responses, the police department does not share those concerns. And the reason they do not is After discussion of the legal complexities and the need for further review Mayor Tyson suggested tabling the discussion until the next meeting for further consideration. There was a consensus by (d) FITGrant- Manager Powerss stated that theyhavel looked at alli thei informationandi the city currently has a grant for $400,000 but it requires a $100,000 match and in addition a part time salary, maintenance, and upkeep. FIT is wanting to get out of the business. There is no longer going to have an ROTC program, soi they are wanting to get rid of that and leti the city take it over. Hel has been in contacti if FIT and they! have lost money the last four yearsi inr row. The last time they used it wasi in. June 2022. He askedi ift thisi is something that the Council wants tot take on. Staffi feell liket there isal lot more toi itt thanj just the $400,000 grant. Hel brought itt to Councili tos seei ift they want to continue Attorney Dills statedi that he doesr notr really have av whole lot moret than! Noahs said. His understanding was, when this first came out, that they that they were willing to just give it to the city. He did not realize tillt tonight that the Army's involvedi int this andi they have to get their consent. Wheni it came up, it was owned by them, and either they were going to just give the city a bill of sale for their property, or they were going to tear it down and give the city back natural habitat. Council Member Baker stated that the property is also super low and is concerned inj just thel loads that are neededt tor raiset thep property. Hes statedi thatF FIT cank keept that. Councill Member Hernandez Consensus of the Council ist thati they are noti interested in exercising the grant. Council Member Baker asked ift they could use the grant towards something else.  because they aready control that area.  Council to postpone this discussion tot ther next meeting.  moving forward.  and Herrera agreed.  Manager Powers statedi it is not transferable.  Attorney Dill clarified that Council's consensus at this point is not interested in pursuing the (e) Tenant Leases- Manager Powers stated that hei isr referring thei tenants in the basement, their leases are up at the end of month. He is looking for direction from the Council. In his opinion itis a very Mayor Tyson asked if Manager Powers is aware that Carol G. Jordan is looking for a place for the Manager Powers stated that he was briefed about it, and he can plan it out and bringi it back to Public Works Director Shelton stated that they are low on space now for staff needs, andi these two  acquisition of the facility.  short notice to not continue the leases. tax collector's office. Council.  occupy the basement on1 thes south end that take up three rooms.  3    Building Official Kevin Klepac has done all the coordination's with Carol Jean Jordan and the Property Appraiser. Hel hasi their space needs, andi the cityj just does not have the space. Thespace  they needi is currently occupied by the tenants. Attorney Dill shared a graphic of the basement leases.  There was discussion on possibly using the space for city and county offices and finding a location Mayor Tyson stated that Carol Jean. Jordan, just wants a couple of days of the week. Attorney Dill stated that she would stillr need exclusive use of the office space.  fori the current tenants.  Mayor Tyson reminded Council that Mark hadi talked about getting these older house and putting them down by the library and using them as historical venues but also renting them out as office Public Works Director Shelton stated that the county has the library leased. Literacy services were at the library before the county movedi in. Andi he spoke with Literacy services to aski ift they had a problem going back toi the library andi they thoughti ity was a great idea. But they haver not had that  space. Het thinks that is a great idea.  conversation with the county.  Council Member Baker stated that staffr need to check with the county.  Attorney Dill reminded Councili that thel Learning Alliance isi inl lease number one rightr now, and that isv where they want to put the building department and somethings got to give. The decision was too contact Learning Alliance to see what their schedule is by the next meeting. Public Works Director statedi that he would also contact the county about using thel library. And he (f) City Hall Generator Grant- Public Works Director Shelton presented a grant proposal1 fori installing a generator at City Hall, he explained the grant details, including the cost $175,000 and ther needf for a10%r match which would be $17.005.33. That amount would come out of the infrastructure funds from the city. On top of that, they are going to have some extra expenses with natural gas connections ands so he estimates spending closer to $20,0001 to get the generator installed. Mayor Tyson supports the proposal, emphasizing the importance of having a generator during Public Works Director Shelton proposed a resolution for the next meeting to approve the grant for (g) Comcast- Manager Powers stated that staff has some concerns about the timing of this project. It Attorney Rhodeback stated that staff made a request for proposals for a broadband expansion project that is going to cost approximately $6 million. The $6 million is not money from the city. Approximate 3.3 million ARPA funds that are passed through the county given to the city for the broadband expansion, and the city also has 2.7 million CDBG funds. ARPA funds are a little less restricted" thani the CDBG1 fund. CDBG funds! have al lot more restrictions, andithas some draconian repercussionsl ift they dor notr meet certaini timet frames for both grants, the ARPAgranto andi the CDBG grant, the city has to be under contract byt the end of this year. Hei thinks that is doable. Hei thinks they willl be ablet to accomplish that. There are some differences int the contract writing and! he does think there needs to be some more work done on Comcast part, but he thinks they will! be able to accomplish that. However, grant consultant has advised that the CDBG grant, the project must be  willl bring this backi tot the next Council meeting.  power outages.  the City Hall generator and installation.  isabig, expensive project, and they need some funding fromi the county.  4    complete by March of 2026. A project oft this size is not quite that easy. Plus, for a good chunk of this project, vast majority of this project, in fact, we are not even the permitting agency that will determine whether the project can even go forward. Be the county that is going to control the permitting process. Theyhave nots seen any surveys yett that indicate where the! broadband conduit is going to go. And SO, they have concerns about potential real property issues that can arise depending on the location of where this is supposed to go. Ifi this project is not complete, closed out by! March of 2026, the unused funds of CDBG, funds must gol back. Thel bigi issue is that for their purposes is their agreement with CDBG for the CDBG grant provides for a claw back, has the potential for a claw back now, with due respect to the grant consultant, he said, Ihave only seen that happen one time. The city does not want to that test case because it is2 2.7 million dollars, the city could be in substantial financial difficulty. Manager Powers is going to bring it to attention to possibly call a special meeting, that way they can get specific instructions on it, because again, they got to get under contract byt the end oft this year, whichi is going to require Floridal Department of Commerce approvali too whichy wouldneed: 30 days of that. The city needs tos getu under contract quickly, and even if they do get under contract, at least with respect to the CDBG portion, they Attorney Dill added thati in regard to the 30 days to get CDBG to approve it. Theyl have to approve the contract before the city can signi it. It has to go up to Tallahassee to have those folks look at it and bless it. If they have itp perfect the first time, it might be able to be done in 30 days. If they do not, they are goingt to sendi it back andy wants somer revisions, andh he does not know whati the timing would be. Andi the city's consultant advised thati the CDBG people are in a grant cycle right now, and they are taking ont taking in alot ofr new grants at this time ofi they year. And! because of thati it may not be within 30 days. Nobody) knows how! longi ifllt take, but they dol know thati they CDBG has to approve it before the city can even: sign and the city has to have it signed by the end of the Attorney Rhodeback stated that this matter came before Council in early 2024. it was an ARPA agreement between the city and the county that provided for the city receiving the $3.3 million would take the lead on this project. It does provide in the agreement that in the event the project does not go forward, the funds will be turned back over to the feds. But ifi they cityi is not going to goi forward with this project, he does! believe the countyisr not goingt toy willingly, or atl least be! happy with us, if the city did not use $3.3 million that they could have used. He is sure they could find Attorney Dill stated that staff is concerned that they are running out of time here, and they do not want tol be in ap position of costing the county over $3 million that they could have put into another project. Andi they do not have muchi time fromi today moving forward to dot that. It hast tol be done byt the end of the year. Ifit goes back tot the county, the county has until December 31 tos spendit. Manager Powers stated that he knows this is al lot of information at one time, and he would like to Michelle McGovern Vice President of Government. Affairs for Comcast, stated that Comcast was awarded the grant backi in February, on February 15, 2024, sincei then, the city and their attorneys have been working diligently to get this contract in place, and they are almost at al landing spot The CDBG language that is necessary for the contract has been blessed already by Florida Commerce. They have told them what they need. And by the way, Comcast has 75 broadband grants currently with the State of Florida that they have all negotiated and are in the process of signing. And so, the language that they are using in this is similar to executing these broadband Michelle McGovern looks forward toi ift the commission isi interested inl hearing more about the plans of this grant, because itis a huge opportunity for this area to expand broadband, to expand fiber  needi it completed byt the end of 2025.  year.  something to do with ther money.  And that is why the City Manager would liket tol have a workshop. hold a workshop to discuss this matter more in detail.  here.  grants.  5    to major parts of Fellsmere and of Indian River County. So as far as the concern that this won't be built in time, they have no concerns that this will be built in time, this is a major project for them, because not only are they building this grant for the City of Fellsmere andi for Indian River County, but adjacent just toi ther north andj just toi thes south andi tot the west ist their Floridal broadband grant. This will all be constructed together. Thisi iss something thati they do across the country. CDBG grants ares somethingt thati they havel handled! before andh havel been working very diligently withi the city's As far as claw back, shel has worked for thet federal government for 18 years. When they talk about claw back, they are. just talking about taking back the CDBG dollars. They are not talking about dipping into the city's account and taking more money, They have no concerns that this is not going to be executed. This is a mega opportunity for the area from an economic development They are confident that this will be built int time, that these contracts willl bes signed on time, ass soon as we were awarded the grant, they sent a draft contract based on what they use all over the country for these kinds of grants. This is actually a very unique opportunity where the county and the city arei taking dollars that bothhave got to commiti itt tot this broadband expansion opportunity, ands shet thinks they are going tol be very pleased with the results, because it also makes this amuch more resilient plan, because with these dollars, they will be undergrounding a great deal of what Michelle McGovern would be happy to prepare something to share ift they decide to go forward with the workshop it. They are veryconfident withi the conversationsi they havel had with the county about expediting permits, because they're very much interested in the pieces that include the unincorporated county part. And they have done work in this area before. They feel very good about this timeline. This is work that we do every day. This is a major infrastructure project and encouraged Councili tol look at their grant application. Itisr not good business policy fort themt to start Attorney Dill stated that they cannot get the contract signed, until the state approves it. Michelle McGovern stated that was not her understanding and she would double check oni that. The state has given Comcast the language that needs to be added, whichi is there, ands she thinks thati the contract needs tol bef filedy with thes state, butt thes state doesntnecessarly have to approve it, but ifi that's the case, she thinks that's an update that needs to be given to the Council as soon as the state signs off on it. We work with the state, with Florida Commerce, every day on the contracts with whichi they are working. Shei is happy tol help expeditei that. They are as interestedi in getting this done as quickly as possible as the city is. She willl bel happy to attend the workshop but clarified1 thats she does not have any morei informationi than whati isinthe original proposal, because Attorney Dill stated that the city's grant is ar reimbursable. Which means the city would have to pay Comcast and get reimbursed! by the state. He doesn'teven knowi ift the city has the money to pay Michelle McGovern stated she understands the city's concern and is happy to talk about this in detail. She added that noncompliance has consequences ine every contract they have signed with the state and every contract. And she believes that is in the contract andi ifiti is not than its should Attorney Rhodeback added that it wasn't even until ar month and al half ago Comcast knew there was a CDBG grant, that they were subject to a CDBG agreement, because when they got the initial proposal, there were references that they are not a sub grantee with a fixed fee, they are subcontractors, and the city's CDBG consultant stated that they don't fall under that classification. The city had to actually split the project in two with the CDBG portion and an ARPA portion, it got  legal counsel.  perspective, andi they take that trust verys seriously.  they willl bel building.  investing dollars in the grant until they! have a contract int hand.  they do not have a contract in place.  themi thel kind of money there talking about, as they go along.  probably be added before they signi it.  complex quick.  6    Michelle McGovern when Comcast were awarded the grant, it wasr not clear that ity was CDBG and ARPA funds. The county and the city came together and said, let us bring these dollars together in order to make sure that they are maximizing the broadband and they are happy to make that  pivot and work witht the city.  City Council agreedt tol hold a Workshop on September 26, 2024, at 6pm.  Manager Powers statedi thati they will go ahead and seti that up, buts since they have toi identify the subject matteri int these meetings, He askedi to also addn notj just Comcast, but alsol Personnels staffing. (h) Accounting System Update/Change- Manager Powers wanted to let Council knowi that the cityi is (i) Interim City Manager Calendar - He willl be out of the office on September 30th and October 18th, Mayor Tyson stated that he attended the League of Cities meeting andi they! had ap presentation about commercial rentals and apparently office buildings are standing empty because all of the people that worki ini those things are: still workingt fromH home, andi the people that owni the companies have decided covidi is over and done with it. There is no excuse forp people not coming back to work, it has really got  Council agreed.  going! back toi their old accounting system. and Chief Touchberry will! be fillingi in.  9. MAYOR'S MATTERS:  to be ar nationwide epidemic of this, and they are putting as stopi toi it.  10. COUNCIL MEMBER'S MATTERS: Council Member Herrera- Had no matters. Council Member Hernandez- - Hadi no matters. saidi that they were going tol help with that.  Council Member Baker - He stated that he attended the MPO board, and they spoke about roads for federalf funding. Andi hel brought up wheni they shut down 95 how! backed upt traffic getsins 95andFDOT Mayor Tyson stated that putting those permanent detour signs has helped considerably. 11.CITY ATTORNEY'S MAITERS: Attorney Dill stated that he had one issue to discuss. Itis regarding. Culpepper & Terpening, Inc. The city hadi them do work on Broadway sidewalks, and they goti into a reals situationwherei it cost the city al lot ofe extrar money. Mark negotiated asettlement with Culpepper's firm, whereby they would pay the city $30,000because of ther mess they ended up with. And Attorney Rhodebacki has been working on getting the city that money, and hel has as settlement agreement he Attorney Rhodeback stated that a settlement agreement, mutual release is a pretty standard document that they woulds sign tot finalize thet terms of as settlement to a dispute. This outlines the nature of dispute. It provides payment for $30,000 which goes intot the city attorney'si trust account. Buti it will not bet therel long. It will be cut tot the city soon thereafter. But they did provide fort the payment tot the city attorney's law firm, and then, in exchange for that, Council is basically promising that once that money is paid and the funds cleared, the disputes done and over with. It also has the standard provisions, that ifi therei is a breach of this, they get to goi into court and get their attorney paid for. He doubts it wille escalate tot that. The only disappointing aspect of that ist this took many, many months to get thisf finalized. The city attorneys are recommending moving forward with the agreement. If Council authorizes the execution and authorizes the mayor to execute the settlement agreement, mutual release tonight. He will send it off to Culpepper & Terpening counsel and they will provide payment within 20 days. He reminded Council this was for at failure on the part of securing a necessary permit  wants to discuss with Council.  from a permitting agency, which cost the city quite abit of money.  7    Beingr noi further discussion Mayor Tyson entertained ar motion.  MOTION by Council Member Herrea SECONDED by Council Member Hernandez to approve the  Setflement Agreement and Mutual Release from Culpepper & Terpening, Inc.  ALL AYES 12. NEW BUSINESS:  MOTION CARRIED 4-0  (a) Selection of Insurance Carrier FY 2024-2025.  Financel Director Alvarado stated thati thisi item was tabled at thel last meeting, andi they asked that FMIT and Brown and Brownt to present tot the council members sO they cani further understand what Kyle Stokel from Brown and Brown Public Sector thanked the Council fort the opportunity to review these proposals. He did a brief overview of who they are and why they are presenting and what Brown and Brown are a full service international brokerage firm that was founded back in 1939 in Daytona Beach, Florida. They have since grown tol be the largest insurance intermediary in Florida. They have over 50 offices and 35001 teammates. They place, manage ands service in excess of 200 public entities throughout the state. That's all they do, is Florida governments. They are an independent agent; they arer not working directlyt for ani insurance carrier. Theyarek bringingaquote fromi the preferred governmental insurance trust. His job as an agent ist tol benchmark, analyze, and ensure that they are bringing the city the best value that they can year after year, their desired position is to be an extension of the city's staff. They offer concierge level service. They help staff with all things, insurance maintenance, policy maintenance, with the applications at renewal, certificates of insurance. They help file claims. They can speak with the adjusters ifi they are having a claim issue, and they also maintain the city's scheduled assets. He stated that the welcome center had been missed on the city'si insurance fort the last seven years, it was missed in the asset survey. Some of their local experience, they handled thei insurance needs fort the City of Palm Bay, Indian Harbor Beach, Brevard County, and they were the City of Fellsmere's agent from 20041 to Their proposal is an all in premium for all lines of coverage for the city is $241,641 that is a $53,000 savings over your renewal with FMIT. He wanted it to be noted that if they did not come here and provide a quote to the City this year right now, the City would be paying $83,000 more than the option that is in front of them tonight. It was not until FMIT heard that they were in the door, and they provided a quote, didt they then come back and offer at flat renewal, took backi the 10%1 that He touched on their property structure since this was brought up at the last meeting about their limit. Both! FMIT and PGIT, thet two carriers that are being proposed to Councili tonight. They are both governmental risk sharing pools under Florida Statute, and they are both directed by board of elected officials made up of members. The Preferred Governmental Insurance Trust Insures entities in 64 out of the 67 counties, and they have $11 billion in assets that are insured. They have a $330 million limit, which is based off of modeling that the reinsurance programs do, and it is basically purchased on the one and 250, years storm. Thei important takeaway! is there isl less than a point 4% chance that the limit would be exhausted from as single event. Look at FMIT, they have $350r million limit. They have 18 billion in insured assets. Their limit to asset ratio is al little bit more superior with Preferred Governmental Insurance Trust. They insure $19 million in value in Indian River County. If they look at if a major catastrophic event came through and wiped out Brevard County, Indian River County and St Lucie County, and they would include Fellsmere in that, PGIT still has enough limit to cover all. If they have at total lossi in all those counties, based on what they currently insure,  they bringt toi thet table ift they are to proceed as a carrier with the city.  they are offering.  that 2017.  they had originally charged the City of Fellsmere.  they are not going tor run on al limit.  8    They also have a lot of value added services included. They like to take a more of a holistic management approach, it is not just premium dollars. Some of the additional services that are provided atr no additional cost are ao dedicated.control: representative. He will come andi meet with staff. He will set up a safety committee. He will work with the city to offer all the services that they have in terms of training andj just general risk management. They will get a third party appraiser. Every five years, they have an appraisal come in. They do a full appraisal of all the city assets, making sure that they are insuring them to the current value. There are also their preferred governmental claim solutions to third party claims administrator. They are now partnered through Davies; they moved that out of house SO that they have the best companies handling their claims. They have preferred priority, which is their new turnkey disaster recovery program. And they also have tips, $5,000 safety matching grant that is available to the city year after year, $5,000 in matching funds. And the city will get a dedicated service team. Hei further explained the disaster recovery process, and that it is a three tier program. They also offer cybersecurity resources available, tabletop exercise, ADA compliance, recommendations to the HR helpline, specter solutions, which is an online training platform, and there's streamery, which is another training platform. Andi this all gets coordinated through their loss control rep, they will come out and meet with staff andr make sure that they are taking al holistic approach to risk. Their goal is to protect the city at all costs, make sure the insurance, jives with the actual exposures that they have out there. They want tol bring value year after year. They have donet thati in the past, andi they would love the Tyler Dunahan, a representative from Florida League of Cities and FMIT emphasizes the financial Tyler stated that hej just wanted to point out that there is a drastic difference between Brown and Brown, and who the Florida League of Cities is. Florida League of Cities has been around for over 100y years, formed exclusively: for the benefit of cities. Whati they do ist they actually get together all the cities across the state, and they advocate on behalf of the cities. Brown and Brown are not putting city'spremium dollars towards advocacy on the city'sk behalfi inl Tallahassee. Back in 19761 the League of Mayors came to the Floridal League of Cities and said they are having trouble procuring workers compensation coverage. The Florida League of Cities started an insurance trust specifically for cities. Thisi is all that they do, similarly to Brown and Brown, they work He shared some of his background and he does believe that he is presenting the best product in the market for the city. And he would not be here if he did not believe that, because thisi is very important. Insurance is not a tangible product. It is not something that you can see, It is not something where you can go out and look at at fiber optic being installed every day and see the progress thati is going along. Iti iss something that cities have to purchaset the! best available product at the time that they can afford and believe that thisi ist the best product. And then when they do Their quotel ist the lower option here. Theirs is $240,256, iti is roughly $1,500 lower. Today they are the cheapest product for the City of Fellsmere, similarly to the things that they previously, just heard, the city already has many, if not all, of those services in place with FMIT. They have a dedicated loss control rep who work with the city'sPublic Works facility, the city has him who can help them with all of their assets schedule maintenance, endorsements, any changes going on with the city, ifit's new cars being addedt tot thet fleet, itl looks liket they aret talking about adding threer new cars coming up, allt those day to day, insurance maintenance things hel handles for the city already. They didg go through a finance director change from Putnam over to Claudia, and het thinks that went pretty flawlessly. And hopefully with the city's new Finance Director, whoever comes in, they can help them ini that transition as well. He stated that the City of Fellsmere has a fantastic administration,  opportunity to dot that again.  stability and coverage of theiri insurance program.  exclusively with municipalities providing insurance.  needi it, iti ist there fort them.  and he looks forwardi to working with themi in the future.  9    He also wantedi tos share that PGITS sold offt their claims service. Andt tol him, that isr not an advantage. FMIT'sclaim: service is alli inhouse. FMIT also has ar recovery program called! Synergy. Itis a complete turnkeyr recovery program, andt thisi isahuget financial asset to city staff, becausel ift they use turnkey recovery, FMIT willi then pay all of the upfront costs until the project is complete, and theni the city will only ber responsible for a deductible at the end of the project, so there are no cash flowi issues. The city does not have to hire contractors, turnkey will do everything from start tot finish. Ity wills save the city at tremendous amount oft time and headaches. Andi then, in addition toi that, they dol have a dedicated limit versus a shared limit program, and that isj just important, they are not sharing the limits with anybody else. They are dedicated only to the City of Fellsmere. They have independent auditors who purchase reinsurance andi insurance is a contract of adhesion. Ifitisr noti ini thep policy, itg goes in the city's favor. FMIT does noth have a shared limit in the policy, which means it does not exist. Hey would like Counciltot taket thati into consideration ast theyr make this decisionthatt thel Florida League of Cities is backing the FMIT and that they want to provide this insurance for the City of Fellsmere. They believe it is the best possible in the marketplace. He added that the city also has the option of going with al higher deductible of 10% instead of the 5% and that would save them Councill had a discussion ont the deductible percentage, andi it was agreed tos stay at 5%.  $23,000.  Being not further discussion Mayor Tyson entertained ar motion.  MOTION by Council Member Hernandez SECONDED by Council Member Herrea to accept FMIT's  proposal at the 5%. ALL AYES  MOTION CARRIED 4-0  (b) This item was pulled from the agenda.  (c) Approval of purchase for three vehicles for Public Works, CDD, andi the Utility Department fort fiscal Public Works Director Shelton stated that back on August 15th Council approved a note modification agreement with Marine Banki ini the amount of $300,000 andi they have been drawing off that for vehicles, and they have to make their last draw by October 15thi in order to satisfy the loan. He has two vehicles, one for CDD and one for public works that would be in that draw from Marine Bank. There is one vehicle, a utility department vehicle that the utility department isf funding out of its own account for purchase. Two are pickup trucks, 15004x4's. Thist thirdi truckis a Chevrolet 3500, andi itisa crane truck for the utility department. In order to get to thel lift stations and get the pumps out, they havet tol have ali lift truck, or acranet truck. Rightr now, the city depends upon! Meeks  year 2025.  or whoever they can callt to get out here.  Mayor Tyson askedi ift therei iss stills some money left in the Marine loan. Finance Director Alvarado confirmed that they have about $35,000 left. Being no further discussion Mayor Tyson entertained a motion.  MOTION by Council Member Hernandez SECONDED by Council Member Herrera to approve the purchase for three vehicles for Public Works, CDD, andi the Ultility Department for fiscaly year 2025. 13. ADJOURNMENT: There being no further business Mayor Tyson adjourned the meeting at 9:22, p.m.  ALL AYES  MOTION CARRIED 4-0  Theser minutes were approved by the City Council of the City ofF Fellsmere this 3 day of October 2024  dliué Baudladis MariaF. Suarez-Sanchez CMC, City Clerk  COXT2A0P9MNUTESDOC  10