REGULAR MEETING APALACHICOLA CITY COMMISSION TUESDAY, OCTOBER 8, 2024 = 6:00PM FORMER APALACHICOLA MUNICIPALIIBRARY 74 6TH STRLETLAPALACHICOLA, FLORIDA 32320  AMENDED AGENDA  You are welcome to comment on any matter under consideration by the Apalachicola City Commission when recognized to do: sO by the Mayor. Once recognized please rise to the podium, state your name for the record and adhere to the five-minute time limit for public comment. Comments may also be sent by email to the City  Manager or to Commissioners.  Call to Order Invocation Pledge of Allegiance  II. Agenda Adoption  III. Presentation: African American Museum 95% Completed Documents  IV. Public Comment V. New Business  1. Letter of Support forl EWSD infrastructure Grant Application  VI. Unfinished Business  1. Grant Application Approval Policy (Draft)  VII. Mayor and Commissioner Comments  VIII. City Manager Communications - Report. Attached IX. Finance Director Communications - Report Attached  X. Attorney Communications XI. Consent Agenda    Commission Meeting Minutes Adoption: 8.6.24 Regular Meeting Minutes; 8.20.24 Workshop Meeting Minutes; 8.27.24 Workshop Meeting Minutes; 9.24.24 Public Hearing & Special Meeting  Minutes  XII. Department Reports - Included in Agenda Packet  Adjournment  Any person who desires to appeal any decision at this meeting will need ai record oft the proceeding and for this purpose, may need to ensure that a verbatim record of the proceeding is made which includes testimony and evidence upon which the appeal is based. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk's Office 48 hours in advance oft the meeting.    0 5 A  O 5 K L A E Z    a a  O & 2 A M  E C 1  Z 3 a & O  K 0 O a E o  - a X K 0 C o o E & K & & u ai  o  N    (IS JOUNOW)> XINNEAM  9  2 L E  TEANEAV  I    SIOANOWIXEINEA  3 E a J 8 a 0    ,  3 0 w 5 - & 6  4      A    E < 6    1  IANEAVY  3 - 2  A E  %    888959  IONIAVY  S,  a & 8 1 E & 6    a & 8  S  &    L 00RS  Cl  oN,  A a -   R I -    :  I  I    3) 0 @)  9  C N  -    L 8  - C    E  -  s s e o 2    S  6 a    6 - - Z 9  I      J U à 1 I    S C    a a    E  S    8 L 5 A 39 A - 0 5 L A E  A  0 N    APALACHICOLA CITY COMMISSION REQUEST FOR BOARD ACTION Meeting Date: October 8, 2024  SUBJECT:  Eastpoint Water and Sewer District Grant Support  AGENDA INFORMATION: Agenda Location: New Business Item Number: Department: Contact: Presenter:  1 Administration Travis Wade Travis Wade  BRIEF SUMMARY: Eastpoint Water and Sewer District has asked the City Commission fora vote of support for their grant application to fund infrastructure improvements foray workforce  housing project by' Team Franklin County.  REÇOMMENDED MOTION AND REQUESTED ACTIONS: Motion to approve  FUNDING SOURCE: N/A  ATTACHMENTS: Letter from EWSD and EWSD grant application.  STAFF'S COMMENTS AND RECOMMENDATIONS:    EUP Eastpoint Water & Sewer District  September 30, 2024  City Hall, Apalachicola Board of City Commissioners  192 Coach Wagoner Blvd. Apalachicola, FL 32320  Honorable Madam Mayor, Brenda Ash  The Eastpoint Water and Sewer District Board, in a spirit of cooperation seeks the Commissions support in the creation of a Private/Public partnership to primarily address the workforce housing problem in Franklin County. The Team Franklin Project consist of properties, infrastructure, and inter-governmental cooperation for managing, seeking funding as well as oversite to accomplish this undertaking. We respectfully request your support in this endeavor and look forward to working with you. Please find attached to this letter our application for funding for the infrastructure portion oft the project which defines our estimated expense and as  a participating agency requires your supporting authorization by vote.  Kindest Regards Bally, Fuentes Billy Fuentes, Administrator Eastpoint Water and Sewer District 40 Island Drive Eastpoint, FL32328 Office: 850-670-8177 Fax: 850-670-8517  40 Island Drive - Eastpoint, FL 32328 (850) 670-8177 phone . (850) 670-8517 fax    3  bo  0  a    -               X  K  X    6  *>            S    S S 3 S  a    E    6  a  C 8        -                    APALACHICOLA CITY COMMISSION REQUEST FOR BOARD ACTION Meeting Date: August 6, 2024  SUBJECT:  Grant Application Approval Policy (Draft)  AGENDA INFORMATION: Item Number: Department: Contact: Presenter:  Agenda Location: Unfinished Business  2 Grants Bree Robinson/Travis Wade Travis Wade  BRIEF SUMMARY: During the May 2024 Regular Meeting the proposed Grant Application Approval Policy was discussed. Using the comments from that meeting the attached draft  policy was created.  RECOMMENDED MOTION AND REQUESTED ACTIONS:  FUNDING SOURCE: N/A ATTACHMENTS: Draft Policy  STAFF'S COMMENTS AND RECOMMENDATIONS:    APALAC  GRANT APPLICATION APPROVAL POLICY  LORIDP  Generally, Citystaffi follow one of thet three paths for grant approval based on a particular 1. Authorization required to apply for grant. Some grant applications require documentation of approval as a parto oft the application process which necessitates City  grantapplication:  Commission approval before an application is submitted.  2.  Matchrequired to apply for grant. Some grants require applicants to provide matching funds. Ini these cases, the match would need tol be approved by the City  Commission: before a grant application is submitted.  3.  Noauthorization/no match grants. Some granta applications do not require any prior authorizationand there areno matching funds requirements. Int these instances, grant applications do not need tol have prior approval from the City Commission before a grant  application is submitted.    City Manager Updates  1. Porchfest will be held at Battery Park this year on October 12. Iv worked with Mick BarlamentandMart: Hoffmant tohaveB Battery. Park as themain stageand one actatL Lafayette Park. BayAvenuer willb bec closed to accommodate: foodtrucks in the same manner as Seafood Festival and Buttsa and Clucks. This year the Porchfest event will end at 6pm, which is earlier than previous years. Their committee members have been very eager to work with the City to prevent - complaints and 2. Backup generators were delivered to City Hall and the Police Department/Fire Deparmentbuldings: Thesewere funded by Hazard Mitigation(HMGP) grants. 3. The6hStreet: Recreation Center has been vacatedbyt thepreyioustenants and has been cleaned. A new oven/stove was purchased and the building is ready to be rented. Iami requesting thatt the1 rental fees include a $75 charge that will pay for cleaning thespaceaftereach event. This fee will alsoberequested for Holy Family and any other spacethattheCliyrents: Polpuyrrwgealbowes to clean the space after their rentals, but most ofthe time additional cleaning is required. 4. Hurricane Helene caused erosion at the ditch adjacent to the Ellis VanFleet lift station. Public Works and Facilities Management crews built a retaining wall and back-filled it to prevent the lift station and fence from falling into the ditch. 5. The City's Code Enforcement Officer, with the help of the Water/Wastewater Field Crew Supervisor, willl begin grease trap inspections in October. Greasebeing dumped into the sewer system has caused problems at the: sewer pits, lift stations, vaçuum station, and at thev wastewater treatment plant. Restaurants arerequired by state law to use grease pits and record the removals ofthe grease regularly.  ensure a successful event.    Al Regular Meeting oft the Apalachicola City Commission was held on Tuesday, August 6, 2024, at 6:001 PM: ati the Former. Apalachicola Municipal Library, 746 6th Street, Apalachicola, Florida. Present: Mayor Brenda Ash, Commissioner Adriane Elliott, Commissioner Despina George, City Manager Travis' Wade, City Clerk Sheneidra Cummings, Finance Director Lee Mathes Special meeting called to order by Mayor Ashi followed by prayer and Pledge of Allegiance.  AGENDAADOPTION  Motion to adopt agenda made by Commissioner Grove, seconded by Commissioner George with Discussion, Commissioner George commented on the amended agenda items that were added to this meeting's agenda and Rule 26 or prohibiting agenda amendments that are not considered an emergency, and requestedi that Unfinished Business #2! be removed. Commissioner Grove rescinded her motion to adopt the agenda and Commissioner George rescinded her seconded.  Motion to adopt the agenda with the addition under New Business #11adding approval for CEI Services, and the removal of Unfinished Business #2 made by Commissioner Grove and seconded  by Commissioner George. No discussion. None opposed. Motion carried 5-0.  PUBLIC COMMENT Commission with al handout.  Xochitl Brevera commented on the progress of the Community garden and presented the William Zester requested a grace period fort the removal of a structure erected on his property.  Noi further comments. NEW BUSINESS BUDGETCALENDAB Discussion held.  Finance Director Lee Mathes presented the Commission with a: 24-25 FY Budget Calendar.  The Commission decided to add the fee Schedule discussion to the August 20th and August 27 Ar motion was made by Commissioner George to adopt the Budget Calendar, seconded by  Budget Workshop Meeting.  Commissioner Grove. None opposed. Motion carried 5-0.    8.6.24 CCRMI Meeting  Page 2of5  Encroachment Agreement Addendum. Approval variance agreement modified. Discussion held.  Kristi Banks, on behalf of her client Mr. David Drew, requested to have an existing encroachment  Commissioner George was noti in support of ther revised encroachmentaarance agreement. A motion to approve the proposed addendum to the existing Encroachment Agreement made by Commissioner Grove, seconded by Commissioner Elliott. No discussion. Motion carried 4-1,  Commissioner George opposed. 109MLKI Encroachment Agreement  Discussion held.  Motion to approve the request for an encroachment agreement fort the building as it currently exists, extending 109ft into the City's alleyway was made by Commissioner Grove and seconded by  Commissioner Duncan. None opposed. Motiono carried. 5-0.  196 8"h Street Encroachment. Agreement  Mr. Dagenhartrequested approval for an encroachment. agreementi fort the! building, a middlecanopy,  and water rain barrel, and sign thaty will project 13ft over the City's right-of-way.  Discussion held.  A motion was made by Commissioner Grove to approve the encroachment, seconded by Commissioner Elliott with discussion. Commissioner Elliott expressed concern regarding the stormwater mitigation. Discussion held. Motion failed, 1-4. Commissioner George, Commissioner Attorney Hartman recommended drafting an encroachment agreement that would include the specifications oft the building and depth of encroachment, as well as address the concerns abouti the canopy, rain barrel, and sign for the Commission's approval. The Commission concurred.  Duncan, Commissioner Elliott, and Mayor Ash opposed.  First Baptist Christian School- Varian Fee Refund  Mr. Strickland presented to the Commission requesting a refund for the $1600 Variance Fee paid to AMotion was made by Commissioner Grove and seconded by Commissioner George to approve the request for a refund for the Variance Application fee, for $1600 minus the costs of resources in the amount of $200. Discussion, Commissioner Elliott. Commissioner Elliott expressed concern in  BOA.    8.6.24 CC RMI Meeting  Page 3of5  regard to the height restriction on fences within City limits. Noi further discussion. Motion carried, 4-  1. Commissioner Elliott opposed.  Riverfront Part Fountain removed ifit will not be repaired.  Donna Ingle commented ont the condition oft the water fountain and inquired if the City could have it Ar motion was made by Commissioner Duncan and seconded by Commissioner Elliott to accept  Staff's recommendation and remove: the fountain. Motion carried, 5-0.  1stReading: FWCNOWake Ordinance 2024-04  Thel FWC No Wake Ordinance 2024-04 was read on record by title by Attorney Hartman. Ar motion was made to approve 1st reading of Ordinance 2024-04 by Commissioner Grove and seconded by Commissioner George. None opposed. Motion carries 5-0.  Fodpain-Managementordinance202-05  The Floodplain Management Ordinance 2024-04 was read on record by title by Attorney Hartman. A motion was made to approve 1st reading of Ordinance 2024-05 by Commissioner George and  seconded by Commissioner Grove. None opposed. Motion carries 5-0.  DEP] Trail-Go GrantApplication  Commission Grove presented the Commission with informationt to applyf fora a maintenance grant for cities who have parks that fall with the Florida Greenways Trail System further stating that Riverfront Park was on the list and would therefore be eligible under this grant opportunity. Commissioner informed the Commission and Staff that there was thirty-day to apply; however, no amount was provided. Commissioner Grove also informed the Commission that there is noi matchr requirement. A motion was made by Commissioner George and seconded by Commissioner Discussion to authorize Staff to apply for the DEP Trail-Go Grant upi to $200,000. to make repairs to thel boardwalk  at Riverfront Park. No discussion. Motion Carried 5-0. CEIS Services approvali forUrban CatalystLLC  City Manager Wade informed the Commission that her received the quote from Urban Catalyst in the amount of $18,000; and have not received a quote from Kimberly Horn, therefore making a    8.6.24 CCI RMI Meeting  Page 4of5  recommendation was to reward Urban Catalyst with the CEI services agreement for $18,000. Manager Wade informed the Commission that Urban Catalyst camei in under budget and Motion was made by Commissioner George and seconded by Commissioner Grove. None opposed.  Motion carried 5-0.  UNFINISHED BUSINESS  Engineering, Award- Stormwater Mitigation Grant Project  Cindy Clark presented the board action request to the Commission. A motion was made by Commissioner Grove and seconded by Commissioner George to authorize Staff to begin negotiations with Baskervlle-Donovan Engineers fori the engineering and construction management of the Stormwater and Mitigation Project #24SRP65. None opposed. Motion carried 5-0.  MAYORAND COMMISSIONERI COMMENTS storm andi their response(s) after the storm.  Mayor Ash thanked Manager Wade, City Staff Chief Varnes for being proactive in preparation of the  Commissioner Grove commented on moving forward with the encroachment ordinance and addressing parking concerns throughout the City. Attorney Hartman informed the Commission that he would present them with a draft Encroachment Ordinance at an upcoming meeting. Commissioner Grove also expressed concerns about off-site advertising and that many signs placed on! Hwy 98 are not allowed further suggesting that Staff contact the owners of the signs tol havet them removed. Commissioner Grove would also like to have schools included in the Fence Ordinance as one of the exceptions listed. Commissioner Grove recommended that Staff attend or designate an attendee tol LMS meetings, and expressed concern about the grass and weeds that are overgrown at  City Parks namely, at Lafayette Park. Commissioner George, no comments. Commissioner Elliott, no comments.  Commissioner Duncan commended Chief and Officer Kevin Shuman for his professionalusm and  leadership.  MANAGERCOMMUNICATIONS  Manager Wade informed the Commission that in leu of Project Impact losing its funding, The NEST Program through the United Methodist Church was approved to accommodate all participating children, and employees that was hired through the Project Impact Program. Manager Wade: stated that he was currently waiting on the agreement proposed by The Nest to be presented to the  Commission for approval.    8.6.24 CCRMMeeting  Page 5of5  Commissioner Grove commended Mayor Ash, Manager Wade, Ms. Nadine Kahn, and Mrs. Barbara Floyd for their effort and hard work and dedication to establish partnership with thel Nest Program to Commissioner George inquired aboutt the closing outt the Projectimpact Grant. Mayor Ashconfirmed that Nadine Kahn, Barbara Floyd, and Cindy Summerhill will be working together to close out the  continue to serve the Community.  grant and satisfyanyre remainingrequrements. ATTORNEY COMMUNICAIONS  Attorney Hartman updated the Commission on the Interlocal Agreement between the County and City stating that the County is needing to update its agreement with the City and will be presenting an amended agreement for their review and approval to allow for the surtax funds to also fund  ambulatory: services. Discussion held. CONSENT AGENDA  A motion was made to adopt the consent agendas made by Commissioner Elliott, seconded by  Commissioner Grove. Nol Discussion. Motion carried, 5-0.  ADIOURNMENT  Amotioni to adjourn the meeting made by Commissioner Elliott, seconded by Commissioner Grove.  None opposed. Motion carried, 5-0.  Meeting adjourned.  ATTEST:  BRENDA ASH, MAYOR  SHENEIDRA CUMMINGS, CITY CLERK    AWorkshopl Meeting of the Apalachicola City Commission was held on Tuesday, August 20, 2024, at 6:00F PM: at the Apalachicola Municipal Library, 74 6th Street, Apalachicola, Florida. Present: Mayor Brenda Ash, Commissioner Adriane Elliott, Commissioner Despina George, Commissioner Duncan, Commissioner Grove, City Manager Travis Wade, Finance Director Lee  Mathes, City Clerk Sheneidra Cummings, and Chief Bobby' Varnes.  Mayor Ash asked for an Amendment toi the agenda to include Public Comment. seconded by Commissioner George. None opposed. Motion carried,5-0.  Motion to adopt the agenda and to add public comment was made by Commissioner Grove,  PUBLIC COMMENT Maintenance contract.  Dennis Winterringer commented on the Reforestation fund, tree maintenance, and the Cemetery  Donna Ingle commented on tracking revenue generated from park rentals.  Ginger Creamer presented the Commission with a handout on first responder calls and commented on the gas allowance provided to First Responders. Ms. Creamer also requested the Board consider an  increase of $75/per responder, per month for gas.  Noi further public comments. BUDGET DISCUSSION  Finance Director Lee Mathes provided a page-by-page breakdown and explanation of recommended reductions and/or changes per department and answers questions presented by the Commission.  Discussion held.  The Commission did not oppose the request made by ginger Creamer to increase the gas allowance from $25t0$75amonth, per person and Financel Director noted ther request fori iti tol bei included int the proposed Library Director Lucy Carter commented on the proposed reductions fori the Library Department and did  budget meeting.  not agree with the recommendations presented to the Commission.  Further discussion held.    8.20.24 CC WS Budget Meeting  Page 2 of4  Commissioner Elliott suggested that the Commission allow the Dixie Youth donation to remain in the Mayor Ash referenced the Facilities line item in the proposed budget and suggested that the Commission consider some alternative options for the Johnson Complex due to the absorbent costs to maintain the  upcoming budget.  facility everyyear.  Commissioner Grove concurred with Mayor Ash.  Finance Director concluded the breakdown of the proposed budget with explaining how the various Commissioner George suggested that further analyzation is needed to determine if any additional reductions can be made, as well as to verifyt the accuracy of the budget. Commissioner George commented on the projected overtime line item, positions added in the Public Works Department and those funded via the Enterprise Fund, as well as the salaries of police offers which were not correctly budgeted for in last year's budget. Commissioner George asked Manager Wade for Comment. Further stating the importance of the Commission to study the Salary Schedule to ensure that the salaries calculations are  millage rate(s) would affect the City's projected revenue and/or deficit.  congruent with the desire of the Commission.  Discussion held.  Sanitation Fee(s) were discussed. Commissioner George recommended the Commission further analyze the City's sanitation expense and suggested that the Commission find a solution to reconcile or eliminate the deficit in the proposed budget. Commissioner George recommended that Waste One take over the collection of fees(s) which would also eliminate the projected loss of $75,000/ year if the City remains Commissioner George also recommended the Commission consider re-instating a Facilities Reserve line item in the General Fund budget to help offset overall facility expenses including but not limited to, maintenance, repairs, and/or system replacements etc. Commissioner George commented on the Enterprise Funds in reference to the SUF collections stating that, although the funds show a surplus, the  involved with the collection.  $67,000 in projected SUF collections will be used to pay off debt.  Commissioner Grove commented on well repair(s) line item and wanted clarification on projected repairs Manager Wade clarified that the projected expense relating to the repair of wells 5 & 6 are now listed Commissioner Elliott commented on cemetery and right-of way maintenance, as well as the Marinas expenses and revenues. Commissioner Elliott stated that the Kiosk installed at Battery Park Marina has  to well 5 &6.  under Capital Outlay and has been included.    8.20.24 CC WS Budget Meeting  Page 3of4  collected approximately $45 in revenue which could be used to offset the cost of Marina maintenance, repairs etc. Commissioner Elliott also mentioned the City's Comprehensive Plan and reforming and recognizing thel Port of Apalachicola and howt tourist dollars and revenue collected could be used to spread revenues collected across the City and drawi in additional revenue to help subsidize the budget.  Commissioner Duncan, no comment.  Commissioner George reaffirmed her commitment to keep the millage rate down and stated that she is committed to keeping the millage rate at its current rate fort this year; however, would like to see the City Mayor Ash Commended Commissioner George for her continued commitment to work with Staff to work with Staff and further review the Budget. Mayor Ash recommended that manager Wade and Finance Director Mathes meet with the Department Supervisors to inform them of the changes and/or updates Chief Varnes commented on the salary discussion and explained to the Commission the origin of the Manager Wade commented on discontinuing the inmate crew and finding seasonal employees to assist Motion to adjourn made by Commissioner Elliott seconded b Commissioner George. None opposed.  be able to reduce the millage rate in the future.  that were discussed at the meeting.  department's 84-hour two-week work period. the City with cemetery and right-of-way maintenance.  Motion carried, 5-0. Meeting adjourned.  ATTEST:  BRENDA ASH, MAYOR  SHENEIDRA CUMMINGS, CITY CLERK    8.20.24 CC WS Budget Meeting  Page 4 of4    AWorkshop Meeting of the Apalachicola City Commission was held on Tuesday, August: t27,2024, at 6:00 PM: at the Apalachicola Municipal Library, 746 6th Street, Apalachicola, Florida. Present: Mayor Brenda Ash, Commissioner Adriane Elliott, Commissioner Despina George, Commissioner Duncan, Commissioner Grove, City Manager Travis Wade, Finance Director Lee  Mathes, City Clerk Sheneidra Cummings, and Chief Bobby' Varnes.  Mayor Ash asked for an Amendment to the agenda to include Public Comment. seconded by Commissioner George. None opposed. Motiono carried, 5-0.  Motion to adopt the agenda and to add public comment was made by Commissioner Grove,  PUBLIC COMMENT to obtain the City'sbusiness.  Michael Richter with Boyd Insurance presented the Commission with al handout and spoke about wanting Dennis Winterringer commented on the proposed fee schedule, the code enforcement department, cemeterymaintenanean.t thel languagei includedinthe proposed budgetinre reference to patriarchtree(s). Mr. Winterringer stated that the language presented in the budget regarding patriarch tree(s) are referenced as" heritage trees" and is not congruent with the City'sOrdinance. Mr. Winterringers suggested Liz Perkins commented on PALS and the role of the non-profit and contribution toi the Library department.  that the language be congruent to avoid confusion and/or misrepresentation.  Not further comment. BUDGET DISCUSSION  Finance Director Lee Mathes presented the Commission with updates to the proposed budget and changes that were made in accordance with the discussion held on August 20thE Budget Workshop! Meeting. Finance DirectorLee! Mathes discussed the reductions per department and answered questions presented by the Commissions. Finance Director informed the Commission that an additional $76,681 from the previous budget presented at the August 20th WS meeting. In regard to the millage rate and how it would affect the budget, Finance Directed stated that If the Commission adopt the tentative millage rate of9.0 mills, the City's2 24-25 FY Budget would be in the positive, $187, 302. If the City adopts a millage rate of 8.3457, the 24-25 FY Budget would be $15,458 in the positive; and if the Commission adopts the rollback  millage rate of7.5402, the 24-25 FY Budget would be $196,097 int the negative.  Discussion held.    8.20.24 CC WSI Meeting  Page 2of3  Mayor Ashi inquired about the Reforestation Fund. Finance Director Mathes informed the Commission that there is not a concrete dollar amount however, she has established a separate fund for reforestation fee(s) and moving forward the funds will remain totally separate and accounted for. May Ash asked Finance Finance Director Mathes informed the Commission that if Waste One assumes billing, the City would be relieved oft the collection costs and with the current millage rate of8.3457mills, the 24-25FY Budget would Commissioner Grove commented about the Reforestation Fund and that the City should have an idea of the amount that is supposed to bei in the fund based on previous research and calculations conducted by  Director to discuss the City's sanitation expense and options available.  see even more of ani increase and would be $40, 458 ini the positive.  Mr. Winterringer. Discussion held.  Commissioner George commended Finance Director on her work on the budget. Commissioner George pointed out the deficiencies in 23-24 FY Budget stating various estimates presented were not accurate, projected revenue(s) were overstated, and significant expenses were understated. Commissioner George suggested staying with the current millage rate, analyze existing systems within the City, and determine Mayor Ash commended Finance Director for her hard work and dedication exhibited while working on the budget and presenting the Commission with a budget that is based on facts and reflects the City's Commissioner Grove commented on the proposed facility rental rates, as well as changing the wording Commissioner George agreed with the proposed rental rates. No Commissioners opposed the proposed All Commissioners agreed to move forward with the proposed budget presented at the meeting. No Commissioner George suggested having a workshop & special meeting if needed, to work out any remaining budget issues and specifics ini regard to the hospital andi interlocal agreement proposal. None Mayor Ash confirmed with Board that no additional budget workshops are needed and that a workshop and special meeting would be: scheduled for 4:30pm, prior to the 9/3 regular meeting if needed, to further the Interlocal Agreement and hospital issue. The first Budget Hearing was scheduled for Commissioner Grove inquired about the costs to maintain the. Johnson Complex and suggested a workshop to discuss alternative options. Mayor Ash shared that she has directed Manager Wade to  what is needed and what is not, and make some hard decisions moving forward.  financial standing. Mayor Ash  from "heritage tree" to patriarch trees to be congruent with the City ordinance.  rates.  additional changes were recommended by the Commissioners or Staff.  opposed.  September 10, 2024, at 6pm.    8.20.24 CC WS Meeting  Page 3of3  research alternative options, locations, and/or funding opportunities including USDA grants and asked Manager Wade to present his finding to the Commission after the budget process has passed.  No further comments.  Motion to adjourn made by Commissioner Grove, seconded by Commissioner George. None opposed.  Motion carried, 5-0. Meeting adjourned.  ATTEST:  BRENDA ASH  SHENEIDRA CUMMINGS    APublic Hearing and Special Meeting of the Apalachicola City Commission was! held on Tuesday, September 24, 2024 at 6:001 PM ati the Commission Meeting Room, 746 6th Street, Apalachicola, Present: Mayor Brenda Ash, Commissioner Despina George, Commissioner. Anita Grove, Commissioner Adriane Elliott, City Manager Travis Wade, City Clerk Sheneidra Cummings, Finance Director Lee Mathes, Chief of Police Bobby' Varnes (Absent: Commissioner Duncan)  Florida.  Meeting opened by Mayor Ash. AGENDA. ADOPTION Motion carried 4t to 0. PUBLICCOMMENT  Motioni to adopt agenda made by Commissioner Grove, seconded by Commissioner George.  John Pati Thomas (FMIT)and Michael Ritcher (PGIT) each spoke regarding City's property, liability,  and workers compensation insurance renewal. Chief Varnes discussed vehicle purchase. No further public comment. PUBLICHEARING  Commissioner George read thet following statement: City of Apalachicola Budget Information:  General Fund: Enterprise Fund: Total Budget:  $4,355,084 $3,158,750 $7,513,834  Millage Rate to bel Levied: 8.3457 Mills  The percentage by which this millage rate to be levied is a 10.68% increase of the rolled back rate of  7.5402.  This ist thet final public hearing to adopt thel FY: 24/25 budget.  Finance Director Lee Mathes reviewed recent updates int budget that were made: since the last public hearingi including al 141 mill reduction. Ms. Mathes recommends remaining with the proposed  millage rate of 8.3457.    Public Hearing/Special. Mesting-92424-Page2  Commissioner George recommends the Citya adopt the 11 mill reduction, andi that the City remain with the current insurance carrier FMITI for the 24/25 year but puti insurance outi for bid with an RFP  for the 25/26 year.  Commissioner Elliott had no comment.  Commissioner Grove commented on Leslie Street project, Water and Sewer field crew position, Michael Ritcher commented on thel basis fort the recommendation for the Cityt to remain with the Mayor Ash read the email fromi thei independent insurance company comparing the City's current  and pole barn funding. current insurance company.  policy with FMIT and the new proposal from PGIT. Michael Ritcher requested a copy of the email.  Not further public comment. Not further Commission comment. Public hearing closed and Special Meeting opened.  RESOLUION2024-07-ADOPING FY 2024/2025 MILLAGEI BATE Commissioner George read Resolution 2024-07 ini its entirety.  Motion to reduce millage %4 mill to 8.0957 mills made by Commissioner George, seconded by  Commissioner Grove with discussion.  Discussion! held. opposing.  Motion not carried 11 to 3 with Commissioner Grove, Commissioner Elliott, and Mayor Ash  Motion to adopt Resolution 2024-07 setting the FY: 2024/2025 millage rate at 8.3457 mills made by Commissioner Grove, seconded by Commissioner Elliott. Motion carried 3t to 1 with Commissioner  George opposing.  ORDINANCE202406-4 ADOPTING FY2024/20251 BUDGET Commissioner George read Ordinance 2024-06 byt title as follows:    Public Hearing/Special Mesting-92424-Pages THE: 2024-2025 FISCAL YEAR BUDGET  AN ORDINANCE BYT THE CITY COMMISSION OFT THE CITY OFAPALACHICOLA, FLORIDA, ADOPTING Motion to adopt Ordinance 2024-06 adopting the FY: 2024/2025 budget made by Commissioner  Elliott, seconded by Commissioner Grove. Motion carried 41 to0.  ADJOURNMENT carried 4t to 0.  Motion to adjourn made by Commissioner Elliott, seconded by Commissioner George. Motion  Brenda Ash, Mayor  Sheneidra Cummings, City Clerk    CITY OFAPALACHICOLA CITY CLERK'S DEPARIMENTREPORT  Sept 2024  Processed and mailed out utility bills before the end of the month.  Prepared Aug and Sept Commission Minutes. Compiled Sept. agenda packets and Notified 2K Web Group to upload meeting agenda packets to website and postmeeting Assisted customers with cemetery items, utility bill questions and payments, garbage/yard trash complaints, public records request, golf cart decals, Battery Park ramp stickers, business licenses, and other miscellaneous duties.  emailed to Commission and City Attorney.  dates and times to website.  Processed ACH billing  Audited' Waste One Garbage Invoice and reconciled accounts that were in error  Completed tasks as assigned by the City Manager and Mayor. Fulfilled 8 Public Records Request; 4 open requests Completed and mailed general monthly billing. Assisted Staff with various issues and projects. Assisted employees with HR related issues Issuing 23-24 Business Tax Receipts  Entering and verifying data for Banyon Property Management On-going training of Receptionist and Billing Clerk.  Completed billing adjustments and Water deposit refund requests Responding to emails and fulfilling requests that requires research  Additional tasks related to maintaining the Clerk's Office and overseeing Utility Billing    2024  APALACHICOLA VOLUNTEER Aug  FIRE/RESCUE Bi-Monthly Report  30 Calls  1. Accidents 2. Lift Assist EMS 3. Bi-Monthly Meetings 4. Brush Fires 5. House Fires 6. t/eh Tires  2 23 a  7. Gasl Leaks 8. Lifel Flights 9. 10. Training 11. Transformer Fires 12. Vessels 30  15t Resppondler CAlls  Firefighter Attendance  1. George Watkins 2. Fonda Davis 3. Creamer Ginger 4. Albert Floyd 5. Rhett Butler 6. Brie Hoffmen 7. Palmer Philyaw 8. 9. Troy Segree 10. Rick Hernandez Additional Notes:  6 3 27 5 3 37  11. 12. Avey 13.: 14. 15. Anthony Croom 16. Aony. Cabrera 17. Riolypikinb 18. Shannon Segree 19. Adam Joseph 20. Craig Gibson  Scef  5 3 3 13 5  /D  Recorded by: Date:    x  CO    C        8  00  4  90    0  6    N      6  6O    D        C  - 0  L  n    Apalachicola Margaret Key Public Library Turns the Page on August 2024  A. D  Library hours are 10am to 6pm Monday - Friday, and Sundays from 12pm to 4pm. We are YOUR City of Apalachicola Library. Come sign upi for your FREE Apalachicola library card. Follow us on Facebook or Instagram QApalachcopubidbary for the latest!  Any library offering is FREE to the public.  August 2024 Statistics:  2,076 patrons visited our library - 35 (I) new accounts opened - 253 patrons used our computers 793 () books/movies/tems circulated 351 items donated to the library $379.23 collected as library revenue - 153 (I) hours donated by our wonderful volunteers - 14,055 people reached on social media As the summer heat loses its grip and we slip into Fall, we have shared a busy August in the library! Students headed back to school, and the library helped with free school supplies at at table station during the weeks before the first day. These supplies come donated to the library throughout the year, as parents or older students clean out their personal spaces, but a few brand-new items came to us from Apalachicola local, Jackie Jones, and library volunteer, Richard Lenhart. Iti isag gift to witness the generosity within our community! Such generosity was again on display at the Apalachicola Bay Charter School Open House, with volunteers from the Homework Help program passing out goodie bags and encouraging parents and students to visit the library if school ever becomes too challenging. Back fori its second year, the! library's Homework Help program is the effort of Greg and Helen Golgowski, Richard Lenhart, Bonnie Lewis, Annie Pitts, and Linda Buchanan, who all serve as volunteer tutors, offering FREE help to students of any grade with their homework after school. The library sees a lot of students after 3pm, and continuing our tradition, the library again handed out free pencils or erasers for kids as they left the ABC School campus, or who visited the library after their first day. Active students today; grown citizens tomorrow, we welcome them to enjoy this space! The library also welcomed a return to the popular Summer Music Series this month! The Series, hosted by our Friends of the. Apalachicola Library, Patrons of the. Apalachicola Library Society (PALS), isac chance for the public to enjoy FREE live music and refreshments each week during August, in air- conditioned comfort, with a "listening room' vibe. Musicians play after the library closes at 6pm, and bring us everything from Folk and Bluegrass, to Rock and Jazz. The Series is supported by funds from PorchFest 2022, which chose the library and our non-profit fundraising group, PALS, as the charity of Your City of Apalachicola Library helps with reading, writing, and learning, and offers a suite of prinlcopy/scanfaand notary services. Wel loan FREE books, movies, puzzles, board games, and items from our Library of Things. We offer FREE audio books, e-books, and digital magazines through the Libby app, & FREE streaming TV shows and movies through the Kanopy app. We also havea Book sale space on-site with FREE magazines. All donations go to our Friends of the Library 501c3 nonprofit, the Patrons of the Apalachicola Library Society (PALS). We also offer Yoga weekly on Mondays @ 6:15pm, Homework Help (FREE tutoring!) by appointment, and Bring Me Al Book Forgotten Coast hosts 'Books for Babies' weekly on Tuesday mornings @ 10:30am. Our once-a-month Book Club meets each 3rd Wednesday @ 6pm. Do you have a club you'd like to start in the library? Want to know more about a program? Is there a book or item you need? Call: 850-653-8436 or email: malcdlbay@malcon Isel Sanchez-Whiteley & Barbara 'Nissie' McNair, Library Assistants  choice. Yet another way that generosity shapes this library, and this community!  Happy September! Lucy Carter, Library Director    Apalachicola Margaret Key Public Library Turns the Page on September 2024  Library hours are 10am to 6pm Monday = Friday, and Sundays from 12pm to 4pm. We are YOUR City of Apalachicola Library. Come sign up for your FREE Apalachicola library card. Follow us on Facebook or Instagram aApaaencospupdltary for the latest!  Any library offering is FREE to the public.  September 2024 Statistics:  2,045 patrons visited our library - 15 new accounts opened - 300 patrons used our computers 532 books/movies/tems circulated - 290 items donated to the library $458.38 collected as library revenue - 103 hours donated by our wonderful volunteers - 16,617 people reached on social media Our library enjoyed a busy September, even with the Labor Day holiday and storm closures.. A highly successful Book Sale was hosted by our Friends of the Library group P.A.L.S., the Patrons of the Apalachicola Library Society, with visitors purchasing bags of gently used books to benefit the library. Two popular craft times were held this month, with people of all ages building kites to enjoy the windy weather; and trying theirhand at weaving their own sweetgrass baskets. The library's craft times are open to all and offer a good way for generations to minglewinoutpessure. Many students continue to visit ouri library after school this year and have showed excellent behavior. We are grateful to the community for understanding that our library serves people of all ages, and grateful to the students who are using our space responsibly. Ourli library offers a safe public space, with free wifi, a complimentary coffee/tea bar, water cooler, public computers, meeting rooms, electrical Your City of Apalachicolal Libraryhelps with reading,writing, andlearing, and offers a suite of prinleopy/scan.faxland notary services. We loan FREE books, movies, puzzles, board games, and items from ourl Library of Things. We offer FREE audio books, e-books, and digital magazines through the Libby app, & FREE streaming TV shows and movies through the Kanopy app. We also have a Book sale space on-site with FREE magazines. All donations go to our Friends of the Library 501c3 nonprofit, the Patrons of the Apalachicola Library Society (PALS). We also offer Yoga weekly on Mondays @ 6:15pm, Homework Help (FREE tutoring!) by appointment, and Bring Me A Book Forgotten Coast hosts Books for Babies' weekly on Tuesday mornings @ 10:30am. Our once-a-month Book Club meets each 3rd Wednesday @  outlets, anddd books(!) lt's great to be a library for all!  6pm. Doy you have a club you'd like to start in the library? Want to know more about a program? Is there al book or item you need? Call: 850-653-8436 ore email: apalachicolalibrary@gmail.com  Happy October! Lucy Carter, Library Director  Isel Sanchez-Whteley & Barbara 'Nissie' McNair, Library Assistants    Grant Updates  CityCommission Meeting- Tuesday, October 1st 2024 1. Commerce Rural Infrastructure Fund - Well Rehabilitation  Submitted Applications- Pending Results:  a) An application requesting $344,2501 tor rehabilitate the City'st three wells was submitted on 9/13/24. The specific technology requested would allow for quicker repairs and lessen ther risk of future boil water notices. No match was required for the Cityt to apply. There is $15 million available statewide- = a) An application requesting $185,0001 fori replacement of the dock boards at Riverfront Park was 3. FDACS- UCF-C Grant Program - Lafayette Park1 Tree Canopy Improvements Project (Requested $10,000, a) An application requesting funding for the planting of 341 trees in Lafayette Park was submitted 7/18/24. The City Commission agreed to budget $10,0001 towards this project in the next fiscal year a) An application requesting Jaws of Lifer rescue tools for the Apalachicola Volunteer Fire Department was submitted 7/11/24. These tools were a request from the VPD and will aidt them int their efforts. In the event this application is not funded, citys staff will continue to apply quarterly. a) An application requesting funding for resurfacing, drainage improvements, ands safetyi improvements for Commerce Street from Avenue Cto Avenue Iwas submitted 5/5/23. FDOT marked is as "complete" and we are waiting for updates. City received an update 8/14/24 that FDOT expects the programming to bei finalized in September and the Work Program Public Hearing to be delivered in  awards should be announced by 12/31/24.  2. DEPI Local Trail Management Grant Program - Riverfront Park Fitness Trail  submitted 8/29/24. No match was required to apply.  City Cash Match $10,000)  andt the City submitted: a request to FDACS for the remaining $10,000. 4. Firehouse: Subs Public Safety Foundation Hurst Rescue Tools "Jaws of Life" $38,465  5. FDOT SCOP - Commerce Street Phase 1 $3,278,524  December. Cash Match $21,875)  6. DHR-2025-26 Special Category- Phase II HCA Harrison-Raney Building) mitigation/repair. $350,000 (City a) 2025-261 DHR Special Category grant request for Phase It to complete additional repairs tol HCA currently! being drafted and expected to be submitted by) June 3, 2024. Phase II to complete repairs not funded in! Phasel land willi include windows, doors and additional masonry work. b) Application submitted for consideration $21,875 cash match is obligated under the application as a) Are-application for $75,000 towards a workforce housing study that could address viable solutions to thel lack of workforce housing in the area was submitted 5/6/24. This was a previously: awarded project for a prior fiscaly year and an extension was not an option, so Commerce encouraged' the City to de-obligatet the original award and re-apply for the next round of funding. b) NOT FUNDED - Application materials will be filed for potential resubmission. April/May 2025.  approved at the 6/4/24 CCmeeting.  7. CPTA-Workforce Housing Study $75,000  Funded Applications: FDOT:  1. SCOP. Leslie! Street $610,169.30 (G2N05)  a) This project will remedy the underground issues, resurface the entire street length, and obtain new  1    road signs based off engineer's estimate and recommendations. Engineering firm, Dewberry, has completed the plans andt they were sent tol FDOT for a final review prior to procurement- 5/23/24 the plans were approved and advertisements' for procurement were: scheduled in The Times and The c) City procured North Florida Construction for thec construction work- - CEli is currently being procured under the City's Continuing Services Engineers procurement. City Manager willr request action to award the CEI to ane engineering firm and then construction can begin. CEI was awarded to Urban d) CONSTRUCTION: START DATE WAS SEPTEMBER gth! Construction in progress-curently on  Tallahassee Democrat. Bids are due by) June 28th at 4PM. b) The current project completion datep per FDOTis1 10/31/24.  Catalyst Engineering. schedule.  DEP:  1. Resilient Florida Critical Asset Flood Management $2,039,500 (24SRP65)  a) This grant will complete identified drainage projects int the city that have been documented, but not funded by other sources. Funds will repair known nuisance flooding drainage issues in 29+ locations throughout the city. The City of Apalachicola Critical Asset Flood Mitigation Projects include the replacement andi retrofit of pipe systems at multiple roadwayi intersections, addition of inlets, pipes, water quality vaults, crown reconstruction, and construction of roadway conveyance: system. DEP b) Bay Media Services was awarded: a contract for administering this grant at the June City Commission c) Baskerville Donovan Inc was: scored highest ands selected by City Commission to complete engineering services. Staff met with BDI Aug. 22 to develop specific scope for services agreement tol be presented to City Commission for approval. BDI submitted a proposal for the work ($400,000). d) DEP engineers will travelt to Apalachicola int ther next month toi inspect the sites prior to! beginning of a) This awardi is funding for preparing: a infrastructure plan for flood protection. The City of Apalachicola willo complete the City of Apalachicola Adaptation Plan Project toi include an Adaptation Plan consistent with the Florida Adaptation Planning Guidebook. The project willi include public outreach and stakeholder engagement. Agreement signed! 3/20/24 and project procurement is underway. b) Bay Media Services was awarded the contracti for this scope of work at the. June City Commission meeting. 1Workshop is planned for later this fall, following completion of Vulnerability. Assessment. 3. Resilient Florida - Comprehensive Vulnerability Assessment $272,500 (22PLN10) a) The City of Apalachicola will conduct the City of Apalachicola Comprehensive Vulnerability Assessment project toi include an update to the 2017 Vulnerability. Assessment. Thisi includes the impact of sea-level rise, storm surge, and rainfall flooding. Thei impacts of flooding will be projected and mapped over ap planning horizon that extends to: 2070. Critical assets, vulnerable infrastructure, and historic properties atr risk will bei identified. Comprehensive plan amendments to comply with the Peril of Flood statute: and adaptation strateyrecommendations will also bei included int the Project. $200,0001 in supplemental funding was awarded as part of the VAI help resolve identified data gaps and will resulti int the City digitizing its infrastructure facilities including water distribution! lines, sewer b) Data Gapi infrastructure mapping 95% complete. Exposure. Analysis pending final data gapi maps and 4. Resilient Florida = Wastewater Plant Repairs $13,381,516 (22SRP17) + SLFRP- WWTP Headworks & SBR Relocation, Replacement and Upgrades for Advanced Wastewater Treatment $5,551,875 (WG038) = a) These grants combined are to replace: and repair critical wastewater facility components and to relocate the facility to ensurei iti is out of the flood zone. The project wille ensuret thatt the Cityi is storm b) The project is at 66% design and the permit applications have been: submitted andi is currently sitting  has tentatively scheduled a site visit in October.  meeting.  construction.  2. Resilient Florida Planning Grant - COA Adaptation Plan $67,000 (24PLN12)  ands stormwater.  model. 80% of Sensitivity Analysis is complete. Total $18,933,391 for WWTPI Relocaltion/eplacement  ready fory years to come!  2    at5 50% complete. Currently, final designi is underway which includes biological process modelling, and c) DEPI is creating an amendment to WG038 to combine the budget into one linei item to ensure that d) Pay! Request 41 has beens submitted to DEP for payment 8/12/24 andi is under process. DEP has paid e) Pay Request 41 is still awaiting advanced pay approval - oncei it is received and documented that it has  process equipment selection.  there are noi issues with the ARPA funding pools in thef future. out request number 3i in thei form of advance pay. beens spent then the City will be able to apply for Pay Request 5.  f) SCHEDULE:  Projected construction start date: November/December 2024 ii. Projectedi initiations of operations date: Mid 2026 ili. Projected construction end date: Mid: 2026  Florida Commerce FormerlyDEO!: (D0225)  1. Rural Infrastructure Fund- Water Treatment Plant Improvements, Potable Water Studies $147,000 a) This grant wille evaluate existing conditions, create an enhanced sampling plan, hydraulic modeling, treatability studies and alternatives analysis. Engineering firm, Dewberry, isi inj progress and these b) Aone-year extension request has been requested to completet this project - it was executed mid- September and the deadline is now May 2025. Dewberry's work continues. 2. Rural Infrastructure Fund - Drainage Basin Analysis Phase Il+ Camera Work of Stormwater Lines a) This grant willf fund an: analysis of the drainage basins that border Apalachicola River and Bay. The proposal alsoi includes funding tol begin camera- -work of the stormwater lines in Phase 1. The project aims to document all stormwater conveyance characteristic, both structural and natural, along with deficiencies of each that have contributed to localized flooding within 18 drainage basin areas totaling 310 acres int the city. The City will then prioritize repairs ina areas where localized flooding is present and plan for water quality treatment att thes stormwater outfalls which discharge into the Apalachicola River and Apalachicola Bay. Basins 11 and 3 were covered by the 2018 grant. This grant application would b) Agreement signed 2/1/24. Grant administration with grant continuing services procurement approved at July City Commission meeting. Task order to engage Dewberry Engineering drafted; currentlyi in review by Florida Commerce. Request for contract extension drafted, pending Commerce approval. 3. CDBG-DR- - Avenues Stormwater Repair Project $3,891,869 ($29,000 City Cash Match) (M0016) a) This grant ist tot fundi repairs and upgrades for the avenues: stormwater drainage system. Dewberryis b) Quotes received for drainage pipe inspections andi route survey. Existing conditions CCTV survey was completed. The engineer received videos and reports which! havel been analyzed. The engineer worked An amendment request was submitted on! 5/10/2024 to add CE&I as ar reimbursable task and to extend d) Meetings werel held with Commerce's consultant (KPMG) to discuss project progress and reiterate that  studies are: 35% complete!  $300,000 (D0260)  address the following basins: 1, 2,4,5,6,7,8,9,10, 12-19  the engineering firm for this project.  with contractor to revise scope and cost for drainage pipe survey. the period of performance through September 2025. the project must be finalized by 09.30.2025.  e) Engineering:  Surveyi is 100% complete. Engineering is 30% complete and scheduled for completion in September/October 2024. Permitting is not required; the engineer will submit verification of exemption at 60% design. Design completion currently scheduled for October 2024. (Notet that construction activities cannot commence until Commerce approves the i. Updated stakeholder outreach letters were distributed on 07.25.2024; comment periods wille expire in September 2024. The City worked with Commerce to determine ifa 5-Step  Environmental Review Record.)  Environmental:  3    Process or an 8-Step Process would be required; it was determined on 08.02.2024 that an 8-Step Process would be ther most conservative path forward. The early floodplain notice was posted on 08.21.2024 and distributed to stakeholders on 08.22.2024; comments were  accepted through 09.09.2024.  g) SCHEDULE:  Projected construction start date:. January: 2025 ii. Projected construction end date: June 2025  4. CDBG-DR- - Hometown Revitalization (Riverfront) $4,400,000 ($70,000 Private Owner Match + $313,365 a) This grant is to revitalize the businesses and public areas in the riverfront district. This worki includes private business's docks along with public docks, sidewalks, lighting, and parking areas. b) Certifications and liability agreements have been distributed to all owners - matching funds have been c) The City Commission planned to amendt thes scope fort the Popham Building to just design and partial demolition as the deliverables. After several meetings, Commerce agreed with the scope change d) Meetings werel held with Commerce's consultant (KPMG) were held in. June to discuss project progress e) The engineer has continued work on survey drawings, environmental evaluations, permit applications, andp preliminary ands schematic designs. (Note that construction activities cannot commence until Commerce approves the Environmenta Review Record.) The project engineer reported the following  City Cash Match) (M0034)  requested from owners 30-days prior tol bidding the project. presented by the Citya and it! has been incorporated into thes scope. andr reiterate that the project must be finalized by 09.30.2025.  for August:  Plan Set: 1 (Dock and Pier epai/Reconstruction,  1. Design and plans for Plan Set 1 along Scipio Creek: sites have: advanced to 95% complete at thee end of August. We have sent the Plans to another Halff Office fora a QA/QCreview: and will address any comments. An Opinion of Probable Costs for Plan 2. The design team visited the project site again on August 28th with 95% complete plans-in-handi to verify field conditions at the project sites along Scipio Creek and 3. Aset oft the 95% complete plans were given to Edgewater Group LLC( (who are now on the Halff" Team andt taking over for Garlick Environmental Associates) to continue with 4. Edgewater Group has continued with the environmental, permitting process developing permit documentation required for the USACE, Section 10i issues regarding regulated wildlife and State 404 permitting needs in preparation fora a pre-application meeting with state agencies for the project's ERP. Permitting for Plan Set 1i is at 40% 5. Proposals for a Cultural Resource Assessment Survey (CRAS) for the Riverfront Revitalization project have been received from: 21 firms. We haves selected the best proposal and submitted as supplemental: services agreement on. June 4, 2024 fort the 1. Field: survey work along Water, Commerce and 4th Streets was complete in late 2. Design and plan drawings oft the proposed Water, Commerce and 4th Street upgrades 3. Aerial layouts for roadways, sidewalks, parking areas, landscaping, lighting and amenities proposed alongt thes streets have been generated with typical sections and details being developed. Plan Set: 2is approximately 35% complete at the end of 4. Afield review by Halff Team members with preliminary Plan Set 2 documents-in-hand (to verify proposed street upgrades and amenities) is being set.  Set: 1 has also! been prepared. revise our drawings, ift needed. the permit process.  complete.  City of Apalachicola'sr review, processing and approval. August. Office work ands survey drawings are on-going.  ii. Plan Set 2 (Water, Commerce and 4th Street Upgrades)  continued this month.  August.  4    5. Permitting for Plan Set 2is underway and approximately: 20% complete. 1. Hammond Design Group (HDG) has presented their findings for the Popham Building to the City Commission at their July 2nd meeting and were given direction to explore options of what could be built to replace the existing structure. 2. Schematic design of re-created Popham Building Concepts and cost estimates have been completed -a workshop witht the City Commission wills soon bes scheduled to Early Flood Notice originally posted on 08.07.2024; revisions were required due to updated HUD templates dated 08.09.2024. The modified notice was posted on 8.21.24; comments willl be accepted through 9.06.24. Copies distributed to all agencies on 8.22.24, with comments ii. The Seminole was recently added as an interested contact party. Project information was transmitted 8.13.24 with comment period expiring on 9.12.24. Seminole tribe has requested additional information that cannot be compiled until the Cultural Resources Assessment is complete. Request for authorization to execute CRAS amendment submitted to Commerce  ii. Popham Building  discuss the direction for thes site.  ) Environmental Updates:  accepted through 9.09.24.  06.20,2024; authorization received 08.23.2024  SCHEDULE:  - Projected construction: start date:. January: 2025 ii. Projected construction end date: September 2025  5. CDBG-DR- - Hill Community! Project $935,753 ($910,000 Funded + $25,000 City Cash Match) (M0033) a) This project is tor revitalize three (originally! 5, two locations dropped out by choice) businesses within the Hillt through exterior work and renovations each location's: scope differs. This project is also to create sidewalks andi lightingi in the Hill area tos spure economic development through walkable connectivity. Gouras and. Associates ist the grant administrator and CDGi is the engineering firm working ont the plans. Certifications for the private business owners have! been prepared and sentt to each b) The City Commission finalized the scope of the Sidewalk & Lighting project at a special meeting on 2/20/24 after workshopping the previously approved: scope. The belowi image shows thet final scope of these improvements- these: are: subject to Commerce approval. The cost of materials hasi increased during thep progression of this grant, sot the priority for thef funding will bes sidewalks first with primary  owner to ensure that the program guidelines are being met by all parties.  focus on MLK and the 8th Street section. Apalachicola. CDBG Sidewalk: Scope SDEWALKS ALONG7 TMESTREELETHSIREEY) ANDDR. MARTRILIRERKEG R AVENUE  Legend. : 7Sucets Sidewalk, BhStreets Skewak. MK.. Averues Sid  5    d) Florida Commerce and the City! held a TA call on 4/29/2024 to discuss scope changes requested by the City. Changes to thes sidewalk layout based on publici feedback was discussed, as well as structural e) Liability Agreements were created byt the City Attorney and distributed tot the! business owners. Project guidelines were also provided. Meetings to discuss these documents are: scheduled with business owners. 3/3 project beneficiaries have submitted their signed documents.. A meeting was held with the remaining property owners and FloridaCommerce tor review grant requirements; as a result oft this meeting, Commerce: subsequently confirmed participant eligibility, pending submission ofa additional documentation from thep participant. The City has continued to work with property owners to finalize agreements between the City and thel Property Owner for utilization of CDBG funds for project f) Ana amendment has been received from the engineer to modify thes sidewalk layout and update the scope ofe engineering to correspond with modified building scopes; this was: submitted to Commerce Work on the environmental review record was previously paused to consider potential scope modification impacts. In order to meet Commerce's deadline of 09.30.2024, work on the environmental review! has resumed, under the assumption that Commerce will approve ther requested scope modifications. Commerce confirmed on 07.24.2024 that an 8-Stepl Process willl be required because approximately 750s s.f. of sidewalk will be located ini the 500-year floodplain; public notices have been posted tot the City's website and distributed to agencies as required.  issues that have beeni identified for several commercial buildings.  activities.  fora authorization to execute on 07.03.2024.  a. Environmental:  The Early Floodplain Notice was posted to the City's website on 07.30.2024 and distributed toi interested stakeholders on 08.07.2024; the comment period ended ii. The Florida Seminole Tribe was recently added as ani interested stakeholder tribe. Project information was provided on 08.15.2024; comments were: accepted through 09.16.2024. As of 08.31.2024, no comments had been received. iii. The Final Flood Notice willl be posted concurrently with the City'sFONSH- NOI/RROF.  08.24.2024.  h) Meetings were! held with Commerce's consultant (KPMG) to discuss project progress and reiterate that i) SCHEDULE: **NOTE: Design work was on hold until Commerce authorizes execution ofa contract amendment. Commerce: authorized execution of the contract amendment with the project engineer  the project must be finalized by 09.30.2025.  on9/19/24!  i. Projected construction start date:. January: 2025 ii. Projected construction end date: June 2025  DOS:  1. DHR African American Cultural and Historical Grants Apalachicola History & Culture. African American Museum $1,250,000 ($1,000,000 Award, $250,000 City Cash Matching Funds) 23.s.aa.900.039) a) This project ist funding the design and construction ofa a one-story, 2,000SF building with elevated ceilings. Priorities include: security, storage, office space, greeting station/gift shop, breezeway to Holy b) There was a meeting on: 1/16/2024 tos showt the concept direction of elevations and floor plans for the proposed museum. Thet third set of concepts was introduced to the City Staff, Commission, and community stakeholders. There was a presentation introducing potential site planning concepts, indoor and outdoor arrangements of display area, and potential exterior plaza configuration. Commission voted on exterior andi interior layouts and designs for the museum provided by the architects. The modern: style building, secondi floor plan, and exposed roof style were: all chosen. The next phase is moving these concepts to construction documents- - the architect/engineering: teami isi inj progress. See  Family, bathrooms, controlled lighting for displays.  thec concept design below:  6    c)  d) Apublic workshop was held. July 2nd for the Architect team to present the! 50% plans for the: site, e) An updated timeline has been communicated to DOS and an extension toJ June of 2025 has been granted. The project completion datei is estimated tol bei in December of 2025, so City staffa and DOS are 2. DHR Special Categories - Old City Hall Phase IIStructural Damage $395,000 + $98,750 In-Kind Match a) City wasf funded for Phase Il of the repair/structural work tot the old city! hall building! Agreement was signed 8/8/23. Bay! Media will continue with grant administration as well as 4M Design, Mark Tarmey, ont the designs as allowed by DOS. This grant ist to securef funding to complete the Old City Hall Renovation and: support the ongoing repairs funded through the NPS grant. The purpose is to: stabilize the! building, by proposing toi install an interior rigid steel frame to provide the structural integrity of the! building, exterior masonry, ands support the historic second floor wood frame. b) Phase H willi install: structural interior steel framing, additional 2ndf floor shutters andi interior/exterior masonry work, electrical, plumbing. Admin to schedule: staff, architect (4M Design): and contractor (OSP) onside meeting tot finalize Phase ls scope and develop construction contract. c) Contractor agreement for shutters and windows with Oliver Sperry executed. Scope modification approved by DHR. Construction of first contract deliverables pending arrival of windows and shutters. Building interior has been! LIDAR scanned to verifys scale ands structural dimensions of existing second floor framing with high degree of accuracy for required: Structural improvements to second floor framing. Awaiting structural drawings and estimate for remainder of phase II construction work. 3. DHR Special Categories- - Old City Hall Phase IIS Structural Damage $395,000 + $98,750 In-Kind Match ($ DHR Special Categories = Old City Hall Phase lI $340,000 + $30,000 City Cash Match (FUNDED - Waiting for a) DOSreached out 6/18/24 to announce that this project was awarded through the FY25 Special Category Grants program. Thep phase IlI funding for City Hall will complete the seçond-f floor structural work, interior/exterior masonry repair of second floora and will complete the mechanical and plumbingr not completed inp phase Ilf for thet first floor: and alli for the second floor. Additionally, it will provide as second-required stair access to the: second level. Awaiting contract for execution.  building, ands spacet tot the City Commission andi interested citizens. anticipating another 6-month extension tol be filed February of 2025. Hammond Design to present 95% Plans tot the City Commission 10/1/24.  ($50,000 Cash Match) (24.h.sc.100.69)  Agreement)  FEMA:  7    1. Hurricane Michael- Bodiford Park Dock Repairs (76103)  a) Dewberry engineers completed the engineered plans for this project. Project construction was bid out anda awarded to Coastline Clearing in the amount of $53,824 on 4/2/24! Contracts are in progress and works should begin soon. Waiting on ane extension from FEMA. Held a call with FEMA: and Citys staff. They a) Dewberry engineers completed the engineered plans for this project. Project construction was bid out and awarded to Coastline Clearing in the amount of $74,090 on 4/2/24! Contracts are in progress and work should begin soon. Waiting on extension from FEMA. Held a cally with FEMA: and City staff. They  requested revised drawings. Once approved, an extension should be granted. 2. Hurricane Michael - Scipio Creek Marina Finger Dock Repairs (76103)  requested revised drawings. Once approved, ane extension should be granted.  FDEM:  1. HMGP Market Street Vacuum Station $120,000 (4399-150-R) with DEO Match of $37,500 (M0142) a) Thes scope of this project is for the design ofa a newy vacuum: sewages station located neari intersection of Market Street and Avenue G. Thep purpose oft this project is toy provide protective measures to wastewater infrastructure oft the historic downtown commercial district in Apalachicola. CPWG Madrid is 90% complete with the engineered plans for the Market. Street Vacuum Station - they submitted 100% designs and permits, but there were: some remaining issues/priorities in the plans pointed out by staff that are currently beingr remedied. Monthly meetings with Commerce continue. b) The Engineer submitted all deliverables ands staff is reviewing them prior to submitting to FDEM. Once approved bys staff, all documents willl be uploaded and FDEM willo conduct a CBA to determine Phase I. Submitted deliverables to FDEM. Theyl have come back and asked for additional documentation from the engineers. Waiting for CPWG Engineering to supply cost estimate documentation! 2. HMGP Critical Facilities Generators $241,862 (4399-092-R) with DEO Match of $26,064.75 (M0141) This grant will provide protection and storm mitigation by providing City Hall, the police, and fire department with portable. generators. One willl be at City! Hall, the other willl be shared by Police and Fire. The purpose of this project ist to provide protection to a critical facility in Apalachicola. The project is for thej purchase andi installation of an emergency generating system to reduce and/or mitigate the damage that might otherwise occur from severe weather or other hazards. b) The contract with BGN was executed andi monthly progress meetings with Commerce continue- permitting is inj process and general installation will begin verys soon! Generators have been ordered. c) The Cityi is waiting on generators to arrive. The next: stepi is to pour concrete andi installe electrical. d) Work has begun ont this project. The only delayi is the generator delivery. Some sizes are back ordered. The end goal is tol have both generators installed by October 2024 pending no further shipping delays. For purchase ands setup of an emergency: generator system tor reduce and/or mitigate the damage that might otherwise occur from: severe weather or other hazards att the 108 Avenue Flocation. (The current generator ist toos small for the need andt this will provide an appropriately: sized and portable b) Thel bidf for this project came in over budget. A budget increase was requested in February, 2024. We are waiting on determination from FDEM. The contractor has guaranteed his price without an increase until June 24, 2024. FDEM approved the cost increase. Waiting for FEMA's approval of the budget  Generators delivered - worki is underway!  3. HMGP Wastewater Vacuum Station Portable Generator $170,000 (4486-007-R)  generator.) increase, State Appropriations:  1. Spray Field & Solar Project $130,000 (LPA0452)  a) The original request for this award was for: 150 replacement spray heads andi installation of 11 solar controllers and supplementary batteries. The spray heads are $553.00 apiece, and the solar installation b) DEPI issued an amendment in April 2024 allowing for the funds tol be used: solelyf for acquisition of  costs (in total) amounts to $87,880.001 for 22 locations.  8    needed parts instead of having to hire out a contractor for the parts andi install. This will allow The City tos stretch the budget further and be ablet tol buyr more: spray heads andi install themi in house- - procurement isi ini the works as acquisition quotes willr need to be obtained and approved by DEP prior a) The City of Apalachicola has an aging infrastructure made of terra cotta pipes and faulty water lines. The Cityi is funded to do ani infiltration andi inflow study thes study will assess local sources ofs surface water and/or groundwater prior to entering a sewage system. This will be done with typical methods such as smoke testing, dye testing, and visual inspections tol locates structural defects or water. stains to summarize existing data pertinent to thel hydrologic conditions and! hydrogeology int thes study and surrounding area. This willy produce a pre-design report that will detail the scope oft the problem int the analysis area, outline design options, andi identify the tasks required to complete: a resolution tot the a) Urban Catalyst is the procured engineer for this project. Thet following locations in Apalachicola willl be addressed:: 1) Fred Meyer Street near 18th Streetj just east of the intersection, where the roadi is sinking ata damaged pipej joint; 2) Sth Street between Avenue Cand Avenue E., where the road has several areas where thep pipej joints are caving in; and 3)A Avenue BL between 11th and 12th Street. Funding agency does not anticipate thatt thei funding under this Agreement will resulti in a fullyo completed b) An extension to 6/30/25 was granted - engineering is complete and the Cityt tried to bid out the work with no responses twice - DEP agreed for us tol be able to obtain quotes to move forward instead of going through the bidding process. Quotes for thet final work are being acquired. c) Quotes are being updated- -2/3 have been secured. Hoping tol have at thirdi in time to award this a) The 20241 legislative session funded half of the requested funding for the Avenue HF Parking Lot project. This project will provide 39 parking spacesi in an area with veryf few options for public parking and encourage. additional economic: activityi in the downtown area. Permeable parking willa alsol help with storm water management. Parking for local businesses will be provided additionally, parking spaces willl be provided that willl be available for parking mitigation byl local businesses. b) An agreement has noty yet been received -report willl be updated oncet the agreement has been 5. Firel Hydrant Replacement Phase II $275,000 (Waiting for Agreement) a) The 2024 Legislative session funded the Fire Hydrant Replacement Phase Il project. The request was originally for $550,000 to finish out the project, but only $275,000 was funded. The City has worked over the last three years to replace 215 old andi inoperablef firel hydrants throughout the city. There are currently 1101 fire hydrants remainingt that are: stilli ini need of replacement. These new hydrants will benefit residents in close proximity in obtaining homeowners insurance, they willl benefit the City with FDEP required flushing of drinking water and willl benefit the all City residents with fire suppression and control. The funding should cover! 55 of the remaining needed 1101 hydrants. b) An agreement has not yet been received - report will be updated once the agreement has been Introductory meeting withs state legislative grants staff held 7/25/24- - state: staff stated that an agreement would not be drafted until a purchase order for thel hydrants has been approved. City  too ordering. Work willl be completed by 12/31/25. 2. Inflow & Infiltration Study $300,000 (LPA0451)  problem by 6/30/25. b) Procurement isi inj progress.  3. Stormwater Pipe Relining & Backfiow Devices $100,000 (LPA0140)  project, sot this award will cover a portion of the work.  project at the 10/1/24 meeting, but possibly in November. 4. Avenue HI Parking Lot $135,013 (Waiting for Agreement)  executed.  executed.  Manager Wade is working on this. 1. American Rescue Plan $1,179,010  ARPA:  a) The City received an award of $1,179,0101 through the SLFRF program - the Cityl hase elected to use the  funding as a "standard allowance" for government services.  9    b) The City Commission has! been workshopping priorities for thef funding - they yearly report was All information int this report is accurate up to 9/19/24 at: 12:00PMIIfy youl have questions regarding any oft the above projects, please direct your questions tol Bree Robinson - City Planner brobinson@cityofapalachicola.com.  submitted by April 30th.  10