SIERRA COUNTY TRANSPORTATION COMMISSION P.0.) Box9 98-DOWNIEVILLE, CALIFORNIA 95936  COMMISSIONERS APPOINTED. BYCOMMISSION PAULCUETO  APPOINTERD BYSIERRA COUNTY PAUL ROEN- CHAIR SHARON DRYDEN LILAI HEUER TEATIEALNCAITAVIE WEDNESDAY JULY17,2024 10:00A A.M.  APPOINTED: BY CITYC OFL LOYALTON SUE MCILRAVY- VICECHAIR JOY MARKUM NANCY ROGERS BILL MERTTON-ALTERMIE BOARD OF SUPERVISORS CHAMBERS 100COURTHOUSE: SQUARE DOWNIEVILLE, CA  MINUTES  1. Call to Order:  This meeting was called to order at 10:06 a.m. by Vice Chair Mcllravy  Roll Call:  Commissioner Present: Rogers, Dryden, LeBlanc, Cueto, Mcliravy  Commissioner Absent: Roen, Heuer A Quorum was established.  Staff Present: Bryan Davey, Executive Director; Kaylon Hall, Transportation Planner and Also in attendance: Dawson Stroud, Regional Liaison, Caltrans - District 3; Magdalene DeBerg, Executive Director, Incorporated Senior Citizens of Sierra County (Remote); Gloria Shelton, Transporation/Outreach Coordinator, Incorporated Senior Citizens ofs Sierra County (Remote) Sandral Loving, President, Golden Rays Senior Citizens of Sierra County, Inc.; Joyce White, Vice President, Golden Rays Seniors Citizens of Sierra County, Inc. and one  Suzanne Smith, Executive Secretary  member ofthe public  2. Pledge of Allegiance: Led by Commissioner Dryden  3. Approval of Agenda:  Commission Action: Commissioner Dryden moved to approve the agenda; seconded by  Commissioner LeBlanc; motion carried by consensus.  4. Approval of Minutes:  Commission Action: Commissioner LeBlanc moved to approve the minutes of May 22, 2024; seconded by Commissioner Cueto; motion carried by consensus.  5. Announcements: No announcements were made.    6. Public Comment Opportunity: No public comment was given.  7. Transit Issues  Discussion and report on status ofTransit Fund and Transit Services  A fund estimate spreadsheet was distributed showing the ongoing tabulations ofthe Local Transportation Fund (LTF), State Transit Assistance (STA) and State ofGood Repair Miss Hall reported that an email was received from CalSTA (California State Transportation (SGR). Agency) stating the approval letter for the SB 125 submission is to be expected in the next couple weeks stating that CalSTA's processing is behind schedule. Mr. Davey explained that a special meeting may be called ifthe SB 125 funds are received before the next scheduled meeting to ask for expanded budgets from both Transit Provider to start the amendment for the funding for FY 2024-25. Commissioner Cueto questioned ift the SB 125 funds have process utilized within a certain timeframe? Mr. Davey answered that there is no expiration on the SB to be 125 funds. Miss Hall continued, reporting that the new transit vehicle for the Golden Citizens of Sierra County, Inc. was delivered. Miss Hall explained that direction needs Rays to be given from the Commission as to what to do with the out of service transit vehicle. Mr. stated this vehicle is in good condition however, the vehicle has reached it's useful life for Davey transit purposes. Mr. Davey explained that in the past the Commission has donated the vehicles to Sierra Plumas Joint Unified School District. Commissioner Dryden suggested that the vehicle the gets surplused and put out to auction due to budget constraints. A short discussion ensued. Direction was given by the Commission to bring an action item back to the Commission at the next meeting to surplus the retired transit vehicle. Miss Hall continued to report the tabulations oft the LTF is $88,240.16, the STA is $28,254.00 and the SGR is $4,081.00. Mr. out that STA funds are for capital purchases and that there is al balance of $77,731.381 Davey in pointed Covid funding. First quarter payments have been made to both transit providers.  Senior  8. Overall Work Program  Report on status oft the Overall Work Program budget and activities for the current fiscal Miss Hall reported that the planning oft the Regional Transportation Plan (RTP) is going well year stating she is working with Green Dot Transportation Solutions organizing the first outreach forums where Green Dot Transportation Solutions will give presentations at community the senior lunches in Downieville and Loyalton. The first forum will be held in Downieville the first week in August although, a date has not yet been confirmed. The next community outreach forum will bei in Loyalton sometime in September or October. Miss Hall reported she anticipates initial draft RTP completed by December for the Commission to review. Letters have been having sent an ton neighboring communities asking for input. Miss Hall commented that Green Dot Transportation Solutions is great to work with. Mr. Davey reported that the fourth Ratify WE9r received from Caltrans for the FY 2024-250WP: adopted May 22, 2024 Mr. Davey reminded the Commission that a discussion was held at the last WE 9 not being receive from Caltrans by the last meeting stating that the commission meeting regarding the FY 2024-25 OWP with the stipulation that WE 9 would be presented at this meeting. adopted  invoice and report has been submitted to Caltrans.  quarter  2    Commission Action: Commissioner Dryden moved to ratify the WE 9: for FY 2024-25 OWP adopted May 22, 2024; seconded by Commissioner Cueto; motion carried by consensus. Resolution approving budget amendment to the FY 2024-25 Overall Work Program and Miss Hall reported that the Overall Work Program has a carryover balance from FY2 2023-24c of $21,964.84. Mr. Davey added that annually there is $125,500 received from the Rural Planning Assistance (RPA) and this carryover will be budgeted to WE 4 which is the Regional  approving Amendment #1 ofthe Overall Work Program Agreement  Transportation Plan (RTP).  Commission Action: Commissioner Dryden moved to adopt Resolution 2024-13 approving the budget amendment to the FY 2024-25 Overall Work Program and approving Amendment #1 of the Overall Work Program Agreement, SCTC Agreement 2024-05; seconded by Commissioner  Cueto; motion carried unanimously by roll call vote. 9. Regional Transportation Planning Agency  Resolution adopting the Conflict ofl Interest Code oft the Sierra County Transportation Mr. Davey explained that the Sierra County Clerk sent the SCTC a request to review the SCTC Conflict of Interest Code stating that the last time the code was adopted was 1996. Mr. Davey continued explaining that the code is a standard conflict ofinterest and is the same for the Board ofSupervisors and the City ofLoyalton. Basically saying ifyou are a Commissioner on this commission you will have to fill out al Form 700 as well as the Executive Director and any consultants in aj management position. The language is from the Fair Political Practices Commission website. County Counsel, Rhetta Vander Ploeg reviewed and approved the process. When adopted by the Transportation Commission the code will be presented to the Board of Supervisors for adoption and will become the Conflict of Interest Code for the Sierra County Transportation Commission. Mr. Davey further explained that upon adoption by both the Transportation Commission and the Board of Supervisors the Clerk oft the Board as the agent for all special districts and government entities for the County will file the adopted Conflict of Commission Action: Commissioner Dryden moved to adopt Resolution 2024-14 adopting Sierra County Transportation Commission Conflict ofInterest Code; seconded by Commissioner  Commission  Interest Code with the FPPC.  Cueto; motion carried unanimously by roll call vote. 10. Regional Service Transportation Program malfunctioning signs on A23 and Hwy 49 in Sierra City  Discussion/direction regarding the replacement oft two (2) Solar Powered Radar Speed Signs for Miss Hall reminded the Commission that at the last meeting a discussion was held pertaining to utilizing Regional Surface Transportation Program (RSTP) funding to replace malfunctioning speed signs. Miss Hall provided an invoice totaling $10,264.00 for review ifrequested. Mr. Davey added that RSTP is the funding received for road projects. The fund cannot be used for regular maintenance or operations. Mr. Davey stated that historically the Commission has purchase all the radar signs with the RSTP funds, noting that the purchase oft the road signs have  3    been the only expenditure to the RSTP fund. Mr. Davey continued to explain that the two signs needing replacement are malfunctioning, adding there is sufficient funding available in the RSTP fund. Mr. Davey further explained that the signs have already been ordered as the replacement of the signs are a Road Department function and that the road signs are owned by the Sierra County Road Department. Mr. Davey clarified that this discussion is asking for direction to authorize the utilization ofthe RSTP fund for the purchase oft the two (2) Solar Powered Radar Speed Signs. A briefdiscussion ensued pertaining to the programming oft the signs. Direction was given by consensus from the Commission authorizing the purchase oft two (2) Solar Powered Radar Speed  Signs utilizing RSTP funds. 11. CALTRANS Report  Mr. Stroud followed up with an item from the Caltrans Annual Coordination meeting held in May announcing the Environmental Department and the Maintenance Department will begin Fuel Reduction work August 1st along State Route 49 and State Route 89. Mr. Stroud continued toinform the Commission that the joint application with Nevada County for the Sustainable Communities Grant, did not get awarded. Mr. Stroud will schedule a debriefing meeting with the Executive Director in the upcoming week to discuss the reason why. Commissioner Mcllravy reported to Mr. Stroud that the sidewalk lines in the City ofLoyalton still have not been painted. Mr. Stroud stated he will follow up with the Maintenance Department regarding the matter and have an answer for the City at the next SCTC meeting. Commissioner Cueto asked ifthere is any Caltrans work being scheduled for the Box Culvert in Sierraville going out oftown on State Route 49. Mr. Davey explained that the Box Culvert area has been an ongoing problem. The area is very constricted noting that Caltrans has issues with the right ofway. Mr. Davey further explained that there have been requests for years tol have the area widened, SO far, it has been unsuccessful. Commissioner McIIravy questioned ifthere is a speed limit sign located there. Commissioner Dryden confirmed that there is a speed limit sign however, she stated it is not the step down speed limit signage requested. Mr. Davey explained that the step down signage was discussed at the Caltrans Annual Coordination meeting and Mr. Davey confirmed that Caltrans in not going to install additional step down signs based on a Caltrans Engineering decision.  12. Project Updates  Smithneck Road Rehabilitation Mr. Davey reported the project is doing well and that the project isp progressing into the PS&E (Plans, Specifications and Estimate) phase. There are a couple of additional reports that need to be done to complete NEPA (National Environmental Policy Act) requirements as a result oft the Caltrans archeological and biological studies and review. The preliminary work is done and moving into the PS&E phase with anticipation of getting to the construction phase which is the repaving of Smithneck Road from State Route 49 to the park. Nevada Street Bridge Rehabilitation Mr. Davey reported the project isi inj preliminary stages. A Request for Proposal was issued and one proposal was received. Mr. Davey acknowledged that the cost increase is very significant since the project was originally estimated in 2002. Plumbago Road over Kanaka Creek Bridge Replacement Mr. Davey reported this project is close tol bid solicitation, expecting to get the bid process done to go into construction next year.  4    Packer Lake Road Bridge Replacement over Salmon Creek Mr. Davey reported the project is  progressing nicely anticipating finishing the project this season.  13. Other' Transportation Issues: No other Transportation Issues. 14. Schedule Next Meeting:  The next meeting is scheduled for September 25, 2024 at1 the Sierraville School.  15. Adjourn  Vice Chair McIlravy adjourned the meeting at 10:56a.m.  GR  Paul Roen, Chair  Sierra County Transportation Commission  ATTEST:  Shmith Suzanne Smith, Executive Secretary  5