Item: Minutes for: Minutes for: Adopted:  B-1 09/04/2024 09/04/2024s 10/02/2024  TheGtyof. MADERAY VALLEY CENTRAL  Minutes of al Regular Meeting of the Madera City Council and Minutes of a Special Meeting of the Madera City Council  September 4, 2024 5:55 p.m. /6:00p p.m.  Council Chambers Cityl Hall  The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City's website at www.maderagov/live. Members oft the public may comment on agenda items att the meeting or remotely through an electronic meeting via phone by dialing (669)9 900-6833 enter ID: 82306036 6797#. Comments willa also be accepted via email at fvycounclpublicommentemaderaror  or by regular mail at 205 W. 4th Street, Madera, CA 93637. CALL TO ORDER: Both meetings were called to order at 6:00 p.m.  ROLL CALL: Present:  Mayor Santos Garcia  Mayor Pro Tem Cece Gallegos, District1 Councilmember Jose Rodriguez, District2 Councilmember Steve Montes, District 3 Councilmember Anita Evans, District 4 Councilmember Elsa Mejia, District! 5 Councilmember. Artemio Villegas, District 6  Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Shannon L.Chaffin, City Engineer Keith Helmuth, Community Development Director Will Tackett, Director of Financial Services Michael Lima, Fire Battalion Chief Ralph Duran, Director of Human Resources Wendy Silva, Director of Information Technology Gary Price, Director of Parks and Community Services Joseph Hebert, Public Works Director Ismael Hernandez, Administrative Analyst (Police Dept.) Sarah Sarquiz,  Police Lieutenant Mark Adams and Communication Specialist. Joseph Carrello. INVOCATION: Sammie Neely, Mt. Zion Missionary Baptist Church  PLEDGE OF ALLEGIANCE: Dr. Angel Reyna APPROVAL OF AGENDAS:  ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, BOTH  AGENDAS WERE. APPROVED UNANIMOUSLY BYA7/0VOTE. The Regular Meeting agenda items were considered first.  PRESENTATIONS:  1. Proclamation Recognizing the! 50th Anniversary of the Opening of the Madera County Museum    PUBLIC COMMENT:  Thej first 15 minutes of the meeting are reservedj for members oft the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes. Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If thes subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as al Public Hearing on the Agenda. should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not DJI Becker, a member oft the public submitted two comments regarding reckless driving in the City.  respond to public comment at this time.  Noi further Public Comment was presented. Public Comment was closed.  A.  PUBLICHEARINGS: Fiscal Year (FY)2024/25  A-1 Continued Public Hearing and Consideration of Measure TAnnual Expenditure Plan (AEP) for  Recommendation: Adopt a Resolution Approving the Measure T AEP for FY 2024/25 and ON MOTION BY COUNCILMEMBER RODRIGUEZ AND SECONDED BY COUNCILMEMBER  authorizing submission of the AEP to the Madera County Transportation Authority (MCTA) for adoption (Report by Keith Helmuth)  VILLEGAS, ITEM A-1 WAS APPROVED UNANIMOUSLY BY A7/0 VOTE.  RES24-131  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA APPROVING THE MEASURE T ANNUAL EXPENDITURE PLAN (AEP) FOR FISCAL YEAR (FY) 2024/25 AND AUTHORIZING THE CITY ENGINEER TO SUBMIT THE PLAN TO THE MADERA COUNTY TRANSPORTATION AUTHORITY (MCTA) FOR ADOPTION  B.  CONSENT CALENDAR:  Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be nos separate discussion of these items. Ifdiscussion is desired, ar member of the public or a member of the Council may request an item be removed from the  Consent Calendar and it will be considered. separately. City Attorney Shannon L. Chaffin recused himself from Item B-10. THE CONSENT CALENDAR WAS APPROVED UNANIMOUSLY BY A7/0VOTE.  ON MOTION BY MAYOR PRO TEM GALLEGOS AND SECONDED BY COUNCILMEMBER EVANS,  B-1 Minutes- August 21, 2024  Recommendation: Approve the City Council Minutes of August 21, 2024 (Report by Alicia  Gonzales)  B-2 Informational Report on Register of Audited Demands  Recommendation: Review Register of Audited Demands Report for August 10, 2024 to  August 23, 2024 (Report by Michael Lima)  City of Madera 205) W.4th Street Madera, CA 93637  City Council Minutes September 4,2 2024 Page2of8    B-3 Letter of Support for Madera Community College Agave Distillery Program  Recommendation: Adopt a Minute Order Authorizing the Mayor to Sign a Letter of Support  for Madera Community College Agave Distillery Program (Program)  (Report by Arnoldo Rodriguez)  B-4 Adoption of Updated Conflict of Interest Code for the City of Madera  Recommendation: Adopt a Resolution Adopting the Conflict of Interest Code for the City of  Madera and Rescinding Resolution No. 22-189 (Report by Alicia Gonzales) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA ADOPTING THE CONFLICT OF INTEREST CODE FOR THE CITY OF MADERA AND RESCINDING RESOLUTION NO. 22-189  RES24-132  B-5 Piggyback Purchase Agreements for Fleet Division-Related Purchases  Recommendation: Adopt a Resolution Approving State of California Piggyback Agreement  with Folsom Lake Ford fort the Purchase ofTwo Replacement Police Patrol A RESOLUTION APPROVING STATE OF CALIFORNIA PIGGYBACK AGREEMENT WITH FOLSOM LAKE FORD FOR THE PURCHASE OF TWO POLICE PATROL VEHICLES IN THE AMOUNT OF $113,605.98  Vehicles for $113,605.98 (Report by Michael Lima)  RES24-133  B-6 Amendment to the Forensic DUI Analysis Agreement between the California Department of  Justice and the City of Madera  Recommendation: Adopt a Resolution Approving an Amendment to the Forensic DUI  Analysis Agreement with the California Department of Justice (Report by A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING AN AMENDMENT TO THE FORENSIC DUI ANALYSIS AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF. JUSTICE AND THE  Giachino Chiaramonte)  RES:24-134  CITY OF MADERA  B-7 Acceptance of a Grant Award from the State of California Office of Traffic Safety Selective  Traffic Enforcement Program Recommendation: Adopt Resolutions:  1. Accepting the Grant Award in the amount of $140,000; and 2. Amending the City's 2024/25 Adopted Budget by $140,000 to reflect revenues and expenditures related to the grant (Report by Giachino A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, ACCEPTING GRANT AWARD FROM THE STATE OF CALIFORNIA OFFICE OF TRAFFIC SAFETY SELECTIVE TRAFFIC ENFORCEMENT PROGRAM IN THE AMOUNT OF $140,000 AND DESIGNATING THE CITY MANAGER AS THE AUTHORIZING OFFICIAL TO  Chiaramonte)  RES24-135  ACCEPTTHE GRANT AWARD  City of Madera 205 W.4ths Street Madera, CA 93637  City Council Minutes September 4, 2024 Page3of8    RES24-136  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, AUTHORIZING AND APPROVING AMENDMENTS TO THE  CITY OF MADERA FISCAL YEAR: 2024/2025 BUDGET  B-8 Law Enforcement Services Agreement with the Housing Authority of the City of Madera  Recommendation: Adopt a Resolution Approving a Law Enforcement Services Agreement  between1 the Housing Authorityo of the City of Madera and the City (Report A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING A LAW ENFORCEMENT SERVICES AGREEMENT BETWEEN THE HOUSING AUTHORITY OF THE CITY OF MADERA AND THE CITY OF  by Giachino Chiaramonte)  RES24-137  MADERA  B-9 Reimbursement Agreement with Millenium Acquisition, LLC for Public Improvements (Site Plan Review No. 2016-57 MOD, Conditional Use Permits 2016-35, 36 and 37)  Recommendation: Adopt a Resolution Approving Reimbursement Agreement between the  Cityand Millenium. Acquisition, LLC, relating to Site Plan Review No. 2016- 57 MOD, Conditional Use Permits 2016-35, 36 and 37 (Report by Keith A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA APPROVING REIMBURSEMENT AGREEMENT BETWEEN CITY OF MADERA AND MILLENIUM ACQUISITION, LLC, FOR PUBLIC IMPROVEMENTS (SITE PLAN REVIEW NO. 2016-57 MOD AND  Helmuth)  RES24-138  CONDITIONAL USE PERMITS2016-35, 36A AND37)  B-10 Master Agreement Between the Madera County Transportation Commission (MCTC) and the City for Fiscal Year (FY): 2023/2024 Allocation of the Regional Surface Transportation Program Recommendation: Adopt al Resolution. Approving the Master Agreement between the MCTC  (RSTP) Exchange Funding  and the City for the FY 2023/2024 allocation of RSTP Exchange Funding RESOLUTION OFTHE CITY COUNCIL OF THE CITYOFN MADERA, APPROVING THE MASTER AGREEMENT BETWEEN THE MADERA COUNTY TRANSPORTATION COMMISSION (MCTC) AND THE CITY OF MADERAF FOR THE FISCAL YEAR 2023/2024 ALLOCATION OF REGIONAL SURFACE TRANSPORTATION PROGRAM (RSTP) EXCHANGE FUNDING  (Report by Keith Helmuth)  RES24-139  B-11 Acceptance of Alley Paving Various Locations, City Project No. ALY-01 and City Project No.  ALY-03  Recommendation: Adopt a Miniute Order Approving:  1. Acceptance of Alley Paving at Various Locations Project, Federal Project No.'s CML 5157(128), City Project No. ALY-01 and CML 3. The release of retention 35 days after recording of the Notice of  5157(122), City Project No. ALY-03 (Project); and 2. The Recording of Notice of Completion; and Completion (Report by Keith Helmuth)  City of Madera 205) W.4ths Street Madera, CA 93637  City Council Minutes September 4, 2024 Page 4of8    B-12 Amendments to the City of Madera Classification Plan and setting the assigned salary ranges  for certain positions  Recommendation: Adopt Resolutions:  1. Amending the City of Madera Classification Plan by adding Computer Technician II and Construction Inspection Supervisor and modifying the class specifications for Computer Technician, Construction 2. Setting the assigned salary ranges fort the new positions and adopting the revised City of Madera Full Time Salary Schedule effective July 1, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA AMENDING THE CITY OF MADERA CLASSIFICATION PLAN A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA SETTING THE ASSIGNED SALARY RANGES FOR CERTAIN CLASSIFICATIONS AND ADOPTING THE CITY OF MADERA FULL TIME SALARY SCHEDULE  Inspector I, and Construction Inspector Il; and  2024 (Report by' Wendy Silva)  RES24-140 RES24-141  EFFECTIVE. JULY1, 2024  B-13 Terminate Local Emergency- - January 2023 Winter Storms  Recommendation: Adopt a Resolution Terminating the Existence of a Local Emergency =  January 2023 Winter Storms in Accordance with Madera Municipal Code A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, TERMINATING THE DECLARATION PROCLAIMING THE EXISTENCE OF A LOCAL EMERGENCY - JANUARY 2023 WINTER STORMS IN ACCORDANCE WITH MADERA MUNICIPAL CODE TITLE III, CHAPTER2  Title III, Chapter 2 (Report by' Wendy Silva)  RES24-142  B-14 Terminate local emergencies and need for emergency contracts without competitive bidding for the Avenue 13 sewer trunk main failures of June 3, 2024, and. June 10, 2024 Recommendation: Adopt Resolutions in Accordance with Madera Municipal Code Title III,  Chapter 2:  1. Terminating the declaration of a local emergency - June 3, 2024, 2. Terminating the declaration of a local emergency - June 10, 2024, 3. Terminating the need for emergency contracts without competitive bidding for emergency repair work on the sewer trunk main collapse sites (Report by Wendy Silva and Keith Helmuth) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, TERMINATING THE DECLARATION OFALOCAL EMERGENCY DUE TO THE. JUNE 3, 2024, FAILURE OF THE CITY'S SEWER TRUNK MAIN A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, TERMINATING THE DECLARATION OF ALOCAL EMERGENCY DUE TO THE. JUNE 10, 2024, FAILURE OF THE CITY'S SEWER TRUNK MAIN  sewer trunk main collapse; and sewer trunk main collapse; and  RES24-143  LINE  RES24-144  LINE  City of Madera 205V W.4 4th Street Madera, CA 93637  City Council Minutes September 4, 2024 Page5of8    RES24-145  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, TERMINATING THE NEED FOR EMERGENCY CONTRACTS WITHOUT COMPETITIVE BIDDINGI FOR THE EMERGENCY REPAIRSONTHE AVENUE 13 SEWER TRUNK MAIN COLLAPSE SITES OF. JUNE 3, 2024, AND  JUNE 10, 2024  B-15 Citizens Academy 2024 Program Overview and Recognition of Participants Recommendation: tisrecommended that the City Council:  1. Recognize the Participants of Citizens Academy 2024 by Awarding them Certificates of Recognition at the Council Meeting Scheduled 2. Direct Staff to Prepare the Certificates for the Participants for the Subsequent Meeting (Report by Arnoldo Rodriguez)  for September 18, 2024; and  B-16 Authorization for the City Manager to execute documents related to the Railroad Crossing  Elimination (RCE) Grant  Recommendation: Adopt a Resolution Authorizing the City Manager to Execute Documents  for the Railroad Crossing Elimination (RCE) Grant (Report by Arnoldo A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE DOCUMENTS FOR THE RAILROAD CROSSING ELIMINATION (RCE)GRANT  Rodriguez)  RES24-146 WORKSHOP:  C.  C-1 Madera Community College Agave Distillery Program  Recommendation: Informational item regarding the Madera Community College Agave  Distillery Program. Discussion led by Madera Community College President Dr. Angel Reyna (Report by Arnoldo Rodriguez)  D. E.  PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS: None  ADMINISTRATIVE REPORTS:  E-1 Select Recipients for the Proclamations in the Month of October  Recommendation: Request for Councils Selection of a Recipient for the Proclamation  Recognizing Breast Cancer Awareness Month and the Proclamation Recognizing Domestic Violence Awareness Month (Report by Alicia  Gonzales)  Council agreed that the proclamation recipient for the Breast Cancer Awareness Month is Caroline Harrow and that the proclamation recipient for the Domestic Violence Awareness ON MOTION BY COUNCILMEMBER EVANS AND: SECONDED BY COUNCILMEMBER MEJIA, ITEM  Monthi is CAPMC.  E-1AS DISCUSSED WAS APPROVED UNANIMOUSLYBY A7/0VOTE.  E-2 Update on the City's Sidewalk Replacement Program  Recommendation: Informational item regarding the City's Sidewalk Replacement Program  (Report by Ismael Hernandez)  City of Madera 205 W.4h Street Madera, CA 93637  City Council Minutes September 4, 2024 Page 6of8    F.  FUTURE AGENDAITEMS:  This portion of the meeting is reserved (i) to initiate new matters and to request updates, and (ii) and to initiate new agenda items. No single item may exceed one minute. All votes shall be conducted electronically, with the results announced by the Chair. If voting is not available by electronic methods, another method may be used by the Chair unless otherwise determined by amajority of the Councilmembers present. Under: this section the Council may take action only on items. specifically agendized and which meet other requirements, for action. No items were presented. Future Agenda Items was closed. COUNCILMEMBER COMMUNICATIONS REPORTS/ANNOUNCEMENTS):  G.  This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, and (ii) to make Mayor Pro Tem Gallegos thanked staff for their timely action in addressing water leaks and asked the public for a little patience as staff is aware and are working on them. She also mentioned that the Madera District Fairi is in town and invited everyone to attend.  announcements.  Councilmember Rodriguez had nothing to report. the portal and staff has been responding in a timely manner. work especially regarding the homeless issue and the river.  Councilmember Montes gave a shout out to staff as he has been submitting requests through Councilmember Evans thanked staff, Councilmembers and the City of Madera for their hard Councilmember Mejia mentioned that the Madera Community College will be holding a public forum on September 17th which addresses fake news and voting on the upcoming election. Mayor Garcia mentioned that he and City Manager Arnoldo Rodriguez were invited by MCH CEO Steve Stark to tour Madera Community Hospital as it undergoes remodeling and renovations. Mayor Garcia is not sure ofa an opening date but MCH has an application portal in place, sO he looks forward to their opening as the City of Madera is in need of a hospital and  Councilmember Villegas had nothing to report.  healthcare. CLOSED SESSION: None  H.  The Special Meeting agenda item was considered next.  A.  CLOSED SESSION:  A-1 Conference with Labor Negotiators pursuant to Government Code $54957.6 Agency Designated Arnoldo Rodriguez, Michael Lima, and Wendy Silva  Representatives: Employee Organizations: reportable action.  Madera Police Officers' Association  City Attorney Shannon Chaffin made the closed sessionannouncement at 7:03 p.m. Mr. Chaffin and Council returned from Closed Session at 7:34 p.m. Mr. Chaffin stated there was no  City of Madera 205 W.4 4ths Street Madera, CA 93637  City Council Minutes September 4,2 2024 Page7of8    ADIOURNMENT: Both meetings were adjourned at 7:35 p.m.  puspmgag ALICIA GONZALES, Gity Clerk Sulath MNUTES PREPARED BY ZELDA LEON, Deputy City Clerk  Mayor  f  OF ORA  o 0 March 27, 1907, CALIFORN  City of Madera 205 W.4ths Street Madera, CA 93637  City Council Minutes September 4, 2024 Pages 8of8