AVILA BEACH COMMUNITY SERVICES DISTRICT Post Office Box 309, Avila Beach, CA. 93424 Meeting Room and Office- - 100 San] Luis Street, Avilal Beach Telephone (805): 595-2664FAX (805)595-7623 e-mail: avilacsd@gmail.com REGULAR BOARD MEETING 1PM Tuesday, October 8th, 2024  STAFF AND PUBLIC. MAY PARTICIPATE IN THIS MEETINGI IN PERSON ATTHE. ADDRESS  ABOVE OR, VIATILHCONFERENC: AND/OR ELECTRONICALLY. ZOOM MEETING: tps/usu/web.zomm.s411787571  Meeting ID: 4111787571  Password: No Password. Required.  BY PHONE: 1-669-900-9128  Ina accordance with Government Code Section 54953(b), this agenda will be posted at the above  teleconference location and this location will be accessible to the public.  1. 2.  CALL TOC ORDER: 1:00P.M. ROLL CALL: Board Members:  Pete Kelley, President Ara Najarian, Vice President Kristin Berry, Director Howie Kennett, Director John Janowicz, Director  3.  PUBLIC COMMENT  Members of the public wishing to comment or bring forward any items concerning District operations which do not appear on today's agenda may address the Board now. Please state your name and address before addressing the Board and limit presentations to 3 minutes. State law does not allow Board action on items not appearing on the agenda.  4.  INFORMATION AND DISCUSSION ITEMS  County Reports  1. SLO County Sheriff] Department 2. CalFire/County Fire Department  Reports on. Attended Conferences, Meetings, and General Communications: of  District Interest    5. 6.  PUBLIC COMMENT ON CLOSED SESSION ITEM  CLOSED SESSION  A. CONFERENCE WITH! LEGAL COUNSEL-ANTICIPATED LITIGATION-S Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2). Number of  cases: One.  7. 8.  REPORT ON CLOSED SESSION/ANNOUNCEMENT OF ACTION, IF ANY, TAKEN: IN  CLOSED SESSION CONSENT ITEMS:  These items are approved with one motion. Directors may briefly discuss any item, or  may pull any item, which is then added to the business agenda. A. Minutes of September 12, 2024, Regular Board Meeting Monthly Financial Review for September 2024 C. General Manager and District Engineer Report  B.  D. Water and Wastewater Operations Reports for September 2024  9.  DISCUSSION OF PULLED CONSENT ITEMS  At this time, items pulled for discussion from the Consent Agenda, ifany, will bel heard.  10. BUSINESS ITEMS: Items where Board action is called for.  A. Consider Approval ofa a Preliminary Will Serve for 502 First Street, Avila Beach,  APN 076-213-007  (Action Required: Consider approval ofl Preliminary Intent to Serve)  B.  Provide a Recommendation to the County Board of Supervisors for filling TWO, four-year  positions on the District's Governing Board.  (Action Required: recommend two individuals to fill the positions)  11. COMMUNICATIONS CORRESPONDENCE  At this time, any Director, or Staff, may ask questions for clarification, make any announcements, or report  briefly on any activities or suggest items for future agendas.  12. ADJOURN  Thei next Regular Board meeting is scheduled for' Tuesday, November 12"h, 2024 at 1:00 P.M. Any writing or document pertaining to an open sessioni item ont this agenda whichi is distributed to a majority of the Board aftert thej posting oft this agenda will be available forj public inspection att thet time the subject writing or document is distributed. The writing or document willl be available: for public reviewi int the! District Administration Office, 100 San Luis Street, Avila Beach, CA duringr normal businessl hours. Consistent witht the Americans with] Disabilities Act and California Government Code Section: 54954.2 requests for disability related modification or accommodation, including auxiliary aids or services may be made by a person with a disability who requires the modification or accommodation in order to participate at the above referenced public meeting by  contacting thel District at 805-595-2664.    MINUTES OF BOARD OF DIRECTORS MEETING Avila Beach Community Services District Tuesday, September 10th, 2024  1:00 P.M.  1.  CALLTO ORDER  President Kelley called the meeting oft the Board ofDirectors ofthe. Avila Beach Community Services District, to order at 1:05 P.M. on the above date, in the Avila Beach Community Services District  Building, 100 San Luis Street, Avila Beach, California.  2.  ROLLCALL Board Members Present  Pete Kelley Howie Kennett John Janowicz Kristin Berry Ara Najarian  Board Members Absent: StaffPresent: Operations: Legal Counsel: 3.  Brad Hagemann, General Manager & District Engineer Kristi Dibbern, Office Manager Shawn Powell, ChiefPlant Operator Craig Parton from Price, Postal, & Parma via Zoom  PUBLIC COMMENTS  Fraizer Kershaw. joined the meeting via Zoom and asked the Directors ift the CSD would bei interested inj participating in a project to recognize that there are two men's soccer coaches living in the. Avila Beach area. The Board decide this matter might best by handled by the. Avila Beach Civic Foundation as part of their annual grant program. Mr. Kershaw thanked the Board for their time.  4.  INFORMATION AND DISCUSSION ITEMS  A. County Reports  Sheriff's Report: Sheriff MacDonald reported 127 calls for service last month. Eleven preventive patrol stops, 4 disturbances, and seven suspicious circumstances were investigated. Two vandalisms were reported, as well as, one theft. Two petty thefts were reported but the value was less than $950 each. One petty theft included a scooter. Three assault and battery cases were: reported, oft those, one was domestic violence. Sheriff MacDonald asked residents to please report non-emergency incidents Cal Fire: ChiefLee reported 71 calls for service and 42 were medically related. ChiefLee noted that on August 26"h a fire started on the Harford Pier under Mersea' s Restaurant. Fortunately, the fire was quickly contained. The firei iss still under investigation. Cal Fire crews are continuing to clear brush for ai firel break on Onterio Ridge. ChiefLee reported that the. Avila Foundation: has granted money fora a hose pick upi machine. This equipment will drastically reduce the time it takes to recoil the long hoses  to8 805-781-5850 and press "3" when prompted.  used on fire trucks.    5.CONSENT ITEMS passed with ai roll call vote 4-0.  Director Berry made ai motion to approve the Consent Items. It was seconded by Director Kennett and  AYES:  Kristin Berry Howie Kennett John Janowicz Pete Kelley None  NOES: ABSENT: Ara Najarian 6. NO COMMENTS. 7.  PUBLIC COMMENT ON CLOSED SESSION ITEM  CLOSED SESSION  The Board convened to closed session at 1:25PM to discuss the following items: A. CONFERENCE WITHLEGAL COUNSEL-ANTICIPATED: LITIGATION  Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2). 8. REPORT ON CLOSED SESSION/ANNOUNCEMENT OF ACTION, IF ANY, TAKEN IN  Number of cases: One.  CLOSED SESSION  The Board returned to regular session at 2:03 PM. Nor reportable action was taken by thel Board of Directors.  9.  DISCUSSION OF PULLED CONSENTI ITEMS: None  10. BUSINESS ITEMS:  A. Conflict of Interest Code Review. Consider Adoption of Resolution No. 2024-10. Administrative staff & legal counsel provided an amended Conflict ofInterest Code with proposed changes and Resolution No. 2024-10, which would formally adopt the updated Code. The Conflict-of-Interes! Code designates positions required to file Statements of Economic Interests (Form 700), and assigns disclosure categories specifying the types of interests to be reported. Director Kennett made a motion to adopt Resolution 2024-10, it was seconded by Director Berry and passed with ai roll call vote 4-0.  AYES:  Howie Kennett Kristin Berry John Janowicz Pete Kelley None  NOES:  ABSENT: Ara Najarian    ADJOURNMENT: Thei meeting was adjourned at approximately 2:15PM.  NEXT MEETING October 8th, 2024, at 1:00PM.  These minutes are not official nor a permanent part of the records until approved by the Board of  Directors at their next meeting. Respectfully submitted, Brad Hagemann, PE General Manager    AVILA BEACH  COMMUNITY SERVICES DISTRICT Post Office Box 309, Avila Beach, CA 93424  MEMORANDUM  TO: FROM: DATE:  Board of] Directors  Brad Hagemann, General MamgePA  Oct8 8th, 2024  SUBJECT: Monthly Financial Review for September  Recommendation: Receive and file report. Overall Monthly Summary  During the month of September, the District deposited $111,871.60 and incurred $147,480.04: 1 in expenses (cash basis). Non-routine expenses included payment of $54,487 to the San Luis Obispo County Fire Department for out 4th quarter fire protection services and a payment of $2,146 to County Emergency Services for the District's share of the Hazardous Materials Water and sewer revenue for the month of September was $82,244.95. County taxes were Detailed financial reports including the September 30, 2024, Balance Sheet, the September 1to September 30 monthly Profit and Loss report, and the monthly Checks by Fund report are  Response expenses for FY 2024/25. deposited in the amount of$24,143.35.  provided as an attachment to this report.  Utility Service Billing  The District billed approximately $98,618.07 in water and sewer service charges in September. Customer Rate Assistance reduced billing charges to the District in the amount of $836.85 for  the month of September.    12:30 PM 10/02/24 Accrual Basis  Avila Beach Community Services District Balance Sheet As of September 30, 2024  Sep 30, 24  ASSETS Current Assets Checking/Savings 1000 Cash Summary 1005 Customer Cash 1008 - Petty Cash 1010 - Pacific Premier Checking 1015 - Five Star Bank Checking 1017 . Five Star Bank MM 1050 - LAIF Total 1000 - Cash Summary Total Checking/Savings Accounts Receivable 1200 *Accounts Receivable Total Accounts Receivable Other Current Assets 1250 Receivables 1255 . Interest Receivable 1270 . Taxes Receivable 1280 - Water & Sewer Billings 1282 Other 2 EI Dorado Billings 1281 - Other 1 El Dorado Billings 1280 Water & Sewer Billings Other Total 1280 Water & Sewer Billings Total 1250 - Receivables 1400 - Prepaid Summary 1410 - Prepaid Insurance Total 1400 - Prepaid Summary Total Other Current Assets Total Current Assets Fixed Assets 1670 Vehicles - Admin 1671 - 2023 Ford F150 Cost 1672 - 2023 Ford F150 Acc Depr 1670 - Vehicles : Admin - Other Total 1670 - Vehicles - Admin  198.06 65.72 145,822.65 757,556.54 209,466.23 4,153,480.41 5,266,589.61 5,266,589.61 122,109.64 122,109.64 7,280.62 57,104.14 -19,861.05 -4,154.42 124,408.03 100,392.56 164,777.32 2,521.82 2,521.82 167,299.14 5,555,998.39  53,960.62 -10,792.12 286.40 43,454.90  Page 1    12:30 PM 10/02/24 Accrual Basis  Avila Beach Community Services District Balance Sheet As of September 30, 2024  Sep 30, 24  1600 - Fixed Assets & Acc. Depr. 1605 Office Equipment 1606 Copier Samsung 2012 1609 - Office Equipment Accum Depr Total 1605 Office Equipment 1610 - Fixed Asset -Office & Admin. 1612 - Office Furniture cost 1614  Office Furniture Accum Dep. Total 1610 - Fixed Asset -Office & Admin. 1620 - Fixed Assets Sanitary 1622 Land 1626 Collection Assets 1627 - Collection Assets Cost 1628 - Collect Assets Accum Depr Total 1626 - Collection Assets 1630 - Disposal Equipment 1631 Disposal Equip Cost 1632 - Disposal Equip Accum Depr Total 1630 Disposal Equipment 1634 Other Equipment 1634a Other Equipment Cost Total 1634 Other Equipment 1635 Treatment Plant 1636 Treatment Plant Original 1637 Treatment Plant Addition 1638 - Treatment Plant Accum Dep Total 1635 - Treatment Plant 1642 Treatment Equipment 1643 Treatment Equip Cost 1644 Treatment Equip Accum Depr 1642 Treatment Equipment - Other Total 1642 Treatment Equipment Total 1620 - Fixed Assets - Sanitary  8,233.58 -16,373.00 -8,139.42 4,526.21 4,526.21 0.00 60,334.10 1,517,267.58 -593,752.02 923,515.56 611,174.66 376,478.88 234,695.78 6,973.40 6,973.40 105,000.00 2,049,098.30 -1,519,694.40 634,403.90 1,087,410.54 -787,343.49 205,485.61 505,552.66 2,365,475.40  Page 2    12:30 PM 10/02/24 Accrual Basis  Avila Beach Community Services District Balance Sheet As of September 30, 2024  Sep 30, 24 21,136.28 -21,136.28 0.00 1,270,572.25 -755,498.34 515,073.91 515,073.91 164,414.58 109,252.42 55,162.16 2,220,035.96 5,147,608.01 5,191,062.91 28,724.00 28,724.00 10,775,785.30  1650 - Fixed Assets Water 1652 Equipment 1653 Equipment Cost 1654 Equipment Accum Depr Total 1652 . Equipment 1656 Distribuation Assets 1657 Distribuation Assets Cost 1658 Dist Assets Accum Depr Total 1656 - Distribuation Assets Total 1650 - Fixed Assets - Water 1680 - Structures - Fixed Asset 1681 - Structures GFAAG - Sani & FA 1682. Gen/Fire Accum Dep Total 1680 Structures - Fixed Asset 1690 - Construction in Progress Total 1600 - Fixed Assets & Acc. Depr.  Total Fixed Assets Other Assets Total Other Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Credit Cards  1800 Deferred Outflows of Resources  2140 - Five Star MC Control x0557 2141 - FS MC BH x8624 2142 - FS MC SP x6340 2143 - FS MC KD x3018  57,565.71 25,235.55 669.22 -77,272.05 6,198.43 6,198.43  2140 - Five Star MC Control x0557 - Other Total 2140 . Five Star MC Control x0557  Total Credit Cards  Page 3    12:30 PM 10/02/24 Accrual Basis  Avila Beach Community Services District Balance Sheet As of September 30, 2024  Sep 30, 24  Other Current Liabilities 2200 - Payroll Liabilities 2240 Health Insurance 2241 - Employee Total 2240 - Health Insurance 2250 PERS Liability 2255 Accrued Interest FB Auditor 2260 Vacation Payable 2262 . Sick Pay Accrued Total 2200 - Payroll Liabilities 2300 Deposits Held 2303 Water Deposits Held Total 2300 Deposits Held Total Other Current Liabilities Total Current Liabilities Long Term Liabilities 2400 - Net Pension Liability 2450 - U.S. Bank Loan WWTP 2500 - Deferred Inflows of Resources 2999 . Unbalanced Classes Total Long Term Liabilities Total Liabilities Equity  7,560.00 7,560.00 756.26 71,347.50 5,441.96 12,335.12 97,440.84 7,640.00 7,640.00 105,080.84 111,279.27 92,927.00 2,402,549.03 86,221.00 3,637,745.91 1,056,048.88 -944,769.61 -17,611.15 11,707,591.71 30,574.35 11,720,554.91 10,775,785.30  3000 - Opening Bal Equity 3900 Retained Earnings Net Income Total Equity  TOTAL LIABILITIES & EQUITY  Page 4    12:29 PM 10/02/24 Accrual Basis  Avila Beach Community Services District  Profit & Loss September 2024  Sep 24  Ordinary income/Expense Income 4000 - Income Summary 4010 Operating Revenue 4012- - Solid Waste Franchise Fee 4020 - Contract Services-Ambulance 4030 - County Taxes 4600 . InterestIncome Total 4000 - Income Summary  82,244.95 3,500.58 1,197.71 24,143.35 785.01 111,871.60 111,871.60 111,871.60  Total Income Gross Profit Expense 5100 Merchant Credit Card Fees 5110 Amex 5120 - Chase Paymentech 5140 - Invoice Cloud Total 5100 - Merchant Credit Card Fees 5200 - Payroll Expenses 5210 Gross Wages 5213 Overtime Pay 5211 . Regular Pay 5212. Holiday Pay 5214 - Sick Pay 5216 . Vacation Pay Total 5210 - Gross Wages 5230 - Payroll Taxes 5240 - Health & Medical Exp. 5242 . Health Ins / Other Total 5240 - Health & Medical Exp. 5250 - PERS Company Pd Expense 5255 - PERS Co Pd Shawn 5256 - PERS Co Pd Kristi  10.00 239.54 435.38 684.92  187.20 10,958.88 773.10 0.00 1,004.30 12,923.48 180.84 6,547.57 6,547.57 614.18 387.40 -408.07 593.51  5250 - PERS Company Pd Expense - Ot... Total 5250 - PERS Company Pd Expense  Page 1    12:29 PM 10/02/24 Accrual Basis  Avila Beach Community Services District  Profit & Loss September 2024  Sep 24 2,213.44 130.28 22,589.12 4,503.13 0.00 1,036.96 1,940.50 227.12 456.12 683.24 836.85 178.36 249.00 9,428.04 1,463.45 1,070.00 19,908.80 11,040.00 8,320.00 240.52 797.35 1,037.87 341.67 2,869.46 2,572.00 542.00 36.92 300.00 11,677.00 321.10 158.54 2,713.50 224.96  5260 - Work Comp Insurance 5280 - Payroll Administration & Misc. Total 5200 - Payroll Expenses 6000 - Administrative Overheads 6102 Accounting 6115 - Bank Service Charges 6120 - Dues & Subscriptions 6135 Legal 6140 - Office Supplies & Postage 6142 - Postage & Shipping 6143 . Supplies, Office 6150 - Rate Assistance 6167 . Uniforms 6170 . Website  Total 6140 - Office Supplies & Postage  Total 6000 - Administrative Overheads 6500 - Operating Expenses 6503 Chemicals 6504 Admin Contract Services 6505 Contract Labor o & M 6506 - Contract Labor GM 6507 Contract Labor Civil Engineer 6520 - Equipment Repair & Maint. 6522 Equip. Rep. & Maint-Avila & HD 6524 Eqip. Rep. & Maint. Avila Only Total 6520 - Equipment Repair & Maint.  6528 . Gas & Oil 6535 - Insurance PIL 6540 . Lab Tests 6542 - Maintenance 6550 - Operating Supplies 6555 - Permits & Fees 6565 Regulatory Compliance 6572 - Security 6575 - Small Tools 6580 - Solids Handling 6585 - Telephone/Internet  Page 2    12:29 PM 10/02/24 Accrual Basis  Avila Beach Community Services District  Profit & Loss September 2024  Sep 24 11,287.83 407.25 76,292.35 54,487.52 163,481.95 -51,610.35  6590 - Utilities 6591 - Yard Maintenance Total 6500 - Operating Expenses 6600 - Cal Fire Contract Labor  Total Expense Net Ordinary Income Other Income/Expense Other Income  7200 - Non-Operating Income 7210 Connection Fees Total 7200 - Non-Operating Income  -17,933.00 -17,933.00 17,933.00  Total Other Income Other Expense  8200 - Non-Operating Expenses 8230 - Capital Purchases in Prog Sani 8249 - SCADA Project Upgrade 8245 - WWTP Improvement Project 8245d - WWTP Wallace Group Enginee... Total 8245 - WWTP Improvement Project Total 8230 - Capital Purchases in Prog Sani Total 8200 - Non-Operating Expenses  330.00 1,266.84 1,266.84 1,596.84 1,596.84 1,596.84 -19,529.84 -71,140.19  Total Other Expense Net Other Income Net Income  Page 3    6888  #:    8888 P  688 88        AVILA BEACH  COMMUNITY SERVICES DISTRICT Post Office Box 309, Avila Beach, CA. 93424  MEMORANDUM  TO: FROM: DATE:  Board ofDirectors  Brad Hagemann, General ManageH  October 8, 2024  SUBJECT: General Manager Report  Zone 3Technical Advisory Committee (TAC) and Advisory Committee  The Zone 3 Technical Advisory Committee last met on September 11, 2024. The agenda packet for the September 11, TAC meeting agenda packet is provided as an attachment to this report. As of this writing (October 3, 2024), the Lopez reservoir is at 94% ofcapacity with 46,480 AF in storage. The Zone. 3. Advisory Committee last met on September 19, 2024. The agenda packet for the September 19th meeting is provided as an attachment to this report. The Committee members received an update on thel FY 2023/24 budget and noted that the year-end Non-Routine Operation and Maintenance budget was slightly over budget, but the Routine Operation and Maintenance budget was well below budget. Overall, the FY 2023/24 expenses are on track with the approved budget. Any remaining balances will  bei rolled forward to the FY 2024/25 budget. Garbage Rate Hearing scheduled for 2025  In2 2025 we are scheduled for a "base rate" analysis and rate increase from our garbage hauler, South County Sanitation. South County Sanitation is a wholly owned company of Waste Connections, the company that provides solid waste collection services for south San Luis Obispo County and the North Coast and runs the Cold Canyon Landfill. The south county cities and special districts franchisees retained a company called R3 to assist with the development and negotiation of the proposed new: rate schedule. Staff anticipates that we will have an item on the November 12th Board Meeting agenda to review and approve circulation of the proposed rate schedule and Prop 218 Hearing Notice. We anticipate the Prop 218 Hearing will be scheduled for the. January 14, 2025, regular Board meeting. The Mutual Water Company has retained an engineering consultant to perform an alternatives analysis and develop recommendations for the best long-term solution for treating current and future wastewater flows in the Avila Valley region and ensure compliance with the Regional Water Quality Control Board requirements. A copy of the Request for Proposals is provided as an attachment to this report for your reference. Now that the Water Company has a consultant on board, I anticipate that the District will be asked to participate in review and providing input on the draft study. Iwill keep the Board updated on  San Miguelito Mutual Water Company Wastewater Disposal Options Study  the progress of the study.    ZONE 3 TECHNICAL ADVISORY COMMITTEE  Agenda 9:00 - 11:00 am  Wednesday September 11, 2024  Join on your computer, mobile app or room device  Meeting ID:261220685070 Passcode: pjuWGG Orcall in (audio only) 81236-414,02000 United States, Salinas Phone Conference ID: 420020900#  1. Announcements  All David  2. General Operations and Water Report  Summary Notes - Cancelled Monthly Operations Report - August Lopez Storage Projections - August  3. Current Reservoir Conditions 4. Project Updates 5. AG-AG Gauge Fish Ladder 6. State Water Shutdown 7.H HCP Litigation 8. Future Agenda items  Kyle (Verbal)  David David David David All  Attachments:  A. Meeting Minutes - August D. Project Updates  B. Lopez Monthly Operations Report- August C. Lopez Storage Projections Chart - August  Next Meeting Date: October 9, 2024    ZONE3  TECHNICAL ADVISORY COMMITTEE WEDNESDAY August 14,2024  Cancelled SUMMARY NOTES)  1. Announcements  2. General Operations and' Water Report Summary Notes July  Monthly Operations Report July (Attachment B) Lopez Storage Projections July (Attachment C).  3. Current Reservoir Conditions  LWTP 4.85 MGD SWP Downstream releases 4.05 MGD. Current elevation 520.85 and 47,891.9 AF  0.70 MGD  96.8% Capacity  4. Capital Projects Update (Attachment D) Fireflow Tank Replacement Final Design Plans are complete. -$500k in Zone 3 Funds Budget -$1,400,000 Membrane Module Replacement Budget -$600,000  2racks more racks have been replaced and are operational Spillway Assessment and Investigation (No Change) Piezometer Installation Scheduled for August. Remainder of project - minimum of $300,000.  GEI starts work August 26th.  Geotechnical Testing & Seismic Alternatives Study of Terminal Reservoir Dam  (No Change)  Submitting to DSOD for review. Geotechnical Engineering Report Complete. Budget - $500,000.    Cathodic Protection Repair Project Construction complete. Break in continuity investigation ongoing System working well Budget-5449,933  DAF Building Repairs (No change)  DAF building has rust damage in multiple girders and roll up doors. Rafters supports safety tether for maintenance of DAF equipment.  -95,000  Completed Projects  Sludge Bed Curtain Wall Rehab Chemical Tank Replacement Spillway Flip bucket Repair (FEMA) Bathymetric Study CO2 Injection System 5. Future. Agenda Items  Next Meeting Wednesday: September 11, 2024    88eds  S5  3355559    555 8EEE  oooa  355555 eaaaa B335545  E44  EEEEEE  SS5544    0 4  SZOZ/T/ZT Szoz/T/IT Szoz/T/OT Szoz/T/6 Szoz/T/8 SZOZ/T/L Szoz/T/9 SzOZ/T/S szoz/T/t SZOZ/T/E SZOZ/T/Z SZOZ/T/T vzoz/T/zT UZOZ/T/IT vzoZ/T/OT Uzoz/T/6 VzoZ/T/8 VZOZ/T/L VzoZ/T/9 VZOZ/T/S vzoz/T/v VZOZ/T/E vzoz/T/z VZOZ/T/T EZOZ/T/ZT EZOZ/T/TT EZOZ/T/OT EZOZ/T/6 EZOZ/T/8 EZOZ/T/L EZOZ/T/9 EZOZ/T/s EZOZ/T/t EZOZ/T/E EZOZ/T/Z EZOZ/T/T zzoz/T/zI zzoz/T/T zzoz/T/OT ZZOZ/T/6 2Z02/T/8 ZZOZ/T/L zzoz/T/9  0 x D C  9  5  (Jv) aBeJois    EONTROL  ZONE 3Lopez Project  San Luis Obispo County Flood Control and' Water Conservation District  TO: FROM: DATE:  Zone 3 Technical Advisory Committee David Spiegel, PE, Utilities Engineer September 11, 2024  SUBJECT: Zone 3 Projects Update  Project Updates:  Lopez Terminal Breach Repair  Rob Reynolds Construction is currently repairing the location  Budget -$120,000 (FEMA) Fireflow Tank Replacement (No Change). - On Hold Final Design Plans are complete -$500k in Zone 3 Funds Budget -$1,400,000  Membrane Module Replacement (No Change)  2racks more racks have been replaced and are operational  Budget -$600,000  Spillway Assessment and Investigation GEI starting work August 26th  Piezometer Installation Scheduled for August Remainder of project - minimum of $300,000  Geotechnical Testing & Seismic Alternatives Study of Terminal Reservoir Dam  (No Change)  Submitted to DSOD for Review Geotechnical Engineering Report Complete Budget -$500,000 Construction complete System working well Budget -$449,933 DAF Building Repairs (No Change)  Cathodic Protection Repair Project (No Change) Break in continuity investigation ongoing  DAF building has rust damage in multiple girders and roll up doors Rafters support safety tether for maintenance of DAF equipment  -$95,000    CONTROL D  ZONE 31 Lopez Project  San Luis Obispo C County Flood Control andWater Conservation District  Completed Projects  Sludge Bed Curtain Wall Rehab Chemical Tank Replacement Spillway Flipbucket Repair (FEMA) Bathymetric Study CO2 Injection System    ZONE 3ADVISORY COMMITTEE  San Luis Obispo County Flood Control and' Water Conservation District  AGENDA  Thursday, September 19, 2024, 10:30 A.M. City of Grover Beach Council Chambers 154 S. Eighth Street, Grover Beach, CA  .C CALL TO ORDER AND ROLL CALL II. PUBLIC COMMENT are not on the Agenda III. MEETING MINUTES IV. OPERATIONS REPORT  This is also an opportunity for members oft the public to address the Committee on items that  A. July 18, 2024 Meeting - Attachment 1  A. Water Plant Operations, Reservoir Storage, Downstream Releases - Verbal Update  B. Projected Reservoir Levels - Attachment 2  C. July and August Monthly Operations Report-A Attachment 3  V. INFORMATION ITEMS  A. 4th Quarter Budget Status - Attachment 4 B. HCP Update - Verbal Update VI. CAPITAL PROJECTS UPDATE A. Bi-Monthly Update - Attachment 5  VII. ACTION ITEMS (No Subsequent Board of Supervisors Action Required) VIII. ACTION ITEMS (Board of Supervisors Action is Subsequently Required)  IX. FUTURE AGENDA ITEMS X. COMMITTEE MEMBER COMMENTS  Next Regular Meeting is Scheduled for November 21, 2024, at 10:30 AM  City of Arroyo Grande Council Chambers, 215 E. Branch St Agendas accessible online at www.slocounty.ca.govpwizones    SAN LUIS OBISPO COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT ZONE 3 ADVISORY COMMITTEE MEETING MINUTES THURSDAY July 18, 2024  Call to Order and Roll Call - The Zone 3 Advisory Committee Meeting was called to order at 10:30 AM at the City of Oceanol by County Services Area 12 Brad Hagemann. County Public Works Utilities Division Senior Engineer and Secretary to the Advisory Committee, David Spiegel, called roll. Quorum was present. Members in attendance  were:  Kate Secrest, City of Arroyo Grande. Alternate Daniel Rushing, City of Grover Beach Brad Hagemann, County Services Area 12 Marcia Guthrie, City of Pismo Beach Ron Reilly, Member At Large  I. Public Comment This is an opportunity for members of the public to address the David Spiegel of Public Works, this just came to my attention this morning from the Water quality lab. There will be caution signage going up at Lopez Lake due to the blue/green Algae. Our intakes 1 through 2 have high algae counts but we are running on Intake 3 which has low algae counts. What we are seeing coming into the terminal  Committee on items that are not on the Agenda.  reservoir are very low algae counts.  III. Officer Rotations  A. Committee Chair rotating from CSA-12 to Ag Member Representative. B. Committee Vice-Chair rotating from Ag Member to Member at Large Today we do not have an AG Representative sO our Member at Large will be conducting the meeting thus far. David Spiegel took roll call vote all members in  Representative.  attendance stated Yes. IV. Approval of Meeting Minutes  A. May 16, 2024 (Attachment 1 of the Agenda Packet)- Correction to be made on the May 16th minutes, correction and update to Karen Bright's agency. Member Rushing motioned approval of the minutes and Member Reilly seconded. Roll  Call, Motion passed. V. Operations Report  A. Water Plant Operations, Reservoir Storage, Downstream Releases (Verbal Update)- Lopez Water Treatment Plant is at 4.9 million gallons per day (MGD); State Water is at 0.7 million gallons per day (MGD); downstream release is at 4.1 MGD; Lopez Lake elevation was 52.163 feet; storage 48,595.2 acre-feet (AF), which is  98.2% capacity; with 0 rainfall since July 1st.  Page 1of4    B. Projected Reservoir Levels - Review of the Lopez Reservoir Projections In the process of making a memo explaining the data from this projection chart. Member Marcia Guthrie "Why ae youl having al hard time getting predictions forr rain for this chart?" David Spiegel replies "The website is no longer producing the data C. May and June Monthly Operations Report = Review of the monthly operations reports with the committee (Attachment 3 of the Agenda Packet). The spill lasted a long time, so you have a lot of credit towards your entitlements.  Chart (Attachment 2 of the Agenda Packet).  and we are looking into other websites"  Usage is tracking very well. No public comment was given. VI. Information Items  A. Response to David Swift Report  David Spiegel states this is still ongoing, and he will start working on the memo B. AG-AG Gauge Fish ladder Project options = (Attachment 4 and Attachment Steph' Wald, Watershed Project Manager, Creek Lands Conservation PowerPoint presentation. Also, present Don Chartrand Executive Director and Jude Fledderman Board of Directors Creek Lands Conservation. Steph Wald discusses the AG Gauge Fish Ladder Project (Attachment 5) David Spiegel I can speak to you regarding attachment 4, which is the legal considerations and options for district funding contribution. The district has given  and distribute it at the next Advisory meeting.  5 of the Agenda Packet).  30 Options.  Option 1 District Bids the project and takes over Option 2 District Grants Additional Funding to Creek Lands Option 3 Individual Zone 3 Members Contribute.  Ron Reilly asks David when it says district grants additional funding to Creek Lands do we know where we would pull that from? David Spiegel replies, we have two options either District designated reserves which does not replenish once used or Operational reserves. Nola Engelskirger also would like the Advisory board to be aware that they are recommending to the district to make the Amotion was made for Option 2: District Grants additional funding to Creek Lands Member Hagemann motioned, Member Rushing seconded. Roll Call Motion  investment and then it would go tot the Board of Supervisors. and to pull the funding from the operational reserves.  passed.  VII.  Capital Projects Update  A. Bi-Monthly Update- (Attachment 6 of the Agenda Packet)  Fireflow Tank Replacement (No Change)  Final Design Plans are ini for review and getting shovel ready  Funding through normal budget process -$500k in Zone 3 Funds Budget $1,400,000  Membrane Module Replacement (No Change)  2racks more racks have been replaced and are operational Building up Budget to replace last two racks  Budget -$600,000  Page 2 of4    Spillway Assessment and Investigation Work Plan is approved by DSOD  Piezometer Installation Scheduled and ground penetrating radar  inspections  Remainder of project - minimum of $300,000  Geotechnical Testing & Seismic Alternatives Study of Terminal  Reservoir Dam  Submitting to DSOD for Review Geotechnical Engineering Report Complete Budget -$500,000 Cathodic Protection Repair Project Construction complete System working well Budget -$449,933  Testing showed a break in continuity in one location  DAF Building Repairs (No Change)  DAF building has rust damage in multiple girders and roll up doors Rafters support safety tether for maintenance of DAF equipment  -$95,000  Completed Projects  Sludge Bed Curtain Wall Rehab Chemical Tank Replacement Spillway Flipbucket Repair (FEMA) Bathymetric Study - CO2 Injection System  VIII. IX. X. XI.  Action Items (No Subsequent Board of Supervisors Action Required) Action Items (Board of Supervisors Action is Subsequently Required)  None currently  A. AG-AG Gauge Fish Ladder Project Please refer to the Information Items Future Agenda Items Lopez terminal reservoir Breach project (FEMA) Committee Member Comments  Ron Reilly, when we ae going to make a recommendation for an expenditure like that we should probably get more of a heads up prior to the meeting.  Meeting Adjourned at 11:15 AM Respectfully Submitted, Darla Budge  County of San Luis Obispo Public Works Department  Page 3 of4    Szoz/T/zT szoz/t/IT Szoz/t/OT Szoz/T/6 Szoz/T/8 SZOZ/T/L SZOZ/T/9 SZOZ/T/S szoz/t/t SZOZ/T/E Szoz/t/Z SzOZ/T/T vZoZ/T/ZI VZOZ/T/IT VZo2/T/OT VZOZ/T/6 VZOZ/T/8 UZOZ/T/L vzoz/T/9 vzoz/T/S Uzoz/T/V VZOZ/T/E vzoz/t/z UzOZ/T/T EZOZ/L/ZT EZOZ/T/IT EZOZ/T/OT EZOZ/T/6 EZOZ/T/8 EZOZ/T/L EZOZ/T/9 EZOZ/T/S EZOZ/T/t EZOZ/T/E EZOZ/T/Z EZOZ/T/T 2zOZ/T/ZT ZZOZ/T/IT zzoz/T/OT zzoz/T/6 zzoz/T/8 ZZoz/T/L zzoz/T/9  5 L a C  e  a 9  (v) age1oas    COUNTY SSANLUIS OBISPO  COUNTY OF SAN LUIS OBISPO Department of Public' Works John Diodati, Director  September 19, 2024 MEMORANDUM TO: FROM: SUBJECT:  Flood Control Zone 3 Advisory Committee Katie Franco, Finance Division Manager  Flood Control Zone 3, Fourth Quarter Budget Status, Fiscal Year 2023-24  Recommendation  The item to be received and filed.  Summary  Attached please find a comparison of the budget to actual expenses for the third quarter of Fiscal Year 2023-24. The $8.5M budget is broken into three categories: Routine Operations & Maintenance, Non-Routine Operations & Maintenance, and Capital Outlay. At the end oft the  third quarter, 56% of thet total annual budget had been expended.  Total Budget 8,514,244  Expenses through Q4 7,774,753  Balance Available 739,491  %0 of Budget Expended 91%  Routine 0&M: This category has a budget of $4.8M dollars. At the end of the fiscal year, 113% oft the annual budget has been expended. Expenses int this category are above target with  budgeted levels.  Total Budget 4,896,194  Expenses through Q4 5,515,986  Balance Available (619,792)  % of Budget Expended 113%  County of San Luis Obispo Department of Public Works  County Govt Center, Room 206 I San Luis Obispo, CA 93408 I (P)805-781-5252 I (F)805-781-1229  pwd@co.slo.ca.us I slocounty.ca.gov    Non-Routine 0&M: This category has a budget of approximately $1.58M. At the end oft the fiscal year, 27% oft the annual budget had been expended.. Approximately, $1.1M will be carried  forward to the 2024-25 fiscal year.  Total Budget 1,586,928  Expenses through Q4 422,787  Balance Available 1,164,141  % of Budget Expended 27%  Capital Outlay: This category has al budget of $2.03M. At the end of the third quarter, expenses were 90% oft the annual budget. Approximately, $195,000 will be carried forward to  the 2024-25 fiscal year.  Total Budget 2,031,122  Expenses through Q4 1,835,979  Balance Available 195,143  % of Budget Expended 90%  Other Asensyimokemanumad  The agencies involved: City of Arroyo Grande, City of Grover Beach, City of Pismo Beach, Oceano Community Services District, and County Service Area 12. Subcontractors of CSA12 include Port San Luis Harbor District and Avila Beach Community Services District.  Financial Consideration  All agencies have been billed for their 1st installment payments for the fiscal year 2024/25. The true-up for actual expenditures against budgeted levels as of Q4 will be allocated to the agencies and mailed along with the 2nd installment for FY 2024-25 billings that will be due  January 1, 2025.  County of San Luis Obispo Department of Public Works  County Govt Center, Room 206 I San Luis Obispo, CA 93408 I (P)805-781-5252 I (P)805-781-1229  pwd@co.slo.ca.us I slocounty.ca.gov    Zone 31 Budget Status 4th Quarter FY23/24  Routine Operation and Maintenance  6,000,000 5,750,000 5,500,000 5,250,000 5,000,000 4,750,000 4,500,000 4,250,000 4,000,000 3,750,000 3,500,000 3,250,000 3,000,000 2,750,000 2,500,000 2,250,000 2,000,000 1,750,000 1,500,000 1,250,000 1,000,000 750,000 500,000 250,000 0 0  -  Budgeted -+Actual    1  2 Quarter  3  4  Total Expas Total Balance 22,115 92% 51,635 0% 331,048 87% 229,314 196% 415,162 148%  O8M Routine Category Labor Hours Chemicals- Water Treatment Plant Water Quality Testing Treatment Plant Electricity- Water Treatment Plant AII Other Costs- Water Treatment Plant Terminal Main Dam Other Expenses Budget Variance (overylunder % Variance  Total Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total Sof Budget Avail  24,078 6,045 185,882 15,768 382,453 122,473 117,040 62,965 281,009 158,574  3,606 10,912 81,019 59,739 39,383  5,869 6,595 11,013 13,942 46,974 80,582 29,112 77,498 42,753 174,452  496,798 $ 177,760 $ 112,574 $ 123,813  93,098 $ 507,245 102% $ (10,446)  134,247 51,405 (73,285) (112,274) (134,153) (475,286) (619,792)  2,075,298 496,453 537,052 432,161 682,918 2,148,583 104% 1,357,714 278,926 550,759 569,754 433,561 1,833,000 135% 4,896,194 1,224,049 1,224,049 1,224,049 1,224,049 4,896,198  1,312,918 1,391,438 1,255,580 1,556,050 5,515,986 113% (88,870) (167,390) (31,532) (332,002)! (619,792)  -7%  -14%  -3%  -27%    Zone 31 Budget Status 4th Quarter FY23/24  Non-Routine Operation and Maintenance  1,700,000 1,600,000 1,500,000 1,400,000 1,300,000 1,200,000 1,100,000 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000    Budgeted -+Actual  0  1  2 Quarter  3  4  Total Expas Total Baiance 159,032 36% 0% 33,058 137,658 82% 0% 0% 0% 0% 0% 0% 53,768 13%, 0% 39,271 100% 422,787 27%  OGMI Non Routine Category Lopez Water Rights HCP Cathodic Protection! Maint Contributiont tol ISFNewE Equip Geotech Test/Seismic Alt Studyl Terminall Dam Safety Upgrades toWTP Replace Obsolete Hach Turbidimeters Water Treatment Altematives Study Risk Assessment Fauktz Zonel Left Abutment Cloud Seeding Program Domestic Tank Repair Spiway Physicalk Investigation Contr to FC General AG Creek Subbesin Replace Stem Wan Sludge Bed2 Expenses Budget Variance (over)under % Variance  Total Budget 1stQuarter 2nd Quarter 3rd Quarter 4th Quarter Total %ofE Budget Avail  437,811 110,931 168,738 375,495 403,953 90,000  5,251 $ 105,773 $ 28,952 19,056  278,779 > 77,873 31,080 375,495 350,185 50,729 1,164,141  5,019 2,167  26 28,013 37,928 33,382  64,181  -  45,914  1,914  5,940 39,271 685  69,432 158,873 68,820 125,662 327,300 237,859 327,912 271,070 1,164,141  1,586,928 396,732 396,732 396,732 396,732 1,586,928  82%  60%  83    Zone 31 Budget Status 4th Quarter FY23/24  Capital Outlay  2,200,000 2,100,000 2,000,000 1,900,000 1,800,000 1,700,000 1,600,000 1,500,000 1,400,000 1,300,000 1,200,000 1,100,000 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000  Budgeted -+Actual  0  1  2 Quarter  3  4  Capital Outlay Projects Improved Boat Access atT Term Res Fireflow Tank Repalr Cathodic Protection Units 1-3 Dumpl Trailer ATV, Polaris New Waterl Treatment Barge UpgradeE EQF Pump Carbon Dioxidel Injection System WTP-Membrance! Fiiter Modules (2R Racks) Chemical Tank Replacement Expenses Budget Variance (ower)under % Variance  Toral Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total Sof Budget Avail  379,674 480,415 17,623 23,316 610,094 520,000  475 65,957 48,527 433 125,933 330,848  114,959 30% 457,631 95% 0% 0% 0% 0% 129,345 555% 583,178 96% 550,866 106%  264,715 22,784 17,623 (106,029) 26,916 (30,866) 195,143  417  -  653 57,319 12,072 59,301 58,778 171,987 320,101  583,178  1,070 117,005 375,949 1,341,955 1,835,979 90% 506,711 390,776 131,832 (834,175) 195,143  2,031,122 507,781 507,781 507,781 507,781 2,031,122  100%  7744  26%  -1645    San Miguelito Mutual Water Company 1561 Sparrow Street, San Luis Obispo, CA 93405  MICUELITO SANM WATER COMPA  (805)595-2348  July 15th,2024  SUBJECT: REQUEST FOR PROPOSALS-Avla Valley Region Wastewater  Alternatives Analysis  Introduction  San Miguelito Mutual Water Company (SMMWC) is requesting proposals from qualified firms, consultants, or individuals (Consultant) to perform an alternatives analysis and develop recommendations for the best long-term solution for treating current and future wastewater flows int the Avila Valley region and assist the SMMWC in complying with the requirements associated with enrollment ini the Central Coast Regional Water Quality Control Board's (Central Coast Water Board) Order No. R3-2020-0020 (General Permit). The alternatives analysis and recommendations will be documented in a draft and final Wastewater Treatment. Alternatives Analysis Technical Memorandum that the SMMWC will utilize to inform the development ofa Time Schedule Compliance Plan to meet the requirements of the General Permit.  Background  SMMWC owns and operates a wastewater collection, treatment, and disposal system (Wild Cherry Canyon Wastewater Treatment Plant) that includes 649 wastewater connections and services ai residential population ofapproximately 1,400 people near. Avila Beach. The Wild Cherry Canyon Wastewater Treatment Plant has a permitted design flow of 150,000 gallons per day (gpd) and an average annual flow of 75,000 gpd. The current treatment system includes a 6mm hydro-dune screen, primary treatment via an aerated pond system and secondary treatment via solids settling and stablization/polishing ponds. Wastewater is disposed ofat percolation ponds and biosolids are dredged every 10 years and transported offsite for disposal. On April 18th, 2024, SMMWC received notification from the Central Coast Water Board that the Wild Cherry Canyon Wastewater Treatment Plant was being enrolled in the General Waste Discharge Requirements Order No. R3-2020-0020 for Dischargers from Domestic Wastewater Systems with Flows Greater than 100,000 Gallons per Day (General Permit). Based on evaluation ofh historical effluent and groundwater quality data, discharges from the Wild Cherry Canyon Wastewater Treatment Plant may exceed the applicable effluent water quality objectives for total nitrogen, total dissolved solids, chloride, sulfate, and boron ini the General Permit.    Therefore, SMMWC must prepare and submit a' Time Schedule Compliance Plan to the Central Coast Water Board by April 18+h, 2025 or within 12 months oft the General Permit enrollment notice that provides the following elements to demonstrate how SMMWC will comply with the 1. Comparison of the current effluent quality to the effluent and groundwater limitations in General Permit Tables 3-6.A detailed description and chronology of efforts, since 2. Justification of the need for additional time to achieve the effluent limitations in General 3. A detailed time schedule of specific actions SMMWC will take to achieve the effluent 4. A demonstration that the time schedule requested is as short as possible, considering the technological, operation, and economic factors that affect the design, development, and implementation ofthe measures that are necessary to comply with the effluent 5. Ifthe requested time schedule exceeds one year, the proposed schedule shall include interim requirements and the date(s) for their achievement. The interim requirements b. Actions, measurable milestones, and tangible products leading to compliance  new water quality objectives:  issuance oft the notice of applicability, to reduce wastes.  Permit Tables 3-6. limitations.  limitation(s).  shall include both of the following:  a. Effluent limitation(s) for the pollutant(s) of concern.  with the effluent limitation(s).  To assist in determining what is the best long-term solution for meeting its current and future wastewater treatment and disposal needs, SMMWC is interested in evaluating potential regional wastewater treatment and disposal alternatives with the following agencies/entities: Avila Beach Community Services District - Avila Beach Community Services District owns and operates a 0.21 MGD wastewater treatment plant that treats wastewater from its service area and Port of San Luis Harbor. Treated effluent is discharged to the Pacific Ocean via an ocean Avila Valley Private Property Owners - There are private property owners in the Avila Valley region that utilize decentralized wastewater treatment systems (e.g. septic systems) and leach fields for wastewater disposal that could potentially benefit from connection to a regional City of Pismo Beach - The City of Pismo Beach owns and operates a 1.9 MGD wastewater treatment plant that treats wastewater from its service area. Treated effluent is discharged to the Pacific Ocean via an ocean outfall, that is shared with the South San Luis Obispo County  outfall.  wastewater collection, treatment, and disposal system.  Sanitation District.    City of San Luis Obispo - The City of San Luis Obispo owns and operates a 4.5MGD wastewater treatment plant that treats wastewater from its service area and discharges treated Additional information on SMMWC's and the regional wastewater systems can be found in the  effluent to San Luis Creek upstream of SMMWC's service area.  following reference documents:  2015 Water Resource Analysis medsonsmmwc.com forac copy) 2020 Water Resource Analysis Update  2018 Avila Regional Recycled' Water Study (please email Michelle Koon  2019 Avila by the Sea) Preliminary Water and Wastewater System Capacity Evaluation Additional resources are available on the SMMWC website: htp/wwwsmmwc.com, Toa assist in evaluating the different alternatives for addressing its current and future wastewater treatment and disposal needs, SMMWC is seeking to perform an alternatives analysis and develop recommendations for the best long-term solution for is customers and the Avila Valley  2022 Pumping Testing Wells 4A.5A. 6A Technical Memorandum  region.  Proposed Scope of Work  The following is ai template scope of work for the wastewater treatment alternatives analysis. The Consultant must provide a specific, well-developed scope of work for all tasks and are expected toi incorporate their own expertise into the scope and propose modifications they deem necessary  ora advisable.  Task 1. Project Management  1.11 Project Coordination - Coordinate activities oft the internal project team members, including managing communications, providing work direction, monitoring subconsultant activities and progress, and preparing requested materials and deliverables. 1.2 Meetings - Prepare for and participate ini meetings with SMMWC, subconsultants,  contractors, vendors, stakeholders, and other third parties.  Task 2. Data Collection and Review  2.1 Data Request - Prepare and manage data request for information related to the project to bej provided by SMMWC and regional stakeholders such as utility information, technical reports effecting the project, as-built drawings of road and utilities in the area oft the project, and other relevant work. Conduct site visits to obtain photographs and  measurements, as necessary.  2.2 Data Review Review applicable plans, reports, code requirements, industry standards and  records necessary to complete the engineering services for the project.    Task 3. Avila Valley Region Wastewater Treatment Plant Alternatives Analysis The five different wastewater treatment and disposal alternatives that SMMWC is initially  interested in evaluating are outline below:  Alternative 1-E Evaluate the feasibility and cost to send wastewater to the City of San Luis Obispo's existing wastewater treatment plant (Water Resource Recovery Facility). This alternative would include construction ofaj pump station and pipeline to send untreated wastewater from San Miguelito to the Water Resource Recovery Facility and Alternative 2- Evaluate the feasibility and cost to send wastewater to the City of Pismo Beach's (Pismo Beach) existing wastewater collection system, where the wastewater would then be conveyed to and treated at the Pismo Beach Wastewater Treatment Plant (WWTP). This alternative would include construction of a pump station and pipeline to send untreated wastewater from San Miguelito the Pismo Beach wastewater collection Alternative 3- Evaluate the feasibility and cost toi initially send wastewater to Pismo Beach for treatment and disposal and then as a second phase extend the pipeline to send wastewater to San Luis Obispo. This alternative would include constructing aj pump station and pipeline to send untreated wastewater from San Miguelito the Pismo Beach (Phase 1) and later extending the pipeline to send wastewater to the San Luis Obispo Alternative 4- - Evaluate the feasibility and cost of consolidating SMMWC, private property owners in Avila Valley, and Avila Beach Community Services District (Avila Beach CSD) wastewater collection, treatment, and disposal systems. This alternative would include construction of pump stations and pipelines to convey SMMWCand private property owner wastewater to the Avila Beach CSD wastewater treatment plant. The Avila Beach CSD's wastewater treatment plant would: need to be upgraded to accommodate the increased flows. This alternative could also include a treatment upgrade toj produce tertiary treated or advanced purified recycled water for use at the nearby golf Alternative 5-7 This alternative includes all the same components of Alternative 4, but the private property owner wastewater flow would be sent to the Pismo Beach collection system for treatment and disposal. This alternative would include construction ofj pump stations and pipelines to convey private property owner wastewater to the Pismo Beach  discharge oft the treated effluent to San Luis Creek.  system for treatment and disposal.  WRRF for treatment and disposal (Phase 2).  course and/or for groundwater recharge.  WWTP.  For each alternative develop a schematic plan and perform a preliminary evaluation of cost (including contingency), hydraulic (such as system design flows, peaking factors, dry weather versus wet weather, cleaning velocities, hydraulic profile, maximizing capacity versus    minimizing depth, etc.), technological, engineering (such as connections/transition between existing and new pipe segments, alignment, pipe materials, trenchless versus traditional construction, etc.), design criteria, layout, operations and maintenance (0&M), constructability, environmental and permitting, geotechnical, Right-of-Way, easement, and encroachment, Develop a scoring and ranking matrix to allow each of the alternatives to be evaluated relative to the other alternatives. Utilize the results oft the scoring and ranking matrix to identify a recommended alternative for SMMWC and regional stakeholder consideration. Identify any additional work that would be required to move forward with the recommended alternative. Task 4. Wastewater. Alternatives Analysis Technical Memorandum (TM) 4.1 Draft' TM - Prepare a draft TM that summarizes the analysis ofthe five different wastewater treatment and disposal alternatives and the recommended alternative and 4.2 Final TM - Prepare a final TM: for the alternatives analysis, based on comments submitted ont the Draft TM and submit to SMMWC for review. The Final TM should includea a  stakeholder, and scheduling considerations.  submit to SMMWC and regional stakeholders for review.  recommended alternative.  ProposalSubmitta. and Award Process and Schedule  Key Milestone Request for Proposals Issued Submit Questions By Responses to Questions Posted By Submit Proposals By Notice of Award Initial Draft Study Complete Final Draft Study Complete  Schedule July 15th, 2024 July 261, 2024 at 5:00 PM August 2nd, 2024 August gth, 2024 at 4:00 PM August 30th, 2024 February 6th, 2025 April 4th, 2025 April 111h,2 2025  Submittal of Final Draft Study to RWQCB  In addition to the scope of work described in this RFP, SMMWC may choose to award future phases ofwork related to the project to the selected consultant. These future phases of work  could potentially include support for the following tasks:  Preliminary Design Permitting and Environmental phaaylsmahopiy Acquisition Final Design    Engineering Services During Construction  Proposal Requirements The proposal should include: CoverLetter Organizational chart  Qualifications ofl key personnel and their roles within this project Expected scope ofwork to complete the alternatives analysis  Description oft relevant experience Three (3) references for similar projects  Proposed schedule analysis  Feej proposal (including time, materials, and Not-To-Exceed) to complete the alternatives There is no page minimum or limit for the proposals. Proposals may be submitted as al PDF via email to Michelle Koon (measondsmmwc.com, or by mail/hand delivered via three (3) printed hard copies and a USB flash drive with the electronic file. Proposals are to be submitted by email or to 1561 Sparrow Street PO box 2120, San Luis Obispo, CA 93405 by no later than August 9th Please contact Dwayne Chisam at Dchisam@smmwc.com with any questions or comments. Responses to all questions will be posted publicly on the San Miguelito's website on August 2nd,  2024 at 4:00 PM.  2024. Sincerely, d Dywane Chisam  General Manager of San Miguelito Mutual Water Company    AVILA BEACH  COMMUNITY SERVICES DISTRICT  ESTABLISHED FEB.1997  SUBJECT: September 2024 Operations and Maintenance Report  Compliance  There were: no compliance issues for the month of September.  The monthly Self-Monitoring Report and associated data tables and graphs for September are  provided as an attachment to this report. Wastewater Treatment Plant  Afterl Labor Day, the wastewater plant has experiencedanotable decreasei in flow. Operations staff current emphasis is on carrying out preventive maintenance tasks and getting the plant ready for the upcoming storm season. Quarterly inspections of mechanical components are scheduled to Cloacina spent two days onsite addressing various warranty issues with the MBR unit, and staff continues to work with Cloacina projectmanagement to resolve the remaining warranty punch list  begin in October.  items.  Wastewater Collection System Cleaning  In September, Mainline Utility Company conducted an additional 1,350 fetofcCTVinspetion on the gravity sewer: mains. The inspection identified areas requiring further cleaning and future improvements. Some sewer main inspections overlapped with areas currently undergoing development. Staffcommunicated with contractors about thej presence or absenceofsewerlatemais  for their projects  The quarterly inspection oft the First St lift station is scheduled for October.  Water System  Staff continues to monitor the chloramine residual in the water tank to minimize nitrification. The EPA mandated the completion and submission of a Lead Service Line Inventory for all service connections in the District by October 16, 2024. Staff finished the project in September and submitted it through the Submission Portal provided by the State Water Resources Control  Board.    DISCHARGER: SELF-MONITORING ORDERI R3-2017-0025 NPDES CA0047830 WDID3400101001 Month: SEPTEMBER  California Regional Water Quality Controll Board, Central Coast Region Monthly report duel last day oft following month Annualr reporto due. January3 30 Daily Flow (MGD)  Avila Beach CSD Wastewater Treatment Facility  2024  Effluent andl Influent Monitoring Weekly Weekly Weekly Weekly Monthly Effluent Effluent Influent Influent Effluent TSS (24HC) (24HC) (24HC) (24HC) (Grab) <5.0 <5.0 <5.0 <5.0 <5.0 <5.0 Effluent Monitoring Weekly Weekly Weekly Weekly (Grab) Grab) (Grab)* (Grab) 0.95 0.20 0.20 0.20 0.45 0.95  Effluent Monitoring Biweekly Biweekly Daily  Date 9/5/24 9/12/24 9/19/24 9/26/24 Min Mean Max  Date Total Max Avg Total Fecal Chlorine  BOD <4.0 <4.0 <4.0 <4.0 <4.0 <4.0 BODI Removal: 100.0% Date Set. Solids Turbidity  BOD 330 270 390 270 330.0 390 pH 7.44 7.38 7.54 7.46 7.38 7.46 7.54  TSS 0i8G Grease 230 210 310 210 250.0 310 TSS Remova!: 100.0% Temp" F 76.9 74.4 75.5 75.5 74.4 75.3 75.9 Sludge Removal Date Gallons 9/11/24 4,000  (gpm) (gpm) Coliform Coliform Residual  1 0.088226 148 2 0.073945 113 3 0.056654 62 4 0.049060 65 5 0.049967 61 6 0.051743 61 7 0.059342 61 8 0.059891 75 9 0.053687 60 10 0.050554 61 11 0.050789 59 12 0.051912 61 13 0.051297 60 14 0.051022 61 15 0.057674 60 16 0.049364 62 17 0.049551 60 18 0.047938 62 19 0.050040 59 20 0.053359 61 21 0.053424 60 22 0.058952 61 23 0.044826 58 24 0.046855 61 25 0.048723 59 26 0.045754 61 27 0.056380 59 28 0.056049 61 29 0.059826 78 30 0.051672 62 31 Mean 0.054283 66  61 51 39 34 36 41 42 35 35 36 35 40 34 33 37 37 41 33 34 32 39 39 42 36  0.00 0.00 0.00 0.00 0.07 0.50 0.00 0.00 0.00 0.00 0.00 0.00 0.40 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  <5.0  2.0 <1.8 0.00 35 <1.8 <1.8 0.00  <5.0 <5.0 <5.0  37 <1.8 <1.8 0.00 36 <1.8 <1.8 0.00  9/5/24 <0.1 9/12/24 <0.1 9/16/24 - 9/19/24 <0.1 9/26/24 Min <0.1 Mean <0.1 Max <0.1 *Effluent pHs samples were collected ons 9/6, 9/13, 9/19, ands 9/27. Influent Brine Received Date Volume (Gallons) N/A NIA  34 <1.8 <1.8 0.00 35 <1.8 <1.8 0.00  31 <1.8 <1.8 0.00  Effluent Limits mg/L mg/L mg/L NTU MPN/ 100 mL mg/L pH units mL/L %  Parameter BOD Suspended Solids Oila and Grease Turbidity Total Coliform Chlorine Residual pH Settleable Solids BODITSSI Removal  Units Monthly Avg Weekly Avg Daily Max  40 40 25 75  60 60 40 100 7Sample Median: 23 More than oncei in3 30 days: 240 Daily Maxiumum: 2,400 6Month Median: 0.3 Between 6.0-9.0 1.0 1.5 275% :  90 90 75 225  Min 0.044826 58 31.0 <1.8 <1.8 0.00 Max 0.088226 148 61.0 2.0 <1.8 0.50 Total 1.628475 Effluent daily (dry weather) flow! NTE0.2MGD (mean). Icertify under penalty ofp perjury thatt the foregoing is true anda accurate andt that thes sampling procedure anda analysis used are ass specifiedi int thel Waste  37.7 <1.8 <1.8 0.03  1.2 3.0  Discharge Ordert fort this facility.  SIGNATURE: PRINTED NAME:  DATE: TITLE:    DISCHARGER SELF-MONITORING ORDERI R3-2017-0025 NPDES CA0047830 WDID3400101001 SEPTEMBER Month:  Califoria Regional Water Quality Control Board, Central Coast Region Monthly reporto duel last day off following month Annual report due. January 30  Avila Beach CSD Wastewater Treatment  Facility  2024  Process Sampling MBR Influent (24HC) 9/5/2024 7,600 6,600  MBR Aeration (grab) 9/3/2024 9/5/2024 190 9,000 63  Parameter (mg/L) Date BOD (mg/L) Total Suspended Solids (mg/L) Volatile Suspended Solids (mg/L)  Thep process sampling results attached were required byt the manufacturer fort thet firsty year ofo operation ofthel WWTP. Avila Beach CSDs staff! havee electedt to continue monthly process sampling beyondt this requirement! tor monitor plant performance. The consituents/requeney may change at thec discretion ofA Avila Beach CSD.    8 1 N E  D  - I  a 3  -  AVa aEd SNOTTVS    0  8  2  I  5  D  :  e C D A  HLNOW d3d SNOTTVS    8  L  - y  3 N A 3  2  B  SNOT7VS    8    B  E  3  7/bw    a  S o 2  0  ? 9 0 d0 6 &  D  7/bw    B  3  -  - - -  SNOT7V9    o    9  SNOT7V5    AVILA BEACH  COMMUNITY SERVICES DISTRICT Post Office Box 309, Avila Beach, CA. 93424  MEMORANDUM Item 7A TO: FROM: DATE:  Board of] Directors  Brad Hagemann, General Manager  October 8, 2024  SUBJECT: Preliminary Will Serve Request - 502 Front Street, Avila Beach, APN 076-213-  077. Project Scope: replacement of an existing 3-bedroom single family residence witha a 2-bedroom single familyresidence; a 1-bedroom auxiliary dwelling unit; and  928 square feet ofcommercial space.  Recommendation: Funding:  Receive Staff] Report and Consider Conditional Approval the Preliminary Intent to Serve Request The applicant provided a Will Serve. Application and check #1248, dated September gth, 2024, in the amount of $1,000 for the application processing fee as described in Resolution No. 97-2 for processing an "Intent to Serve" letter review. In addition, the applicant has provided an Engineering and Inspection Agreement to cover any additional District costs for review and processing ofthe Will Serve. Application. The Will Serve. Application: is provided as an attachment  to this Staff Report. Discussion:  Attached for Board consideration is a Preliminary Will Serve Application dated September gth, 2024, from Victor Montgomery, owner of the subject property. The applicant's Project Description includes demolition of the existing single-family residence and construction ofat two- story mixed-use project. The ground floor will include 928 square feet ofcommercial space, a 448 square foot auxiliary dwelling unit, and an adjacent 1 car carport. The second floorwill includea a The existing 3-bedroom single-family residence on the property has historically used 3 -5 units ofwater per month. Staff estimates the proposed replacement project may use 20% - 25% more water than the existing single-family residence. However, actual water use will vary greatly depending on whether the new. ADU and SFR are occupied full-time or less than full-time. Staff believes the District has the existing water and sewer capacity to serve the proposed  2,052 square foot 2-bedroom single family residential unit.  replacement project.  Attachment: Preliminary Will Serve Request Application, dated September 10, 2024    AVILA BEACII COMMUNITY SERVICES DISTRICT APPLICATION! FOR PRELIMINARY WILLSERVE LETTER  1. Owner Name: Victor & Randi Montgomery  2. Business Address: 4, Phone Number: 6. Mailing Address: 7. Phone Number:  3. Mailing Address: PO Box 534 Avila Beach CA 93424 5. Agent's Name(Architect or Engineer): NA  805-431-7679  8. Assessor's Parcel Number(APN) oflot(s) tol be served: 076-213-007 9. Project's Location: Corner of 1st and San Fransisco  10. San Luis Obispo County Planning Department/Tract Development No.:  11. Number of Residential Units: 2  Number of Bedrooms: 3total  12. Type ofl Use:  Single Family Residence 0 Duplex oTriplex Multi-Family Mull-use(Project Description)2 residential units, 1 commercial unit  Subdivision Commercial Type Mixed Use Remodel: (Project Description).  13. Applications for mulli-use projects, commercial projects, projects that exceed two (2) residential units, or multi-family projects will not be approved until the following have been submitted to the District for its review: a. Two (2) separate sets ofsite plans that show the approximate square footage ofe each unit, the site topography and an estimate of the number of water fixtures to serve cach unit in the project; and b. An engineer or architect's estimate of monthly water and sewer and demand (in gallons per month) for the project. 14. The Applicant agrees that in accordance with generally accepted construction practices, Applicant shall assume sole and complete responsibility for the condition of the job site during the course oft the project, including the safety of    persons and property; that this requirement: shall apply continuously and not be limited to normal working hours; and the Applicant shall defend, indemnify, and hold the District and District's agents, employees and consultants harmless from any and all claims, demands, damages, costs, expenses (including attorney's fees), judgements or liabilities arising out of the performance or attempted performance of the work on this project; except those claims, demands, damages, costs, expenses (including attorney's fces). judgements or liabilities resulting from the negligence or willful misconduct of the District. Nothing in the foregoing indemnity provision shall be construed to require Applicant to indemnify District against any responsibility or liability or The undersigned acknowledges receipt ofthe. Avila Beach Community Services District Application for District Service Policy and Guidelines (attached).  contravention of Civil Code $2782.  Date_ 9-10-2024  owner'sagent)  B  Victor Montgomery Print name    223  E S  a 3 x - 1  [RR [ARR  S S * - F  "  J 3  a E X  E    AVILA BEACH  COMMUNITY SERVICES DISTRICT Post Office Box 309, Avila Beach, CA. 93424  MEMORANDUM  TO: FROM: DATE:  Board of Directors  Brad Hagemann, General MmpDIR  October 8, 2024  SUBJECT: Recommendation to the County Board of Supervisors for filling two  positions on the District's Governing Board  Recommendation: Discussion:  Receive Staff Report and provide a Recommendation to the Board of Supervisors  Staffreceived the attached September 18th, 2024 letter from the County Clerk-Recorder's Office which states that no one filed Declarations of Candidacy for the two Board of Director positions that will become available at the end of the year (positions currently occupied by Director Kennett and Director Berry). Therefore an election will not be held in the District for these positions. Instead the County Board of Supervisors will appoint a qualified person to the positions based on a1 recommendation from the Community Services Staffunderstands that both Director Kennett and Director Berry are interested in continuing to serve on the District's Board of Directors. Ifso, staffrecommends the Board approve a motion to recommend the Board of Supervisors appoint Howie Kennett and Kristin Berry  District.  to the two open positions.    BISP  COUNTY OF SAN LUIS OBISPO OFFICE OF THE CLERK-RECORDER Elaina Cano - County Clerk-RecorderRegstror of Voters  COUNTY SSANLUIS OBISPO  Penny Boyd - Deputy Director Registrar  September 18, 2024 Avila Beach CSD PO Box 309 Avila Beach CA93424 Dear General Manager, November 5, 2024, for:  The Avila Beach Community Services District was scheduled to have its district election on  Two Directors, term beginning 12/6/2024 and ending 12/1/2028  As oft the 83rd day prior to the election, no candidates have filed a declaration of Candidacy for these positions. The Clerk-Recorders Office did not receive any petitions requesting the district election to be held in the district. Accordingly, a district election will not be held for Pursuant to Elections Code section 10515(b), the Board of Supervisors will appoint qualified candidate(s) no later than November 5, 2024. If the Avila Beach Community Services District intends to recommend qualified candidate(s), please submit recommendations in writing to our office no later than October 16, 2024. After the Board of Supervisors have made the appointment(s), our office will send out the Certificate of Appointment and Oath  these positions.  of Office forms to this/these candidate(s).  Please feel free to contact our office by phone at 805-781-5228 or by email at candidateserviceseco.slo.Ca.us if you have any questions concerning this matter.  Thank you, Tami Bisantz Division Supervisor  County of San Luis Obispo Clerk-Recorder 1055 Monterey Street, Suite D120 I San Luis Obispo, CA 93408 (P) 805-781-5080 1(,805-781-111 I www.slovote.com  Page 1 of1