ROCKINGHAM EMCAEAtENCSEAIAECAENSEEA CITY LOOKING FORWARD CITY COUNCIL AGENDA June 10, 2014 7:30 p.m.  1. Opening of meeting by Mayor Steve Morris.  2. Invocation by Reverend Jason Lutz, Pastor of Cartledge Creek Baptist  Church.  3.  Amendments and Changes to Agenda.  4. Consent Agenda:  A.  Disposition of Minutes of the May 13, 2014 Regular Meeting and May 28, 2014 Budget Work Session/Planning Retreat; and May  28, 2014 Closed Session. (enclosed separately)  B. Tax Collector's Report. (See Pages 5-8)  Informational Items: 1.) Monthly Collection Report 2.) Uncollected Taxes as of May 31, 2014. 1.) Refunds per County Assessor's Office. 2.) Discovery bills added to Tax Scroll. 3.) Releases per County Assessor's Office.  Action Items:  5. Business by Planning Board.  A. Set Public Hearing. (none) B. Hold Public Hearing.  Rezoning Request: Hold public hearing for an ordinance to re- delineate the boundaries of the Open Space (0-S) zoning district along Hitchcock Creek between N. Lee Street and the upper end of the Pee Dee Lake bed; and to readjust the boundaries of the adjacent zoning districts accordingly. (See Pages 9-11 & Map  Inserts)  C.  Minutes from Various Boards (none)  514 Rockingham Road, Rockingham, NC 28379 - Phone -1- 15 9088 Fax (910) 997 6617-www.gorockingham.com    City Council Agenda June 10, 2014 Page 2 6.  Consideration of award of lease purchasing agreement (resolution) to BB&T in the amount of $272,121.00 at an interest rate of 1.97% to be to be paid in 10 equal payments of $28,427.97 for the purchase of a  Pierce Pumper Fire Truck. (See Pages 12-15)  7.  Consideration of Adoption of Budget Amendments required to balance/adjust the current year (FY 2013-2014) Budget. (See Pages Hold Public Hearing on proposed FY 2014/2015 Rockingham City Budget. (Budget Document previously distributed.) Budget Ordinance. (See Ordinance Pages 18-23)  16-17)  8. 9.  Consideration of Adoption of Fiscal Year 2014-2015 City of Rockingham  10. Consideration of various City Board appointments/reappointments.  (See Pages 24-25) 11. Business by Visitors. 12. Business by City Clerk. 13. Business by City Manager. 14. Business by City Attorney. 16. Business by Mayor. 17. - Adjournment.  15. Items of discussion by City Council Members.  2-    Monty R. Crump City Manager  ROCKINGHAM ERCXEAKAENECANICNCIKENEX A CITY LOOKING FORWARD  MEMO TO: Mayor Steve Morris & City Council  FROM: DATE: RE:  Monty R. Crump, City Manager  June 5, 2014 Agenda Items  REGULARAGENDA:  6.  Consideration of award of lease purchasing agreement (resolution) to BB&T in the amount of $272,121.00 at an interest rate of 1.97% to be to be paid in 10 equal payments of $28,427.97 for the purchase of a The City solicited financing proposals to finance the purchase of Fire Department's new pumper/truck expected to be delivered on or about July 15, 2014. The City received two proposals on June 3, 2014. One from BB&T at an interest rate of 1.97% and one from SunTrust at an interest rate of 1.63% The SunTrust proposal contains fees to be paid by lessee (city) which I estimate will be around $650.00 that are not assessed in BB&T's proposal. Additionally, the SunTrust proposal expired on June 5, 2014, if not awarded to lessor (bank) by a written notification on or before that date, and if awarded lessor would honor quoted rated for a closing on or before July 15, 2014. The BB&T proposal did not contain requirements as noted. The proposed FY2014/15 Budget provides funds for this purchase. It is my recommendation that BB&T be awarded financing contract (resolution of award) from BB&T as provided in packet.  new Pierce Pumper Fire Truck. (See Pages 12-15)  -3-  574. Rockingham Road, Rockingham, NC 28379- Phone (910) 895 9088 Fax 0109P/0417-wwmyorctinpham.cem    Rockingham, NC  City Council Agenda  SUPPORT DOCUMENTS  4-    C  3  2  -5-    UNCOLLECTED TAXES  YEAR 2013 2012 2011 2010 2009 2008 2007 2006 2005 2004 2003  AMOUNT 88,185.76 33,470.76 26,315.13 19,233.58 15,119.90 12,492.94 8,066.74 6,280.36 4,648.33 3,491.43 2,656.41  May 2014  88,185.76 131,775.58 219,961.34  Total Current Year Total Past Years Total All Years  6-    0  0 4  8 D0    E  4 2  4  8-    Staff Report to Planning and Zoning Board  Agenda Item: IV.A May 6, 2014 Issue: Hitchcock Creek. Background:  Rezoning Request: City staff has prepared a series of ordinances to re-delineate the boundaries of the Open Space (0-S) zoning district along the north and south prongs of Falling Creek and portions of  City staff began the process of re-delineating the 0-S zone boundaries in 2008 and completed all areas along the north and south prongs of Faling Creek; and the portion of Hitchcock Creek from the City's southern ETJ boundary to N. Lee Street. City staff stopped with the re-delineation process along Hitchcock Creek at N. Lee Street in 2008 to avoid potential complications with several other projects underway at the time. (As the Board may recall, the City was actively engaged in a process to acquire the old Pee Dee Lake bed; and in discussions with several property owners north of the Pee Dee Lake As set forth in Section 3.01 (M) of the UDO, the Open Space (0-S) zoning district is intended "to be applied to undeveloped areas that are ecologically, economically, culturally, or historically significant to the community in their current undeveloped state."The same subsection goes on to state that the district is' "intended to maintain and preserve undeveloped areas that are environmentally sensitive, wildlife refugees, passive recreation areas, scenic areas, or have other significance in order to justify maintaining their undeveloped state". On the City's current zoning map, the 0-S district is predominately applied to property along Hitchcock Creek and the north and south prongs of Falling Creek. Those O-S boundaries yet to be re-delineated were originally delineated more than 30 years ago. In some instances those boundaries do not accurately correspond to the environmentally, sensitive areas as they actually exist on the ground primarily because mapping technology was not as advanced 30 years ago as it is today. City staff began this process of re-delineating the 0-S district boundaries in an effort to make the O-S district boundaries better relate to the actual environmentally sensitive areas along Hitchcock Creek and the north and south prongs of Falling Creek. Such re-delineation is based on the newest color aerial photographs, recent floodway and floodplain data prepared by FEMA and NCDEM, and more accurate  bed regarding a potential residential development.)  contour data.  Staff Comments (General):  1. At the beginning of this process, City staff divided the areas along Hitchcock Creek and the north and south prongs of Falling Creek into small study areas to make the rezoning process more manageable. Seven study areas were completed in 2008. Two have yet to be completed. These small study areas should make the comparison between existing boundaries and proposed 2. Since it will be nearly impossible to specifically identify the location and acreage involved in every little shift and tweak in the 0-S boundaries, City staff has prepared a series of maps that illustrate existing zoning and proposed zoning within each study area. All interested parties will have to compare the existing zoning map with the proposed zoning map to determine the proposed 3. Inr making the determination as to the appropriate location for the revised O-S boundaries, City staff generally used three criteria. Generally, all property located inside the FEMA delineated floodway is included in the 0-S zone. In addition, City staff generally included a 50-foot wide area outside the  boundaries easier.  changes.  -9-    floodway boundary in the O-S zone, which will serve as a riparian buffer. In addition to the floodway and riparian buffer areas, City staff generally included those areas that are clearly and reasonably identified as lowland or wetland areas. There are exceptions to these general criteria 4. For the Board's reference, the term floodway is defined in Section 15.01 of the UDO as "the channel of a river or other watercourse and the adjacent land areas that must be reserved in order to discharge the base flood without cumulatively increasing the water surface elevation more than one 5. One exception to the above-mentioned criteria used in re-delineating the 0-S district boundaries is that existing commercial and industrial development located in the floodway will remain zoned for commercial and industrial uses (ie. B-1, B-3, I-1 orI I-2). The reason being that FEMA and NCDEM gave consideration to such encroachments in calculating the floodway boundaries; and Section 8.09 (I) of the City's UDO will allow the reconstruction or replacement of any building located in the floodway under certain conditions. If such buildings were rezoned 0-S, then they could not be reconstructed or replaced because commercial and industrial development is not allowed in the 0-S zone. The same exception applies to the existing commercial and industrial development located 6. The concept for a conservation or riparian buffer along Hitchcock Creek and the north and south prongs of Falling Creek was identified as an objective in Shaping Our Future: 2012 (the City's Land Use Plan adopted in 2002) and remained an objective in the updated version Shaping Our Future: 2023. Additionally, the importance of establishing riparian buffers was noted in the City's Hazard Mitigation Plan adopted in 2009, and the Hitchcock Creek Watershed Assessment completed in 2006. The purpose of the proposed riparian buffer is to preserve a natural area that assists in filtering sediment and pollution from surface run-off prior to entering the stream channels and thereby improve water quality. City staff has proposed generally a 50-foot wide strip along the outside boundary of the floodway be zoned O-S to serve as this conservation or riparian buffer. In the opinion of City staff, a 50-foot wide buffer should be adequate natural area to help filter sediment 7. Other areas included in the O-S zone besides the floodway areas and 50-foot riparian buffer areas include lowland areas as discerned from contour data and aerial photography; areas with standing water as identified from aerial photography; and areas around the confluence of smaller stream  which are discussed below.  (1)foot."  within 50 feet of the floodway boundary (the proposed riparian buffer).  and pollution from surface run-off prior to entering the stream channeis.  tributaries with the main creek channels.  Staff Comments (Study Area 8 = Between N. Lee Street and the Pee Dee Lake Bed) 8. Study Area 8 includes the portion of Hitchcock Creek between N. Lee Street and the upper portion of the Pee Dee Lake bed. Maps illustrating the existing zoning and proposed zoning are included in the agenda packet. An aerial map oft the study area is also included in the agenda packet. 9. A notable change in Study Area 8 for the proposed O-S boundary relates to the area around Metropol's Statuary, Inc. on US Highway 220. The current 0-S boundary extends up a tributary of Hitchcock Creek to include a significant portion of Metropol's Statuary, Inc. property which makes much of this commercial site a nonconforming use. Most of this site is located outside the floodplain. As part of the re-delineation, City staff has proposed to reduce the 0-S zone in this area and extend the adjacent B-3 zone to include the entire Metropol site, which will make the use a 10. A second notable change is the elimination of the Heavy Industry (I-2) zone at the former Pee Dee #1 mill site and directly across Steele Street. The proposed 0-S boundaries will include the entire  conforming use.  -10-    Pee Dee #1 mill site since it is now City-owned and used for passive recreation. The smaller I-2 zoned area directly across Steele Street will be rezoned to High Density Residential (R-7), which is 11. The proposed boundaries of the O-S zone will encompassed the entire portion of the Pee Dee Lake 12. Other than the above-noted issues, a comparison of the current and proposed 0-S zone boundaries on the aerial map indicates no major changes are proposed - only minor shifts and adjustments for  the current adjacent zoning. bed owned by the City.  the O-S zone in Study Area 8. Staff Recommendation: "proposed zoning" maps.  City staff recommends the Board review the proposed changes in the 0-S zoning district boundaries and adjacent zoning district boundaries. If the Planning Board is comfortable with the proposed changes, then City staff recommends the Board recommend City Council rezone all properties as indicated on the  Planning Board Recommendation:  The Planning Board reviewed the request on May 6, 2014 and recommended unanimously that the City Council rezone all properties as indicated on the "proposed zoning map" in Study Area 8.  -11-    BB&T  BB&T Governmental Finance 5130 Parkway Plazal Boulevard Charlotte, North Carolina 28217 (704)954-1700 Fax (704)954-1799  June 3, 2014 Mr. Monty. R. Crump Manager City of Rockingham 5141 Rockingham Road Rockingham, North Carolina 28379 Dear Mr. Crump:  Branch Banking and Trust Company ("BB&T") is pleased to offer this proposal for the financing of one new Pierce pumper fire truck mounted on a Freightliner extended cab chassis with 2-stage 1250  pump/gallon capacity, as requested by the City of] Rockingham, North Carolina ("City").  (1) Project:  Fire Truck  (2) Amount' To Bel Financed:  $272,121.00  (3) Interest Rates, Financing Terms and Corresponding Payments:  Term 5y years  Rate 1.97%  Payments shall be semiannually in advance, or as requested. See the attached amortization schedule(s) The financing proceeds shall be deposited on behalf of the City in aj project fund account with Branch Banking & Trust. Earnings on the project fund shall accrue to the benefit of the City for use on Project costs The interest rates stated above are valid for a closing not later than 45 days after today. A convenient date and time shall bei mutually agreed upon for closing. Closingi is contingent upon completing documentation acceptable to BB&T and upon the condition of the equipment acceptable to BB&T. BB&T shall provide a list of required documentation for closing should we be the successful proposer. Additionally, we shall review All applicable taxes, permits, costs of counsel for the City and any other costs shall be the City's responsibility and separately payable by the City. The financing documents shall allow prepayment of the principal balancei in whole on a scheduled anniversary date with a 1% prepayment premium. The stated interest rates assume that the City expects to borrow less than $10,000,000 in calendar year 2014 and that the City shall comply with IRS Code Sections 141, 148, 149(e) and Section 265(b)(3). BB&T reserves the right to terminate its interest in this bid or to negotiate a mutually acceptable rate if the financing  fori information on payments. ori interest payments.  your most recent financial statements before funding this transaction.  is not a qualified tax-exempt financing.  -12-    (4) Financing Documents:  BB&T and its counsel shall prepare all documentation for the City. We shall provide a sample of those documents to you should BB&T be the successful proposer. This financing shall be secured by a first  lien security interest in all personal property acquired with proceeds.  BB&T appreciates the opportunity to provide this financing proposal and requests to be notified within BB&T shall have the right to cancel this offer by notifying the City ofits election to do sO (whether or not this offer has previously been accepted by the City) if at any time prior to the closing there is a material adverse change in the City's financial condition, if we discover adverse circumstances of which we are currently unaware, if we are unable to agree on acceptable documentation with the City or if there is a change in law (or proposed change in law) that changes the economic effect of this financing to BB&T. We reserve the right to negotiate and/or terminate our interest in this transaction should we be the successful proposer. Should we become the successful proposer, we have attached the form of a resolution that your governing board can use to award the financing to BB&T. If your board adopts this resolution, then BB&T Please call me at (336) 376-0254 with your questions and comments. We look forward to hearing  ten days oft this proposal should BB&T bet thes successful proposer.  shall not require any further board action prior to closing the transaction.  from you. Sincerely,  BRANCH BANKING. ANDTRUST COMPANY  Qlonw. Palen Alison W. Peeler Senior' Vice President Enclosure  -13-    Resolution Approving Financing' Terms  WHEREAS, The City of Rockingham ("City") has previously determined to undertake a project for the financing of a new Pierce Pumper Fire Truck, (the "Project"), and the City Manager has now  presented a proposal for the financing of such Project. BE: IT THEREFORE RESOLVED, as follows:  1.  The City hereby determines to finance the Project through Branch Banking and Trust  Company ("BB&T"), in accordance with the proposal dated June 3, 2014. The amount financed shall not exceed $272,121.00, the annual interest rate (in the absence of default or change in tax status) shall not "Financing Documents") shall be consistent with the foregoing terms. The City Manager of the City is hereby authorized and directed to execute and deliver any Financing Documents, and to take all such further action as he may consider necessary or desirable, to carry out the financing of the Project as Financing Documents until the conditions for the delivery of the Financing Documents have been completed to his satisfaction. The City Manager is authorized to approve changes to any Financing Document previously signed by City Officer or employee, provided that such changes shall not substantially alter the intent of such documents or certificates from the intent expressed in the forms executed by such officer. The Financing Documents shall be in such final forms as the City Manager shall approve, with the City Manager's release of any Financing Document for delivery constituting conclusive cause its interest payments on this financing to be includable in the gross income for federal income tax purposes of the registered owners of the interest payment obligations. The City hereby designates its obligations to make principal and interest payments under the Financing Documents as "qualified tax- official intent to reimburse expenditures for the project that6 is to be financed from the proceeds of the BB&T financing described above. The City intends that funds that have been advanced, or that may be advanced, from the City's general fund, or any other City fund related to the project, for project costs hereby ratified, approved and confirmed. All other resolutions (or parts thereof) in conflict with the resolution are hereby repealed, to the extent of the conflict. The resolution shall take effect immediately.  exceed 1.97%, and the financing term shall not exceed five (5) years from closing.  2.  All financing contracts and all related documents for the closing of the financing (the  contemplated by the proposal and this resolution.  3.  The City Manager is hereby authorized and directed to hold executed copies of the  evidence of such officer's final approval of the Document's final form.  4.  The City shall not take or omit to take any action the taking or omission of which shall  exempt obligations" for the purpose of Internal Revenue Code Section 265(b)(3).  5.  The City intends that the adoption of this resolution will be declaration of the City's  may be reimbursed from the financing proceeds.  6.  All prior actions of City officers in furtherance of the purposes of this resolution are  Approved this the  day of  2014.  By:  Mayor  By: (seal)  City Clerk  -14-    Rockingham, NC Compound Period: Nominal Annual Rate:  Semiannual 1.970%  CASHFLOW/DATA Event 1 Loan 2 Payment  Date 7/15/2014 272,121.00 7/15/2014 28,427.97  Amount Number Period  End Date  1  10 Semiannual 1/15/2019  AMORTIZATION: SCHEDULE- - Normal Amortization  Date Loan 7/15/2014 1 7/15/2014 28,427.97 2014Totals  Payment 28,427.97  Interest Principal 0.00 28,427.97 243,693.03 0.00 28,427.97  Balance 272,121.00  2 1/15/2015 28,427.97 2,400.38 26,027.59 217,665.44 3 7/15/2015 28,427.97 2,144.00 26,283.97 191,381.47 4 1/15/2016 28,427.97 1,885.11 26,542.86 164,838.61 5 7/15/2016 28,427.97 1,623.66 26,804.31 138,034.30 6 1/15/2017 28,427.97 1,359.64 27,068.33 110,965.97 7 7/15/2017 28,427.97 1,093.01 27,334.96 83,631.01  2015Totals  56,855.94 4,544.38 52,311.56  2016Totals  56,855.94 3,508.77 53,347.17  2017Totals  56,855.94 2,452.65 54,403.29  8 1/15/2018 28,427.97 9 7/15/2018 28,427.97 10 1/15/2019 28,427.97  823.77 27,604.20 56,026.81 551.86 27,876.11 28,150.70 277.27 28,150.70 277.27 28,150.70  2018 Totals 2019Totals Grand Totals  56,855.94 1,375.63 55,480.31  0.00  28,427.97  284,279.70 12,158.70 272,121.00  -15-    City of Rockingham, NC BUDGET ORDINANCE  AMENDMENTS FOR FISCAL YEAR END  2013-14  10 - GENERAL FUND  10-410-2570 10-420-2580 10-460-3450 10-500-3450 10-620-4330 10-660-8990  Miscellaneous Tourism Expense Contracted Services Contracted Services Dept. Supplies Contingency  Increase Decrease Increase Increase Increase Decrease  10,000. 25,000. 10,000. 15,000. 15,000. 25,000.  30 -E ENTERPRISE FUND  30-815-5740 30-371-1000 30-660-8990  Capital Outlay Water Charge Contingency  Increase Increase Decrease  55,000. 30,000. 25,000.  48-CDBG CLOSE BUDGET  48-329-1000 48-347-1000 48-430-2573 48-430-3450 48-660-8990  Increase Increase Increase Increase Increase  .60 18,255.78 1,574.52 1,120.00 15,561.86  60 = DPK CLOSE BUDGET  60-375-1000 60-376-1000 60-383-1000 60-395-1000 60-430-3040 60-430-3450 60-430-5730  Increase Increase Decrease Decrease Decrease Increase Decrease  39,932.00 582,243.51 328.73 18,002.11 19,175.63 623,021.15 .85  Dann 1 f2 -16-    Adopted this the 10th day of June, 2014.  Signed:  M. Steven Morris Mayor  Attest:  Gwendolyn F. Swinney, CMC, City Clerk  Page 2of2 -17-    BUDGET ORDINANCE FISCAL YEAR 2014-2015  BE IT ORDAINED by the City Council of the City of Rockingham, North  Carolina, as follows:  Section 1. APPROPRIATIONS.  The following amounts are  appropriated for the operations of the city government and its activities for the  Fiscal Year beginning July 1, 2014 and ending June 30, 2015.  SCHEDULEA. GENERAL FUND EXPENSE  GOVERNING BODY ADMINISTRATION FINANCE  255,980 430,471 291,907 309,297 453,786 2,692,614 1,201,610 136,566 288,350 380,533 1,224,445 569,808 127,746 115,296 480,000 25,000 407,437 9,390,846  PLANNING & INSPECTIONS PUBLIC BUILDINGS & GROUNDS POLICE DEPARTMENT FIRE DEPARTMENT MAINTENANCE SHOP STREETS - REGULAR STREETS - POWELL BILL SANITATION RECREATION CULTURAL/LIBRARY CEMETERIES GENERAL ADMINISTRATION CONTINGENCY DEBT SERVICE  TOTAL GENERAL FUND EXPENSES  -18-    Budget Ordinance 2014 -2 2015 Page 2  SCHEDULE B. ENTERPRISE FUND EXPENSE  ADMINISTRATION UTILITIES MAINTENANCE WATER PLANT OPERATION WASTEWATER TREATMENT DEBT SERVICE CONTINGENCY  1,979,924 1,119,798 1,128,375 2,195,754 -0- 25,000 6,448,851  TOTAL ENTERPRISE FUND EXPENSE  SCHEDULE C. URBAN DEVELOPMENT ACTION GRANT TOTAL EXP. URBAN DEV. ACTION GRANT FUND SCHEDULE D. CAPITAL PROJECT FUND RESERVE FOR FUTURE WATER PLANT TOTAL EXPENSE CAPITAL PROJECT FUND SUBTOTAL OF ALL APPROPRIATIONS GRAND TOTAL OF ALL APPROPRIATIONS  ECONOMIC DEVELOPMENT PROJECTS  661,012 661,012  225,100 225,100 16,725,809 16,725,809  -19-    Budget Ordinance 2014  2015 Page 3  SECTION 3. ESTIMATED REVENUES. It is estimated that the following revenues will be available to meet the foregoing appropriations during the Fiscal year beginning July 1, 2014 and ending June 30, 2015:  SCHEDULE A. GENERAL FUND REVENUE CURRENT YEAR'S PROPERTY/AUTO TAX CURRENT YEAR'S SALES TAXES CURRENT YEAR'S PRIVILEGE TAX CURRENT YEAR'S VEHICLE/LICENSE TAX ALL PRIOR YEAR'S TAX  3,019,477 1,824,000 15,000 35,000 69,750  TOTAL LOCAL TAXES  4,963,227  REVENUE FROM STATE TAXES POWELL BILL AID  970,400 380,533 32,500 2,644,186 4,027,619 400,000 9,390,846  ARREST FEES, PENALTIES, INTEREST OTHER REVENUE SOURCES  TOTAL ADDITIONAL REVENUE APPROPRIATED FROM FUND BALANCE GRAND TOTAL, GENERAL FUND REVENUE  -20-    Budget Ordinance 2014 - 2015 Page 4  SCHEDULE B. ENTERPRISE FUND REVENUE  WATER & SEWER CHARGES INVESTMENT INTEREST CONNECTION FEES OTHER REVENUE CONT. FROM GENERAL FUND FUND BALANCE APPROPRIATED  6,100,000 2,500 6,000 47,000 -0- 293,351 6,448,851  GRAND TOTAL ENTERPRISE FUND REVENUE  SCHEDULEC. URBAN DEVELOPMENT ACTION GRANT FUND  INCENTIVE LOAN REPAYMENTS INTEREST ON INVESTMENTS APPROPRIATED FROM FUND BALANCE GRAND TOTAL UDAG FUND REVENUE SCHEDULE D. CAPITAL PROJECTS FUND INTEREST ON INVESTMENTS APPROPRIATED FROM FUND BALANCE  20,000 500 640,512 661,012  100 225,000 225,100  GRAND TOTAL CAP. PROJECT FUND REVENUE  -21-    Budget Ordinance 2014 - 2015 Page 5  SUBTOTAL, SCHEDULES B,C,D TOTAL ALL, REVENUES LESS INTERFUND TRANSFER GRAND TOTAL, ALL REVENUES  7,334,963 16,725,809 0- 16,725,809  SECTION 3. TAXES LEVIED. There is hereby levied the Ad Valorem tax rate of $.48 per $100 valuation of taxable property, as listed for taxes as of January 1, 2014, for the purpose of raising revenues to finance the foregoing appropriations. This tax rate is based upon an estimated total valuation of $ 642,786,199 (591,744,532 property and 51,041,667 auto) and an estimated collection of 97.68% for property and collection rate of Auto Tax in accordance  with Statutory Authority.  SECTION 4. SPECIAL AUTHORIZATION. The Budget Officer shall be authorized to reallocate departmental appropriations among the various line item expenditures of the department as said officer believes necessary. The Budget Officer shall be authorized to effect interdepartmental transfers, in the same fund, provided that no departmental budget shall be reduced by more than ten percent without the prior approval of the City Council. Any such transfers shall be reported to the City Council at its next regular meeting and shall be entered  into the minutes.  -22-    Budget Ordinance 2014-2015 Page 6  SECTION 6. DISTRIBUTION. Copies of this Ordinance shall be furnished to the Finance Officer of the City of Rockingham to be kept by her for  her direction in the disbursement of funds.  The foregoing Budget Ordinance was introduced by Councilman  who moved its adoption. Motion for adoption was seconded by  Councilman  and when put to a vote was adopted this  day of  20  AYES:  NAYES:  M. Steven Morris, Mayor City of Rockingham, North Carolina  ATTEST:  Gwendolyn F. Swinney, CMC  City Clerk  -23-    ROCKINGHAM ENCNINANKSENEECACMEESSA A CITY LOOKING FORWARD  TO: Mayor Steve Morris City Council Members Monty Crump, City Manager FROM: Gwendolyn F. Swinney, CMC  City Clerk DATE: May 1, 2014  SUBJ: Upcoming Board Apponmemekeppaininens  (Updated May 2014)  PLANNING AND PERIMETER ZONING BOARD 3-YEARI TERM  *NEED PLAQUE  1. *Wilson Moore--Initial appointment 6-2005 term ended 6-2008. 151 reappointment 7-2008 term ended 6-2011. 2nd reappointment 6-2011 term ends 6-2014. NOT 2. Terry Greene--Initial appointment 6-2008 term ended 6-2011. 1S1 reappointment 3. Paul Prelipp--Initial appointment 6-2008 term ended 6-2011. 1r reappointment 1.1 Brent Neal--Initial appointment 6-2008 term ended 6-2011. "reappointment 6- 2. Mark Rhyne-I -Initial appointment 7-2006 term ended 6-2009. reappointment 7-2009 term ended 6-2012. 2nd reappointment 7-2012 term ends 6-2015. Mr. Rhyne resigned 2-4-14 due tol having moved outside oft the city's ETJ ROCKINGHAM HISTORIC PRESERVATION BOARD 3-YEARTERM 1.1 Ruth Robinson--Initial appointment 5-2010 to fill unexpired term of. Joanne Bruce term ended 6-2011. 1"reappointment 6-2011 term ends 6-2014. Eligible for 2. Malcolm McLester--Initial appointment 6-2011 term ends 6-2014. Eligible for 3. Thomas Hager-Initial appointment 7-9-13 term ends 6-2016. Mr. Hager resigned 1. Marty Goodman--Initial appointment 7-2011 term ends 6-2014. Eligible for  ELIGIBLE FOR REAPPOINTMENT.  6-2011 term ends 6-2014. Eligible for 2"d reappointment. 6-2011 term ends 6-2014. Eligible for 2"d reappointment BOARD OF ADJUSTMENT AND APPEALS 3-YEART TERM 2011 term ends 6-2014. Eligible for 2nd reappointment  2nd, reappointment I"reappointment.  3-25-14 due to a schedule conflict RICHMOND COUNTY PUBLICLIBRARY  l"reappointment.  514 Rockingham Road, Rockingham, NC 28379 Pho -24- 95 9088 Fax (910) 997 6617 ww.gerpelngham.con    ABCI BOARD  1.1 Benny Sharpe-- Initial appointment 6-2011 term ends 6-2014. Eligible for 2. Greg Leberth--Initial appointment 7-2011 term ends 6-2014. Eligible for RICHMOND COUNTYTOURISM DEVELOPMENT AUTHORITY BD. (TDA) 1. Jyoti Patel--Initial appointment 12-2008 term ended 6-2010. 1re reappointment 7-2010 term ended 6-2012. 2nd reappointment 6-2012 term ends 6-2014 2. Mayor Morris--Initial appointment 6-2012 term ends 6-2014. Eligible for  "reappointment. reappointment.  Eligible for reappointment l"reappointment.  -25-    DEPARTMENTAL ACTIVITY REPORTS  for  COUNCIL'S INFORMATION  -26-    ROCKINCHAM ESSAESSXXXXKX A CITY LOOKING FORWARD  To: From: Date: Subject:  Monty Crump, City Manager  Dave Davis, Parks and Recreation Director  June 4, 2014 Activity Report  The following is a short list of activities involving our department this  month.  June 3rd June 7th June 16th June 17th  Orientation for Summer Employees Browder Park Pool opens  1stSession of Swim Camp and Summer Day Camp Baseball and Softball Regular Seasons Ends  June 18th-20th Baseball/Softball All-Star Tournaments  June 24th June 28th  Girls Dixie Softball All-Star Tournament (Troy, N.C.) Baseball/Softball District Tournament  514 Rockingham Road, Rockingham, NC 28379 Phor -27- 75 9088 Fax (910) 9976617 w.gorocaingham.com    470Y  Fire Department Charles Gardner, Chief  ROCKINGHAM XXX A CITY LOOKING FORWARD  May-14  We are pleased to submit the monthly fire report on the activities undertaken by the Rockingham  Fire Department during the month of May 2014.  Total Alarms: Turn In Alarms: Wrecks: Smoke Scare: Hazmat: Power line down: 3 Assist Ems:  50 1 29 0 1 0  In Town: Silent Alarms: Alarm Malf: Vehicle fire: Aircraft standby: Co detector: Mutual Aid:  46 49 2 0 0 1 0  Out of Town: Structure: Good Intent: Grass/Brush: Gas Leak/Spill: Assist Police: Electrical:  4 1 9 4 1 0 0  Hours Spent on Calls: 24 hours 18 minutes Total Property Exposed to Fire: Total Property Damaged by Fire: Total Property Save:  $20,000.00 $10,000.00 $10,000.00  During the month of May fullt time members of the fire department averaged 52 training hours per person; part-paid members averaged 6 hours per person for the month.  Public Life & Safety: -Installed 7 car seats -Inspections: 63  -Participated in a golf ball drop att the Lions Club -Hosted an Instructor upgrade for surronding counties sponsored by the state -Completed the annual pump test on pumpers; all trucks passed Sparky Participated in the kids day held at First Health  -Station tour 15 kids and 4 adults Respeçtfully Submitted, Maoolle Assistant Fire Chief David Mullis  -28-  231 South Lawrence Street, Rockingham, NC 283/9. Phone (910) 997-4002 Fax (910) 997-4573    ROCKINGHAM A cm LOOKING Z FORWARD  Rockingham Police Department  W.D. Kelly, Chiefofl Police To: Monty Crump From: W. D. Kelly Chief of Police Date: June 2, 2014 Ref: May Activity Report  On behalf of the Rockingham Police Department, I am pleased to submit this report for your consideration. The following activities have been undertaken  by officers of the Rockingham Police Department.  Total Calls for the Month: Animal Control Calls: Alarm Calls Escorts: Unlock Vehicles: Charges Generating Arrest: Felonies: Misdemeanors: Drug Violations: Juvenile: Warrants Served: Citations:  1124 44 136 82 133  29 98 15 6 114 383  Accidents Reported/Investigated: Property Damage only: Personal Injury: Officer Hours Spent in Court: Officer Training Hours Logged Items of Interest  40 12 41 470  Congratulations to Clint Neeley for obtaining his intermediate certificate. We would also like to welcome Eric Culbreth back to the Rockingham Police Dept.  311E.. Franklin Street, Rockingham, N.C. 28379 Phor - 29- 5-2468. Fax (910) 895-0899 wgorcknghamplcom