ar  TEXAS  CITY OF ROLLINGWOOD  PLANNING AND ZONING COMMISSION MEETING  MINUTES  Wednesday, August 07, 2024  The Planning and Zoning Commission of the City of Rollingwood, Texas held a meeting, open tot the public, int the Municipal Building at 403 Nixon Drive in Rollingwood, Texas on August7, 2024. Members oft the public and the Planning and. Zoning Commission were able to participate in the meeting virtually, as long as a quorum of the Planning and Zoning Commission and the presiding officer were physically present at the Municipal Building, in accordance with the Texas Open Meetings Act. A video recording oft the meeting was made and will be posted to the City's website and available to the public in CALL ROLLINGWOOD PLANNING AND ZONING COMMISSION MEETING TO ORDER  accordance with the Texas Public Information Act upon written request.  1. Roll Call  Chair Dave Bench called the meeting to order at 6:02 p.m.  Present Members: Chair Dave Bench, Jerry Fleming, Michael Hall, Genie Nyer, and Tony Stein Also Present: City Administrator Ashley Wayman, City Attorney Lloyd Newton, Assistant to the City Administrator Makayla Rodriguez, Development Services Manager Nikki Stautzenberger,  Mike Rhodes joined the meeting at 6:08 p.m.  and Council Member Brook Brown There were no public comments.  PUBLIC COMMENTS CONSENT AGENDA  2. Discussion and possible action on the minutes from the April 24, 2024 Joint City Council and 3. Discussion and possible action on the minutes from the May 1, 2024 Planning and Zoning 4. Discussion and possible action ont the minutes from the May 8, 2024 Special Planning and Zoning  Planning and Zoning Commission meeting  Commission meeting Commission meeting    Planning and Zoning Commission Meeting - Minutes  Wednesday, August 07,2024  5. Discussion and possible action on the minutes from the July 10, 2024 Joint Planning and Zoning Chair Dave Bench moved to approve the consent agenda as written. Jerry Fleming  Commission, Board of Adjustment and CRCRC Training  seconded the motion. The motion carried with 5 in favor and 0 against.  PUBLIC HEARING  6. Public hearing, discussion and possible action on a city-initiated rezoning of 5100 Rollingwood Drive (Parcel ID 107772) from the Commercial District (C) to the Residential (R) City Administrator Ashley Wayman shared that the approval of the commercial code initiated the rezoning of 5100 Rollingwood Drive. She stated that after the public hearing, the Planning and Zoning Commission will make a recommendation to City Council to approve or reject the  rezoning of the address from commercial to residential. Chair Dave Bench opened the public hearing 6:07 p.m. No individuals spoke during the public hearing.  Chair Dave Bench closed the public hearing at 6:08 p.m. Mike Rhodes joined the meeting at 6:08 p.m.  Tony Stein moved to approve the rezoning of 5100 Rollingwood Drive from Commercial to Residential. Genie Nyer seconded the motion. The motion carried with 6i ini favor and 0 7. Public hearing, discussion and possible action on an ordinance amending the zoning ordinance City Administrator Ashley Wayman discussed that this item is back with additional clarity after being reviewed by City Council and that the ordinance will disallow the rental of amenities in the The Planning and Zoning Commission asked questions of City Administrator Ashley' Wayman in  against.  to prohibit the rental of amenities ini the residential zoning district  residential district.  regards to the ordinance and permitted uses.  Chair Dave Bench opened the public hearing at 6:12 p.m. The following individuals spoke during the public hearing:  Glenn Harris, 3012 Hatley Drive, stated that he is in favor of the amendment to the ordinance. He discussed platforms that offer short term rentals and how they negatively  impact neighbors.  2    Planning and Zoning Commission Meeting - Minutes  Wednesday, August 07,2024  Chair Dave Bench closed the public hearing at 6:15 p.m.  Tony Stein moved to recommend the approval of the ordinance as drafted by counsel and approved by City Council. Jerry Fleming seconded the motion. The motion passed with 6  inf favor and 0 against. REGULAR AGENDA  8. Discussion and possible action regarding a draft ordinance providing that the front yard of a lot City Administrator Ashley Wayman shared information about the draft ordinance that provided clarity and a definition for front yards to ensure homes are built toi face the front of the street. She also explained that the ordinance will remove the building official from determining a street The Planning and Zoning Commission and City Administrator. Ashley Wayman discussed address changes and front yards. Chair Dave Bench requested to add front doors to the ordinance for emergencys service protocols. The Commission members continued discussion oni front doors and Council Member Brook Brown, 307 Nixon, explained that attention was brought to this issue because there have been instances where homes have front doors facing a side street and that emergency services as well as other delivery services cannot locate the front oft the home. Council Member Brook Brown and the Commission discussed the ordinance and address City Administrator Ashley Wayman and the Planning and Zoning Commission discussed front doors, setbacks, and address changes. Council Member Brook Brown provided clarity about the Chair Dave Bench: stated that he would like the Planning and Zoning members to continue thinking 9. Discussion regarding the CRCRC Residential Building Height recommendations that have been City Administrator Ashley' Wayman explained that there will be a joint City Council and Planning and Zoning public hearing on September 4, 2024, to review drafted code language from the building height recommendations that were created by the CRCRC and approved by City Council. She stated that the recommendations have been provided for discussion. Ryan Clinton, 4714 Timberline Drive, discussed parallel plane and how it impacts sloped lots, Jeff Ezell, 4709 Timberline Drive, explained that he has been trying to understand where the CRCRC is getting their data from to create the building height recommendations. He stated that he encourages the Planning and Zoning Commission to understand the impact of the parallel  shall be the yard which abuts the addressed street  address in the building process.  a recent address change.  changes.  ordinance. about this item.  set for public hearing on September 4, 2024  and previous discussions by the CRCRC.  plane method before moving forward.  3    Planning and Zoning Commission Meeting- - Minutes  Wednesday, August 07, 2024  Chair Dave Bench stated that the CRCRC has been collecting public input and has made minor Tony Stein raised some concern about the pace of the process and explained that iti is not appropriate to have a public hearing SO quickly. Chair Dave Bench explained that City Council Genie Nyer asked if the public hearing could be rescheduled and City Administrator. Ashley Wayman explained that the City Council would need to vote to reschedule to public hearing. The Planning and Zoning Commission members discussed building height, the survey, and the Ryan Clinton, 4714 Timberline, discussed the survey results with the Commission. Genie Nyer asked Mr. Clinton questions in regards to his opposition oft the parallel plane method. Mr. Chair Dave Bench recalled the CRCRC's recommendation process and participation from the The Planning and Zoning Commission discussed building height and their experiences with building height. They continued to discuss the potential impacts the recommendations may have on homes within the community. Genie Nyer discussed her experience with building height and the Planning and Zoning Commission agreed that they want to create a solution for neighbors who are negatively impacted by building height.. The Planning and Zoning members continued Council Member Brook Brown stated that her understanding was to get the CRCRC recommendations in an ordinance form to have a base document then to make progress. Ms. Brown and the Planning and Zoning Commission discussed the September joint public hearing. City Administrator Ashley Wayman and the Commission discussed the public hearing notice The Planning and Zoning Commission discussed the history of how the recommendations came to be, the focus of the parallel plane method to determine building height, and public feedback Ryan Clinton, 4717 Timberline Drive, shared his experience with public feedback during the The Planning and Zoning Commission discussed and asked questions regarding the parallel City Administrator Ashley Wayman clarified what was presented at the City Council meeting wasn't the exact language as what was approved at the CRCRC meeting. She discussed the  changes based on the feedback received.  requested the CRCRC to speed up the process.  speed of the recommendation process.  Clinton expressed his thoughts and shared alternative solutions.  public.  discussion on building height.  process.  received during the CRCRC recommendation process.  CRCRC recommendation process and with boards and commissions.  plane concept.  draft language with the Planning and Zoning Commission. Chair Dave Bench moved to item 11 at this time.  4    Planning and Zoning Commission Meeting - Minutes  Wednesday, August 07, 2024  10. Discussion regarding the CRCRC Residential Tree and Landscape Recommendations that City Administrator Ashley Wayman stated that legal is drafting an ordinance and a public notice will go out for the public hearing on September 4th. She continued to say that the Planning and Zoning Commission members will be able to view the code amendment language ahead of the The Planning and Zoning Commission asked questions regarding approved recommendations. Jerry Fleming stated that the tree ordinance does not mention any provisions that protect tree roots during the construction process. He said that hei is looking into this issue.  have been set for public hearing on September 4, 2024  meeting.  11. Update on CRCRC workshop regarding building height  City Administrator Ashley Wayman recapped a motion made at the June 25th CRCRC meeting to recommend that the City Council and the Planning and Zoning Commission hold a workshop and explained the purpose of the workshop. She continued to say that the workshop will need City The Planning and Zoning Commission discussed the drafted language, how the language will be interpreted, and parallel plane. They continued to discuss how height is measured in other cities. Shanthi Jayakumar, 3309 Park Hills Drive, thanked the Planning and Zoning Commission members for their discussion and acknowledges their efforts. She discussed a zoning document from 1988 that explained how building height was measured. She asked the members to  Council approval.  considers neighbor privacy during this process. Chair Dave Benched moved to item 10 at this time.  ADJOURNMENT OF MEETING The meeting was adjourned at 8:55 p.m.  Minutes adopted on the Sday of Cebso 2024.  Dave Bench, Chair  ATTEST:  5    Planning and Zoning Commission Meeting - Minutes  Wednesday, August 07, 2024  Ashley Wayman, City Administrator  6