City Council Special Called Meeting MEETING MINUTES September 4, 2024, 5PM Council Chamber 2801 Ranch RD. 1869 Liberty Hill, Texas 78642  PERTY  City Council Present: Crystal Mancilla Diane Williams Wade Ashley Jacquetta Thayer Michael Helbing City Council Absent: Amanda Young City Staff Present: Paul Brandenburg, City Manager Elaine Simpson, City Secretary James Herrera, Public Works Project Manager David Thomison, Director of Public Works Trey Evans, Water Superintendent Dewey JR' Pierce, SCADA Specialist McKenzi Hicks, Interim Director of Planning and Zoning Aaron Egers, Accountant under contract. Terry McCord, Interim Director of Finance under contract Candice Scott, Director ofHuman Resources Bill Gunz, IT Coordinator Elias Carrasco, Building Official  Katie Amsler, Director ofCommunications and Community Engagement  Christian Kurtz, Exec. Director Liberty Hill Economic Development Corp. (LHEDC)  1) CALL TO ORDER  The City Council Special Called meeting was called to order by Mayor Mancilla at 5:00 PM at 2801 Ranch RD 1869, Liberty Hill, Texas. A quorum was established, and all members were present.  2) PUBLIC COMMENTS  Regarding items not on this agendal Public Comments: Those desiring to speak on a topic not listed on the agenda, please complete a speaker form and present it to the City. Secretary before the meeting. Speakers will have three minutes each to: speak, this time cannot be transferred or shared. Council members may not take action during this item and any responses will be limited to) factual Regarding topics listed as an agenda item During specific agenda item: Council requests that speakers complete a speaker form, indicate which agenda item they are interested: in speaking about, and: submit form to the City. Secretary before the agenda item is addressed. Speaker forms may be emailed to the City Secretary before the meeting at dimponglherpnilacgens  statements, recitation ofe existing policy, or request) for the topic to be placed on a fiuture agenda.  City Council Special Called Meeting 9.04.2024 Budget Special Meeting 1    There were no public comments. 3) REGULAR AGENDA  a) Discussion, consideration, possible action, and approval for the emergency awarding of CPUSA under contract to bring 4 lift stations onto SCADA. (JR Pierce/T. Harkey) JR Pierce introduced the item and gave a brief staff report. This is considered an emergency purchase because of the time it will take to get the equipment in and the importance of maintaining communication. It was a planned expense, SO there is money in the budget, it was just not known Motion: Motion by Council Member Williams, seconded by Council Member Ashley, to approve the emergency awarding ofCPUSA under contract to bring the four lift stations onto the SCADA system, as discussed, for an amount not to exceed $99,545.00. Motion carried unanimously by a vote of4-0.. Ayes: Williams, Ashley, Thayer, and Helbing. Nays: 0. Absent: Young  earlier that the delivery would be SO delayed.  4) SPECIAL BUDGET WORKSHOP  This will be the final. scheduled workshop. for the proposed draft. Fiscal Year (FY) 2024-2025 City Budget. The City Council will consider taking action t0 adopt both the proposed budget and the proposed Tax Rate, at a) Discussion, consideration, and possible action regarding budget requests for FY 2024-2025 including requests for new city personnel, equipment, supplies, projects, and programs. (P.  their Regular City Council meeting of September 11, 2024.  Brandenburg/T. McCord)  City Manager Brandenburg introduced the item and briefed the City Council on the changes, some ofwhich were resulting from changes in the Police Department requests, some changes which There was a discussion about changing the CIP Program Manager from a permanent employee to a consultant. This consultant could bring the expertise needed and not require training. The money to pay them (up to $120,000) could come out of Enterprise Fund. Council, by consensus, agreed to direct the City Manager to remove the permanent employee position and add $120,000 to  resulted from making corrections in other lines on the budget.  expenditure line for Consultant Fees.  There was also a clarification of the position of Recreation Program Coordinator. This person will be cross-trained and will act as back up for Katie and Jamie in Parks. This person will not have any  responsibilities regarding the City Park pool swim lessons.  b) Review of Departmental Baseline Budgets, General Fund departments, including estimates of  projected revenue. (P. Brandenburg/T. McCord) City Council Special Called Meeting 9.04.2024 Budget Special Meeting 2    (5:21 pm) The City Council discussed Property Management. They tabled the agenda item until the At the end of the meeting, staff were directed to check with City Attorney Marc Calderaro about any state statutes that might prohibit adoption of the budget and the tax rate at the same meeting on the Also, City Council requested the Finance Department Staff prepare options for them for the September 11,2024, City Council meeting, so that they can choose to pass the No New Revenue Tax Rate, or the Voter Approval Rate (VAR), and sO that they can choose to pass the No New Revenue Budget, or the Budget based on the VAR. Staffwill prepare the additional budget(s) to  end of the meeting.  same night.  provide Council these options. There was no formal action taken.  c) Review and action on Enterprise Fund Departments and Capital Funds. (P. Brandenburg/D. There was a discussion oft the CIP projects at the last meeting. In the budget document tonight, all There was a general discussion ofs StaffTraining and reimbursement policy, a discussion of rental versus purchase for a specific pump, a discussion oft the removal of anything regarding referring to a "Chlorine Booster' project and discussions about changing the name ofthe account that was formerly called Emergency Management Grants' to "City Wide Grants', SO that other types of grant  Thomison)  the Capital Improvement Plan projects are included and accounted for.  money can be put on that line. There was no formal motion.  d) Review CIP updated plan 03.27.24 to FY 25 budget. (T. McCord)  (5:42 PM) There was a brief discussion regarding priorities for the updated CIP plan, a brief discussion of transferring out oft the General Fund and into the water fund for money for  Engineering Services.' There was no formal motion.  5) EXECUTIVE SESSION  City Council will convene into Executive Session for discussion of the following items pursuant to Texas Government Code Section 551.071 (Consultation with Attorney), Section 51.072(Deliberations about Real Property), Section 551.073 (Deliberations about Gifts and  City Council Special Called! Meeting 9.04.2024 Budget Special Meeting 3    Donations), Section 551.074 (Personnel Matters), Section 551.076 (Deliberations about Security a) Deliberation pursuant to the Texas Government Code 551.074 (Personnel Matters) It was announced. that there would not be an Executive Session tonight, due to the absence of  Devices), and Section 551.087 (Economic Development).  regarding the office ofCity Attorney.  Amanda Young.  6) RECONVENE TO REGULAR SESSION  Deliberation pursuant to the Texas Government Code 551.074 (Personnel Matters) regarding the  office of City Attorney.  7) ADJOURNMENT  Given there were no further agenda items and hearing no objections from the Council, Mayor Approved by City Council at their meeting heSifsepember 2024, by a vote of Ayes,  Mancilla adjourned the meeting at 5:501 PM.  Naysa and OAbstentions, MHayyer being absent.  CphHlanalle Mayof'Crystal ManciJa  Secretary  Zpui  MILII C TTI LIBER"  *  P  City Council Special Called Meeting 9.04.2024 Budget Special Meeting 4