City  )  Bevil Oalks  MINUTES Regular Meeting January 19, 2018  1. Called to Order at 6:00 p.m. by Mayor Ford.  2. Pledge of Alegance/Invocation led by Councilwoman Martha Vautrot.  3. Roll Call: All Council present 4. Conflict of Interest Statement: None 5. Citizen Comments (3 minutes each) - None  6. Review/Approve Consent Items M/M/2/C: Fruge/Emmons APPROVED Consent items can and will include former month's financial reports for both City & Water, reports from Utility Specialties, Engineering firm, Year end  financials and meeting minutes of former meetings.  7. Review/Approve Action Items  a. consideration/APprova. of appointment of new counciperson for Ward III M/M/2/C: Fruge/Emmons APPROVED Mayor Ford announced we only had one citizen turn in their application for the b. consideration/APprovat of. Jefferson County Mosquito Control District to furnish a waiver permitting their aircraft to fly at low altitudes over the territory of Bevil Oaks. MM/CNeson/autrot  opened position in Ward III, Allen Pride.  APPROVED  8. Announcement of next Council Meeting date: Next meeting is scheduled to 9. Adjourned Regular Meeting at 6:34 p.m. M/M/2/C: Nelson/Fruge  be held on February 15, 2018. (Third Thursday)  APPROVED  hill  Mlak7.her City Secretary  Mayor    February 2018  NOQUORUM  COUNCIL  MEETING  CANCELLED    MINUTES Regular Meeting March 8, 2018  1. Called to Order at 6:00 p.m. by Mayor Ford. 2. Pledge of Alegance/Invocation led by Ronnie Adams.  3. Roll Call: All Council present 4. Conflict of Interest Statement: None 5. Citizen Comments (3 minutes each) - None  6. Review/Approve Consent Items M/M/2/C: Fruge/Emmons APPROVED Consent items can and will include former month's financial reports for both City & Water, reports from Utility Specialties, Engineering firm, and  meeting minutes of former meetings  7. Review/Approve Action Items  a. consoeration/Approval of agreement modifying written contract for tax collection services M/M/2/C: Nelson/Theobald APPROVED Mayor Ford explained the Jefferson County Tax Office is requesting to amend the agreement allowing them to sell property that may fall within our jurisdiction that may be on the rolls for back taxes or b. consoeration/Approva. of the rebuilding of the water and sewer plants. M/M/2/C: Fruge/Pride TABLED Discussed what it would take to rebuild both plants. Discussed needing more information and C. Consideration/Approval of potential change in council meeting dates. M/M2/CVautrov/Pride APPROVED Mayor Ford explained this request came from Kimberely Vandver, who works for the City. She then turned it over to Mrs. Vandver, who explained we needed the additional time to get the financials in from the bank, allow the CPA firm to complete their tasks, and get the financials completed in time  other reasons that haven'tsold previously.  needed bids to see exactly what it would cost.    for council to review. This also allows for an additional week between when items will be due for the agenda, and the agenda posting, giving city employees time to make sure the packets are  together and completed at the same time.  8. Reports & Discussions by Council:  a. Mayor Ford: CDL and where we are with other grants - explained we were looking at a Community Disaster Loan that would turn into a grant after 3 years if we are unable to repay. Also explained we had been awarded the grant to elevate homes and were still steadily b. Mayor Pro-Tem Danny Fruge: Roads = explained we have filled the potholes twice now, but cannot permanently fix the roads until FEMA gives their okay. Ifwe do before they finish their reviews, we were told it would be considered fixed without being able to properly see the damages, causing delays or potentially no funds; debris cleanup = has been completed. FEMA funds, through Jefferson County, helped with the clean up of the city. DRC, the trash company contracted to clean up from the ditches for citizens, has completed, but we are working to see if TxDot will do one more pass. Otherwise, any debris still left will be up to the homeowner to take care of. Councilman Pride: Possible sales tax increase on next election ballot; introduction and discussion on a formal recovery plan with a possible workshop date for public input; introduction and discussion of a 5- year plan for Bevil Oaks with a possible workshop date for public input; a discussion on how to move forward with the park & playground equipment, and explained to the citizens once again (as it has been explained in both Council Meetings and Newsletters) that the land counts as our contribution for the TWPD grant, meaning we will purchase the equipment and pay for it up front, but then the  reviewing other potential grants.  TWPD will repay us for those funds.  9. Adjourned Regular Meeting at 9:03 p.m. M/MI/CNelson/Fruge  APPROVED  Malalny.hon City Secretary  Lnsk    CITYO OFBEVIL OAKS Regular Meeting Minutes April 26, 2018  Mayor Ford called the meeting to order at 6:01 PM  Alli ina attendance said the Pledge of Alligence. Invocation was given by Martha' Vautrot. Council Members Present: Mayor Ford, Danny Fruge, Martha Vautrot, Allen Pride, Doug Emmons  Council Members Absent: Michelle Nelson, Mark Theobold Mayor Ford asked if there were any conflict of interest. None noted. -Approved the resignation of Mark Theobold. MM/CVautrov/Phide Tabled the consent items. MM/CPide/Vautrot  Discussion/Action Items: Pride/Vautrot  -Approved the application for the Community Disaster Loan for the City of Bevil Oaks. M/M/2/C -Approved updating Ordinance 245 to include adjustments using the beacon software system forv water -Approved the purchasing of the Little Tykes playground equipment with spiral slide opposed to the covered shade fori the amount of $49,262.00. Reimbursement will come from the Texas Parks and  leaks occurred on active water accounts. M/M/2/C Fruge/Vautrot  Wildlife Department grant. M/M/2/C Pride/Fruge Meeting adjourned 8:19 PMI MMP/CEmmons/Fruge  Mayor  PMiolanli ha  City Secretary    City 016  Bevil Oaks  MINUTES Regular Meeting May 24, 2018  1. Called to Order at 6:00 p.m. by Mayor Ford. 4. Conflict of Interest Statement: None 5. Citizen Comments (3 minutes each) - None wanted more time to review financials  2. Pledge of Alegance/Invocation led by Councilwoman Vautrot 3. Roll Call: All Council present except Councilwoman Nelson  6.F Review/Approve Consent Items M/M/2/C:P Pride/Vautrot TABLED =  Consent items can and will include former month's financial reports for both City & Water, reports from Utility Specialties, Engineering firm, and a. Consideration/Approval of Ordinance 249, by the city council ofthe City of] Bevil Oaks, TX, declining to approve the change in rates requested in Entergy Texas, Statement ofl Intent filed with the City and finding and determining that the meeting at which this ordinance was considered was open to the public and in accordance with Texas b. Consideration/Approval of Ordinance 250 to place on the November ballot for citizens to decide to raise sales tax within the city limits of Bevil Oaks, that will increase sales tax an additional 0.5%, making it a total of8.25% which is in line with the rest oft the state. M/M/2/C: . ( Consideration/Approva oft the potential purchase of park shelters for the TWBD grant. M/M/2/C: Pride/Vautrot TABLED d. Consideration/Approva of making application to the Texas Water Development Board for $500,000 grant to repair/mitigate our water plant. M/M/2/C: Pride/Emmons APPROVED 13560 River Oaks Blvd, Beaumont, TX77713 * 409-753-1475 * wwwclyolbewloaks.com  meeting minutes off former meetings.  7. Review/Approve Action Items  Law. M/M/2/C: Pride/Emmons DECLINED  Pride/Fruge APPROVED    Ciity il  -  Oakks  e. Consideration/Approval of making application to the Texas Water Development Board for $500,000 grant to repair/mitigate our main sewer lift station and lift station at Rolling Hills. M/M/2/C: C Consideration/Approval of obtaining grant administrators for potential projects forthcoming. M/M/2/C: Fruge/Emmons APPROVED g. Consideration/Approval of possible options for city hall and/or the civic center. M/M/2/C: Fruge/Emmons TABLED Discussed multiple options; need to start checking costs to see which may be a better option than another. Options discussed: build new, redo current city hall, combine city hall inside the civic center. h. Consideration/Approval to set workshops to discuss various items including one for the water department budget. M/M/2/C: Pride/Vautrot APPROVED to schedule workshops forthcoming. a. Mayor Ford: 4th ofJuly; update on meetings attended b. Mayor Pro-Tem Danny Fruge: Reports regarding water & sewer and C. Councilman Pride: To discuss changing the building permit fees toa a cost structure based only on the number ofinspections needed. 9. Adjourned Regular Meeting at 8:51 p.m. M/M/2/C: Emmons/Fruge  Emmons/Pride APPROVED  8. Reports & Discussions by Council:  other city related items.  APPROVED Facebook page.  *** For full meeting details, watch the Facebook Live video found on Bevil Oaks City's  E  Mhhy.her City Secretary  Mayor  13560 River Oaks Blvd, Beaumont, TX 77713 * 409-753-1475 * wwwclpolbewloks.com    Notice of a Regular Meeting CITY OF BEVIL OAKS, TEXAS  NOTICE IS HEREBY GIVEN that the CITY OF BEVIL OAKS, TEXAS will meet in a REGULAR MEETING Thursday,June 28, 2018, at 6:00 P.M. at the City Hall located at 13560 River Oaks Blvd, Bevil (Please note: This meeting will be held within the temporary City Hall building. There is very limited space.)  vaks, Texas to consider the following matters:  1. Call to Order 3. Roll Call  2. Pledge of Alegiance/Invocation 4. Conflict of Interest Statement 5. Review/Approve Consent Items a. Financial Reports for City b. Financial Reports for Water C. Report by Utility Specialties 6. Review/Approve Action Items  a. Consideration/Discussion/Possible Approval of Park Shelter with windstorm b. consderation/Approva: of charge off's for the public utility side.  Consideration/APprova of moving forward for City Hall plans.  certification.  d. Consideration/Approval of Form 085-0-1, Collateral Security Resolution for CDL loan.  7. Reports & Discussions by Council:  a. Mayor Ford: Where we are with, grants eliminating the diesel bypass pump. C. Councilwoman Nelson - 4th ofJuly  b. Mayor Pro-Tem Danny Fruge: Placing main sewer lift station back on Entergy power &  8. Citizen Comments (3 minutes each) - An opportunity for the citizens to address Council on agenda items or concerns not on the agenda - those wishing to speak must complete the yellow comment card, present the comment card to the City Secretary prior to the beginning of  the meeting, and observe a three-minute time limit.  9. Adjourn Regular Meeting  Kimberely' Vandver, Office Manager  I,t the undersigned authority, dol hereby certify thati the above NOTICE OF Al Budget Workshop MEETING of the Governing Body of the City of Bevil Oaks, Texasi is ai true copy of said Notice andt that posted at true copy of: said NOTICE int the following places:  City of Bevil Oaks Office at: 13560 River Oaks Blvd, Bevil Oaks, Texas City of Bevil Oaks Facebook page: Bevil Oaks City Community Bulletin Board, Sweetgum Roada at Highway 105, Bevil Oaks, Texas  These places being convenient: and readily accessible to the general public at all times, said NOTICE WAS POSTED by 25. June 2018, BEFORE 6:00 P.M., remaining posted continuously for at least 72 hours precedingi the scheduled time of said meeting.  nberely Vandver, Office Manager    Ciity 0  Bevil Oaks  MINUTES Regular Meeting June 28, 2018  1. Called to Order at 6:05 p.m. by Mayor Ford. 2. Pledge of Aleglance/Invocation led by Dru Montgomery 3. Roll Call: All Council present 4. Conflict of Interest Statement: None  5. Citizen Comments (3 minutes each) - M. Bolenbaucher: Will the council be extending the date citizens need to be out oft the FEMA trailers; L. Leach: Why are we paying 5 employees (we do NOT have 5 employees at this time - only 3), he had to pay the engineers $600 today to get another elevation certificate, code enforcement letters should not be going out yet from the storm, exactly what services does the city provide the citizens because it isn'tsecurity or1 fire and we should abolish the city; D. Clark: want information on why we don't have a generator yet for the water and sewer plants, the water is horrible, utilities are horrible, always on boil water notices; M. Jenkins: only been a resident and homeowner for 30 days now and she knows we have been on boil water notice at least 4 times since then (we have been on 1 in the last 30 days for 2 days); D. Darby: the city is nickle and diming the citizens to death, wants the city attorney to provide the perfect document to him in order to get Mayor Ford and Councilman Fruge out of office immediately; B. Merendino: demands Dru Montgomery, city attorney, to provide the document D. Darby mentioned to get Mayor Ford and Councilman Fruge out of office, asked Mayor Ford to step down as Mayor; W. Ladd: signed up but stated he changed 6. Review/Approve Consent Items M/M/2/C: Fruge/Emmons APPROVED Consent items can and will include former month's financial reports for both City & Water, reports from Utility Specialties, Engineering firm, and 13560 River Oaks Blvd, Beaumont, TX77713 * 409-753-1475 * www.chyotbewloaks.com  his mind.  meeting minutes of former meetings.    Ciity  Bevil  Oalks  7. Review/Approve Action Items  a. Consideration/Discussion/Possible Approval ofPark Shelter with windstorm certification. M/M/2/C: Fruge/Pride APPROVED b. Consideration/Approval of charge off's for the public utility side . - Consideration/pproval ofmoving forward with City Hall plans. d. Consideration/Approval of] Form 085-0-1, Collateral Security Resolution for CDLLoan. M/M/2/C: Pride/Emmons APPROVED Consideration/Approval ofResolution authorizing expenditures of funds from TWDB projects after such applications are approved, but before funds are received, to reimburse entities assisting in restoration and mitigation efforts. M/M/2/C: ruge-NeEOBAPPROVED  M/M/2/C: Fruge/Nelson APPROVED M/M/2/C: Emmons/Fruge APPROVED  8. Reports & Discussions by Council:  a. Mayor Ford: Where we are with grants  b. Mayor Pro-Tem Danny Fruge: Placing main sewer lift station back on Entergy power & eliminating the diesel bypass pump as soon as we C. - Councilwoman Nelson: 4thofJuly will be scaled down some, but will  can get the parts in - on order 6-8 weeks. still have the parade and fireworks.  9. Adjourned Regular Meeting at 9:42 p.m. M/MI/CNelson/Fruge  APPROVED Facebook page.  *** For full meeting details, watch the Facebook Live video found on Bevil Oaks City's  Mikpli 7hel City Secretary  Mayor  13560 River Oaks Blvd, Beaumont, TX77713 * 409-753-1475 * www.ciyobewloaks.com    CITY OF BEVIL OAKS, TEXAS Minutes of Regular Meeting July 26, 2018  1. Called to Order at 7:00 p.m. by Mayor Ford. 2. Pledge of Alegiance/Invocation led by Dru Montgomery Emmons, Councilwomen Vautrot & Nelson.  3. Roll Call: Absent: None. Present: Mayor Ford, Councilmen Fruge, Andrews, Theobald, 4. Conflict of Interest Statement - Vautrot - with the Mobile home park permits 5. Citizen Comments (3 minutes each) - Mayor Ford spoke for. Jenny Bloss - regarding t-  shirts for fundraisers for the children's legal fund. 6. Report from the Neighborhood Watch given by Kimberely Vandver 7. Report from the Jefferson County Sheriff Office - None  8. Report from the Emergency Services District #1 - Chief Gonzales gave the report. He explained they have, effective June 1, hired a daytime firefighter for daytime coverage. This is something that has been in the works for years. They are a firefighter/medic. 9. Review/Approve Consent Items M/M/CNeson/Fruge APPROVED  a. May 18, 2017 Minutes of Regular Meeting b. May 31, 2017 Financial Reports for City : May 31, 2017 Financial Reports for Water d. Report by Utility Specialties e. Report by UA Engineering  Mayor Ford explained for everyone to start thinking about budgets coming up, and to look under the water side, what was budgeted for VS what was spent thus far under  maintenance and materials. 10.Review/Approve Action Items  a. consoeration/APproval of Resolution for City of Bevil Oaks Approval of Hazard Mitigation Plan Update. Mayor Ford explained what the resolution is for, and howwe operate under Jefferson County. M/M/2/C: Emmons/Andrews b. consioeration/Aprovat of Emergency Notification System Interlocal Agreement. Mayor Ford explained this covers the program we use for call outs that everyone - consoeration/APproval of Mobile Home Park permits and waiver of one mobile home park permit. Mayor Ford explained this is to approve the two remaining parks, and waive the one that sold. Theobald stated he felt it should be prorated. Nelson stated it would cost more in attorney fees to get the money. After further discussion, approved 3-2. M/M/2/C: Fruge/Nelson APPROVED Opposed by d. consderation/Approval of Changing the Civic Center Rental Agreement. Mayor Ford explained how this came about. The last time the civic center was rented, it  APPROVED  receives. MMa/CTheobals/Neson APPROVED  Emmons and Theobald.    was rented to someone who was not a citizen of Bevil Oaks. They leave it a mess, take the keys and more. The deposit would not cover this. Therefore, we are proposing to raise the rent and deposit to those who are non-residents.  wM2/CTheohal/immont APPROVED  11.Reports from Mayor & Following Committees:  a. Councilman Fruge - DD6 update - Councilman Fruge informed everyone that DD6 has started the ditch by City Hall. They hope to start by August with the actual ditch project itself, pending on rain and other items. However, we will have a lot of dirt to get rid of. Iwill be sending out a card before next meeting stating anyone wanting some of this dirt will need to come down to City Hall and fill out a form. They will then be grouped by areas, pending the area is not too wet. A form must be signed stating DD6 or the City will not be responsible for any driveways or property. Upon completion of the project, we will then start on  community developments park.  12.Comments from Council:  a. Councilman Andrews = Update on school changes = We had a fantastic success Tuesday night thanks to Martha Vautrot and all the volunteers. We collected right at $2,500. As of today, we have filed with the TEA. The next step is TEA will issue a letter to BISD giving them 30 days to answer the petition. More than likely, BISD will make a motion to dismiss. TEA will then start fresh and we will have the opportunity to enter evidence we may not have had at the time of the original hearings. Possible hearing date could be November or December. The attorney feels we have a really good case. What it could boil down to is BISD having an expert witness stating losing our tax dollars will bankrupt them, and we will have to have one showing it wouldn't. This expert witness will cost us more money on top of the $30,000 to the attorney. After further discussion, this thing could go on fora while, and we need your continued support. Right now we have b. Councilman Emmons - Neighbors for a Safer Bevil Oaks - There are a few signs left that we will be dropping off at City Hall for those who want them. 13.Announcement of next Council Meeting date: Next meeting is scheduled to be held on  al little over $16,000.  July 20, 2017. (Third Thursday) 14.Executive Session.  a. consideration/Discussion of possible ordinance for the City of Bevil Oaks to 15.Adjourned Regular Meeting at 7:55 p.m. M/M/2/C: Nelson/Fruge APPROVED 16. Adjourned second time regular meeting at 8:54 p.m. M/MI/CNelson/Fuge  regulate the conduct of game rooms within the City.  APPROVED  Sbsha  iln.hen  Mayor  City Secretary    Notice of a Regular Meeting  NOTICE IS HEREBY GIVEN that the CITY OF BEVIL OAKS, TEXAS will meet in a REGULAR MEETING on Thursday, July 26, 2018, at 6:00 P.M. at the City Hall located at 13560 River Oaks Blvd, Bevil Oaks, Texas to consider the following  matters:  (Please note: This meeting will be held within the temporary City Hall building. There is very limited space, with standing room only. There will not be places to sit during this meeting.)  1. Call to Order 3. Roll Call  2. Pledge of Alegance/Invocation 4. Conflict of Interest Statement  5. Citizen Comments (3 minutes each) - An opportunity for the citizens to address Council on agenda items or concerns not on the agenda - those wishing to speak must complete the yellow comment card, present the comment card to the City Secretary prior to the beginning of the meeting, and observe a three-  minute time limit.  6. Review/Approve Consent Items:  A. Financial Reports tabled at. June 28, 2018 meeting  B. Financial Reports for City C.F Financial Reports for Water D. Report by Utility Specialties 7. Review/Approve Action Items:  A. consideration/APproval of Resolution authorizing expenditure of funds from TWDB projects after such applications are approved, but before funds are received, to reimburse entities assisting in restoration an B. Consideration/Approval of Par Shelter with windstorm certification. C.C Consideration/Aproval of Membership into Lonestar 8-1-1. D.C consderation/Approval of. Joint election agreement and election services contract between Jefferson County and the City of Bevil Oaks. E.C consideration/APprovat of awarding the bid for-Temporary Controls for 8. Meet in EXECUTIVE SESSION. The Council will meet in a CLOSED Session to discuss matters pursuant to the following Texas Government Code Sections:  mitigation efforts.  park  the Main Lift Station.    A. Section 551.071: Consultation with City Attorney to seek advice on legal B. Section 551.072: Deliberation on the purchase, exchange, lease or value ofreal property. Discussion will be limited to subjects where public discussion would have a detrimental effect on the City's negotiating  matters pertaining to contemplated litigation.  position with respect to a third party(ies).  8. Reports & Discussions by Council (Open meeting): A. Mayor Ford: Updates on grants  B. Counciiwoman Michelle Nelson: New playground equipment C. Councilman Emmons: Discussion of new City Hall, costs, options and  more.  C.N Mayor Pro-Tem Danny Fruge: Roads; Utility issues;  D. Councilman Pride: Instituting a policy that all surplus/scrap property is put up for public auction; Instituting a policy that all city contracts not subject to state law are advertised through the paper of record for Jefferson County, our Facebook page, and our bulletin board; Instituting a policy that city contracts are rebid every year and that these bids are sealed bids opened in public meetings; Instituting a policy that no council member, city employee or immediate family members are barred  from bidding on city contracts or surplus property.  9. Adjourn Regular Meeting  Kimberely! L. Vandver, Office Manager  It the undersigned authority, do hereby certify that the above NOTICE OF REGULAR MEETING of the Governing Body of the City of Bevil Oaks, Texas is a true copy of said Notice and thati posted at true copy of said NOTICE in City of Bevil Oaks Office at 13560 River Oaks Blvd, Bevil Oaks, Texas Community bulletin board These places being convenient: andr readily accessible to the general public at all times, said NOTICE WAS POSTED by 23. JULY: 2018, BEFORE 6:00 P.M., remaining posted continuously for at least 72 hours preceding thes scheduled  thei following places:  City of Bevil Oaks Facebook page: Bevil Oaks City  time ofs said meeting.  Kimberely L. Vandver, Office Manager    City 0  Bevil Oalks  MINUTES Regular Meeting August 30, 2018  1. Called to order by Mayor Ford at 6:00 p.m.  2. Pledge of Alegance/nvocation led by Councilwoman Nelson.  3. Roll Call: Present - Mayor Ford, Councilmen Fruge and Pride; Councilwomen  Nelson and Vautrot  4. - Conflict of Interest Statement: none  5. Presentation to the Council/City by Pam Williams of Entergy - presented the city with an Entergy grant for the amount of $15,000 to help offset the cost of an AC or office generator for the new City Hall when iti is completed. 6. Presentation for Proclamation of Suicide Prevention Month 2018 by Spindletop  Center and gave out informational packets 7. Citizen Comments (3 minutes each) = none.  8. Review/Approve Consent Items: M/M//C: Fruge/Nelson APPROVED  A. Financial Reports for City B. Financial Reports for Water C.R Report by Utility Specialties 9. Review/Approve Action Items:  A. Consideration/Approva of City side budget for 2018-2019 fiscal year. M/M/2/C: Pride/Fruge APPROVED no discussion; already discussed B. Consideration/Approva. of appointment for new city municipal Judge, Nancy Beaulieu. M/M/2/C: Pride/Fruge APPROVED Explained Judge Dollinger resigned and we have been working to find a C.Comsidemtiom/Appoal ofUser Fee rate change. M/M/2/C: Nelson/Vautrot APPROVED Discussed as explained in the budget 13560 River Oaks Blvd, Beaumont, TX77713 * 409-753-1475 * www.lyolbewloaks.com  during budget workshop.  replacement that would accept.    City  Bevil  Oaks  workshop. Also explained they will have a committee that will review the fees every 90 days and let the Council know when they can lower the D.Comidemio/Appoval of2018 tax rate. M/M/2/C: Nelson/Fruge APPROVED No discussion; explained during the budget workshop. E. Consideration/Approval ofl Ethics Resolution on Officials & Employees Doing Business with the City of Bevil Oaks M/M/2/C: Fruge/Nelson APPROVED Mayor Ford read the resolution, explained itj just reiterates F. Consideration/Approval ofResolution on disposal of property owned by the City of Bevil Oaks. M/M/2/C: Nelson/Pride APPROVED Mayor Ford read the resolution, explained it just reiterates the policies in place. G.ComidemaiomlApproval of Resolution on Contracts with the City ofl Bevil Oaks M/M/2/C: Pride/Vautrot APPROVED Mayor Ford read the resolution, explained itj just reiterates the policies in place  fees back down after covering the debt.  the policies in place.  10. Adjourned Regular Meeting at 7:08 p.m. M/M/2/C: Nelson/Vautrot  APPROVED  *** For full meeting details, watch thel Facebook Live video found on Bevil Oaks City's  Facebook page.  h  MMickol 7her  Aayor  City Secretary  13560 River Oaks Blvd, Beaumont, TX77713 409-753-1475 * www.chyolbewloaks.com    September,  2018  NOC QUORUM  COUNCIL  MEETING  CANCELLED    City  Bevill -  Oalks  MINUTES Budget Workshop October 3, 2018  1. Called to Order by Mayor Ford 6:00 PM  2. Pledge of Alleglance/Invocation led by Councilwoman Vautrot 3. Roll Call: Present- Mayor Ford, Councilmen Fruge, Emmons, and Pride;  Counciiwomen Vautrot and Nelson. 4. Conflict of Interest Statement: None  Bud Merendino Suggest we make everyone in the City pay the user fee even if they don't have an active water account, also admitted that he has drilled a water well. Nancy Larousse asked what the $15000.00 from entergy was for, also asked wat the tap expense was, and asked if citizen could drill a water well. Tanya Linderman states that Beaumont's water and sewer rates are different amounts and includes trash. Tom Phillips suggest we find a new City 5. Discussion shall be limited to evaluation of current budgets and of items pertinent to establishing budgets for the City of Bevil Oaks for fiscal year 2018- 2019 for the Utility Department. The City will receive input from private persons and entities including but not limited to its engineering firm, legal counsel, accountant and utility service personnel with specific information related to the proposed budget. Discussion: Remove long term maintenance line item, also discussed $13/1000 Gallons a 59% increase in rates. 6. Adjourned Budget Workshop Meeting M/M/2/C: Pride/Nelson APPROVED 8:30 *** For full meeting details, watch the Facebook Live video found on] Bevil Oaks  lawyer.  PM Facebook page.  City's  Mayor  Ml7han  City Secretary    City oit  Bevil Oalks  Minutes REGULAR MEETING October 25, 2018  1. Call to Order by Mayor Ford at 6:00 PM  2. Pledge of Alegiance/Invocation led by Councilwoman Nelson 3. Roll Call Present - Mayor Ford, Councilmen Fruge, Emmons, and Pride;  Councilwomen Nelson and Vautrot. 4. Conflict of Interest Statement NONE  5. Presentation  a. Pam Williams from Entergy to discuss Entergy concerns. 6. Citizen Comments (3 minutes each) - An opportunity for the citizens to address Council on agenda items or concerns not on the agenda -1 those wishing to speak must complete the yellow comment card, present the comment card to the City Secretary prior to the beginning of the meeting, and observe a three-minute time limit. Jim Gillespie - Questions about the abandoned house 7015 Carroll Ln. Stated it has been abandoned for 2 years, spoke about the pool in the back yard the gate and the ditch. Stated he was last told there was a contract on the home, asked about the back taxes on it. Stated someone was possibly living in it, iti is full of Bud Merendino - He was on the list to speak but was taken outside by the 7. Review/Approve Consent Items M/M/2/C-F Fruge/Emmons Approved b. Financial Reports for City of Bevil Oaks - Councilman Pride commented the monthly cash flow he received wasn't what he Financial Reports for Water side for City of Bevil Oaks  cats, and mentioned the trash everywhere. police officer, and never returned.  wanted.  d. Report by Utility Specialties 8. Review/Approve Action Items  e. Consideration/Accept oft the FY: 2016-2017 Audit reports for the City of Bevil Oaks and the Public Works Department as presented by Milton Bertolio of Charles E. Reed & Associates - M/M/C-Neisom/Pnde Accepted 13560 River Oaks Blvd, Beaumont, TX77713 * 409-753-1475 * www.clyotbewlbaks.com    Cty  - evil Oaks  f. Discussion/Consideration/Possible Approval of amount owed to Beaumont for Sewer with possible vote if counter proposal received Tabled g. Consideration/Approval of updating fee schedule for Ordinance 245 h. Discussion/Consideration/Possible Approval of Purchasing of Golf Cart and potential accessories for City use Motion made by: Fruge Motion modified to the following : purchasing of the golf cart to cost up to $2300.00 New . Consideration/Approva of the updating of the ethical conduct policy specifically pertaining to Section 1 M/M/2/C - Pride/Nelson; Discussion Councilman Pride suggest the word start should be changed to conduct Discussion/Consideration/Approyal of the reviewing Ordinance #3 and concerns heard from citizens along with potential changes that could be made' and what it would entail. /M2/C-Fruge/Pnide Approved  MMI2/C-Neson/ruge Approved  motion made by Fruge/Seconded by Emmons  and 60 days changed to 90 days.  9. Reports & Discussions by Council:  k. Mayor Ford: Grants and upcoming survey update. - Kimberely Vandver: Upcoming election & other city events 10.Adjourn Regular Meeting MMR/C-Neson/ruge 7:55 PM 11. *** Forf full meeting details, watch the Facebook Live video found on Bevil Oaks City's  Facebook page.  MMokli Aharl L  Mayor  City Secretary  Rhili  13560 River Oaks Blvd, Beaumont, TX77713 * 409-753-1475 * ww.clyolbewioaks.com    CITY OFI BEVIL OAKS Regular Meeting Minutes November 29, 2018  Mayor Ford called the meeting to order at 6:03 PM  Alli in attendance said the Pledge of Allegiance. Invocation was given by Martha Vautrot. Council Members Present: Mayor Ford, Martha Vautrout, Danny Fruge, Michelle Nelson, Doug Emmons Pre-Oath of Office for City Council: Martha Vautrot, Tanyal Linderman, Doug Emmons Oath of Office for City Council: Martha Vautrot, Tanya Linderman, Doug Emmons Mayor Ford asked ift there were any conflicts ofi interest. None noted.  Presentation by Pam Williams with Entergy  Approved consent items as they were received int the council packet. Tanya Linderman was noti in favor to approve consent items because she had not received a packet prior to the meeting due toj  sworn  just being  in. MM2/CEmmonsfFruge Discussion/Action Items:  -Approved Resolution concerning the approval the repayment schedule for amounts owed tot the City of Beaumont for wastewater treatment performed after Hurricane Harvey. M/M/CFruge/Nelson -Approved Resolution for the completion of construction for the contract entered into between the City of Bevil Oaks and Newtron Electrical Services for the construction oft the Main Lift Station temporary -Approved Resolution for the completion of construction for the contract entered into between the of Bevil Oaks and RAM Industrial Construction for the construction of the pavilion located beside the City  controls. M/M/2/C Fruge/Nelson park. M/MI/CNelson/Fruge Nelson/Emmons  -Approved the engagement letter from Edgar, Kiker & Cross for FY2018-2019. M/M/2/C  -Approved raising permit fees back to pre-Harvey prices. It was discussed that the homeowners that owned their homes at the time of Harvey woud be grandfathered for 6 more months at the Harvey price. Thei fees will go back to pre-Harvey prices as of June 1, 2019. M/M/2/CI Nelson/Fruge  Council Reports/Comment:  -Mayor Ford made a report ont taxes and the user fee Meeting adjourned at7 7:45 PMI M/M/2/CF Fruge/Nelson  -City Employee Kimberely' Vandver made a report on the new city hall and insurance funds  Mayor  Mnlahy.han  City Secretary      Minutes SPECIAL MEETING December 4, 2018  1. Call to Order Mayor Ford at 10:00 AM  2. Pledge of Alegiance/nyocation led by Council Woman Vautrot 3. Roll Call Mayor Ford, Councilwomen Linderman and Vautrot,  Councilmen Emmons and Fruge. 4. Conflict of Interest Statement NONE  5. Citizen Comments (3 minutes each) - An opportunity for the citizens to address Council on agenda items or concerns not on the agenda = those wishing to speak must complete the yellow comment card, present the comment card to the City Secretary prior to the beginning of the meeting, and observe a three-minute time limit. Bud Merendino spoke on pump and  Councilman Fruge still living in Bevil Oaks. 6. Review/Approve Action Items:  A. Consderation/Aprova: of Authorized Representative Agreement Execution Resolution for Clean Water. M/M/2/C Vautrot/Emmons B. onseraton/APprova. of Authorized Representative Agreement Execution Resolution for Drinking Water. M/M/2/C Vautrot/Emmons C.C consderation/APprova. of Principal Forgiveness Agreement Drinking Water State Revolving Fund between the City of Bevil Oaks and The Texas Water Development Board. MMP/CEmmomPautet APPROVED D.C consideration/APproval of of Principal Forgiveness Agreement Clean Water State Revolving Fund between the City of Bevil Oaks and The Texas Water Development Board. MMP/CEmmomsauret APPROVED E. consderation/APprova. of General Contractor's Affidavit of All Bills Paid & Release of Liens. CANCLED APPROVED PREVIOUS MEETING 13560 River Oaks Blvd, Beaumont, TX77713 409-753-1475 www.ciyopeviloaks.com  APPROVED  APPROVED  13560 River Oaks Bivd, Beaumont, TX77713 * 409-753-1475 * www.chlyotbevloaks.com    -1  F. consideration/Approval of Certificate of Completion for with Newtron Electrical. CANCLED APPROVED PREVIOUS agreement G.Conideration/Approal of Work Authorization for DWSRF-Water Treatment Plant Restoration Project #B674-1004B. M/M/2/C  MEETING  Vautrot/Emmons APPROVED  H.C Consideration/Approval of Work Authorization for Sanitary Sewer epaloRd-#674105.  CWSRF--Project A  wmP/CVautrol/fmmon:  APPROVED Facebook page.  9. Adjourn Special Meeting at 10:17 AM  *** Fori full meeting details, watch the Facebook MMP/CVautrov/femmont Live video found  APPROVED  on Bevil Oaks City's  Sle Mayor  Milht.hen  City Secretary  13560 River Oaks Blvd, Beaumont, TX 77713 * 409-753-1475 * www.clyolbevloaks.com