HOPEWELL TOWNSHIP YORK COUNTY PA BOARD OF SUPERVISORS REGULAR MEETING MINUTES FOR SEPTEMBER 5, 2024 HOPEWELL TOWNSHIP MEETING ROOM & ZOOM  7:00 PM  Chairman Manifold called the meeting to order at 7:00pm and opened the meeting with the Pledge. He asked that all in attendance sign in and anyone who may be recording the meeting provide their name and address for the record. In attendance, Supervisors David  Wisnom and John O'Neill, and Attorney Eric Holey.  Executive Session was held prior to the meeting with the solicitor to discuss potential litigation. Anyone online that would like to comment can use the raise hand icon.  Minutes  Supervisor O'Neill motioned to approve the August 28, 2024, Board of Supervisors Special meeting minutes, a meeting to exercise the extension of the current Municipal Waste Contract with Penn Waste. Supervisor Wisnom seconded. Motion carried. Chairman Manifold motioned to table the August 31, 2024, Treasurer's Report and previously reviewed invoices listed in this report. Supervisor O'Neill seconded. Motion  Treasurer's Report/nvoices  carried. Roads Report:  Mowing - Our Roads Crew completed the second round of mowing for the year and will Johnson Road - The State fund overlay project is now complete and should be good for Shaw and Jims Roads = the Crew is now moving onto another State funded project to  be doing more after the paving project is completed.  along time.  overlay Shaw and Jims Rd.  Subdivision/Land Development Plans:  None  Solicitor's Report:  Employee Handbook Revision = Attorney Eric Holey was present to give the revisions that were made to the existing employee handbook to update the townships comp time  Page 1of3    policy. Supervisor' Wisnom motioned to adopt Resolution 12-2024 and Chairman Manifold Code Updates- Supervisor O'Neil motioned for the solicitor to proceed with setting the proposed changes to the planning commission for their review. Supervisor Wisnom  seconded. Motion carried. seconded. Motion carried. Other Business:  2024J JCI Tif- Supervisor O'Neill motioned to release the tax amount of $8137.48 and Township Building Updates = Supervisor O'Neill motioned to authorize the Manager to seek professional services to provide building update design ideas. Supervisor Wisnom ACT537 Update-C Currently the township is 53% compliant for Act 5371 for 2024 in District 3. Chairman Manifold asked that this be put on the agenda for next month for another Employee Health & Vision Insurance - Supervisor Wisnom motioned to renew for 2024- Minimum Municipal Obligation = Chairman Manifold motioned to certify 2025 MMO for Employee Pension Plan which totals $ 44,661 and Supervisor O'Neill seconded. Motion Budget Workshop - Chairman Manifold motioned to set the date to Monday, September 23 at 6pm and authorize the manager to advertise. Supervisor O'Neill seconded. Motion Kindness Week Proclamation = Chairman Manifold motioned to authorize participation and proclamation of Kindness week which is November 9-16 and ran by Stewartstown Hopewell Area Recreation and Parks - Rick Kerns was present and provided updates for the proposed 2025 budget. Chairman Manifold asked for updates on audits and at timeline on the Master Plan for the new park and Rick gave an update on this as well. They are now in need of a new board member due to Mark Anderson needing to step down. Katie will advertise for this position. Supervisor O'Neill asked if there are any tournaments Mason Dixon Library - Janet McElwain was present to provide updates and gave a summary oft the 2024 highlights at the library and thanked the Board for their support. She provided a handout that covers all the highlights sO far this year. Steve Freeman, Library President was also present to discuss how they have been approached by York County Libraries to see where they can cut services. They have been told they will need to change from a Member Library to a Branch Library and would need to reduce staffing and hours. Steve stated that this Library was created by the community, and he feels they are going to take that away. The board asked that before anything happens on this to come back  Supervisor Wisnom seconded. Motion carried. seconded the motion. Motion carried.  update.  2025 and Supervisor O'Neil seconded. Motion carried.  carried. carried.  native Kevin Smith. Supervisor Wisnom seconded. Motion carried.  coming up and Rick stated that Baseball will be the first tournament.  so they can be aware of what is going on.  Personnel-  Annual Performance review - Road Master Travis Mergler has been doing an exceptional job with the challenges that have been presented and keeping the road crew functioning.  Page2of3    Chairman Manifold motioned to authorize a $3 increase an hour to be effective August Assistant Road Master - Chairman Manifold motioned to table this until the October Road CrewLaborer- Supervisor O'Neill motioned to advertise for employment of another Road Crew member and Supervisor Wisnom seconded. Motion carried.  13, 2024, and Supervisor O'Neill seconded. Motion carried. meeting and Supervisor O'Neill seconded. Motion carried.  Public Comment- -None  Adjournment- Meeting adjourned at 8:20pm  nk MAIr Diana Manker, Recording Secretary  Page 3of3    8:46AM 09/11/24 Cash Basis  Hopewell Township As of August 31,2024  Balance Sheet Prev Year Comparison  Aug 31,24  Aug 31,23  $Change  %Change  ASSETS Current Assets Checking/Savings 100. Checking/Savings 100.00 General Fund Checking 101.00. Cell Tower MMA 102.00 Traffic Light MMA 103.00 Facilities Fund MMA 104.00 Equipment Fund MMA Total 100.- Checking/Savings 105.00- Payroll Checking 106.00 State Fund Checking Total Checking/Savings Total Current Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 200.00. Accounts Payable Total Accounts Payable Other Current Liabilities 210.00 Payroll Liabilities 210.04 PA UC Taxes Withheld 210.06 Local Income Taxes' Withheld 210.07 Local Services Tax' Withheld 210.11 Retirement Contributions 210.15. Medicare Taxes Company Paid Total 210.00 Payroll Liabilities Total Other Current Liabilities Total Current Liabilities Total Liabilities Equity 275.00 Fund Balance Net Income Total Equity TOTALI LIABILITIES & EQUITY  670,984.10 187,738.00 3,164.13 2,693,007.70 2,508,837.86 442,753.01 3,997,646.94 3,866,140.32 21,838.04 338,196.62 4,357,681.60 4,190,688.76 4,357,681.60 4,190,688.76 4,357,681.60 4,190,688.76  881,927.99 139,683.88 3,084.62 332,605.97 22,035.96 302,512.48  210,943.89 48,054.12 79.51 184,169.84 110,147.04 131,506.62 -197.92 35,684.14 166,992.84 166,992.84 166,992.84  -23.9% 34.4% 2.6% 7.3% 33.1% 3.4% -0.9% 11.8% 4.0% 4.0% 4.0%  -575.24 -575.24 -0.01 0.00 0.00 3,460.40 -0.01 3,460.38 3,460.38 2,885.14 2,885.14 3,830,156.21 3,810,441.96 524,640.25 4,354,796.46 4,187,873.05 4,357,681.60 4,190,688.76  0.00 0.00 63.42 905.99 74.00 1,772.31 -0.01 2,815.71 2,815.71 2,815.71 2,815.71 377,431.09  -575.24 -575.24 -63.43 -905.99 -74.00 1,688.09 0.00 644.67 644.67 69.43 69.43 19,714.25 147,209.16 166,923.41 166,992.84  -100.0% -100.0% -100.0% -100.0% -100.0% 95.3% 0.0% 22.9% 22.9% 2.5% 2.5% 0.5% 39.0% 4.0% 4.0%  f  A 98  Page 1    8:46/ AM 09/11/24 Cash Basis  Hopewell Township Expenses by Vendor Detail August 2024 Account  Date ARMSTRONG 08/28/2024 Total ARMSTRONG AT&T 08/28/2024 TotalAT&T BEARS PORTABLE TOILETS 08/28/2024 08/28/2024 Total BEARS PORTABLE TOILETS BENILDA SAGASTUME 08/28/2024 Total BENILDA SAGASTUME BERKS NEW HOMES LLC 08/28/2024 08/28/2024 08/28/2024 08/28/2024 08/28/2024 Total BERKS NEW HOMES LLC CINTAS CORPORATION 08/28/2024 Total CINTAS CORPORATION CLARK SALES AND SERVICE, INC. 08/28/2024 Total CLARK: SALES AND SERVICE, INC. CLEVELAND BROTHERS 08/28/2024 Total CLEVELAND BROTHERS DEPENDABLE CONSTRUCTION CODE SERVICES 08/05/2024 08/28/2024 Total DEPENDABLE CONSTRUCTION CODE SERVICES GANNETT PENNSYLVANIA LOCALIQ 08/28/2024 Total GANNETT PENNSYLVANIA! LOCALIQ HOPEWELL AREAI REC & PARKI BOARD 08/28/2024 Total HOPEWELL AREA REC & PARKI BOARD MARTIN & MARTIN INC. 08/28/2024 08/28/2024 08/28/2024 08/28/2024 08/28/2024 Total MARTIN &I MARTIN INC.  Num  Original Amount Paid Amount  Balance 273.70 273.70 231.62 231.62 130.50 245.50 245.50 150.00 150.00 960.00 1,920.00 4,395.60 6,946.20 10,620.80 10,620.80 80.86 80.86 299.93 299.93 1,686.79 1,686.79 625.00 897.50 897.50 21.52 21.52 3,200.00 3,200.00 368.50 AAL 2,756.50 2,951.50 9,240.85 9,497.85 9,497.85  8/26-9/25/24 Svcs. 409.03. Telephone/lnte.. 8/16-9/15/24 Cell 409.03 Telephone/lnte..  273.70 231.62 130.50 115.00 150.00 960.00 960.00 2,475.60 2,550.60 3,674.60 80.86 299.93 1,686.79 625.00 272.50 21.52 3,200.00 368.50 2,388.00 195.00 6,289.35 257.00  273.70 273.70 231.62 231.62 130.50 115.00 245.50 150.00 150.00 960.00 960.00 2,475.60 2,550.60 3,674.60 10,620.80 80.86 80.86 299.93 299.93 1,686.79 1,686.79 625.00 272.50 897.50 21.52 21.52 3,200.00 3,200.00 368.50 2,388.00 195.00 6,289.35 257.00 9,497.85  8/23-9/19/2024 8/1-9/28/2024  452.02. Hopewell Area. : 452.02. Hopewell Area.  Sept 2024 Cleaning 409.09-Bldg. & Offices... 18007 Dave Anne 413.03 Other Services : 18009 Dave Anne 413.03 Other Services : 18006 Dave Anne 413.03 Other Services : 18008 Dave Anne 413.03 Other Services : 18016 Dave Anne 413.03 Other Services. :  Refilll Medical Hydraulic Hose Bowman Sch Rd  406.04 Other Services : 437.01 Parts for Repairs 438.05 Equipment Ren...  UCCI Inspection fees 413.04- CC Payments UCCI Inspection fees 413.04 CCI Payments : Resched Meeting 400.04 Advertising Rec Fees- Hopkins 452.03. Recreation Fees  145-24F 197A-24F Kurtz 244-24A-Miler  408.00 Engineering Se... 408.01 Engineering Re... 408.00 Engineering Se...  209-24B Mayberry 408.01 Engineering Re... 209A-24G Mayberry 408.01 Engineering Re...  Dy  Page1    8:46 AM 09/11/24 Cash Basis  Hopewell Township Expenses by Vendor Detail August 2024 Account 413.01 Codes Enforce... 437.01 Parts for Repairs 438.07- Other Services : 433.01 Supplies 437.01 Parts for Repairs 483.00 Pension /Retir... 438.07 Other Services. : 406.04. Other Services : 406.04. Other Services : 406.04 Other Services. : 438.02. Supplies 406.03 Office Supplies 409.01 Building Supplies 409.01 Building Supplies 409.01 Building Supplies  Date MCI MUNICIPALSERVICES, LLC 08/28/2024 Total MC MUNIGIFALSERVICES, LLC MCCARTHY TIRE & AUTO CENTERS 08/28/2024 Total MCCARTHY TIRE & AUTO CENTERS METED 08/28/2024 08/28/2024 TotalMETE ED MONTAGE ENTERPRISES, INC. 08/28/2024 Total MONTAGE ENTERPRISES, INC. PAI MUNICIPAL RETIREMENT SYSTEM 08/28/2024 Total PAI MUNICIPAL RETIREMENT SYSTEM PA ONE CALL SYSTEM INC 08/28/2024 Total PA ONE CALL SYSTEMI INC QUALITY/KYOCERA DOCUMENT SOLUTIONS MID 08/05/2024 08/28/2024 08/28/2024 Total QUALITY/ KYOCERA DOCUMENT SOLUTIONS MID SHREWSBURY CONCRETE 08/28/2024 Total SHREWSBURY CONCRETE STAPLES ADVANTAGE 08/28/2024 08/28/2024 08/28/2024 08/28/2024 Total STAPLES ADVANTAGE STEWARTSTOWN BOROUGH 08/28/2024 Total STEWARTSTOWN BOROUGH TRACTOR SUPPLY CREDIT PLAN 08/28/2024 Total TRACTOR SUPPLY CREDIT PLAN U.S. MUNICIPAL SUPPLYI INC 08/28/2024 Total U.S. MUNICIPAL SUPPLYI INC UNITED CONCORDIA 08/28/2024 Total UNITED CONCORDIA  Num July 2024 Tire DT-2 6/29/24-7/26/24 EF Forrest Ave Mower Blades Pension 2024 Monthly Fee 7/1-7/31/2024 8/1-8/31/2024 7/6-8/5/2024 Bowman/Sadlers Supplies Supplies Supplies Supplies  Original Amount Paid Amount 11,208.33 346.50 66.84 118.08 564.55 39,797.00 68.15 632.70 659.10 58.17 876.70 5.51 39.36 16.77 16.77 11,112.80 379.99 83.35 40.17  Balance 11,208.33 11,208.33 346.50 346.50 66.84 184.92 184.92 564.55 564.55 39,797.00 39,797.00 68.15 68.15 632.70 1,291.80 1,349.97 1,349.97 876.70 876.70 5.51 44.87 61.64 78.41 78.41 11,112.80 11,112.80 379.99 379.99 83.35 AML 83.35 40.17 bW 40.17 59 Page2  11,208.33 11,208.33 346.50 346.50 66.84 118.08 184.92 564.55 564.55 39,797.00 39,797.00 68.15 68.15 632.70 659.10 58.17 1,349.97 876.70 876.70 5.51 39.36 16.77 16.77 78.41 11,112.80 11,112.80 379.99 379.99 83.35 83.35 40.17 40.17  24/25 1st Respond... 411.03. Workers Comp...  Toolbox Kurtz Sch signs Sept 2024  437.01 - Partsf for Repairs 433.01 Supplies 406.02 Insurance and. :    8:46AM 09/11/24 Cash Basis  Hopewell Township Expenses by Vendor Detail August 2024 Account 406.09. Office Equipme... 438.02 Supplies 438.02 Supplies 438.02- Supplies  Date WELLS FARGO VENDOR FINANCIAL SVS. LLC 08/28/2024 Total WELLS FARGO VENDOR FINANCIAL SVS. LLC YORK BUILDING PRODUCTS CO. INC. 08/28/2024 08/28/2024 08/28/2024 Total YORK BUILDING PRODUCTS CO. INC. YORKI MATERIALS GROUP 08/28/2024 08/28/2024 Total YORKI MATERIALS GROUP YORK WATER COMPANY 08/28/2024 Total YORK WATER COMPANY TOTAL  Num Copier Lease Cold Patch 2APA R5  Original Amount Paid Amount Balance  117.25 74.55 2,557.95 595.00 1,635.24 711.55 545.40  117.25 117.25 74.55 2,557.95 595.00 3,227.50 1,635.24 711.55 2,346.79 545.40 545.40 99,533.85  117.25 117.25 74.55 2,632.50 3,227.50 3,227.50 1,635.24 2,346.79 2,346.79 545.40 545.40 99,533.85  Bowman Sch. Rd 438.02 Supplies  Pot holes 6/28-7/29/24  438.02 Supplies 411.01 Hydrant Service  W D7W  9  Page 3    HOPEWELL TOWNSHIP YORK COUNTL,PENNSVIVANA  Proclamation  In Recognition of"Kindness Week" November 9, 2024-November 16, 2024  WHEREAS, Kindness is an expression ofl love that brings out the best in others and in ourselves, with overwhelmingly positive implications for health and broader peace and well-  being; and  WHEREAS, Kindness, like a life vest, keeps us afloat. It makes us believe in ourselves, WHEREAS, experiencing and performing acts of] kindness are known toj provide greater happiness and optimism, reduced feelings of! helplessness and depression, and an increased sense  instills hope, builds self-esteem, and fosters connectedness; and  ofs self-worth; and  WHEREAS, acts ofl kindness often inspire others to "pay it forward" in meaningful ways, thereby having significant coattails in which theiri influence extends well beyond thei initial  acts themselves; and  WHEREAS, no act ofl kindness is too small to make a difference and change a life, and WHEREAS, as humanity's greatest asset, Kindness is a choice that should be encouraged, recognized, rewarded, and celebrated to achieve more ofit locally and beyond. NOW, THEREFORE, in conjunction with World Kindness Day, the Board of Supervisors of] Hopewell Township, York County, Pennsylvania, hereby proclaim "Kindness Week"effective' November 9-16, 2024. During this time individuals, families, schools, businesses, and all community constituents are encouraged toj personify the theme "See the Good. Be the Good. Go the Extra Mile" for Kindness in various ways limited only by  anyone can make a lasting impact and change the world through kind actions; and  imagination and creativity.  RESOLVED this 5th day of September 2024.  ATTEST:  HOPEWELLTOWNSHIP BOARD OF  SUPERVISORS Ak Chairman- Aaren R. Manifold  ha XZumy Secretary - KatieL. Berry