2594  MAYOR AND COUNCIL MEETING Thel Mayor and Council met for their regular meeting.  AUGUST 13, 2024  6:00 P.M.  Those Present:  John Howard Lee Malcom Myoshia Crawford Charles Boyce Julie Sams Adriane Brown Tyler Gregory Greg Thompson David Dickinson Logan Propes Beverly Harrison Paul Rosenthal Russell Preston  Mayor Vice-Mayor Council Member Council Member Council Member Council Member Council Member Council Member Council Member City Administrator Interim City Clerk City Attorney City Attorney  Staff Present: Visitors: I.  Danny Smith, Jeremiah Still, Matthew McClung, Andrew Dykes, Beth Thompson, Mike McGuire, Brad Callender, Chris Bailey, Kaitlyn Stubbs, Les Russell, Sandy Daniels, Brian Wilson, Amylee Hammond, Alyssal Drewery Michael Reese, Glorial Reese, Dessa Morris, Andrea Gray, Ned Butler, Cynthia Green Garrison, Chuck Ross, John Davenport, Jessical Murphy  CALLTOORDER: -JOHN HOWARD Mr. Kent Pratt gave the invocation.  1. Invocation 2. Roll Call  Mayor Howard noted that all Council Members were present. There was a quorum.  3. Approval of Agenda To approve the agenda as presented. 4. Approval of Consent Agenda a. July 9,2024 Council Minutes b. July 25,2024 Council Minutes July 28, 2024 Council Minutes d. June 18,2 2024 Planning Commission Minutes June 25, 20241 Historic Preservation Commission Minutes June 13, 2024 Downtown Development Authority Minutes June 13, 2024 Conventions and Visitors Bureau Minutes  Motion byl Malcom, seconded by Brown. Passed Unanimously  To approve the consent agenda as presented.  Motion by Crawford, seconded by Boyce. Passed Unanimously  II. PUBLIC FORUM 1. Public Comments  Ms. Cynthia Green Garrison, of 925 Stone Creek Court, discussed her concerns about the internet changes made by the City. They did not know the changes were going to happen and could not get anyone on the phone. She discussed not having any phone, television, ori internet Mr. Michael Reese and Ms. Gloria Reese, of 913 East Marable Street, discussed their concerns about stormwater runoff. Neighbors from the subdivision behind them fill the drains with yard debris, which causes the water to backup into their yard. The City put in a retention pond in 2014, but that water dumps intot their yard also. They are ini need ofs some immediate help.  services.    2595 6:00 P.M.  MAYOR AND COUNCIL MEETING  AUGUST 13, 2024  II. BUSINESS ITEMS  1. City Administrator Update  City Administrator Logan Propes stated there will be al Referendum for Retail Package Sales on the November ballot. The City, County, and State are working with GMA on a Municipal Option Homestead Exemption; it would allow a new. homestead exemption in the Cities. There  would be as separate sales tax created to offset thel loss in revenue.  2. Assistant City. Administrator Update  Assistant City Administrator Chris Bailey stated the crack and seal has been applied for the Taxiway Project; it has a 28-day cure period prior to striping. The overgrowth and encroaching trees are being cleared at the. Airport. Fencing is being installed around the retention pond at the back of the Town Green. The City has been recertified for the Georgia Main Street Program for another three years. Vendor applications for Fall Fest will be closing on August 30.  3. Department Reports a. Monthly Central Services Report b. Monthly Code Report Monthly Economic Development Report d. Monthly Finance Report Monthly Firel Report Monthly Police Report Monthly Solid Waste Report h. Monthly Streets & Transportation Report Monthly Telecom Report Monthly Water, Sewer, Gas & Electric Report  There was a general discussion on the above items. There was no action taken.  4. Department Requests a. Various: Sale of Surplus Items  Mr. Chris Bailey requested approval to surplus a list of vehicles and equipment from various departments. They have reached their useful life and the maintenance costs far exceed the value  oft thei items.  Tos surplus the items on GovDeals.  Motion by Malcom, seconded by Sams. Passed Unanimously.  b. Utilities: Bid Award for Raw and Finished Water Main Extensions  City Administrator Logan Propes recommended approval to award the raw and finished water main extensions to JDS, Inc. for the amount of $7,683,242.42, which will be paid from Utility  Bond Funds.  Toa approve. JDS, Inc. for the Water Mainl Extensions for $7,683,242.42.  Motion by? Thompson, secondedby Gregory. Passed Unanimously.  IV. NEWI BUSINESS 1.P Public Hearings  a. Conditional Use - 303 South Broad Street  Mr. Brad Callender presented the application for conditional use of this property to allow a Private School in the existing office building. The property is currently Zoned B-2 and is also located inside the CBD. There would only be two to five students at the school at any given time. The school is classified as ai non-traditional education center; the students arel homeschool based and spend a maximum of6 60%1 instructional time at the school. Thel Planning Commission recommended approval of the Conditional Use request as submitted without conditions.    2596  MAYOR AND COUNCIL MEETING  AUGUST 13, 2024  6:00 P.M.  Thel Mayor declared the meeting open for the purpose of public input.  Mr. Chuck Ross, with Powell & Edwards, spoke representing the applicant Alpha Omega Preparatory Academy. They have operated out of Covington since 2006 and] have approximately 105 students enrolled. It is a non-traditional education center; it is mostly homeschool based. Thel location willl be used as an auxiliary learning center for their Walton County students. There were no other public comments; Mayor Howard declared that portion of the meeting  closed.  b. Conditional Use - 114 South Broad Street  Mr. Brad Callender presented the application for conditional use of this property to allow retail sales of wine. The property is currently Zoned B-2 and is also located inside the CBD. Retail sales of wine and beer are Conditional Uses in the CBD Overlay. The Planning Commission recommended approval oft the Conditional Usei request as submitted without conditions. Thel Mayor declared the meeting open for the purpose ofp publici input.  Ms. Jessica Murphy, with Highland Vine, LLC, stated their goal is to sale wine and also give customers an opportunity to taste some wines. She understands that a certain percentage of There were no other public comments; Mayor Howard declared that portion of the meeting  bottles of wine must be sold per the City Ordinance.  closed.  Rezone 1 1125 North Broad Street  Mayor Howard questioned whether anyone wanted to speak tonight that would not be able to Mr. Brad Callender stated the applicant has requested tol have the item tabled until next month. City Attorney Paul Rosenthal explained the rezone has been advertised as a public hearing, and there has been a request to table the item. For purposes of complying with the law, this is an opportunity for a public hearing should anyone like to speak either for or against the rezone Ms. Andrea Gray stated she is representing the Rowell Family; they will reserve a full presentation: for next meeting. They want more time to make sure that everything is right.  come back next month.  request.  2. New Business  a. Conditional Use -303 South Broad Street  To approve the Conditional Uset to allow al Private School ini the B-2 Zoning District.  Motion by Gregory, secondedb by Thompson. Passed Unanimously.  b. Conditional Use 1 114 South Broad Street  Council Member Greg Thompson questioned the monitoring of the sales.  City Administrator Logan Propes stated the City has audit procedures in place as part of the City Attorney Paul Rosenthal clarified that wine shops were added as part of the alcohol update. Section 6-112 requires 70 percent package sales and no more than 30 percent for retail on- premise consumption. The City can call for an audit at any time; the licensel holder must provide  licensing procedure.  proof oft the documentation ofs sales or forfeit their license.    2597 6:00 P.M.  MAYOR AND COUNCIL MEETING  AUGUST 13, 2024  To approve the Conditional Use to allow Retail Sales of Winei int the B-2 Zoning District.  Motion by Dickinson, secondedby Thompson. Abstaining: Malcom. Passed.  C. Rezone- - 1125 North Broad Street  Tot table until September.  Motion by Gregory, seconded by Malcom. Passed Unanimously.  d. Final Plat - Rivers Edge Phase 1  Mr. Brad Callender presented the request for approval oft the Final Plat for Phase 1 oft the Rivers Edge Project at 302 Michael Etchison Road to allow for the subdivision of 105 single-family residential lots with open space tracts on private streets. The Final Plat is the first of three phases int the project. Staffr recommends approval oft thel Final Plat without corrections.  To approve the Final Plat, without corrections.  Motion by Gregory, secondedby Malcom. Passed Unanimously.  e. Resolution - Property Condemnation for Water Line Project City Attorney Paul Rosenthal explained thisi item was resolved yesterday.  Removed.  . Resolution Franchise Fee To approve the Resolution.  Ms. Beth Thompson explained the Resolution establishes a franchise fee applicable to holders of  cable and video franchisesi issued by the State of Georgia.  Motion by Malcom, secondedb by Sams. Passed Unanimously  V. DISTRICTITEMS 1. District Items DDAI Retreat.  Council Member Lee Malcom thanked customer service, Mike McGuire, and everyone from the Council Member Tyler Gregory thanked Mike McGuire and apologized to Ms. Green. Council Member Greg Thompson discussed the citizens being confused about who sets the property tax assessments and how Logan helped him explain the information to everyone on  Facebook. 2. Mayoral Update  Mayor John Howard discussed Freedom Bowl, Hurricane Blowout, Premier Football Clubs, and  thej positive comments from citizens about the Gas Project on Glen) Iris.  VI. ADJOURN TO: EXECUTIVE SESSION  Motion by7 Thompson, seconded by Malcom. Passed Unanimously.    2598  MAYOR AND COUNCIL MEETING  AUGUST 13, 2024  6:00 P.M.  RETURNTOI REGULAR SESSION  Tor retain the services of the Milberg law firm of Knoxville, Tennessee and Napoli Shkolnik of New York City, New York along with City Attorney, Rosenthal Wright pursuant to a contingency fee agreement to pursue claims on behalf of the City of Monroe relating to the AFFF Products Liability Litigation MDL currently pending in the US District Court for the District of South Carolina. To authorize the City Administrator to sign any and all documents  necessary to carry out thei intent oft this motion.  Motion by Dickinson, seconded by Gregory. Passed Unanimously Motion by Thompson, seconded by Crawford. Passed Unanimously.  VII. ADJOURN  lols MAYOR  Xou -  bwh Harun INTERIM (ITYCLERK  Thel Mayor and Council: met for an Executive Session.  Thosel Present:  Johnl Howard Lee Malcom Myoshia Crawford Charles Boyce Julie Sams Adriane Brown Tyler Gregory Greg Thompson David Dickinson Logan Propes Paul Rosenthal Brad Callender  Mayor Vice-Mayor Council Member Council Member Council Member Council Member Council Member Council Member Council Member City Administrator City Attorney  Staff Present:  Callt to Order-John Howard 1.1 Roll Call  Mayor Howard noted that all Council Members were present. There was a quorum.  II. Real Estate Issue (s) 1. Real Estate. Matter  Real Estate matters were discussed, including attorney-client discussions.  III. Legal Issue (s) 1. Legal Matter  Legal matters were discussed, including attorney-client discussions.  IV. Adjourn tol Regular Session  Motion by Malcom, seconded by Sams. Passed Unanimously.  DuchHaruer INTERIM EITY CLERK  MAYOR  Agk