2581 6:00 P.M.  MAYOR. AND COUNCIL MEETING Thel Mayor and Council met for their regular meeting.  JUNE 11, ,2024  Thosel Present:  John Howard Leel Malcom Myoshia Crawford Charles Boyce Julie Sams Adriane Brown Tyler Gregory David) Dickinson Logan) Propes Beverly Harrison Paul Rosenthal Russell Preston Greg" Thompson  Mayor Vice-Mayor Council Member Council Member Council Member Council Member Council Member Council Member City Administrator Interim City Clerk City Attorney City Attorney Council Member  Absent: Staff Present: Visitors:  Danny Smith, Jeremiah Still, R.V. Watts, Andrew Dykes, Beth Thompson, Rodney Middlebrooks, Mike McGuire, Brad Callender, Chris Croy,Les Russell, Kaitlyn Stubbs, Sandy Daniels, Brian Wilson, Amylee Hammond Parker Lee Peters, Jayne Sinclair, Brody Bell, Lidia Garrett, Willl Derzis, Brenda Garner, Jose Lemus, Sally Conislio, Jaylin] Battle, Jim Wilson, Mal  Locketa, Caffrey Russell  I.  CALLTOORDER- -JOHN HOWARD  1. Invocation 2. Roll Call  Mr. Lee Peters, with Connection Church, gavet thei invocation.  Mayor Howard noted that all Council Members were present, except for Council Member Greg  Thompson. There was a quorum. 3. Approval of Agenda To approve the agenda as presented. 4. Approval of Consent Agenda a. May 14, 2024 Council Minutes b. March 19, 2024) Planning Commission Minutes April 23, 2024 Historic Preservation Commission Minutes d. April 11, 2024) Downtown Development Authority Minutes April 11, 2024 Conventions and Visitors Bureaul Minutes  Motion by Crawford, secondedb by Malcom. Passed Unanimously  To approve the consent agenda as presented.  Motion by/ Malcom, secondedby Crawford. Passed Unanimously  II. PUBLIC: FORUM 1.P Public. Presentations Coach Sally Coniglio.  . Walton Teen. Advocacy Board Presentation  Ms. Savannah Cowart spoke on behalf of the Walton Youth Project. She discussed their recent upcoming newspaper, projects, events, and initiatives. She introduced Jaylin Battle and his Council Member David Dickinson read al letter from Pastor Pinkerton commending Jaylin Battle.  No Action.    2582  MAYOR AND COUNCIL MEETING  JUNE 11,2024  6:00 P.M.  b. Waste and] Recycling Workers Week Proclamation  Mayor John Howard presented the Proclamation for Waste and Recycling Workers Week, June  17-21,2024.  Mr. Danny Smith recognized employee Caffrey Russell for being present.  NoA Action.  2. Public Comments ita City Event. II. BUSINESS ITEMS  Ms. Lidia Garrett, of 1244 South Madison Avenue, discussed cancer awareness, supporting an organization that wants to use the Town Green fora a Cancer Event, and the possibility of making  1. City Administrator Update  City Administrator Logan Propes stated substantial progress is being made on the 2020 Bond Projects. There are two to three more easements needed for the TAP Grant Streetscape Project. Refurbishments plans for Hammock Park, which include the new MONROE sign, are in progress. The application that was submitted for the Blaine Station Redevelopment Project is being reviewed now. A full asset inventory and Master Plan is being done for Stormwater  Management.  2. Assistant City Administrator Update Included with the City Administrator Update. 3. Department Reports a. Monthly Central Services Report b. Monthly Codel Report Monthly Economic Development Report d. Monthly Financel Report Monthly Fire Report Monthly Police Report Monthly Solid Wastel Report . Monthly Streets & Transportation Report Monthly Telecom Report Monthly Water, Sewer, Gas & Electric Report  There was as general discussion on the above items. There was no action taken. a. Airport: Land Lease Hangar Construction Agreement (Site B) the construction ofa single 60 x 601 box hangar on Site B. To approve the Ground Lease. Agreement with Mitchell Moon for Site B.  4. Department Requests  Mr. Chris Croy recommended approval of the Land Lease Agreement with Mitchell Moon for  Motion by Gregory, secondedbys Sams. Passed Unanimously.  b. Airport: Land Lease Hangar Construction Agreement (Site C) fort the construction ofas single 60x X 60 box hangar on Site C. To approve the Ground Lease Agreement with. JEG Holdings, LLC for Site C.  Mr. Chris Croy recommended approval of thel Land Lease Agreement with. JEG Holdings, LLC  Motion by Gregory, secondedbys Sams. Passed Unanimously.    2583 6:00 P.M.  MAYOR AND COUNCIL MEETING  JUNE - 11,2024  IV. NEW: BUSINESS 1. Public Hearings  a. De-Annexation- OH Highway 78  Mr. Brad Callender presented the application for de-annexation of this property from the City to Walton County. The undeveloped property contains 8.919 acres. He explained thel history ofthe property. The Walton County Board of Commissioners approved al Resolution consenting to the de-annexation on April 2, 2024. The Planning Commission and Code Office recommend  approval oft the de-annexation request as submitted without conditions. Thel Mayor declared the meeting open for the purpose of public input.  There were no] public comments; Mayor Howard declared that portion of the meeting closed.  No Action.  b. Variance - 802 North Broad Street  Mr. Brad Callender presented the variance request to allow the subdivision of an existing commercial property without the minimum required lot frontage on a public street. The property isZ Zoned B-3, which requires a minimum of 100-foot frontage on a public street. He explained the history of the property. They propose to subdivide the property into two lots, which will separate the existing hotel building from the commercial building. The property is currently accessed from North Broad Street via a private access drive on the adjacent property. The private access drive connects tot the intersection atl North Broad Street and Monroe Pavilion. The proposed lots will front upon the private access drive. The Planning Commission and Code Office recommend approval of the variance request as submitted without conditions. Thel Mayor declared the meeting open for the purpose of public input.  There were noj public comments; Mayor Howard declared that portion oft the meeting closed.  NoA Action.  2. New Business  a. De-Annexation- - 01 Highway 78  Council questioned whether sewer and water were available to the property. Mr. Callender  clarified that therei is not any water ors sewer access tot thej property.  To grant the de-annexation.  Motion by Malcom, secondedb by Gregory. Passed Unanimously.  b. Variance 8021 North] Broad Street  City Administrator Logan Propes discussed the condition of the private drive. While the private drive may not have to be brought up to public street standards, there are some concerns that the applicant would need to resolve via their easement. It will need to be at al level of operational standard for firet trucks, police vehicles, and sanitation trucks to service the addresses.  Mayor, Council, and staffi further discussed the matter. allow for City service vehicles to traverse the private drive.  City Attorney Paul Rosenthal clarified the condition to alleviate concerns for City services; prior to plat approval the private drive needs to be inspected and brought up to sufficient standard to To approve the variance, subject to the condition that prior to plat approval the applicant shall improve and repave the private drive, which will be inspected by staff to ensure that iti is brought up to a sufficient condition so City law enforcement, fire, and sanitation vehicles can service the  parcels.  Motion by Dickinson, secondedb by Gregory. Passed Unanimously.  FY2023 Audited Financial Statements (ACFR) request to approve the FY2023. Audited Financial Statements.  Financel Director Beth Thompson introduced Mr. Will Derzis with Mauldin & Jenkins toj present the 2023. Annual Comprehensive Financial Report (ACFR), with the final audit numbers; and the    2584  MAYOR AND COUNCIL MEETING  JUNE 11,2024  6:00 P.M.  Mr. Will Derzis presented highlights from the FY2023 Audit. He discussed the Auditor's Discussion & Analysis, which is a summary of the audit results, stating the audit went smoothly. He explained that they rendered an unmodified audit report, meaning a clean opinion of the audit for the year ending December 31, 2023. He commended the City of Monroe for going above and beyond what is required by State Law inj preparing and reporting the Annual Comprehensive Financial Report. The City should be proud for receiving an award each year from the Government Finance Officers Association for the ACFR. He stated that Ms. Thompson and the finance staff were very cooperative and transparent getting them everything they needed so the audit could be completed in an official, effective, and timely manner. There was one audit  finding, which was related to a material adjustment. To approve the FY2023. Audited Financial Statements.  Motion by Malcom, secondedb by Crawford. Passed Unanimously.  d. Appointments (2) Library Board  To appoint Sally Short for as six (6). year term to expire June 30, 2030.  Motion byl Dickinson, seconded by Gregory. Passed Unanimously. Motion by Gregory, seconded by Sams. Passed Unanimously.  To appoint Marc Hammes for a six (6) year term to expire June 30,2030.  Approval - Telecommunications & Right of Way Management Program Agreement and City Administrator Logan Propes discussed the Telecommunications and Right of Way Management Agreement with the Georgia Municipal Association, which includes cell tower leases. He requested approval of the agreement and subsequent resolution. The cost will be  Resolution  $5,119.87 for 2024 and $8,776.88 for 2025. To approve the Resolution and Agreement.  Motion by Gregory, secondedb by Malcom. Passed Unanimously.  V. DISTRICT: ITEMS 1. District Items  Council Member Lee Malcom stated the concert at the Town Green went great. The DDA Council Member Myoshia Crawford thanked. Jeremiah Still for the work done on Marable. Council Member Tyler Gregory seconded Ms. Malcom's request for getting some more upscale Mayor John Howard reminded Council that the Financial Disclosure Statements are due before July 1. He discussed citizens commending the City workers for doing such a great job with the Sewer Project on Glen Iris. There are over 200 vendors signed up for the Blooms Flower  Board needs to discuss getting some more upscale restrooms.  bathrooms att the Town Green. 2. Mayoral Update Festival. VI. ADJOURN  Motion by Crawford, seconded by Malcom. Passed Unanimously.  Lbs Del  Buuch Harrvuet INTERIM GITY CLERK  MAYOR