Town of Bayfield Regular Town Board Meeting September 3, 2024 1199 Bayfield Parkway Bayfield, CO81122  Mayor Pro-Tem Hartz called the meeting to order at: 6:30 pm.  Town Board Members Attendance: Trustee Nyberg - Present Mayor Pro-Tem Hartz - Present Trustee Katsos - Present Trustee Snooks Present Trustee Morlan - Present Trustee MacLaurin - Present Mayor Au- - Absent  Staff Present: Katie Sickles (Town Manager), Nicol Killian (Community Development Director), Jeremy Schulz (Public Works Director), Dustin Strietzel (Bayfield Police Sergeant), Philip Le (Bayfield Police Officer), Michael Goldman (Town Attorney), Mark Robinson (Parks and Trails Director), Dustin Hayden (Town Clerk), Kathy Cathcart (Finance Director), Kristin Dallison (Deputy Town Clerk), Marie Kehm (Human Resource Director). Trustee Snooks discloses a possible bid for Cinnamon Heights. Town Attorney Goldman states he should Rick Ludwig 9002 County Rd. 521. As a Campbell Lateral ditch rider and a Board Member. Mustang Crossing was originally approved with the condition of the ditch being piped. The developer requested ac delay in piping the ditch when the project was broken down in to smaller sections. The ditch company was not consulted or notified. There are significant liability and safety issues with the ditch being opened to the public. The fence installed that the developeri installed does not keep people out of the ditch. Campbell Lateral requests that the ditch be piped prior to any new construction. Brian Blanchard 627 Louisiana Dr. My comments are small town tonight. Have a plan for the future. Failing to plan means planning to fail. Some people in small towns do not like change but change is inevitable. Two kinds of change. Planned or un-planned. Let us move forward not back. Marian Tone 1495 CR. 526 supports Mr. Ludwig comments. Need to get communication from the ditch companies. September 28 is Bayfield Heritage Day. Lucy Stewart 128 N. Appaloosa. Been watching the construction. Is afraid that they are going to get flooded out. If anyone has time please come look and help it make sense. All the things with the ditches and stormwater needs to be addressed. It will affect everyone in Town because of how the construction is done. Kay Phelps 1048 N. Oak Dr. therc are good things going on in Bayfield. There is a park and iti is the most beautiful park. Does not want to see the Board buy Katie out. Back her or not. The School District made a mistake multiple times taking money away from the kids. Glad to see the Board in more attendance. Trustee Katsos would like to walk the property with Ms. Killian and Ms. Stewart. Trustee Morlan asks if we can get the developer there to alleviate her concerns. Josh. Joswick 64 S. Los Pinos. Was the Mayor for five years and on the Town Board. Pulls out Ms. Sickles Performance Improvement Plan (PIP) and states this is embarrassing and you should not take pride ini this and should be ashamed. And this should be PHP Public Humiliation Policy. Your constituents still do not know why. She has passed her yearly performance reviews. Ini four months four of you have determined she has not done thet things required of her. Why? Isure would like some examples. Item 41 build a succession plan, what an insult. The PIP is written specifically to cause pain. In 1986, there was a Board that was arrogant and ignorant and they almost broke this Town. Chaos is power, Ifear your dedication to that cause is stronger than your dedication to bettering the Town. We deserve to know where you are taking us. Any Trustee that signs this PIP is complicit in this farce.  Agenda Item #1 D: Conflict of Interest Agenda Item #1 E: General Public Input  participate since we have note entered into that contract yet.  Rips up the PIP.  Agenda Item #1F: General Public Input on Agenda Items  Agenda Item #1 G: Approve Agenda  Motion to approve Agenda: Trustee Snooks Second motion: Trustee MacLaurin  Vote:  1    Town of Bayfield Regular Town Board Meeting September 3, 2024 1199 Bayfield Parkway Bayfield, CO81122  Trustee Nyberg -Yes Mayor Pro-Tem Hartz- - Yes Trustee Katsos - Yes Trustee Snooks - Yes Trustee Morlan- = Yes Trustee MacLaurin- - Yes Mayor Au- $500.00 Second: Trustee Morlan Vote: Trustee Nyberg_Yes Mayor Pro-Tem Hartz-Yes Trustee Katsos - Yes Trustee Snooks - Yes Trustee Morlan- - Yes Trustee MacLaurin- - Yes Mayor Au-  Agenda Item #1 H: Community Grant Request B.A.A.M.$ $1000  Jessica Cassady 3696 County Rd. 501 with BAAM seeking $1000 for new uniforms and repair instruments. No new uniforms for 10 years. Trustee Morlan asks after this how much grant funding is left. Ms. Sickles answers  Motion to Approve Grant $1000.00 to B.A.A.M.: Trustee MacLaurin  Agenda Item #2: Cinnamon Heights Agenda Item #2 A: Documentation of Public History  Katie Sickles (Town Manager) gives report. Goes through the history of the email polls and posted meetings and resolutions involved with Cinnamon Heights. Approved minutes. Resolution #486. Meeting on June 1. Another big meeting on June 15. All which have been posted by state statute. On November 2 adopted the 2022 budget and goals also included those documents. Lori Lazzeri provided a Durango Herald article. The documents that were in executive session that were due diligence. Ms. Sickles states that she asked Town Attorney Goldman about the documents in executive session. Town Attorney Goldman states the primary reasons for those executive sessions is for negotiations in dealing and buying real estate. You do not want to play your hand to the public when you are negotiating. Trustee Nyberg states this has been well documented and he has no concerns there. Brian Blanchard 627 Louisiana Dr. states the public is confused about what we are doing with Cinnamon Heights. Was there a problem among the Trustoos? Foryears we have talking about work force housing. Does not understand why we are here and does not understand the Board's concerns with this. Mr. Blanchard asks does the Board have any issues with Cinnamon Heights? Trustee Hartz states she echoes what Town Attorney Goldman states that new Board members did not have all the information. Trustee Morlan states she has voted for it for six years and has no issues. Trustee Hartz states she does not know how to answer that. Trustee Nyberg states not at this time.  Agenda Item #2 B: Project Timeline Agenda Item #2 D: Developer Partner Contract Agenda Item #2 E: SGM Proposal  Agenda Item #2C: Division of Housing Transformation Affordable Housing Grant  Nicol Killian (Community Development Director) goes over the projects timelines. Had an architect look to make sure the plan matches the new building codes. States when Homes Fund gets involved. 80-120 AMI. Updated by HUD. The Town would have first right of refusal. Allowed to have 3% equity. 30-year deed restriction. Qualifications back from Silver Mountain Group. Goes over the grants for the project. Town Attorney Goldman states when we get a contract form the State we have to make sure itgets in the contract for the developer. Hoping to get to the Board by the 17th. We need approvals from the Board sO we can get grant funding. State grant contract and the developer partner contract and the contract with the County for the ARPA Funds. Needs  2    Town of Bayfield Regular Town Board Meeting September 3, 2024 1199 Bayfield Parkway Bayfield, CO81122  to be re-platted and adjusted. Infrastructure needs to start for the state grant. April 2026 is the deadline for the state contract. Should always have another engineer check the Town's engineer's work. SGM has a couple of things in the change order. Trustee Katsos thanks Ms. Killian for the work. Marian Tone asks was the Sewer Fund reimbursed. Why would public funds be used to re-plat private homes. Never apologize for asking questions this is a huge use of public funds. Ms. Sickles states the Sewer Fund was reimbursed almost completely with ARPA funds. The Board decided to reimburse the remaining part when those lots were sold. Ms. Killian on the plat we have to revise our pieces. Lori Lazzeri asks The Bayfield Town closed on these lots on 5/19/2021. It was reported in the Durango Herald on 5/15 and then on Facebook. Pat Bond Chairman of the Regional Housing Alliance of La Plata County. Durango does not care about Bayfield or Ignacio. Durango and the County are in conflict. Sincel Ihave been on the RHA, the Board has done better at working together. Grants are like gold these two have done a great job getting them. The average house in Bayfield costs $42,000 a year for principal interest and insurance. If you do not get them now you won't see them in ten years. respectfully ask you to approve this project. Linda Curtis 290 E. East Dr. asks what point in time did the Town become involved in purchasing this land. Trustee Morlan references the information timeline in the packet. Town Attorney Goldman states it was a great opportunity to get the property. Ms. Sickles states instead of having the Town pay for this we can have a grant pay fori it. Ms. Tone asks itj just wasn'tthe money and had there been more transparency on such a major policy change. People want a lot more accountability and transparency. Trustee Morlan states that was why there was a bigger presentation today. The public needs to be involved and feels it was 2020 and COVID and families had other things on their minds. Ms. Killian states the infrastructure will be covered by grants. Ms. Killian reiterates the need in a community for workforce housing. Trustee Nyberg asks if we still recoup the water and sewer tap fees. Ms. Killian states the grant would cover that for us. Trustee Katsos states Motion to direct staff to proceed to work on the Cinnamon Heights DOH TAHG Grant Contract, and Developer Partner Contract with Silver Mountain Group, LLC and bring final contracts to the September 17, 2024 Board  rarely do those units come up for sale and this is a huge need.  Agenda Item #2F: Action Regarding Cinnamon Heights  meeting: Trustee Morlan Second: Trustee Nyberg Vote: Trustee Nyberg_ Yes Mayor Pro-Tem Hartz-Yes Trustee Katsos - Yes Trustee Snooks Yes Trustee Morlan - Yes Trustee MacLaurin - Yes Mayor Au-  Agenda Item #3 Action Agenda  Agenda Item #3 A: Upper Pine River Fire Protection Dist (UPRFPD) Res 2024-5  Ms. Killian states this was brought to the Board back in August. As of May of this year the district can adopt it without the Board of Trustees. They have to do a public comment period until September 18. Staff sent a letter asking the fees be waived for deed restricted or subsidized housing. Tractor Supply would have paid $45,000.  Those developments will not pay that since they are under construction.  Agenda Item #3 B: Letter to UPRFPD regarding Impact Fees  Motion to have Mayor Pro-Tem Hartz sign the letter to UPRFPD: Trustee Morlan  Second: Trustee Katsos Vote: Trustee Nyberg_Yes Mayor Pro-Tem Hartz-Yes Trustee Katsos - Yes  3    Town of Bayfield Regular Town Board Meeting September 3, 2024 1199 Bayfield Parkway Bayfield, CO81122  Trustee Snooks Yes Trustee Morlan - Yes Trustee MacLaurin - Yes Mayor Au-  Agenda Item # 4 Approval of Minutes, Department Reports Agenda Item #4A: Approval of Minutes - August 20, 2024  Motion to Approve Minutes: Trustee Snooks Second: Trustee Katsos Vote: Trustee Nyberg_Yes Mayor Pro-Tem Hartz -Yes Trustee Katsos = Yes Trustee Snooks - Yes Trustee Morlan- - Yes Trustee MacLaurin - Yes Mayor Au-  Agenda Item #4 B: Town Manager Report  Katie Sickles (Town Manager) gives report. With HR on board will do the ads for those new employees and say goodbye to the old ones we miss. KLJ need to work with them for the SUP. Bechtolt is has been great. Continue to work with Jaynes and Bechtolt on the challenging SUP path. All Agendas are posted 24 hours in advance on the west door. Also on the web site. Looking at possible in website vendors for better accessibility. Needs more Bios for website. Trustee Katsos encourages people to sign up for the site. Dustin Hayden (Town Clerk) gives report. Softball wrapped up. Homecoming ready to go. Trustee Snooks states people want the hoodie prizes brought back. Soccer registration is done and fields look great. Billing changes for the stormwater were challenging but done. Kristin Dallison (Deputy Town Clerk) has done a great job getting quotes for having Caselle come do some training for her, Town Clerk Hayden and our new front desk Mark Robinson (Parks and Trails Director) gives report. Shade structure at Mesa Park done. Pleased with the outcome. All done in one week. Property got ruts due to weather. Contractor cleaned it up. Tree at Eagle Park downed due to weather. Probably about 55 years old. Rented a roller to smooth the turf out and did all the sports fields. High influx of prairie dogs and rodents. Major safety issue. Had good experience with San Juan Wildlife. They are not as successful now. Did some research and found a machine that seems to be working. Emilio and Josh put plugs in for the sports fields sO marking the fields will be easier. Trustee MacLaurin states good job getting the tree cleaned up sO good and fast. Trustee Katsos states Mesa Park looks great.  Agenda Item #4 C: Town Clerk Culture R&RI Director Report  person.  Agenda Item #4 D: Parks and Trails Director Report  Agenda Item #4E E: Senior Center Coordinator Report Agenda Item #5 Financial Action Agenda Agenda Item #5 A: August 2024 Disbursements  Report is in Packet.  Trustee MacLaurin asks what is the wellness benefit. Kathy Cathcart (Finance Director) states the wellness  benefit is for employees to buy stuff and be reimbursed that contribute to their health.  Motion to. Accept: Trustee Morlan Second: Trustee Katsos Vote: Trustee Nyberg_ _Yes Mayor Pro-Tem Hartz-Yes Trustee Katsos - Yes Trustee Snooks - Yes Trustee Morlan - Yes  4    Town of Bayfield Regular Town Board Meeting September 3, 2024 1199 Bayfield Parkway Bayfield, CO81122  Trustee MacLaurin - Yes Mayor Au-  Agenda Item #5 B: July 2024 Sales Tax Graphs  Ms. Cathcart gives report. State had technical issues to get the graphs and it is fixed and now is in the packet. Agenda Item #6 Board of Trustees Reports, Requests for Future Agenda Items and Committees  A. Mayor Au- Absent  B. Trustee Hartz-Economic Alliance tomorrow C. Trustee Katsos-School Board meeting tomorrow night  D. Trustee Maclaurin-Second Ag meeting iti is a great plan and very exciting. Annex in and be a part of  the community.  E. Trustee Morlan- Economic Summit is 19th of September. RHA on the 12th.  . Trustee Nyberg-Southwest TPR is next month. G. Trustee Snooks-Nothing on Mill St. Middle.  Agenda Item #7 Town Manager Katie Sickles Performance Improvement Plan Agenda Item #7 A: Board of Trustees confirm Performance Improvement Plan and action Town Attorney Goldman states from the executive session there was a motion coming out of it that there would be a PIP. And HR Director Kehm made the plan. Trustee Morlan asks why it is dated the 30th. Lucy Stewart states I'm not a Katie supporter and not the opposite. We disagree but always find common ground. It is a slap in the face that anyone would know how to do her job. You are not here to pick and choose. You are here to support us the people who pay taxes. She can'tmake everyone happy. Do not listen to little lips investigate find out for yourself. Trustee Katsos asks for the Morovan letter in the next packet. Trustee Morlan does not want a build a succession plan be part of the PIP. Trustee Snooks and Nyberg and Katsos concur. Trustee Hartz states after the executive session and constant education. Feels the plan is not appropriate and not measureable. Feels iti is important that we have one however. Feels that the timeline is appropriate for review anyway. Mr. Joswick states there is four Board Members that want Katie out. She hopes this is just his speculation. Trustee Morlan states the PIP has already been approved. But does not agree with the terms. Trustee Katsos is not pleased with how this has played out at all. Trustee Morlan asks can we change the PIP terms or motion to remove the PIP. Town Attorney Goldman states the Board could motion to remove or amend it. Trustee Hartz asks about how you find out about the four members that want Katie Motion to Remove PIP and not to proceed with a Performance Improvement Plan: Trustee Morlan  removed. Second: Trustee Katsos Vote: Trustee Nyberg_ Yes Mayor Pro-Tem Hartz-Yes Trustee Katsos - Yes Trustee Snooks - Yes Trustee Morlan -Yes Trustee MacLaurin -Yes Mayor Au-  Agenda Item #7 B: Town Manager Katie Sickles response and action  8. Board ofTrustees Reports and Upcoming Dates of Interest  a. September 2 -Town Offices Closed forl Labor Day C. September 10, 6:30pm Planning Commission b. September 4, 5:30pm Invitation to Board from BSD d. September 12, 6:30pm Budget Work Session  9.Adiourned at 8:09 pm  5    Town of Bayfield Regular Town Board Meeting September 3, 2024 1199 Bayfield Parkway Bayfield, CO81122  Approved as presented on 9/3/2024:  CapHlis Hartz, Mayor  Dustin Hayden, Town Clerk  Alexis  AK  5  6