Town of Bayfield Regular Town Board Meeting September 17, 2024 1199 Bayfield Parkway Bayfield, CO81122  Mayor Au called the meeting to order at: 6:30 pm. Town Board Members Attendance: Trustee Nyberg - Present Trustee Hartz - Absent Trustee Katsos - Present Trustee Snooks - Absent Trustee Morlan - Present Trustee MacLaurin - Present Mayor Au - Present  Staff Present: Katie Sickles (Town Manager), Nicol Killian (Community Development Director), Jeremy Schulz (Public Works Director), Michael Hoguet (Chief of Police), Michael Goldman (Town Attorney), Mark Robinson (Parks and Trails Director), Dustin Hayden (Town Clerk), Kathy Cathcart (Finance Director), Josh Kellinger  (Facilities and Grounds), Marie Kehm (Human Resource Director).  Agenda Item #1 D: Conflict of Interest Agenda Item #1 E: General Public Input  None given.  Phyllis Ludwig 9205 County Rd. 525 us out of towners like to say what we would like and voice our opinions. Iheard the recall word going around. Never heard such an outcry of bull. Does not want people to sign the recall petition and advises others not too. They are a new Board and they are trying their best. Lucy Stewart 128 N. Appaloosa. Would like to thank Katie and Nicol whoever set up the site visit at the Haga Property. Those ponds are full. Liked to see everybody is on board.  Agenda Item #1 F: General Public Input on Agenda Items  None given.  Agenda Item #1 G: Approve Agenda  Town Attorney Goldman suggests a Motion for Item 8 and 9 be switched for context for the Board Motion to approve Agenda with switching Item #8 and #9 in order: Trustee Nyberg  Second motion: Trustee Morlan Vote: Trustee Nyberg -Yes Trustee Hartz- Trustee Katsos - Yes Trustee Snooks Trustee Morlan - Yes Trustee MacLaurin - Yes Mayor Au - Yes  Agenda Item #2: Cinnamon Heights Agenda Item #2 A Developer Partner Contract  Nicol Killian states she spoke to the Town Attorney and that this might need to be continued to the October 1 meeting. The contractor has just returned the contract with her edits and the Town Attorney needs to review it Motion to table Item #2A until October 1st Board Meeting for Town Attorney Review of contract: Trustee Morlan  completely. Second motion: Trustee Katsos Vote: Trustee Nyberg -Yes Trustee Hartz- Trustee Katsos - Yes Trustee Snooks = Trustee Morlan - Yes Trustee MacLaurin - Yes  1    Town of Bayfield Regular Town Board Meeting September 17, 2024 1199 Bayfield Parkway Bayfield, CO 81122  Mayor Au - Yes  Agenda Item #2 B: SGM Proposal  Nicol Killian (Community Development Director) gives report. Trustee Morlan asks if changing thei foundations will make it more expensive. Catherine Carella states more than likely. Trustee Morlan asks why shallow foundations. Ms. Carella (SGM) states it is cheaper and al lot of foundations in Bayfield are. Trustee MacLaurin cautions that she knows someone buying an old house and she could not get financed because the foundation was inadequate. Trustee Nyberg asks about monolithic pours. Ms. Killian states she does not know if water gets in craw! spaces in Cinnamon Heights. Mayor Au states it does. Ms. Carella states drain blankets and Motion to approve the change order number 3 with SGM and direct the Town Manager to sign the contract:  other things will help bring it up to standard with drainage away from the building.  Trustee Morlan Second motion: Trustee Katsos Vote: Trustee Nyberg -Yes Trustee Hartz- Trustee Katsos- - Yes Trustee Snooks- - Trustee Morlan - Yes Trustee MacLaurin - Yes Mayor Au - Yes  Agenda Item #3: Liquor License Renewals  Agenda Item #3 A: Eepas Hotel and Restaurant Liquor License Renewal 2024  Trustee Nyberg asks why is it al Hotel and Restaurant License. Town Clerk Hayden states that is how the State has them classified. Mayor Au asks if the applicant is present. Mr. Hayden states they are only required to be  here if iti is a new license. Motion to approve: Trustee Morlan Second motion: Trustee Katsos Vote: Trustee Nyberg -Yes Trustee Hartz- Trustee Katsos-Y Yes Trustee Snooks Trustee Morlan - Yes Trustee MacLaurin- - Yes Mayor Au - Yes  Agenda Item #4: Public Hearings and Presentation Agenda Item #4 A: Ordinance 505 = Agriculture Zoning  Nicol Killian (Community Development Director) gives report. 2023 Comp Plan had this as a goal to look into. Gives al history of how this process came to be. Gives background on the effects of water rights. Goes over some differences in the land use codes. Goes over the nuances of the differences in an Ag zone versus the code now. Goes over the Zoning matrix. Created a use category. for Ag Zone. Resolution 24-7 was adopted by the Planning Commission. Teddy Jack spent a year and al half in Vietnam, has bad hearing, and cannot hear what is going. Asks Town Attorney Goldman why does no one do anything to watch out for the disabled people. Marian Tone 1495 Cr5 526. Wants to thank Nicol and it was a very open discussion. Very unusual and creative way to address this. Linda Abbot 224 Star Crossing lived in Sunrise Estates and has water in their crawl space. Bucky Ransford 624 Louisiana Dr. was part of the work group and likes the fact that community input was involved and encourages the Board to adopt this Ordinance. Agenda Item #4 B: Lighting (Advertised and may be cancelled due to Planning Commission denial) Ms. Killian gives some background on where we are with this item. Goes over history of the Dark Skies program. Left amortization out. Planning Commission was concerned about putting too much restrictions on the new construction coming to town. Mayor Au states that he feels that what they had in front of us did not  2    Town of Bayfield Regular Town Board Meeting September 17, 2024 1199 Bayfield Parkway Bayfield, CO81122  comply with the building code. Trustee Katsos states this is unfortunate and shows a light map of the country and the changes. Trustee MacLaurin asks who would get a work group going on this. Ms. Killian answers that whoever replaces her. Lucy Stewart states since her neighbors put new lights in nothing has not been Agenda Item #4 C: Chief Evans Upper Pine River Fire Protection District Community Wildland UPRFPD Chief Bruce Evans gives report. Introduces Paul Valdez who is the wildland protection supervisor. Wants to get the plan out and be prepared as fires are becoming more catastrophic. Wants to reduce the fire risk for the Town of Bayfield. Had ai fire in Little Pine Park. Lots of fuels there. CWPP has some areas that need to be addressed. Other agencies will take a look and give their feedback. Chief Evans states it is the key to unlock some federal funding. Federal grant closes October 20th. Goes over some of what is in the plan and the effects of embers and membrane roofs. Does not know of grants that have been approved that did not have a CWPP. Trustee Morlan asks if the grant needs matching funds. Chief Evans states no. Trustee Morlan states that insurance has been a problem will this help. Chief Evans states yes it will help.. Has seen issues already. ISO rating 34, which is good. Katie Sickles (Town Manager) states her assumption is this will come back to the Board. Phyllis Ludwig states thank you to Upper Pine and happy 50th anniversary. States the  stolen.  Protection Plan  Buck Highway needs some help with fire fuels. Motion to Affirm Attendance: Trustee Katsos  Agenda Item #5 Approval of Minutes and Department Reports Agenda Item #5 A: September 3 & 12 Work Session Attendance  Second: Trustee Morlan Vote: Trustee Nyberg_Yes Trustee Hartz- Trustee Katsos -Yes Trustee Snooks - Trustee Morlan - Yes Trustee MacLaurin- - Yes Mayor Au- Yes Motion to Accept Minutes: Trustee Katsos Second: Trustee Morlan Vote: Trustee Nyberg_Yes Trustee Hartz- Trustee Katsos -Yes Trustee Snooks- Trustee Morlan - Yes Trustee MacLaurin- - Yes Mayor Au- Abstain  Agenda Item #5 B: September 3, 2024 Minutes  Agenda Item #5 C: Public Works Director  Jeremy Schulz (Public Works Director) gives report. One call tickets 56 in August. Lost internet at water plant for Michael Hoguet (Chief of Police) gives report. Busy month, calls for service up due to Spillman documentation. SRO busy at schools. One opening advertised. Officer Le off of training and out enforcing traffic laws. Officer  about 6 hours. Chip Seal projects completed. Jake Yost started today.  Agenda Item #5 D: Chief of Police Jun is now promoted to detective.  Agenda Item #5 E: Community Development Director  3    Town of Bayfield Regular Town Board Meeting September 17, 2024 1199 Bayfield Parkway Bayfield, CO 81122  Nicol Killian (Community Development Director) gives report. Gives a snapshot of where projects are now instead of a quarterly report. Energy Performance contract turned over to Josh Kellinger. Water Wise update. IOC update. Bayfield got a 7 for residential and at 61 for commercial. East Mill grant wrapped up. Did the reimbursement request for Hwy 160. Access permit with SEH resubmitted working with CDOT. Pine River Commons should have a contract soon to be able to use that funding. Gives building permit stats. Marie Kehm (HR Director) gives report. Introduces new employee Ginny Schoenfeldt. Reaching out with benefit companies to get best rates. Met with two payroll companies. Salary survey proposed an 8 or 13 percent. CDD position have an interview tomorrow. Posted a planner one position. Working with Mr. Kellinger to get CIRSA safety programs going. Trustee Morlan asks for clarification on the salary survey and the top of Kathy Cathcart (Finance Director) gives report. 67% oft the year has gone. Goes over which taxes have been collected. Less than had been anticipated. $89,000 expenditures over revenue but sales tax is two months behind. Goes over each funds trends and ifiti is in arrears or not. Gives clarification on the categories for sales  Agenda Item #5 F: HR Director Report  the range impact.  Agenda Item #6: Financial Agenda Agenda Item #6 A: August 2024 Financial Statement  tax collection to answer trustee Katsos question.  Motion to Approve August 2024 Financial Statement: Trustee MacLaurin  Second: Trustee Morlan Vote: Trustee Nyberg_y Yes Trustee Hartz- - Trustee Katsos -Yes Trustee Snooks Trustee Morlan -Y Yes Trustee MacLaurin - Yes Mayor Au- Yes  Agenda Item #6 B: Sales Tax Reports  Kathy Cathcart (Finance Director) gives report. Moving in a positive direction.  Agenda Item #6 C: Senior Center Ramp replacement Bids  Katie Sickles gives report on the ramp bids. S&S had the lowest bid. Mr. Kellinger (Facilities and Grounds) feels that Snooks Construction will bel better quality. Their design adds a couple of parking spots. Their design will have a lower grade. Trustee Morlan asks if wel have funds. Ms. Sickles answers yes. Motion to award Snooks Concrete to replace the ADA compliant ramps at the Senior Center in the amount of  $16,500: Trustee Morlan Second motion: Trustee MacLaurin Vote: Trustee Nyberg -Yes Trustee Hartz- Trustee Katsos = Yes Trustee Snooks - Trustee Morlan - Yes Trustee MacLaurin- - Yes Mayor Au - Yes  4    Town of Bayfield Regular Town Board Meeting September 17, 2024 1199 Bayfield Parkway Bayfield, CO81122 Agenda Item #6 D: Water Plant Coagulant EC309 $24,165.15  Mr. Schulz states this is an annual purchase but iti is over $10,000: sO we felt it needed Board approval. Trustee Morlan asks ifiti is the budget. Mr. Schulz answers yes and that shipping actually came down.  Motion to approve: Trustee Morlan Second motion: Trustee Katsos Vote: Trustee Nyberg -Yes Trustee Hartz- Trustee Katsos- Yes Trustee Snooks- Trustee Morlan - Yes Trustee MacLaurin-) Yes Mayor Au - Yes  Agenda Item #6 E: Exiting Cleargov when the term expires  Ms. Sickles gives background on ClearGov. Town Clerk Hayden gives background on the funds naming issues  with ClearGov. Trustee Morlan sees the intent to make things transparent for the public. Motion to exit ClearGov before it expires with a possible refund: Trustee Katsos  Second motion: Trustee Morlan Vote: Trustee Nyberg -Yes Trustee Hartz- Trustee Katsos- - Yes Trustee Snooks Trustee Morlan-Yes Trustee MacLaurin- - Yes Mayor Au - Yes  Agenda Item #7 Action Agenda  Agenda Item #7 A: Reliable Waste - Solid Waste Service Contract  Ms. Sickles states that there are: some services that they do not provide such as roll offs and we need to look at the other contractors for those things. Trustee Katsos asks what it might cost to replace those services. Ms. Sickles states there are 3 or 4 companies to look at and possibly have them bid. Trustee Nyberg states he would like to see the cost of the sludge removal and things not provided. Would like to see other bids. Trustee Morlan concurs. Aaron Hamstra with Reliable Waste states his timeline is tight for his company. Trustee Katsos states we need to know the whole cost to be responsible. Town Attorney Goldman reminds the Board  that the contract was awarded on August 6th to Reliable.  Motion to Award: Trustee MacLaurin Second motion: Trustee Katsos Vote: Trustee Nyberg -Yes Trustee Hartz- Trustee Katsos -) Yes Trustee Snooks- Trustee Morlan - Yes Trustee MacLaurin- - Yes Mayor Au - Yes  Agenda Item #7 B: HomesFund Professional Services Agreement  5    Town of Bayfield Regular Town Board Meeting September 17, 2024 1199 Bayfield Parkway Bayfield, CO81122  Long standing relationship with HomeFund since Fox Farm Village. Goes over some specifics that they assist with as well as habitat for Humanity. One area was modified in Fox Farm Village. Trustee Morlan likes that it is  all in one agreement and the compensation is reasonable.  Motion to authorize Mayor Au to sign PSA with HomesFund: Trustee Morlan  Second motion: Trustee Katsos Vote: Trustee Nyberg -Yes Trustee Hartz- Trustee Katsos - Yes Trustee Snooks Trustee Morlan - Yes Trustee MacLaurin- - Yes Mayor Au - Yes  Agenda Item #7 C: SEH On CallTemporary Planning Services  Ms. Sickles states we have one interview tomorrow for CDD. SEH has helped in the time before we had a planner and are familiar with our codes. In addition, they will work with Nicol to get up to speed before she goes. They would not be in the office for building permits etc. That is why a Planner One position is posted. Trustee Morlan states she has worked with them earlier and does not see why we would not do this. Town Attorney Goldman states when he was the County Attorney he worked with Nancy Dosdall. Lots of knowledge Motion to proceed with the SEH on call temporary planning services as purposed prior to Community Director  and skills. Mayor Au adds she was the Planning Director for the County.  Killian's last day: Trustee Morlan Second motion: Trustee Nyberg Vote: Trustee Nyberg -Yes Trustee Hartz- Trustee Katsos-Yes Trustee Snooks - Trustee Morlan - Yes Trustee MacLaurin - Yes Mayor Au = Yes  Agenda Item #7 D: Ordinance 505 - Agriculture Zoning  Trustee Katsos asks about animal processing. Is concerned about it. Do we need codes that will limit the size.  Ms. Killian states it is a part of the activity but not their main, iti is their secondary.  Motion to approve Ordinance: Trustee Nyberg Second motion: Trustee Katsos Vote: Trustee Nyberg -Yes Trustee Hartz- Trustee Katsos - Yes Trustee Snooks - Trustee Morlan - Yes Trustee MacLaurin - Yes Mayor Au - Yes  Agenda Item #7 E: Resolution 628 - Land Use Fee Schedule  Ms. Killian states as part of the AG zoning. Annexation fees are quite high since it is meant more for development. Ms. Killian feels a $1500 deposit is realistic for us as well as $400 for the actual fee. Trustee Morlan asks do we know what other towns are doing. Ms. Killian states no one really is doing this. Thisa starting point to see how it is doing. Citizens need to relay ifi it is not working for them.  6    Town of Bayfield Regular Town Board Meeting September 17, 2024 1199 Bayfield Parkway Bayfield, CO 81122  Motion to approve Resolution #628: Trustee Katsos Second motion: Trustee Morlan Vote: Trustee Nyberg -Yes Trustee Hartz- Trustee Katsos-) Yes Trustee Snooks- - Trustee Morlan-y Yes Trustee MacLaurin-) Yes Mayor Au - Yes  Agenda Item #9 Executive Session  Motion to Executive Session with the purpose of receiving legal advice on specific legal questions as to Agenda Item #9 B: For determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations; and instructing negotiators as to a personnel matter under C.R.S. Motion to Executive Session with the purpose of receiving legal advice on specific legal questions as toa For determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations; and instructing negotiators as to a personnel matter under C.R.S. Section 24-6-402/4)e)0).:  apersonnel matter under C.R.S. Section 24-6-402/4)b);  Section 24-6-40214)e)0.  personnel matter under C.R.S. Section 24-6-402(4)b);  Trustee Katsos Second motion: Trustee Morlan Vote: Trustee Nyberg -Yes Trustee Hartz- Trustee Katsos-Yes Trustee Snooks - Trustee Morlan - Yes Trustee MacLaurin- - Yes Mayor Au - Yes  Agenda Item #10 Return To Open Session at 9:26pm  Mayor. Au states the executive session attendees as Trustee Nyberg, Trustee Katsos, Mayor Au, Trustee Morlan, Trustee MacLaurin and' Town Attorney Goldman and HR Director Marie Kehm. Asks anyone who thought any improper actions occurred or substantial discussion was had on any other topics other than the ones on the agenda, in violation of the open meetings lawi to go on record. None given. Motion to let Ms. Sickles know that she has the full support of the Board and they appreciate what she does and to keep her around Attorney Goldman states with that full support that any critique of the Town Manager will happen in due course during her evaluation process and at no other time. Trustee Nyberg states correct:  Trustee Nyberg Second motion: Trustee Morlan Vote: Trustee Nyberg -Yes Trustee Hartz- Trustee Katsos - Yes Trustee Snooks- Trustee Morlan - Yes Trustee MacLaurin -Yes Mayor Au - Yes  Agenda Item #8 Town Manager Katie Sickles  Agenda Item #8 A: Letters in support of Town Manager Katie Sickles  7    Town of Bayfield Regular Town Board Meeting September 17, 2024 1199 Bayfield Parkway Bayfield, CO81122 Agenda Item #8 B: Town Manager Katie Sickles Comments  Ms. Sickles states that the Board wanted the Morovan letter in the packet sO all the letters of support are in the packet. Feels she has the support of the community andi the support oft the area associations. Iwork for them through the Board of Trustees. Takes Board direction and complies. Int the same manner as the critiques from my performance evaluations. Has everything done on ite except the About Bayfield and that was provided August 6. As a staff, we come together as at team and we honor the policies set by the Board. If the Board does not favor these policies, they have the authority to change these policies. The Town Directors and their staff works hard for the community. lam not the same as the previous Town Manager buti is sees professionalism in their jobs. Whether the executive session is public or not wants to knowl I have the support of Agenda Item #8 C: Town Manager Request to Board of Trustees' consent to reclassify the Executive Session Zoom recording August 20, 2024 to 24-72-203. Public records open to inspection Town Attorney Goldman has advised the Board not to release that session tape. Trustee Katsos thanks Katie for sticking it out and staying with us, as we are a new Board. Mayor Au states that youl have the support oft the  the Board.  Board. Motion to approve: Trustee Second motion: Trustee Vote: Trustee Nyberg -Yes Trustee Hartz- Trustee Katsos - Yes Trustee Snooks- - Trustee Morlan - Yes Trustee MacLaurin- - Yes Mayor Au- -Yes A: Mayor Au Nothing new to report. B:Trustee Hartz C:Trustee Katsos  Agenda Item #11 Board of Trustees Reports, Requests for Future Agenda Items and Committees  Attended Bayfield School District Master plan. Many people in attendance with great creative ideas. Trustee Katsos asks what should we do about our goals. Town Manager Sickles states the Board needs come up with a meeting and times and ify your need at facilitator or not. Trustee Morlan suggests get all the goals and find Ag Zoning was approved and excited about that. Wants to see more work sessions. Ready for a new Had a speaker from DOLA on the RHAI Board. Great talk about deed restriction. Approved the RHA Board  common ones. A work session at 5 pm on October 1st is suggested.  D: Trustee MacLaurin assignment E:Trustee Morlan Director's job description. F:Trustee Nyberg SWTPR next month. G: Trustee Snooks  8    Town of Bayfield Regular Town Board Meeting September 17, 2024 1199 Bayfield Parkway Bayfield, CO81122 Agenda Item #12 Upcoming Dates of Interest  September 23, 6:00pm Sam Light CIRSA Training and Budget Work Session September 24, 5:00pm CML District Meeting in Ignacio September 28 - Heritage Days & Sheep Trailing d. October 1, 6:30pm Board ofTrustees Regular Meeting October 8, 6:30pm Planning Commission Meeting 2025 Draft Budget distributed October 11 -1 No] Meeting October 15, 6:30pm Board ofTrustees Regular Meeting November 5, 6:30pm 2025 Budget Public Hearing  13Adjourned at: 9:43  Approved as presented on 9/17/2024:  gbrh Thomas E. Au, Mayor  Dustin  Clerk  DR  9