TOWN OF MELBOURNE VILLAGE  555 Hammock Road . Melbourne Village . Brevard County . Florida 32904-2513  Telephone: (321)723-8300 . Fax (321)984-7219 Email: ownclerk@melbounevillage.org  - The  REGULAR COMMISSION MEETING MINUTES Tuesday May 28, 2024 6:30PM AHF Hall  Call to Order: 6:30F PM II. Pledge of Allegiance: Led by Mayor Ditty Commissioners Perrine and' Yorio were excused. IV. Mayor's Report: (at table) Mayor Ditty read in full V. Additions/Deletions and Re-ordering:  III. Roll Call: present were Commissioners Anderson, Calenda, Muzzone, Vice Mayor Foster, and Mayor Ditty.  VI. Correspondence Appearances, Presentations: TMV Video for. June 10th SCLOC was shared VII. Public Forum (3-minute limit each): Christine Kretz (Sheridan Rd) referenced her letter to the commission.  VIll.Department Reports  A) Public Safety -S Sheriff's Department - Mayor Ditty read inf full  B) Public' Works/Code Enforcement - Jeff Conklin, Public' Works readi in full; Mayor Ditty read Code Enforcement  report in full; noted residents were mailed letters for various identified code violations C). Adminstraton/reasurers Report - Heather Roberts, Town Clerk read inf full D) Building Department - Heather Roberts, Town Clerk (in Finance Packet) read in full E) ARPA Report- - Heather Roberts, Town Clerk (in Finance Packet) read ini full  IX. Consent Agenda  (All items appearing on the CONSENT AGENDA are listed as recommended actions and are considered to be routine and will be acted upon in one motion. SPECIFIC ITEMS may be removed for separate consideration, any Item SO  removed will be considered under new business). A) Opportunity for Audience input regarding Consent Agenda B) Opportunity for Commission to Remove Items from Consent Agenda  Vice Mayor Foster asked the Commission to clarify HWCH cancellation policyi in May 17, 2024 Special Commission Meeting minutes. Cancellations made 7 days or more in advance willl be 100% refundable. Cancellations made within 2-6  days will be 50% refundable. Cancellations made within 48 hours will not be refunded.  C) Recommended, Actions:  1) Approval of Minutes: For Filing  (a) Regular Commission Meeting - April 23, 2024 (b) Special Commission Meeting - May 17,2024 (c) Finance Committee Meeting - April 16, 2024 (d) Workshop Personnel Manual - April 30, 2024 (e) Workshop New Town Charter = April 20, 2024 (f) Workshop New Town Charter- = May 7, 2024 (g) Workshop Law Enforcement - May 11, 2024 2) Acceptance of Financial Statements - April 2024 3) Approval of Reports: FOR FILING ONLY Report, Building Department. 4) Appointments & Resignations  (a) Department Reports: Public Safety, Public' Works, Code Enforcement, Admnstaton/reasurers  (a) Decommissioning of Charter Review Committee    (b) Resignation of Paul Merry from Town Review Board Resignation of Chris Howard from Town Review Board  Vice Mayor Foster made al MOTION to accept the decommissioning oft the Charter Review Committee, as well as the resignations from Paul Merry and Chris Howard from the Town Review Board. Commissioner Calenda seconded the  MOTION. All the commission were ini favor. MOTION passed.  (c) Prodamations/Retolution  Vice Mayor Foster made a MOTION to accept the consent agenda with the clarification of the HWCH cancellation policy. Commissioner Anderson seconded the MOTION. All the commission were in favor. MOTION passed.  X. New Business:  A) Maintenance & Training for AED - in progress determined Public Works should take on this project.  B) Town Office Lights - Public works working on as RFPS came back higher than anticipated. Commission C). July 4th Parade- - Commission to plan this event annually for thet town. Commissioner Perrine is the head of  the committee this year, Vice Mayor Foster and Commissioner Yorio to assist.  Vice Mayor Foster made al MOTION to approve the townt taking on the 4th of. July parade and budget annually, at a cost noti to exceed $200. Commissioner Calenda seconded the MOTION. Roll call was taken. All the commission were in  favor. MOTION was passed.  D) Lobbyist Proposal (at table)  Vice Mayor Foster made al MOTION to approve hiring. Jon Costello of Capital Strategy Group ati the rate of $33,000 annually, to bel billed monthly at $2,750, beginning on 6/1/24, to be reviewed annually in February to give time to cancel within 60 days. Attorney Cary will draw up a contract with addendum to clarify contract terms. Commissioner. Anderson seconded the MOTION. Roll call was taken. All the commission werei in favor. MOTION was passed.  E) Grandfathering of residential prior non-permitted work- = Our Building Official provided information for residents to cure their lot files by hiring an engineer ati their own expense to inspect and: sign off on unpermitted  work. XI. Unfinished Business  A) Commission agreed to move forward with PlayMart for the playground unit and 360 Rec for playground  installation. Updated quotes requested. Tabled to June regular commission meeting.  B) HWCH Painting Quotes (at table)  Vice Mayor Foster made al MOTION to approve Company Cf for the Hester Wagner Community House exterior painting ata a cost of $6500. Commissioner Muzzone seconded the MOTION. Roll call was taken. All the commission were ini favor.  MOTION was passed.  XII. Commission & Verbal Committee Reports:  A) SCLOC Dinner- May 13, 2024, Hosted by Cities of Indialantic & Melbourne Beach  B) SCLOC Upcoming Dinner- -J June 10, 2024, Hosted by the Cities of West Melbourne, and Melbourne Village  XII.Action Item Review: XIV.Approval for Payment: None    XV. Adjournment: 8:47 PM  Ifani individual decides to appeal any decision made by the Town Commission withi respectt to any matter considered at this meeting, ar record and transcript oft the proceedings willl be required andt the individual will needt toe ensure that a verbatim record and transcript oft the proceedings is made, which record includes the testimony ande evidence upon whicht the appeali is based andi will be acceptable in a court of law (FS286.0105). Such person must/ provide ar method fori recording and transcribing the proceedings verbatim as the Town does not provide. sucho a record ort transcript. In accordance with the Americans Disabilities. Act ands Section. 286.26, Florida Statutes, persons needing special accommodations. fort this meeting shall,  withino a reasonable time priort to the meeting contactt the Office oft the Town Clerk (321) 723-8300. TARR  ATTEST:,  Heather Roberts, Town Clerk  Susan Ditty, Mayor