TOWN OF MELBOURNE VILLAGE  555 Hammock Road .] Melbourne Village . Brevard County . Florida 32904-2513  Telephone: (321)723-8300 .] Fax (321)984-7219 Email: ownclerk@melDournevilage.org  REGULAR COMMISSION MEETING MINUTES Tuesday August 27, 2024 6:30PM AHF Hall  I. Call to Order: 6:301 PM  II. Pledge of Allegiance: Led Byl Mayor Ditty. Mayor Foster, and Mayor] Ditty. IV. Mayor's Report: (at table): Mayor read ini full. V. Additions/Deletions and Re-ordering: None VI. Correspondence, Appearances. Presentations:  II. Roll Call: present were Commissioners Anderson, Calenda, Muzzone, Perrine, Yorio, Vice  A): Senator Mayfield's Transition of Grant Funds letter to thel DEP1 to approve the culvert project B) Ondine Constable, Chair ofTRB, sent an email to1 the TRB requesting that the responsibility for an as-built inspection, per TMV Ordinance 2012, be officially served by thel building  list and equipment purchase - Mayor Ditty read the letter ini full.  inspector.  VII. Public Forum (3-minute limit each)  Richard. Jones spoke about his meeting with Heather) Roberts, Town Clerk, regarding thei income noted ati thel last budget workshop on thei tentative budget fort the special revenue fund. Mr. Jones alsoi noted the great news from Senator Mayfield is a direct result from hiring the Lobbyist. Lastly, Mr. Jones mentioned that due to public works having an excavator, he feels they should be the ones to clear the Brian Gotcher stated that from Mr.. Jones' comment regarding public works clearing the ditches thati it may not! bej possible unless they have a grinder. Hes saidi in which case, there is a company who will do iti for approximately $1500. Mr. Gotcher also stated we: should have a flow chart ori record a video on how to determine lot size, square footage, & available square footage for permitting purposes tol help Mary) Janel Moon askedi ifthec ditch byl her residence was: includedi int thec clearing, to which. JeffConklin, Public works supervisor stated that about 8 ditches are: included in the ditch clearing contract.  ditches.  navigate thei required steps for the TRB application and approval process. A) Public Safety = Sheriff's] Department -I Lt. Gish read in full. B): Public Works-Jeff Conklin, Public Works Supervisor read in full.  VII. Department Reports  Vice Mayor Foster made a MOTION to approve Company A to do the road re-striping for their quote amount of $1,280. Commissioner Anderson seconded thel MOTION. Roll call was taken. All the  commission were in favor. MOTION was passed.  C) Code Enforcement - Camille Moore, Code Enforcement Official - Mayor Ditty read in full. D). Administaton/reasurrs Report- = Heather Roberts, Town Clerk read in full. E)J Building Department - Heather Roberts, Town Clerk (inl Finance Packet) read ini full F). ARPA Report - Heather Roberts, Town Clerk (in) Finance: Packet): read in full    IX. Consent Agenda  (AIl items appearing on the CONSENT AGENDA are. listed as recommended actions and are considered to bei routine and willl be acted upon in one: motion. SPECIFICITEMS may be: removed for separate consideration, any Item sO  removed will be considered under newl business).  A) Opportunity for Audience input regarding Consent Agenda B) Opportunity for Commission to Remove Items from Consent Agenda  C) Recommended Actions: 1) Approval of Minutes: For Filing to Sept meeting  (a) Removed! Reg Comm July 23 meeting minutes from consent agenda pending 2 attachments and an edit.. Add  (b) Finance Committee. Meeting - July 16, 2024 (c) Town Review Board Meeting = July 19, 2024 (d) Workshop- - Budget FY 24/25- - August 5, 2024 (e) Workshop - Budget FY24/25- -4 August 14,2024 (f) Special Commission: Meeting- - August 14, 2024 (g) Town Review Board Workshop - August 2, 2024 (h) Beautification Committee Meeting - August 20, 2024  Vice Mayor Foster made a MOTION to approve the Beautification committee's request not to exceed $100. Commissioner Muzzone seconded the MOTION. Roll call was taken.. All the commission were in favor. MOTION was passed.  2) Acceptance of Financial Statements - July 2024 3) Approval ofl Reports: FOR FILING ONLY 5) Proclamationykesolution: None  4) Appointments & Resignations: Karen Hoffken and Paul Crumley toi the' Town Review Board  Vice] Mayor Foster made al MOTION1 to accept the Consent agenda, with thei following changes: removal ofCommission: meeting minutes for. July 23, 2024. The. July 23, 2024 commission minutes Section V,bi "as buill" noteda 22: foot height needs toj reflect an 18: foot] height. Ina addition, the minutes excluded attachments; tol be approved ati next commission: meeting. To correct the August 14, 2024 workshop minutes, section mT to remove Commissioner Anderson listed as present, he was excused. Commissioner Commissioner Calenda made al MOTION to appoint Karen Hoffken and Paul Crumley as members oft the' Town. Review Board.  Calenda seconded thel MOTION.. All the commission were in favor. MOTION was passed.  Commissioner. Anderson seconded the MOTION., All the commission werei in favor. MOTION passed.  X. New Business:  A). Approve Qualifying Candidates for November 5, 2024 Election.  Commissioner Perrine volunteered for the one-year term to expire in November 2025, to be added to the  November agenda.  B) Computer Experts Contract Renewal - SSSA  Commissioner Calenda made al MOTION to approve thei new contract for Fiscal year 2024-25 with Computer Experts with the contract price of $599. Vice Mayor Foster seconded the MOTION. Roll call was taken. All the commission were in favor.  MOTION was passed.  C) Ditch Clearing Quotes  Vice Mayor Foster made a MOTION to approve Company A to do the ditch clearing not to exceed $8,100. Commissioner Anderson seconded the MOTION. Roll call wast taken. All the commission were in favor. MOTION was passed.    XI. Unfinished Business A): Budget Discussion  Vicel Mayor Foster made al MOTION to: approve drafting thei related budget ordinance as presented fort thei fiscal year of2024-25. Commissioner Muzzone seconded thel MOTION. Roll call was taken. All the commission were inf favor. MOTION: was passed. Vicel Mayor Foster made al MOTION: to approve drafting thei related milage ordinance at ther rate of6.8500 forf fiscal year of2024- 25. Commissioner. Anderson seconded the MOTION. Roll call was taken. All the commission were in favor. MOTION was  passed.  B) Second and Final reading: Ordinance 2024-02 Special Magistrate, read by Vicel Mayor Foster.  Commissioner Calenda made a MOTION to accept Ordinance 2024-02. Vice Mayor Foster seconded the MOTION. All the  commission were in favor. MOTION: passed.  C)Agreement: for Code Enforcement Special Magistrate Sérvices  Vice Mayor Foster madeal MOTION to approve thel hiring of Garrett Olson, Vose Lawl Firm as Special Magistrate ati thei rate of $250 per hour. Commissioner Anderson seconded the MOTION. Roll call was taken. All the commission were in favor.  MOTION: was passed.  D) Second and! Final reading: Ordinance 2024-03 FLLeague Investment. Account, read by Mayor Ditty. Vice Mayor Foster made al MOTION to accept Ordinance 2024-03. Commissioner Calenda seconded the MOTION. All the  commission werei ini favor. MOTION, passed. XII. Commission & Verbal Committee Reports: XII. Action Item Review: Reviewed by Mayor Ditty XIV. Approval for Payment: None  A) SCLOC Dinner- August 12, 2024, Hosted by the City of Cocoa Beach: Report by Vice Mayor Foster B) SCLOC Upcoming Dinner - September 9, 2024, Hosted by the Cities of Satellite Beach & Palm Shores Commission discussed possible changes to purchasing policy, such as approval for payments over $5000, final payments on capital projects, and excluding payroll, contracts, and recurring payments. Heather Roberts, Town  Clerk, will discuss with Finance Committee. XV. Adjournment: 8:45. PM  Ifan individual decides to appeal any decision made by the Town Commission with respect to any matter considered at this meeting, ai record and transcript of the proceedings will be required and the individual will need to ensure that a verbatim record and transcript of the proceedings is made, which record includes the testimony and evidence upon which the appeal is based and will be acceptable in a court oflaw (FS286.0105). Such person must provide ai method for recording and transcribing the proceedings verbatim as the Town does not provide such ai record or transcript. In accordance with the Americans Disabilities Act and Section. 286.26, Florida Statutes, persons needing special accommodations, for this meeting shall, within az reasonable time  prior to the meeting contact the Office ofthe Town Clerk (321)723-8300.  ATTEST:  Heather Roberts, Town Clerk akk  esè