TOWN OF MELBOURNE VILLAGE  555 Hammock Road Melbourne Village . Brevard County . Florida 32904-2513  Telephone: (321) 723-8300 . Fax (321)984-7219  Email: own@meboumevingeors  ThalReally are  REGULAR COMMISSION MEETING MINUTES Tuesday March 26, 2024 6:30F PM AHF Hall  I. Call to Order: 6:30 pm  II. Pledge of Allegiance: Led by Mayor Ditty. Fosterand Mayor Ditty. IV. Mayor's Report: (at table) Mayor read in full. VI. Correspondence Appearances, Presentations:  III. Roll Call: present were Commissioners. Anderson, Calenda, Muzzone, Perrine, Yorio, Vice Mayor, V. Additions/Deletions and Re-ordering: Added New Business: Town Hall HVAC, HWCH Floors Beautification request for funds: Celia Byrnes requested funding for: Plaque, mulch & plants Vice Mayor Foster made a MOTION to approve Beautification funds, not to exceed $250. Commissioner Anderson seconded the MOTION. Roll call was taken. All the commission were in  favor. MOTION was passed. VII. Public Forum (3-minute limit each)  Ray Bowen asked about the potholes on Dayton near Target. Public Works was aware and made Suzan Bryant asked about the Australian pines that are in a cluster down in the canal in the Brevard County property, Mayor Ditty said she spoke to the County official, and they will be Richard Bryant mentioned that an unknown male was wandering around the village at 6:00 am one morning, Mayor Ditty said the Deputies always ask unknown persons to move along. Vice Mayor Foster asked about a letter from a concerned resident regarding a vacant, unkempt property. Mayor Ditty stated that Code Enforcement Officer, Camille Moore will look into the  plans to fill them.  removing thei trees from the canal.  letter and address the situation.  VIII. Department Reports  A) Public Safety- = Sheriff's Department - (at table) Mayor Ditty read in full  B) Public Works/Code Enforcement - Jeff Conklin, Public' Works read in full; Code Enforcement, Mayor Ditty readi inf full Noted iti ist the February report and the datal header: should be listed Adminstraton/Treasurers Report - Heather Roberts, Town Clerk read in full D) Building Department - (in Finance Packet) Heather Roberts, Town Clerk read inf full  as such and not noted as. January.    IX. Consent Agenda  (All items appearing on the CONSENT AGENDA are listed as recommended actions and are considered to be routine and will be acted upon in one motion. SPECIFIC ITEMS may be removed for separate consideration, any Item sO removed will be considered under new business). A) Opportunity for Commission to Remove Items from Consent Agenda B) Opportunity for Audience input regarding Consent Agenda  Recommended. Actions: 1) Approval of Minutes: For Filing  (a) Regular Commission Meeting - February 27, 2024 (b) Finance Committee Meeting - February: 20, 2024 (C) Finance Committee Meeting - December 18, 2023 (c) Town Review Board Meeting - February 1, 2024 (d) Town Review Board Meeting = February 8, 2024 (e) Beautification Committee Report-I March 19, 2024 (f) Workshop for Proposed New Charter - February 21, 2024 2) Acceptance of Financial Statements - February 2024 3) Approval of Reports: FOR FILING ONLY Administration/Teasurers Report, Building Department. 4) Appointments & Resignations 5) roctamatong/Petolutions  (a) Department Reports: Public Safety, Public Works, Code Enforcement,  Vice Mayor Foster made a MOTION to accept the consent agenda as listed above with the following changes: add to the 8-17-23 minutes attendance section - Scott Perrine in audience; Page 7 of the Beautification Committee Report - Letter G and Letter E, verbiage needs to be changed to read 'crosses the M1'; the Code Enforcement Action heading should be listed as Februaryand not. January. Commissioner Perrine seconded the MOTION., All the commissionwere  int favor. MOTION passed. X. New Business:  A) Hire Summer Intern - The Mayor recommended a to hire at temporary summer intern position at $14.00 per hour and work 40 hours per week for approximately 10 weeks, with no health benefits. The Intern will: start in May and work through August. The intern'stasking willi include reviewing all town ordinances and resolutions to ensure they are accurate and up to date and ready for posting to the future website. Attorney John Cary stated The Town applied for an employment grant withi the Florida Bar Association and potentially will receive a portion of the Commissioner Calenda made al MOTION to approve hiring the interni to start May 13, 2024, at the rate of $14.00 per hour/ 40-hour week fort ten weeks. Vice Mayor Foster seconded the MOTION.  intern's wages.  Roll call was taken. All the commission were inf favor. MOTION was passed.    B) Deputy Clerk salary review - The Town Clerk, Heather Roberts recommended and $1 per hour Commissioner Calenda made a MOTION to approve a dollar per hour increase to $19.00 for the Duputy Town Clerk. Vice Mayor Foster seconded the MOTION. Roll call was taken. All the  increase.  commission werei in favor. MOTION was passed. C) Sale of Police Car- - 2016 Ford Taurus Interceptor:  Commissioner Calenda made a MOTION to sell the 2016 Ford Taurus Interceptor As-Is for the highest value. Vice MayorFosterseconded thel MOTION.. All the commission were ini favor. MOTION D) Medical Marijuana Dispensary - Attorney. John Cary stated that dispensaries must be treated as ac drug store. It was agreed that they can proceed with opening a dispensary. E) Purchasing Policy review was completed with the Finance Committee, they recommend increasing the multiple quote requirement threshold to be increased from $500to $1500. Vice Mayor Foster made al MOTION to increase the multiple quote requirement in the purchasing policy to $1,500. Commissioner Calenda seconded the MOTION. Roll call was taken. All the F) Town Hall HVAC- -2 units for town hall, units are old and failing, costs to keep the units running are no longerf feasiblet to sustain, they need replacement, quotes were presented, compared, and Vice Mayor Foster made a MOTION to approve the Mayor using her discretion to choose from Company A or Company B, once they compare the parts availability, company reviews and ratings, unit ratings, and annual maintenance programs, bypassing the need to bring this to Finance Committee. Commissioner Perrine seconded the MOTION. Roll call was taken. All the commission G) HWCH Floors - quotes for refinishing the hardwood floors were presented, compared, and Vice Mayor Foster made a MOTION to approve Company B to sand and refinish the floors in the Hester Wagner Community House, bypassing the need to bring this to Finance Committee. Commissioner Anderson seconded the MOTION, Roll call was taken. All the commission were in  passed.  commission were in favor. MOTION passed.  discussed.  were in favor. MOTION was passed.  discussed.  favor. MOTION was passed.    XI. Unfinished Business:  A) Hudson's Furniture (TABLED UNTIL 4/24) XII. Commission & Verbal Committee Reports  A) SCLOC Dinner- - March 11, 2024, Hosted by Cities of Malabar & Grant-Valkaria B) SCLOC upcoming Dinner- - April 8, 2024, Hosted by the City of Cape Canaveral Mayor Ditty went over the Action Items (see action item report).  XIII. Action Item Review: XIV. Approval for Payment: None XV. Adjournment: 9:10 pm  Ifani individual decides to appeal anyo decision made byt the Town Commission withi respect to any matter considered att this meeting, ar record and transcript of the proceedings will be required andt the individual will need to ensure that a verbatim record and transcript of the proceedings is made, whichi recordi includes the testimony ande evidence upony which the appeal is based and will be acceptable inc ao courto of law (FS286.0105). Such person must provide a methodj for recording and transcribing the proceedings verbatim as the7 Town does not provide sucho a record ort transcript. Inc accordance with the Americans Disabilities. Act and Section. 286.26, Florida Statutes, persons needing special accommodations) fort this meeting shall, within a reasonable time  priort tot the meeting contact the Office oft the7 Town Clerk (321)723-8300.  ATTEST  ahnb Heather Roberts, Town Clerk  Susan Ditty, Mayor