CITYO  City of Lauderdale Lakes Office of the City Clerk 954)535-2705-Fax (954)535-0573  4300 Northwest 36 Street-Lauderdale Lakes, Florida 33319-5599  ELAKES WeCare  SPECIAL CITY COMMISSION MEETING MINUTES  City Commission Chambers September 12, 2024 6:00 PM  1. CALLTO ORDER 6:00p p.m. 2. ROLLCALL PRESENT Mayor Veronica Edwards Phillips Vice Mayor Mark Spence Commissioner Tycie Causwell Commissioner Karlene Maxwell-Wiliams Commissioner Sharon Thomas ABSENT Commissioner Karlene Maxwel-Willams ALSO PRESENT City Manager Treasa Brown Stubbs City Attorney Sidney Calloway City Clerk Venice Howard City Staff  Mayor Edwards Phillips called the September 12, 2024, Special City Commission Meeting to order at  3. STATEMENT OF PURPOSE OF THE SPECIAL MEETING A. STATEMENT OF PURPOSE OF THE SPECIAL MEETING 2. Adoption of the Fiscal Year 2025 Fire Assessment 3. Adoption of the Fiscal Year 2025 Solid Waste Assessment 4. Adoption of the Fiscal Year 2025 Stormwater, Assessment commencing October 1, 2024 and ending September 30, 2025  1. Adopting a tentative millage rate for the fiscal year commencing October 2024 through  September 30, 2025  5. Ordinance approving and adopting the tentative budget for the City for fiscal year 2024-2025  4. CONSIDERATION OF BUSINESS CONTAINED IN THE CALL FOR SPECIAL MEETING A. RESOLUTION 2024-072 ADOPTING A TENTATIVE MILLAGE RATE FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2024, THROUGH SEPTEMBER 30, 2025; SETTING A DATE This resolution establishes and adopts a tentative operating millage rate to fund Fiscal Year 2024- 2025 operations and a second and separate millage rate to fund voter approved debt service  AND TIME FOR THE ADOPTION OF THE FINAL MILLAGE RATE    obligations for Fiscal Year 2024-2025. Advertising for this public hearing appeared on the Truth-in-  Millage (TRIM) Notice mailed to all property owners. City Attorney Calloway read Resolution 2024-072 by title:  RESOLUTION: 2024-072  A RESOLUTION OF THE CITY COMMISSION OF LAUDERDALE LAKES, FLORIDA, ADOPTING A TENTATIVE MILLAGE RATE FOR THE FISCAL YEAR 2024/2025 COMMENCING OCTOBER 1, 2024, THROUGH SEPTEMBER 30, 2025; FURTHER SETTING A DATE AND TIME FOR THE ADOPTION OF THE FINAL MILLAGE RATE AND BUDGET; PROVIDING FOR THE ADOPTION OF RECITALS; PROVIDING FOR THE ESTABLISHMENT OF A DATE, TIME AND PLACE FOR A FINAL PUBLIC HEARING; PROVIDING FOR DIRECTIONS TO THE CITY CLERK; AND City Attorney Calloway stated that there was a scriveners error and the word tentative should be stricken Commissioner Causwell made a motion to bring Resolution 2024-072 to thet floor for discussion.  PROVIDING FOR AN EFFECTIVE DATE.  out.  Mayor Edwards Phillips requested a roll cal!:  FOR: Mayor Edwards Phillips, Vice Mayor Spence, Commissioner Causwell, Commissioner Thomas Bobbi Williams, Director of Financial Services, stated that in accordance with Florida Statute 200.065(2) (e)1, the first substantive issue discussed shall be the percentage increase in millage over the rolled-back rate. For Fiscal Year 2024-2025, the City of Lauderdale Lakes is considering a levy of 8.6 mils which is 7.03% above the rolled-back rate of 8.0353. At 95%, the millage rate will generate a net amount of $16,250,883 million (less the tax increment financing contribution to the Community Redevelopment Agency, which is estimated at $2,968,785). The property tax revenue makes up approximately 30% of the General Fund budget. A voted debt service millage is also being levied. The final voted debt service millage is. .4910 mils. This debt service millage is applied specifically to make debt service payments for the general obligation bond draws approved by majority vote of the participating qualified electors. The  Motion passed: 4-0  combined tentative millage rate is $9.0910 per $1,000 of taxable value. Mayor Edwards Phillips opened thet floor for the public hearing. Hearing none, Mayor Edwards Phillips closed the public hearing.  Vice Mayor Spence made a motion to approve Resolution 2024-072 subject to the title change.  Mayor Edwards Phillips requested a roll call:  FOR: Mayor Edwards Phillips, Vice Mayor Spence, Commissioner Causwell, Commissioner Thomas  Motion passed: 4-0  Mayor Edwards Phillips stated that the tentative millage rate for all general City purposes exclusive of debt service will be 8.6 mils, which represents a 7.03% increase in the millage rate over the rolled-back rate of 8.0353 mills. The proposed millage rate for debts service for the General Obligation Bondi is .4910 mills.  Vice Mayor Spence made a motion to approve Resolution 2024-072. City Attorney Calloway advised that this motion superseded the previous motion.  Mayor Edwards Phillips requested a roll cal!:    FOR: Mayor Edwards Phillips, Vice Mayor Spence, Commissioner Causwell, Commissioner Thomas B. RESOLUTION 2024-073 ADOPTING. AF FINAL RATE FOR SOLID WASTE SERVICES FORFY This resolution establishes the FY 2024-2025 Solid Waste collection fees. Solid waste collection rates are established in the franchise agreement between City of Lauderdale Lakes and the City's  Motion passed: 4-0 2024-2025.  waste hauler, Waste Management. City Attorney Calloway read Resolution 2024-073 by title:  RESOLUTION: 2024-073  ARESOLUTION OF THE CITY COMMISSION OF LAUDERDALE LAKES, FLORIDA, ADOPTING A FINAL RATE FOR SOLID WASTE COLLECTION AND DISPOSAL SERVICES FOR FY 2024/2025 AS SETI FORTH IN THE ATTACHED EXHIBIT A; PROVIDING FOR THE ADOPTION OF RECITALS; PROVIDING FOR INSTRUCTIONS TO THE DIRECTOR OF FINANCIAL Commissioner Thomas made ai motion to bring Resolution 2024-073 to thei floor for discussion.  SERVICES DEPARTMENT; PROVIDING AN EFFECTIVE DATE.  Mayor Edwards Phillips requested a roll call:  FOR: Mayor Edwards Phillips, Vice Mayor Spence, Commissioner Causwell, Commissioner Thomas Ms. Williams stated that at the July 23, 2024 City Commission meeting, the City Commission approved a  Motion passed: 4-0  rate of $272.00 per year for solid waste.  Mayor Edwards Phillips opened the floor for the public hearing. Hearing none, Mayor Edwards Phillips closed the public hearing. Commissioner Causwell made ai motion to approve Resolution 2024-073.  Mayor Edwards Phillips requested ar roll cal!:  FOR: Mayor Edwards Phillips, Vice Mayor Spence, Commissioner Causwell, Commissioner Thomas C. RESOLUTION: 2024-074. ADOPTING. AI FINAL RATE FOR STORMWATER UTILITY SERVICES This resolution adopts the final rates for the provision of stormwater services through Stormwater Enterprise Fund and provides for the continued use of the uniform method of collections. Advertising for this public hearing appeared on the Truth-in-Millage (TRIM) Notice mailed to all property  Motion passed: 4-0  FORI FISCAL YEAR: 2024-2025.  owners.  City Attorney Calloway read Resolution 2024-074 by title:  RESOLUTION: 2024-074  ARESOLUTION OF THE CITY COMMISSION OF LAUDERDALE LAKES, FLORIDA, ADOPTING AF FINAL RATE FOR STORMWATER UTILITY SERVICES FOR FY 2024/2025 IN ACCORDANCE WITH CHAPTER 90, ARTICLE II, DIVISION 2, A COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT A; PROVIDING FOR THE ADOPTION OF RECITALS; PROVIDING INSTRUCTIONS TO THE DIRECTOR OF FINANCIAL SERVICES DEPARTMENT PROVIDING, AN EFFECTIVE DATE.    Commissioner Thomas made ar motion to bring Resolution 2024-074 to the floor for discussion.  Mayor Edwards Phillips requested a roll call:  FOR: Mayor Edwards Phillips, Vice Mayor Spence, Commissioner Causwell, Commissioner Thomas  Motion passed: 4-0  Ms. Williams stated that at the July 23, 2024 City Commission meeting, the City Commission approved a  rate of $75 per year for stormwater.  Mayor Edwards Phillps opened thet floor for the public hearing. Hearing none, Mayor Edwards Phillips closed the public hearing. Commissioner Thomas made a motion to approve Resolution 2024-074.  Mayor Edwards Phillips requested a roll cal!:  FOR: Mayor Edwards Phillips, Vice Mayor Spence, Commissioner Causwell, Commissioner Thomas D. RESOLUTION 2024-075 PURSUANTT TO SECTION46-288 OF CHAPTER460F THE CITY OF LAUDERDALE LAKES CODE OF ORDINANCES ADOPTING FINAL FIRE RESCUE This resolution sets the final rates for the special assessment for fire services for FY 2024-2025 to be billed to all property owners in the City of Lauderdale Lakes. Advertising for this public hearing appeared on the Truth-in-Millage (TRIM) Notice mailed to all property owners. Staff recommends approval of the resolution setting the fire assessment for fire services for FY 2024-2025 to fund the  Motion passed: 4-0  SERVICES RATES FORI FY2024-2025.  fire response services.  City Attorney Calloway read Resolution 2024-075 by title:  RESOLUTION 2024-075  A RESOLUTION OF THE CITY COMMISSION OF LAUDERDALE LAKES, FLORIDA, IN ACCORDANCE WITH CHAPTER. 46, ARTICLE VI, DIVISION 2., SECTION46-286AND 46-288 OF THE LAUDERDALE LAKES CODE OF ORDINANCES, ADOPTING FINAL FIRE RESCUE SERVICES ASSESSMENT RATES FOR FISCAL YEAR 2024/2025 AS SET FORTH IN THE ATTACHED EXHIBIT A; PROVIDING FOR THE ADOPTION OF RECITALS; PROVIDING INSTRUCTIONS TO THE DIRECTOR OF FINANCIAL SERVICES DEPARTMENT PROVIDING/ AN Commissioner Causwell made a motion to bring Resolution 2024-075 tot the floor for discussion.  EFFECTIVE DATE.  Mayor Edwards Phillips requested a roll call:  FOR: Mayor Edwards Phillips, Vice Mayor Spence, Commissioner Causwell, Commissioner Thomas  Motion passed: 4-0  Ms. Williams stated that at the July 23, 2024 City Commission meeting, the City Commission approved a  rate of $6.8 million for thet fire rate assessment.  Mayor Edwards Phillips opened the floor for the public hearing. Hearing none, Mayor Edwards Phillips closed the public hearing.    Commissioner Causwell made a motion to approve Resolution 2024-075.  Mayor Edwards Phillips requested ar roll call:  FOR: Mayor Edwards Phillips, Vice Mayor Spence, Commissioner Causwell, Commissioner Thomas E. ORDINANCE 2024-016 APPROVING AND ADOPTING THE TENTATIVE BUDGET FOR THE CITY OF LAUDERDALE LAKES, FOR FISCAL YEAR: 2024-2025, COMMENCING OCTOBER 1, 2024, AND ENDING SEPTEMBER 30, 2025; APPROPRIATING FUNDS FOR THE OPERATION OF THE GOVERNMENT OF THE CITY OF LAUDERDALE LAKES FOR FISCAL This ordinance provides for the adoption of tentative funding to certain appropriation centers consistent with the City Manager's proposed Fiscal Year 2024-2025 Budget and subsequent modifications from the Budget Workshop. Advertising for this public hearing appeared on the Truth-  Motion passed: 4-0  YEAR: 2024-2025.  in-Millage (TRIM) Notice mailed to all property owners. City Attorney Calloway read Ordinance 2024-016 by title:  ORDINANCE 2024-016  AN ORDINANCE OF THE CITY OF LAUDERDALE LAKES, BROWARD COUNTY, FLORIDA; APPROVING AND ADOPTING THE TENTATIVE BUDGET FOR THE CITY OF LAUDERDALE LAKES FOR THE FISCAL YEAR 2025, COMMENCING OCTOBER 1, 2024, AND ENDING SEPTEMBER 30, 2025; APPROPRIATING FUNDS FOR THE OPERATION OF THE GOVERNMENT OF THE CITY OF LAUDERDALE LAKES FOR THE FISCAL YEAR 2025, A COPY OF SAID TENTATIVE BUDGET IS ATTACHED HERETO AS EXHIBIT A, A DRAFT COPY OF WHICH CAN BE INSPECTED IN THE OFFICE OF THE CITY CLERK; PROVIDING FOR ADOPTION OF RECITALS; REPEALING ALL ORDINANCES IN CONFLICT; PROVIDING FOR SEVERABILITY; City Attorney Calloway City Attorney Calloway stated that there was a scriveners error and the word Commissioner Thomas made a motion to bring Ordinance 2024-016 to the floor for discussion.  PROVIDINGI AN EFFECTIVE DATE. tentative should be stricken out.  Mayor Edwards Phillips requested a roll call:  FOR: Mayor Edwards Phillips, Vice Mayor Spence, Commissioner Causwell, Commissioner Thomas  Motion passed: 4-0 Fiscal Year 2024-2025.  City Manager Brown Stubbs stated that this is the presentation of the Fiscal Year 2024-2025 tentative budget providing appropriation of funds to operate the government of the City of Lauderdale Lakes for Ms. Williams stated that the City held numerous budget meetings and workshops with the City Commission, Budget Advisory Committee, and Department Directors and the public during the FY: 2024- 2025 Budget Development Process. The FY2 2024-2025 tentative budget includes 8.5 Mil for operating and .10 Mil for reserves for a total operating millage rate of 8.6. There are no increases to the Non-Ad' Valorem Assessments. The annual Fire Assessment rate remains at $333.84 per single family residential unit, the annual Solid Waste Assessment rate remains at $272 per single family residential unit, and the annual Stormwater Assessment rate remains $75 per single family residential unit. The current millage rate is a 7.03% increase over the rolled-back rate of 8.0353. The FY: 2025 Tentative Budget is $107,207,972. This Ms. Williams further stated that this increase is attributed to the use of appropriation, for Capital  is an increase of 6.3% or $6,361,549 from the FY2024 Budget of $100,846.423.    Improvement Projects. The increase includes funding towards the Canal Bank Stabilization, Stormwater Drainage and to build a new Fire Station. Additionally, the City received American Rescue Plan Act Funds in two tranches totaling $18.1 million. The balance of these funds are appropriated in the FY: 2025 Proposed Budget to fund vitally needed CIP for the Phase 1 Planning of the New City Hall Complex, and construction of the Community Center. These appropriations are in alignment with the City's goals of addressing and attacking infrastructure issues in the City in the area of Capital Infrastructure. Public Safety services (Police & EMS) are major components of the general fund proposed budget. The City received its preliminary consideration from Broward Sheriff Office and services for policing increased by 5%, at $10.0 million. The budget includes a partial grant from the US Department of Justice for two additional officers, as well as funding for the new Community Policing Program. This program adds four (4) Police Officers to the staffing complement. It also includes payments for the City's debt obligation, provides recreation programming and celebratory events, capital improvements, and overall supports the operations of the City. The BSO Consideration increased by 6.3%, at $11.8 million. Funding for fire services are shared between the Fire-Rescue Fund and the General Fund. The Proposed Budget funds 118 full time positons and 34 part time positions. This budget includes a 3% cost of living adjustment, 4% for merit, increases for employer contribution of health insurance costs, and contractual services, such as police and fire-rescue services, landscape maintenance, janitorial services, canal maintenance, repair and maintenance to City facilities as well as vehicles and major equipment. The budget also includes grant funding for the Alzheimer Care Center, after school programs, community bus program, minor home Ms. Williams reviewed the proposed budget for each fund and stated that the FY 2025 Tentative Budget is $107,207,972. The FY: 2025 Tentative Budget is al balanced budget. All efforts have been made to conduct thorough analysis of anticipated revenues and projected expenditures for the upcoming fiscal year. Per Ordinance 2011-22, Section 82-304 Financial Reporting, City staff will report to the City Commission the monthly revenue and expenditure transactions that occurred the month prior. At this time, the recommended program modifications are not included in the proposed budget. Pursuant to the discussions at the City Commission Workshop held September 9, 2024; the recommended program modifications will be included in the Final Budget at the second budget public hearing scheduled on  repair and residential assistance programs, and capital improvements.  September 24, 2024.  Commissioner Causwell inquired as to the funds that come from fines and forfeitures. Ms. Williams stated that she will provide the information to the City Commission.  Commissioner Thomas made a motion to approve Ordinance 2024-016 and striking the word tentative from  the ordinance.  Mayor Edwards Phillips requested a roll call:  FOR: Mayor Edwards Phillips, Vice Mayor Spence, Commissioner Causwell, Commissioner Thomas  Motion passed: 4-0 6. ADJOURNMENT 6:33  5. CONSIDERATION OF OTHER MATTERS BYUNANIMOUS CONSENT  Being that there was no other business to come before the City Commission, the meeting adjourned at  MID 1 COUNPAN a SEAL A OFR CITY OF o 23 LAUDERDALE LAKES PORATED  VERONICA EDWARDS PHILLIPS, MAYOR 1  Mantibusnd VENICEH HOWARD, MMC, CITYCLERK  ATTEST: