MINUTES CITY OF FORT MEADE TUESDAYAPRILA,024  REGULAR CITY COMMISSION MEETING  Al Regular Meeting oft the Fort Meade City Commission was held on Tuesday, April9,2 2024, at 6:00 P.M. at Commission Chambers, 8 W. Broadway Street, Fort Meade, Florida, and via  YouTube.  A. CALLTOORDER B. ROLLCALL: Mayor Vice Mayor Commissioner Commissioner Commissioner StaffPresent Interim City Manager City Attorney City Attorney Deputy City Clerk Fire Chief Finance Assistant  The Meeting was called to order at 6:01 PM by Mayor McCutchen  Petrina McCutchen Samuel Berrien James Watts James Possum Schaill Jaret Williams Dustin Burke Norman Powell Shirlyon McWhorter Melissa Cannon Matthew Zahara Kelsey Kikta  Present Present Present Present Present Present Present Present Present Present Present  Also present was PCSO Sgt. Ernest Fulcher C. INVOCATION AND PLEDGE TOTHE FLAG D. ADDITIONS AND/OR DELETIONS  Vicel Mayor Berrien led the invocation. Mayor McCutchen led the pledge to the flag.  E. PROÇLAMATIONASIPRESENTATIONS/AWARDS/REPORTS  F. PUBLIC FORUM:  PUBLIC FORUM: Each person addressing the Commission shall sign in with the City Clerk no later than 6:35. PM. Persons shall step up to the microphone, shall give his/her name and address in an audible tone of voice for the record and, and unless further time is granted by the Commission, shall limit their address to the three (3) minutes.. All remarks shall be addressed to the Commission as a body, and not to any member thereof. No person other than the members of the commission having the floor, shall be permitted to enter into any discussion, either directly or through the members of the commission.  Mayor McCutchen read aloud an announcement for decorum.    City ofFort Meade, Florida Regular City Commission Meeting April9,2024 Page2  Mr. Ben Speight, 613 3rd Stl NE, Fort Meade, stated that there is a change in the wording for the public forum and asked ifyou can speak on items on the agenda or do you only have 3 minutes int the public forum? Mr. Speight asked for a written memo to be provided by the attorney stating there was no charter violation of sections 10 and 12 regarding the hiring oft the law firm  and the interim city manager.  City Attorney Powell stated there was no violation.  Mr. E.J. King, 108 SW3 3rd St, Fort Meade, congratulated the commission on the election and Ms. McCutchen for being Mayor. Mr. King asked the commission to look into bringing the community center back to the community and for the city to give incentives to property owners Ms. Toula Giannopoulos and Ms. Annette Shiver representing the Miss Fort Meade Pageant Motion Commissioner Schaill, second Commissioner Watts to donate $250.00 to the Miss Motion to donate $250.00 to the Miss Fort Meade Pageant passed by a unanimous vote of Mr. Roger Wright, Hwy 98 E, Fort Meade, requested a ledger sheet ofhow the $3.1 million ARPA funds that were awarded to the City of Fort Meade were expended. 01. Minutes ofMarch 12, 2024, Regular Commission Meeting.  on. MLK.  requested a donation to support the event.  Fort Meade Pageant.  5-0.  G. APPROVAL OF MINUTES:  Motion Vice Mayor Berrien, second Commissioner Schaill to approve the minutes of the Motion to approve the minutes of the regular meeting of March 12, 2024, passed by a  regular meeting of March 12, 2024. unanimous vote of5-0. RESOLUTION(S) Cooperative Associates  H. CONSENT AGENDA: (one vote on all items unless pulled from agenda);  01. Resolution R24-20 Renewal of Interlocal Agreement with Polk County Library 02. Resolution R24-22 CDBG/RIF Engineering Services Agreement with Mittauer & 03. Resolution R24-23 Agreement with Mittauer & Associates for Engineering 04. Resolution R24-24. Resolution Authorizing the Mayor, Interim City Manager, and Other Designated Representatives to Apply for and Execute Documents Related to the USDA Rural Development Water and Wastewater Grant for Stormwater  Services - CRA Main Street Project  Mitigation  Vice Mayor Berrien asked for item H-4 to be pulled for discussion stating he would like the language in Resolution R24-24 to be amended to remove "Authorizing Other Designated    City of Fort Meade, Florida Regular City Commission Meeting April9,2024 Page3  Represemtativer-.Altome, Powell stated that item H-03 needed to be pulled from the agenda Motion Vice Mayor Berrien, second Commissioner Schaill to approve items H-01 and H- Motion to approve items H-01 and H-02 of the consent agenda passed by a unanimous  asi it needs to be presented to the CRA Board.  02 the consent agenda. vote of5-0. I. J.  RESOLUTIONS: ORDINANCES:  01. Ordinance 2024- 05 Budget Amendment Ordinance  Interim City Manager requested to pull agenda item J-01 from the agenda. Motion Vice Mayor Berrien, second Commissioner Schaillto table item J-01 Motion to approve tabling item J-01 passed by a unanimous vote of 5-1. 02. Ordinance 2024- 06 Ordinance Amending Ch. 260 oft the City Code ofOrdinances (Code) to change the manner of appointment ahd term of office for members of  until a Iater date.  the Planning and Zoning Board (P&ZB). Attorney Powell read the title of Ordinance 2024-06.  Motion Commissioner Williams, second Vice Mayor Berrien to approve Mr. Ben Speight asked how this ordinance came about, was a motion made at a Mayor McCutchen stated that they have been combing through ordinances that Interirr City Manager Burke stated this came up as normal discussions with Motion to approve Ordinance 2024-06 passed by a 3-2 vote with  Ordinance 2024-06.  previous meeting that addressed this?  need to be changed. commissioners.  Commissioner Watts and Commissioner Schaill opposed.  03. Ordinance 2024-07 Ordinance Amending Ch. 17 of the City Code of Ordinances (Code) to create the Arts in Public Places Advisory Committee (AIPPAC).  Attorney Powell read the title to Ordinance 2024-07.  Motion Commissioner Williams, second Vice Mayor Berrien to approve Ordinance 2024-07 creating an Arts in Public Places Advisory Committee. Motion to approve Ordinance 2024-07 passed by a unanimous vote of 5-0.    City ofF Fort Meade, Florida Regular City Commission Meeting April9,2024 Page4  K. PUBLICHEARINGS, if: any:  01. Ordinance 2024-01 Amending Section 24-88 Service Cutoff Protocols through  structured notifications  Mayor McCutchen opened the public hearing.  Mr. Ben Speight requested an explanation of the ordinance.  Interim City Manager Burke stated that the ordinance would bring greater clarity. Motion Commissioner Williams, second Vice Mayor Berrien to adopt Ordinance Motion to adopt Ordinance 2024-01 passed by a unanimous vote of5-0. L. OLD BUSINESS (discussion of matters held over from last meeting, if: any)  2024-01 amending Section 24-88.  M. NEW BUSINESS N. REPORT OF THE. MAYOR:  01. Resolution R24-25 creating the Mayor's Blue-Ribbon Committee on Signage and  Logos  Attorney Powell read the title to. Resolution R24-25.  Mayor McCutchen suggested adding thist to tie into the town hall meetings. Commissioner Watts asked ifl Mr,George Gadson was already paid. Discussion  ensued.  Motion Commissioner Williams; second Vice Mayor Berrien to approve Resolution Motion to approve. Resolution R24-25 passed by a unanimous vote of5-0.  R24-25.  0. REPORT OF THE CITY MANAGER:  01. Discussion Item: AmalyssofUmbudgeted Spending And Cost Overruns on ARPA  Funded Projects analysis.  Interim City Manager Burke gave an overview of the unbudgeted spending Commissioner Williams requested ai report of all city credit card spending for the past 2 years and all spending over $1,000 ofunbudgeted items. Mayor McCutchen stated that we should adopt the practice a legislative budget with quarterly reports, keeping the commission informed and providing proper Motion Commissioner Watts, second Commissioner Schaill to receive the  training. report.    City of Fort Meade, Florida Regular City Commission Meeting April9 19,2024 Page 5  Motion to receive the report passed by a unanimous vote of5-0.  02. Approving Resolution R24-26 Engagement Letter with White Paper Consulting  for Financial and Accounting Services0  Motion Commissioner Watts, second Commissioner Schaill to approve Resolution R24-26 approving the agreement with White Paper Consultants. Motion to approve Resolution R24-26 passed by a unanimous vote of5-0. 03. Resolution R24-27 Renewal ofContinuation ofResiduals Hauling and Processing  Services with Appalachian Material Services, Inc.  Motion Commissioner Schaill, second Commissioner Schaill to approve Motion to approve Resolution R24-27 passed by a unanimous vote of5-0. 04. Resolution R24-28 Selection of Appraisal Services for City-Owned Commercial  Resolution R24-07 approving the agreement with AMS.  Properties at 36 Broadway St W and 115 Broadway St W  Motion Commissioner Williams, second Commissioner Schaill to table Item Motion to table Item 0-04 passed by a unanimous vote of5-0. 05. Resolution R24-29" Transferring City-Owned Properties at 36 Broadway St Wand 115 Broadway St W to the Community Redevelopment Agency (CRA) Motion Commissioner Williams, second Commissioner Schaill to table Item Motion to table Item 0-05 passed by a unanimous vote of5-0.  0-04.  0-05.  /  06. Resolution R24-30 Agreement for Land Transfer and Sewer Installation between  the City and the American Legion Post 23  Motion Commissioner Watts, second Commissioner Schaill to approve Resolution R24-30 approving the land swap with the American Legion. Motion to approve Resolution R24-30 passed by a unanimous vote of5-0.  07. Authorizing Temporary License Agreement with Retroflow Interim City Manger requested to table Item 0-07.  P.  REPORT OF THE CITY ATTORNEY: None  Q. FUTURE AGENDA ITEMS OF COMMISSIONERS, - ifany:  Vice Mayor Berrien stated that on two occasions he has asked Interim City Manager  Burke if the city attorney has been contacted on the Broadband Grant.    City ofFort! Meade, Florida Regular City Commission Meeting April 9,2024 Page6  Vicel Mayor Berrien stated it appears the search for the city manager has been put on hold or on the back burner and requested what the options are be brought to the commission. Commissioner Williams thanked the community for the Soul Music Festival. Commissioner Watts asked about the city manager's search.  Mayor McCutchen stated she would like to review the most recent applicants as well as  the current Interim City Manager.  R. FOR THE GOOD OF THE ORDER (limited to events, feel good announcements  only)  Commissioner Williams thanked the commission and staff and congratulated the city on Mayor McCutchen thanked the participants and hosts of the Moonlight and Music Event. Mayor McCutchen stated hats off to staff and the Interim City Manager. Commissioner Watts congratulated Mr. Burke on the hiring of the new Employee Relations Manager and stated he is impressed with how hard everyone works.  the 1St State ofthe City.  S. NOTE:  ADJOURN:  Ifany person decides to appeal any decision made by the City Commission with  respect to any matter considered at this meeting or hearing, he/she will need a record oft the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appealist to  be based. (F.S. $286.0105)  There being no further business to conduct, Motion Commissioner Watts, second Commissioner Schailtoa adjourn the Regular Commission meeting of April 9, 2024, at' 7:57  PM.  Motion to adjourn passed by unanimous vote of 5-0.  fimildn Petrina McCutchen, Mayor  ATTEST: Melissa  Deputy City Clerk