Dale County Commission Commission Meeting Minutes- November 14, 2018  The Dale County Commission convened in a regular session Tuesday November 14, 2018. The following members were present: Chairman Mark Blankenship; District Two Commissioner Steve McKinnon; District Three Commissioner Charles W. Gary; and District Four Commissioner Frankie Wilson. Not present: District One Commissioner Chairman Blankenship called the meeting to order at 10:15am. Commissioner Wilson opened with the Pledge of Allegiance. Commissioner Gary followed with prayer.  Chris Carroll.  APPROVED - AGENDA  Commissioner Gary made a motion to approve the agenda, adding funding of a new Commissioner Wilson seconded the motion, all voted aye. Motion carried.  security door system for E-911.  APPROVED - MEMORANDUM OF WARRANTS  Commissioner McKinnon made a motion to approve the following Memorandum of  Warrants:  Accounts Payable Check Numbers 81588-81914. Payroll Check Numbers: 154509-154513. Direct Deposit Check Numbers: 28908-29047.  Commissioner Wilson seconded the motion, all voted aye. Motion carried.  APPROVED = OCTOBER 23, 2018 MINUTES  Commissioner Wilson made a motion to approve the Minutes of the Commission Commissioner Gary seconded the motion, all voted aye. Motion carried  Meeting on October 23, 2018.    Dale County Commission  Commission Meeting Minutes- - November 14,2018  Page2of4  APPROVED = RULES & PROCEDURES OF COMMISSION MEETINGS Commissioner Gary made a motion to approve the Rules and Procedures of the Dale County Commission's meetings and also to elect Chris Carroll as vice-chair. Commissioner Wilson seconded the motion, all voted aye. Motion carried.  See Exhibit 1.  APPROVED - CANCEL COMMISSION MEETING OF 12/25/18  Commissionerv Wilson made a motion to cancel the commission meeting of Commissioner McKinnon seconded the motion, all voted aye. Motion carried.  December 25, 2018.  APPROVED - TRAVEL REQUEST  Commissioner McKinnon made a motion to approve the following travel requests:  Kurt McDaniel, EMA - AAEMA & Legislative Conference - Jill Bruhn, Reappraisal - Base Manuscript & Section Layout Class-  December 4-6, 2018 - $582.80. November 26-30, 2018-$1,400.00.  Commissioner Gary seconded the motion, all voted aye. Motion carried.  APPROVED = PERSONNEL  Commissioner McKinnon made a motion to approve the following:  1. Caroline Jackson - Transfer - Security Guard to Deputy Sheriff. 2. Justyn Jackson - Transfer - Security Guard to Deputy Sheriff. 3. Dorothy Brookshire -Part-Time to Full-Time - Jailer. 4. Lexie Ryles - Promotion = Jailer to Certified Correctional Officer. 5. Matthew Davis - New Hire -Certified Correctional Officer.  6. Hunter Meeks - New Hire - Jailer. 7. Taylor Scott McKee - New Hire - Jailer. 8. Jeremie Miller - New Hire - Laborer.  9. David Arnett- Promotion - Laborer to Equipment Operator I. Commissioner Wilson seconded the motion, all voted aye. Motion carried.    Dale County Commission  Commission Meeting Minutes November 14,2018  Page3of4  APPROVED - SUPPORT & DECLARE FARM-CITY WEEK  Commissioner McKinnon made a motion to approve a sponsorship of $500.00 and that November 15-23, 2018 be declared National Farm-City Week in Dale County. Commissioner Gary seconded the motion, all voted aye. Motion carried.  APPROVED = DALE CO HEALTH CARE AUTHORITY- SPECIALI TAX Commissioner Gary made a motion to approve the Agreement Concerning Distribution Commissioner McKinnon seconded the motion, all voted aye. Motion carried.  of Special Tax Proceeds. See Exhibit 2.  APPROVED - EQUIPMENT SURPLUS - ROAD & BRIDGE  Commissioner McKinnon made a motion to approve the surplus of the following  equipment:  1) 1986 F700 Truck (old herbicide) S#1FDPK74N3GVA59690. Commissioner Gary seconded the motion, all voted aye. Motion carried.  APPROVED - EQUIPMENT FINANCING - ROAD & BRIDGE  Commissioner Wilson made a motion to approve the Synovus bid for the financing of the purchase of the CAT 420F2 Backhoe by the Road & Bridge department. See Exhibit 3. The bids received were as follows: Commercial- 4.72%; Peoples- 4.75%; Commissioner McKinnon seconded the motion, all voted aye. Motion carried.  Synovus- 3.76%.  APPROVED - GENERATOR MAINTENANCE CONTRACT  Commissioner Gary made a motion to approve the Standby Generator Industrial Maintenance Service Agreement with Taylor Power Systems, 01/02/19 to 12/31/20, and toa authorize County Engineer, Derek Brewer, to sign the agreement. See Exhibit 4. Commissioner McKinnon seconded the motion, all voted aye. Motion carried.    Dale County Commission  Commission Meeting Minutes- November 14,2018  Page4of4  APPROVED - RIGHT-OF-WAY TRASH PICKUP - SOLIDWASTE Commissioner Wilson made a motion to extend the contract with Wiregrass Rehabilitation Center (approved on 02/13/18) for right-of-way trash pickup until 11/30/18 in Commissioner McKinnon seconded the motion, all voted aye. Motion carried.  the amount of $9,500.00.  APPROVED - E-911 SECURITY DOOR SYSTEM  Commissioner Gary made a motion to fund a new security door system for E-911 in the amount of $4,408.50- half of total cost of installation. See Exhibit 5. Commissioner McKinnon seconded the motion, all voted aye. Motion carried.  ANNOUNCEMENT  NEXT REGULAR MEETING  Chairman Blankenship announced that the next regular meeting of the Dale County  Commission will be Tuesday, November 27, 2018 at 10:00 a.m.  ADJOURNMENT: CONFIRMATORY STATEMENT  Commission Gary made a motion to adjourn the meeting. Commissioner McKinnon Itis is hereby ordered the foregoing documents, resolutions, etc., be duly confirmed and entered into the minutes of the Dale County Commission as its official actions.  seconded the motion. All voted aye. Motion carried.  A M  Mark Blankenship, Commission Chairman    Exhibit. 1  Rules of Procedure Dale County Commission  I. Scope of Rules.  A. The following Rules of Procedures were duly adopted by the Dale County Commission as required by the Alabama Open Meetings Law Act (Act 2005-40) and shall govern the conduct of the meetings of the County Commission beginning on the 14th day of B. The following Rules of Procedure may be amended by affirmative vote of a majority of the members of the Commission. Provided; however, such changes in the Rules of Procedure shall not take affect until the next regular meeting of the Commission  November. 2018.  following the adoption of such change.  II. Access to Meeting Facilities.  A. Meetings Open to Public. All regular meetings of the Commission shall be open to the B. Accessibility. All regular meetings of the Commission will be conducted in a building C. Signs, Placards, Banners. For public safety purposes, no signs or placards mounted on sticks, posts, poles or similar structures shall be allowed in County Commission meeting rooms. Other signs, placards, and banners shall not disrupt meetings or interfere with  public as required by the Alabama Open Meetings Act (Act 2005-40).  which is open to the public.  others' ability to observe the meeting. D. Weapons. No weapons allowed.  E. Meeting Dates and Times. All regular meetings of the Commission shall be held on the second and fourth Tuesday of each month with a work session beginning at 10:00 am with the formal Commission meeting commencing immediately thereafter. Regular meeting and dates and times may be changed by resolution with notice to the public as provided by law. Special meetings may be called by the Chairman or a majority of the  Commission as needed after notice to the public as provided by law.  III. Quorum.  A. Quorum. A majority of the members oft the Commission shall constitute a quorum. B. Abstaining from Voting. Any member of the Commission who is present in the meeting chamber may, when he or she determines it to be necessary, abstain from voting or otherwise participating in the proceedings related to a particular matter. Such Commissioner who abstains but remains in the chamber shall be deemed to be present for the purpose ofconstituting a quorum but he or she shall not be deemed to be "present and    Exhibit 1  voting" for the purpose of determining whether a motion has received an adequate . Loss of Quorum. In the event that a Commissioner departs a Commission meeting prior to adjournment, and the departure causes a loss of quorum, no further official action may be taken until or unless a quorum is restored, except to vote on ai motion to adjourn. D.F Failure to Obtain Quorum. Should no quorum attend within 15 minutes after the time appointed for the beginning of the meeting of the Commission, the Chair or the Vice Chair, or in their absence, another Commissioner, in order of seniority, shall announce that no quorum was present and that the meeting is canceled. The names ofthe members present for the meeting shall be recorded in the minutes of the next meeting of the  number of affirmative votes for passage.  Commission. IV. Presiding Officer.  A. Chair. The Presiding Officer is the Chair of the County Commission. The Chair presides at all meetings of the Commission. The Chair's responsibilities shall include, 1. Open the meeting, ascertain that a quorum is present at the appropriate time and 2. Announce the business to come before the Commission, in accordance with the 3. Recognize all Commissioners, the County Administrator, the County Engineer and the County Attorney, who seek the floor pursuant to these procedures. 4. Preserve decorum and order, and in case of disturbance or disorderly conduct in the Commission chambers, may cause the same to be cleared or cause and 5. Declare the meeting adjourned when the Commission sO votes, when a quorum is no longer present or at any time in the event of an emergency affecting the safety 6. Such other responsibilities as are required by law or by Resolution of the  but not be solely limited to:  call the meeting to order, ifa quorum is present.  prescribed order of! business.  disruptive individual tol be removed.  oft those present. Commission.  V. Order of Business.  A. Official Agenda. There shall be an official agenda for every meeting of the Commission, including special and emergency meetings. As required by Alabama law, the official agenda for special and emergency meetings shall include only those items  necessitating the holding of the special or emergency meeting.    Exhibit 1  B. Special Operating Rule. Any matter of substantial importance with potential controversy and impact upon county government or its employees, must be brought before the Commission, either in work session or in a public meeting by a person, who shall give an explanation as to the reason for its necessity and its potential impact, and the matter shall lay over without action until the next regular session of the Commission, at which time it may be placed on the agenda and action taken if desired. This policy does not pertain to the conduct of day to day operations of a department of county government, or emergency matters for which time is critical, or to any matter at issue  when the Commissioners unanimously agree to waive the rules.  VI. Rules of] Debate. A. Motions.  1. A motion and a second to the motion is to precede any action or debate on an agenda matter unless there are speakers (who are not members of the  Commission) to be heard on the agenda matter.  2. All motions shall be made and seconded before debate may proceed.  3. When a motion is presented and seconded, it is under consideration and no other motion shall be received thereafter, except motions to adjourn, to lay on the table, to postpone, to carry over, to substitute, or to amend which shall have preference 4. Motions to "table" are made to end debate on a matter and to "remove" it from consideration by the body. The adoption ofa motion to "table" has the affect of defeating the original motion and that item shall not be considered again during the same meeting unless a motion to "reconsider" is adopted as provided herein. 5. Motions to "postpone" or "carry over" must be made by stating the date or time for which the item shall be postponed or carried over. Should such a motion be adopted, the matter will be back before the Commission under "Old Business" at the first regular meeting of the Commission following the expiration of the time 6. Motions to "substitute" or "amend" a motion are used to make changes or revisions in the original motion. Such motions are made only after the original motion has received a second but prior to the adoption of the original motion. If the motion to "substitute" or "amend" is approved, the Commission then must take a second vote to approve the motion "as substituted" or "as amended", as the 7. Any Commissioner may move to close, or end, debate and "call the question" on the motion being considered. This motion to "call the question" shall be non- debatable. A successful vote on the motion to "call the question" will end discussion of the item and a vote on all pending motions shall be taken  in the order in which they are listed.  for which it was postponed or carried over.  case may be.    Exhibit 1  immediately without the offering of any other motions. The Commissioner moving the adoption of the original motion shall have the privilege of making closing remarks before the vote on the motion to "call the question" is taken. 8. Presiding officers who serve by virtue of holding the office of County Commission Chair, may not make or second a motion unless specifically authorized by law. Only those persons who represent a district on the Commission and hold the position of presiding officer by virtue of election by the Commission or by designation by chairman in chairman's absence or because of 9. The following motions are not debatable and must be voted upon without debate:  arotating system may make ai motion or offer a second. to adjourn; to table; and to call the question.  B. Motions to Amend.  An amendment to a motion must be germane, that is, it must relate to the substance of the main motion. An amendment may not introduce an independent question, and an amendment may not serve as the equivalent of rejecting the original motion. A Commissioner may amend the main motion in either oft the following two ways: 1. By Consent of the Members. The Chair, or another Commissioner through the Chair, may ask for certain changes to be made to the main motion. Ifthere are no objections from the maker oft the motion, the motion shall stand as amended. 2. Formal Amendment. An amendment may be presented formally by moving to amend the motion in some way. Ifitis in the form ofa formal motion to amend, as second shall be required and discussion shall follow on the amendment. Ifan amendment passes, the main motion shall be the motion as amended. Ifit fails, the motion shall be the motion as it was before the amendment was presented.  C. Motions to Reconsider.  A motion to reconsider any vote or proceeding of the Commission may only be made and seconded by a Commission Member who had previously voted on the prevailing side. Such motion must be made before the conclusion of the meeting during which the original motion was made and approved. A motion to reconsider must be adopted by a majority of those members of the Commission present and  voting.  VII. Voting.  A. Voice Vote; Secret Ballots. Unless otherwise directed by the Chair or requested by a member of the Commission, all votes shall be taken by voice and the result shall be announced by the Chair, whose decision shall be final. Such ruling may not be  appealed. No vote may be taken by secret or paper ballot.    Exhibit 1  B. Tabulating the Vote. Should a roll call vote be directed by the Chair or requested by a member of the Commission, the person designated by the Chair shall call the Commissioners, in numerical order of their district numbers, for the purpose of each Commissioner announcing his or her vote. The Chair shall announce the results. Upon any roll call, there shall be no discussion by any Commissioner after the roll call C. Voting. Every member in Commission meeting room or chamber when the question is put must give his or her vote, unless the member has publicly stated that he or she is abstaining. A Commissioner who is serving as Chair by virtue of his or her being elected by the members of the Commission or by virtue of a rotating procedure shall vote when his or her district number is called. Such Chair shall only vote once on each motion and shall not cast an additional vote to make or break at tie vote. D. Voting by Chair. Unless otherwise authorized by law, Probate Judge Chairs and officials holding the office of County Commission Chair who do not represent a district shall only vote in those cases when his or her vote would break a tie vote. Commissioners who represent a district and also serve as Chair shall be entitled to one vote on all questions but shall not cast as second vote to break a tie vote. E. - Majority Vote; Tie Vote. The passage of any motion, policy, ordinance or resolution shall require the affirmative vote of at least the majority of the members of the Commission, who are present and voting. In the case ofai tie in votes on any proposal,  has begun.  the proposal fails.  VIII. Public Input: Addressing the County Commission  A. Public Input. The Commission recognizes the importance of allowing citizens, including other elected officials, to express their opinions on the operation of County government and encourage public participation ini the local government process. The Commission also recognizes the necessity for conducting orderly and efficient meetings in order to complete County business in a timely manner. Public Input during the Commission meeting, from both citizens and other elected officials, shall only be given during the time provided in the agenda and only within the procedures set out herein. Citizens or other elected officials shall not address the commission at any time other than as specifically provided in the agenda unless authorized by unanimous  consent.  B. Procedure for Public Input  1.Atregularly scheduled County Commission meetings, the Commission provides comment periods for citizens and other elected officials to speak and to offer input and comments on items pending before the commission as well as items that are of concern to the public. The remarks of each speaker shall be limited to no more than five (5) minutes ift the speaker registers with the Commission by the Thursday preceding the Commission meeting, or three (3) minutes, unless the Chair extends the time, and no more than two (2)s speakers may be heard on each subject unless authorized by affirmative vote ofall  members oft the commission who are present.    Exhibitl  2. A form will be provided fort those citizens who wish to make comments. Each person wishing to speak must present this form to the County Commission office by the 3. Any citizens wishing to make written comments may provide those to the County Administrator before the conclusion oft the meeting. A copy oft the written comments will 4. Members oft the public are encouraged to communicate directly with their  Thursday preceding the meeting date.  then be provided to the members oft the commission. Commissioner prior to or after the commission meeting.  C.Addressing the Commission.  1. When the person' 's name is called, the person shall step up to the speaker's lectern and shall give the following information in an audible tone of voice for the minutes:  (a) name;  b) place of residence or business address;  (C)ifrequested by the Chair, the person may be required to state whether the person speaks for a group of] persons or a third party, ift the person represents an organization, whether the view expressed by the person represents an established policy or position approved by the organization, and whether the person is being  compensated by the organization.  2.All remarks shall be addressed to the Commission as al body and not to any member 3.No person, other than a member of the Commission, and the person having the floor, may be permitted to enter into any discussion, either directly or through ai member ofthe Commission, without permission ofthe Chair. No question may be asked except through 4. Speakers should make their comments concise and to the point, and present any data or evidence they wish the Commission to consider. No person may speak more than once on the same subject unless specifically granted permission by the Chair.  thereof.  the Chair.  D. Decorum.  1.C Order must be preserved. No person shall, by speech or otherwise, delay or interrupt the proceedings or the peace oft the Commission, or disturb any person having the floor. Noj person shall refuse to obey the orders of the Chair or the Commission. Any person making irrelevant, impertinent, or slanderous remarks or who becomes boisterous while addressing the Commission shall not be considered orderly or decorous. Any person who becomes disorderly or who fails to confine remarks to the identified subject or business at hand shall be cautioned by the Chair and given the opportunity to conclude remarks on subject in a decorous manner and within the designated time limit. Any person failing to  the    Exhibit 1  comply as cautioned shall be barred from making any additional comments during the meeting by the Chair, unless permission to continue or again address the Commission is 2. Ift the Chair declares an individual out of order, he or she will be requested to relinquish the podium. If the person does not do so, he or she is subject to removal from 3.4 Any person who becomes disruptive ori interferes with the orderly business oft the Commission may be removed from the Commission Chambers or other meeting room for  granted by the majority oft the Commission members present.  the Commission Chamber or other meeting room.  the remainder of the meeting.  IX. Executive Session.  The Commission is authorized to enter into executive session as provided in The  Alabama Open Meetings Act (Act 2005-40).  X. Committees.  The Chair, with the consent of the Commission, may appoint committees as may be needed to assist in the business of the Commission. The meetings of the Committees shall be governed by the Rules of Procedures. All such committees shall be provided a formal charge and shall report to the Commission its findings and recommendations, unless otherwise directed. The Chair shall designate the Chair for each committee appointed. Agendas for committee meetings shall be furnished to all members of the  Commission. XI. Adjournment.  No meeting shall be permitted to continue if a quorum is not present. The Commission  may adjourn by majority vote.    Exhibit. 2  AGREEMENT CONCERNING DISTRIBUTION OF SPECIAL TAX PROCEEDS  This Agreement, dated as of November 15, 2018, is by and between The Dale County Health Care Authority (the Authority"), as successor by reincorporation to Dale County Hospital Association (the "Hospital Association"), and the Dale County Commission (the "Commission"), acting through its agent, the Dale County Revenue Commissioner (the  "Revenue Commissioner").  RECITALS  (a) The Authority has issued its Note dated November 15, 2018 to evidence its obligation to pay amounts due under a Financing Agreement also dated November 15, 2018 (the Financing Agreement") between the Authority and Compass Bank (the "Lender");  (b) the Commission is authorized to annually levy, pursuant to Amendment No. 72 and Amendment No. 76 to the Constitution of the State of Alabama and a majority vote of the qualified electors of the County voting at the election held on August 15, 1961, a special county tax, not exceeding three mills ($0.30 on each $100) of the assessed valuation of taxable property  in the County (the "Special Tax");  (c) the Special Tax is authorized to be used solely for acquiring, constructing, operating, equipping or maintaining county hospitals, or other public hospitals, non-profit  hospitals and public health facilities;  (d) pursuant to the authority granted by Amendment No. 761 to the Constitution of the State of Alabama and Sections 22-21-100 through 22-21-112 of the Code of Alabama 1975, the Commission has heretofore designated Hospital Association as the agency of the County to acquire, construct, equip, operate and maintain public hospital facilities in the County;  (e) as of April 19, 2007, the Hospital Association reincorporated as a Health Care Authority under the provisions ofthe Code of Alabama 1975, Section 22-21-341 and changed its name to The Dale County Health Care Authority (the Authority") and has succeeded to the Hospital Association as the agency of the County to acquire, construct, equip, operate and  maintain public hospital facilities in the County;  (f) the proceeds oft the Special Tax are required to be paid over the Authority, as such agent of the County, upon collection and thereafter used by it for anyone or more of the purposes  for which the Special Tax has been voted;  (g) the Authority may anticipate the proceeds from the Special Tax sO required to be paid to it by issuing its bonds, for any one or more of the purposes for which the tax shall have been voted, and may pledge for the payment of the principal thereof and interest thereon not  exceeding 75% oft the annual proceeds from the Special Tax sO paid to it;  (h) the Authority has heretofore issued a $4,050,000 note dated November 12, 2014 (the "2014 Note") in connection with a loan made to the Authority by Compass Bank (the "Lender"), for the purposes ofcurrent refunding certain previous outstanding debt;  16027852    Exhibit2 2  (i) the Authority has heretofore pledged 75% of the proceeds of the Special Tax to () the Authority proposes to issue a $2,680,000 note, dated November 15, 2018 (the "2018 Note") to the Lender, for the purposes of refunding the 2014 Note and reimbursing itself  the payment oft the principal ofand interest on the 2014 Note;  for capital equipment purchases made in calendar years 2017 and 2018;  (k) the. Authority must pledge 75% of the proceeds of the Special Tax to the payment ofthe principal of and interest on the 2018 Note as a condition to the purchase of the 2018 Note  by the Lender; and  (I) the Revenue Commissioner is the agent of the Dale County Commission charged NOW, THEREFORE, be it agreed by and between the Authority-and the Commission and ackr dged and accepted by the Revenue Commissioner and the Lender, for the benefit of d any other holder and owner from time to time oft the 2018 Note, as follows: The Authority, pursuant to the Financing Agreement, hereby requests the to authorize and direct the Revenue Commissioner to make payments ofa all receipts  with the responsibility ofo collecting and disbursing the Special Tax.  the Lenc Commi  ofthe Special Tax in each fiscal year (viz., January 1 to December 31) directly to the Lender to account # 6725971220 to pay the sum set forth for the bond year ending on the next succeeding December 31 on Exhibit A attached hereto, and the Authority may, after such sums are deposited and paid each year, request the balance of such receipts of the Special Tax shall be paid to the Authority; it being understood that for the bond year ending December 31, 2018, the amount that would otherwise be required to be transferred by the Revenue Commissioner to the Lender for that bond year has been reduced by the amount of accrued interest on the 2014 Note payable to  the Lender at the delivery thereof(viz., $1,495.53).  2.  The Commission hereby authorizes and directs the Revenue Commissioner to  make payments of receipts of the Special Tax, when and as received by him, as specified in the foregoing paragraph 1 of this Agreement, which authorization and direction the Revenue  Commissioner herinbelowachnowiadges and accepts.  3.  The Authority hereby covenants and agrees to take whatever steps necessary,  including but not limited to sending proper notice to the Revenue Commissioner, to ensure that the Revenue Commissioner makes payments of all receipts of the Special Tax directly to the  Lender as hereinabove specified.  16027852  2    Exhibit 2  DALE COUNTY HEALTH CARE  AUTHORITY By:  Chairman  ATTEST: By: [SEAL]  Secretary  DALE COUNTY COMMISSION By:  Ha  Chairman  ATTEST: By: [SEAL]  Ly  Acknowledged and Accepted: COMPASS BANK  By: Its:  Acknowledged and Accepted:  Elearer Dutlacer REVENUE COMMISSIONER OF DALE COUNTY  16027852  3    Exhibit2  EXHIBIT A  Bond Year Ending December31 2018 2019 2020 2021 2022  Debt Service on the 2018Note $134,000 plus interest $134,000 plus interest $134,000 plus interest $134,000 plus interest $2,144,000 plus interest  16027852  A-1    Exhibit3  Ozark Branch 510 Andrews Ave Ozark, AL: 36360  SYNOVUS  October 29, 2018 Dale County Commission PO Box 1987 Ozark, AL 36361 Mr. Blankenship.  Attn: Mark Blankenship, Dale County Commission Chairman  Thank you very much for the opportunity to submit the following bid for financir purchase of CAT 420F2 Backhoe. la am very appreciative of the work Commissior for the citizens of Dale County and look forward to helping in any way that 1 can. pleased to offer the following non-inclusive terms and conditions as requested ir  letter dated October 22, 2018. BORROWER: PURPOSE: TAX TREATMENT: AMOUNT: CLOSING: DRAWDOWN: SECURITY: MATURITY DATE: INTEREST RATE: LOAN REPAYMENT: DOCUMENTATION:  Dale County Commission  Purchase of 2018 CAT 420F2 Backhoe  Tax Exempt $88,693.00 November 22, 2018  Proposed Rates will be held for a closing date no late All funds are anticipated to be drawn at closing Direct Bank Loan to be secured by the Commis  General Obligation Pledge 60 Months from closing 5 Yeari fixed rate of 3.76%  Annual Principal and Interest payments of $19,819.44 Bond Counsel to the Commission will provide the nece documentation and bond counsel opinions Subject to final credit approval and satisfactory revie The Commission's. Audited Annual Financial Statemer be required within 9 months after each fiscal year. financial statements may be made available oI  Synovus Council.  REPORTING:  Commission's Website.    Exhibit3  Once again, l'appreciate the opportunity to submit this bid. Further, I am confident th we can provide the very best banking services that can be found in this area. Lwilll Ic  forward to hearing from you. Sincerely, Guodulv Tara D. Baker Retail Market Manager Synovus Bank 510 Andrews Ave Ozark, AL 36360    Exhibit3  AMORTIZATION SCHEDULE  Amount Financed  Loan Dato  Maturity  Loan Term 5Annual Payments Annual payments  $88,693.00 Disbursement date: 11/1/2018 Interestrate: 3.76%  11/1/2018  11/1/2023  Repayment schedule: installment Calculation method: 365/360US Rule  Payment Number 1 2 3 4 5 Totals:  Payment Dato 11/1/2019 11/1/2020 11/1/2021 11/1/2022 11/1/2023  Payment Amount $19,819.44 $19,819.44 $19,819.44 $19,819.44 $19,819.44 $99,097.20  interost Pald $3,381.17 $2,762.03 $2,104.26 $1,428.89 $727.85 $10,404.20  Principal Paid $16,438.27 $17,057.41 $17,715.18 $18,39055 $19,091.59 $88,693.00 amounts may varyi if payments are  Remaining Balance $72,254.73 $55,197.32 $37,482.14 $19,09159 $000  NOTICE: This is an estimaled loan amortization schedule. Actual  - a difennt atan    Exhibit4  AYEOR POWER SYSTEMS  Taylor Power System . 5640 Commerce Boulevard East . Mobile, Alabama 36619 . Phone (251)4 438402-wypowercom  STANDBY GENERATOR INDUSTRIAL MAINTENANCE  SERVICE. AGREEMENT  Prepared for: Dale County Commission Attention: Mr. Cajun Evans 202 South Hwy. 123STE.C Ozark, AL 36360  Email: alunevans@rmal.com November 5, 2018  ::  Agreement Period: January 2, 2019 to December 31, 2020  I: Equipment:  See attached equipment list  III. Services: One Year Annual Agreement (Six visits per year)  One Basic Annual Service = see attachment Three Follow Up 41-Point Inspection -see attachment  IV. Payment Terms:  You will be invoiced as each service is performed. Payment is net following receipt of invoice. No sales or use taxes arei included in the pricing and will be added as applicable. Please donot send payment; you will be invoiced. If Purchase orderi is required it must be submitted before work can proceed.  V:  Activation of Agreement:  Your Signature activates this service and must be received by the agreement start date. Pricing is good for 60 days. No service will be scheduled until a signed agreement is received. You may mail to 6425 Old Rangeline Road, AL 36582, fax to 251-308-8542or  email to rolndelMoowercon  FAITH  VISION  WORK    Exhibit 4  AYLOR POWER SYSTEMS  VII: Total Agreement Price: $3,370.00 + applicable taxes  For questions on when your services will be performed or questions about service work  that was done, contact the Service Salesman that handles your agreement:  Stephen Holland 251-443-8402  ACCEPTED BY:  DATE: IEHER  Printed Name:  Prepared For: Dale County Commission    Prepared By:  Stephen Holland, Inside Service Sales 6425 Old Rangeline Road Theodore, AL 36582  Phone: 251.443.8402 Fax: 251.308.8542  FATE  VISION  WORK    Exhibit5  HARRIS Security Systems Serving the Southeast: Since 1993  12-Nov-18  Customer and Project Name  Customer: Orark Dale CountyE-911 OrarkD Dalec CountyE-9115 Samympafanuan 119V WestR Reynoldss Street, Ozark, AL: 36360 Paula Simmons 334-445-9444 paula.s immonifonatdileor EucgA Senes NVR Camerau Ucense 4MPD Dome Cat6Cable Installationa andConhguramont forM Mobile Appa and HOSTEDA ACSI Integation POES Switch 10Gigabr UPSB BatteryBachup 4Door Access ControlPand toReplaceE Erisbng Reusur ExsbngR Readersa andaddperpherah: asr needed Web and Apptor unlimmedu users LEF3LA Intercom Masters Station 1ZVDCP Powerss supply 2.5Amp Daar Relay3 Revsee eristingl-D DAD Door Stations Wire andMisel InstallationN Materials  Provider: Stephen McClain Harris Securitys Systems, Inc. POBox1 1182 Ozark, AL36361 800-240-1717 mdainhariveauntycom Cells (334)798-3261  Quate! Number:  43416.410  Solution Proposed Materials:  fvaca Exaca Dahua Harris Harris Trendnrt Minuteman Harris Aiphone Harris Harris  Solution Cost Detail: CCTVOPTION TOW INTEGRATE WITHA ACCESS Installation Access Control Installation! Investment Intercom! Installation! Investment Total Cost ofallSystems above Harrish Hasted Access Control Total Monthlyl Investment Notes and Scope of Work:  $4,758.00 $2,231.00 $1,827.00 $8,817.00 $45.00 $45.00  OPTION: tou upgrade thec Cameras System Headenda andu upgrade5 camerast tolPa andl loan ane encodert tothef faclityf fora anye existinga analog camerast the customerv wishest tokeepu up. Thisist thes system thatv wouldi integratel Intot thea access controls systema allowingt thes samez appt tos see yourd doorsa and Quotei includedu upgradet thea accesse controls systemt toak Kantech HostedA Access Controlv withan mobilea appa andt thev WebB Browsera allowinge eachd deskto AnewH Hardwireda analog bases stationg phoney willbep puta ate each deska areat totaikt tothed doorst two-way. Thisv willbec completelyl Independent oft the NVRC comes withaf factoryp promotional SSAf forh life. Meaning customerv will bea ablet tou update ExacqVision Server Soltwaref fort theli lifeo oftheN NVR.1 These updatesy willbep performed atr noc costf foro oney year byH Harriss Security. Afterf firsty year, updatese cant bec donet byH Harris onas servicet ticketa atant hourly rate good for) sodays.A Alworkw willbed doned duringourn normal busnesshours. Thisg quoles doesr include anyprevous service. Allwerkw willhaved one yearw warrantyo onlaborn hrom! Harns -Oneyearm manufacturer's system toc coverk labor andr matmuiptowd-dbyoutt hrm; ecudingfire, theft, vandalam, actafGod, andneglect, Mwwwumpmtlye-  cameras  bringu upthed doors andu unlockf fromt ther desk. computer system andv willw workv without networkk Interaction. (est1 hour: $85.0 00 an update)r recommend updatingt twiceayear,  1 Terms ofalln recurring services are3 3yearsf from contracto date. unless otherwise arranged andd documented." : discussed. Customer providea any ACpower, Conduit, Networkd drops, Working Fiber, dientcomputer, Manlifta andP Phanel Unes asneeded. Prices are  Warranty and Exclusions:  Securinya andm materialw with -Conduts system, boxes, cabinets,1 120VAC power. Projeaschedulel forn mobizationa andmaterialprocur AutocADd documentsv viac CDar other  warrantya applied.  Customer Acceptance: Net30 Upon Invoice.  Customer Agreestopaythe abovea amountf fort thes servicesa ande equlpmentint thisproposal. Thesignerk belowr representst thathe/sheh hasreadthis Agreement, agrees,a andisana uthoriedrprtsemuathee oftheirr respectiveparty, notatedbelow. Thisis salegala maindpprmmtbamnt the" Customer" andH Haris! Security,  Inc. AESaL AL-1 190, GAMLVA205039, FLREF20000473. ALGC#27363 Terms ofP Payment Acceptance ofProposal: Printed Name: Title/Pasition: Acceptance ofP Proposal Signature: Date:  PO#: Pageiofi