Dale County Commission Commission Meeting Minutes . July24,2018  The Dale County Commission convened in a regular session Tuesday July 24, 2018. The following members were present: Chairman Mark Blankenship; District One Commissioner Chris Carroll; District Two Commissioner Steve McKinnon; District Three Commissioner Charles W. Gary; and District Four Commissioner Frankie Wilson. Chairman Blankenship called the meeting to order at 11:00 am. Commissioner Wilson opened with the Pledge of Allegiance. Commissioner Gary followed with prayer.  APPROVED - APPROVAL OF AGENDA  Commissioner Gary made a motion to approve the agenda.  Commissioner Wilson seconded the motion, all voted aye. Motion carried.  APPROVED - MEMORANDUM OF WARRANTS  Commissioner McKinnon made a motion to approve the following Memorandum of  Warrants:  Accounts Payable check numbers 80609-80824.  Commissioner Carroll seconded the motion, all voted aye. Motion carried.  APPROVED - JULY10, 2018 MINUTES  Commissioner McKinnon made a motion to approve the Minutes of the Commission Commissioner Carroll seconded the motion, all voted aye. Motion carried  Meeting on July 10, 2018.  APPROVED = TRAVEL REQUEST  Commissioner McKinnon made a motion to approve the following travel requests:  Kurt McDaniel - EMA - ACCA Convention, August 20-24, 2018- Eleanor Outlaw - Revenue - AAAO Conference, August 7-10,2018- Darrell Cook, David Rogers, Lisa Carnal - Appraisal & Mapping - AAAO Conference and 2-day school - August 5-10, 2018-$5,1880.00  $1,290.45 $1,396.13  Commissioner Carroll seconded the motion, all voted aye. Motion carried.    Dale County Commission  Commission Meeting Minutes - July 24,2018  Page2of4  APPROVED -JAIL PAINTING = BID  Commissioner McKinnon made a motion to approve the Jail painting bid to Commercial  Coatings. Total $114,750.00. See Exhibit 1.  Commissioner Carroll seconded the motion, all voted aye. Motion carried.  APPROVED - CO. RD. 560 BRIDGE - BID  Commissioner Gary made the following motion to approve the award of the bid for Co Rd 560 bridge: Pursuant to AL Code 41-16-50, The Dale County Commission exercises "Local Preference" and awards the project to F&W Construction, located in Dale County whose bid of $364,410.00 is within the 5% of the lowest responsible Commissioner Wilson seconded the motion, all voted aye. Motion carried.  bidder's entry of $358,023.00. See Exhibit 2.  APPROVED - BUDGET AMENDMENT = FUNDS 511 &512 Fund 512 - additional transfer in of $40,000.00 from Fund 511. Fund 511 - additional transfer out of $40,000.00 to Fund 512.  Commissioner Gary made a motion to approve the following budget amendment:  Commissioner McKinnon seconded the motion, all voted aye. Motion carried.  APPROVED - PERSONNEL  Commissioner McKinnon made a motion to approve the following: 1.John Crawford - Transfer - Chief Investigator. 2. Kristina Terry - New Hire - Correctional Officer.  Commissioner Wilson seconded the motion, all voted aye. Motion carried.  APPROVED - FUND 151,JAIL AD VALOREM EXPENDITURE  Commissioner Wilson made a motion to approve expenses for a fence, painting of the County Jail and the advertisement of painting bid- total of $127,291.10. See Exhibit 3. Commissioner Gary seconded the motion, all voted aye. Motion carried.    Dale County Commission  Commission Meeting Minutes - July 24, 2018  Page 3of4  APPROVED = EMS FUNDING FEE - DISTRIBUTION AND APPLICATION Commissioner McKinnon made a motion to approve the distribution and application for  the EMS Funding local legislation (ACT 2018-239). See Exhibit 4. Commissioner Carroll seconded the motion, all voted aye. Motion carried.  APPROVED - CDBG COUNTY FUND GRANT - NEWTON WATER Commissioner Gary made a motion to approve a Resolution to apply for a CDBG County Fund Grant for the Newton Water and Sewer Authority, Inc. See Exhibit 5. Commissioner Wilson seconded the motion, all voted aye. Motion carried.  APPROVED - WAIVE SPECIAL OPERATING RULE  Commissioner McKinnon made a motion to waive the Special Operating Rule (V. Order of Business, B. Special Operating Rule) under the Rules of Procedure adopted by the Dale County Commission beginning November 12, 2014. See Exhibit 6. Commissioner Carroll seconded the motion, all voted aye. Motion carried.  APPROVED - RESOLUTION OF THE DALE COUNTY COMMISSION Commissioner Carroll made a motion to approve the Resolution of the Dale County Commissioner Gary seconded the motion, all voted aye. Motion carried.  Commission as is. See Exhibit 7.  APPROVED = VICE CHAIR OF COMMISSION  Commissioner McKinnon made a motion to approve District 4 Commissioner, Frankie Wilson, as Vice Chair of the Commission to serve in the absence of the Chairman for the remainder of the current fiscal year and an election among the commissioners will be held at the beginning of each fiscal year for such position. See Exhibit 7. Commissioner Gary seconded the motion, all voted aye. Motion carried.    Dale County Commission  Commission Meeting Minutes-July: 24, 2018  Page 4 of4  ANNOUNCEMENT - NEXT REGULAR MEETING  Chairman Blankenship announced that the next regular meeting of the Dale County  Commission will be Tuesday August 14, 2018 at 10:00 a.m.  ADJOURNMENT: CONFIRMATORY STATEMENT  Commission McKinnon made a motion to adjourn the meeting. Commissioner Wilson Itis hereby ordered the foregoing documents, resolutions, etc., be duly confirmed and entered into the minutes of the Dale County Commission as its official actions.  seconded the motion. All voted aye. Motion carried.  M  Mark Blankenship, Commission Chairman    EXHIBIT 1  ommercial oatings  8222 South County Rd 49 Slocomb, Alabama 36375 Phone: 334-886-2526 Cell:; 334-726-7228 E-Mail: mepaintsoeyanoo.om  Dale County Jail Cell Area Scope of Work:  All painted floorsi in cell blocks to be mechanically grinded to remove existing coating to bare concrete. After removal apply two coats of Armorseal 8100 to all floors receiving paint. Color to be picked by All walls in common areas, cell block areas, cells, and guard areas to be cleaned and painted with Waterbased epoxy per Sherwin Williams Spec. All ceilings to receive Pro Mar 400 Flat.  County.  All metal doors, handrails, guard rails on balcony, metal cell grates, cell doors, and regular doors to receive Price includes all insurance, licenses, materials, and labor to complete job. Duration of project is 12 weeks.  two coats of MacroEpoxy 646. All metal will receive this system.  TOTALS 82,250.00  Should you have any questions please call. Thanks.  Matt Mcallister    EXHIBIT 1  ommercial oatings  8222 South County Rd 49 Slocomb, Alabama 36375 Phone: 334-886-2526 Cell: 334-726-7228 E-Mail: nepainteofsahoo.com  Project: Dale County Jail Front Area up until the entrance oft the Cell Block Area.  Scope of Work:  Mechanically grind all floori in womens area, womens common area, holding cells, and trustee area.. Apply new epoxy floor coating per Sherwin Williams spec. All walls, doors, ceilings, and misc windows tol be cleaned, prepped, and painted newl brown color picked byj jail. All work to be atj jails schedule. Duration is 4-6weeks. All  work to follow Sherwin Williams Spec.  TOTAL-32.500.00    EXHIBIT 2  Dale County Road and Bridge  202 S. Hwy 123, Suite A Ozark, Alabama 36360  Telephone (334)774-5875 Fax (334)774-6899  Derek S. Brewer, P.E. County Engineer Drew Meacham, E.I. Assistant Engineer  MEMORANDUM Date: July 24,2018 To: Dale County Commission From: Derek Brewer County Engineer  Re: CR560B Bridge Replacement Award  Pursuant to Ala. Code 41-16-50, The Dale County Commission exercises "Local Preference", and awards the project to F&W Construction, located in Dale County whose bid of $364,410.00  is within 5% of the lowest responsible bidder's entry of $358,023.00  F& W Construction Company, Inc.  P.O. Box 1549 Ozark, Al 36361    EXHIBIT 2  NON-TRANSFERABLE  PROPOSAL FOR THE CONSTRUCTION OF PROJECT No. DCP23-06-16 DALE COUNTY, ALABAMA  DATE: 34410,2018  PROPOSAL OF FtW Coastuctos Compa- INc,  LICENSE No. 9553  OF Ozark, Albamg  (Not Requiredt to Bid)  for constructing the Replacement of Bridge Spanning Soapstone Branch on Dale County Road  560 (Dean Road), County ofI Dale, State of Alabama.  The plans are composed of drawings identified as follows: PROJECT No. DCP 23-06-16 The specifications are hereto attached.  TOTHE COUNTY ENGINEER OF DALE COUNTY, ALABAMA:  SIR: The following proposal is made on behalfo of the undersigned and no others. Submittal oft this bid ont these COMPLETE ORIGINAL DOCUMENTS furnished by the owner The undersigned has carefully examined the plans for this project, the Alabama Standard Specifications as are referenced elsewhere in this proposal, including the special provisions hereto attached, and has also personally examined the site of work. On the basis ofthe specifications and plans the undersigned proposes to furnish all necessary machinery, tools, apparatus and other means of construction, and do all the work and furnish all material in the The undersigned further agrees to complete the entire project in Forty-Five (45) working day's. The undersigned understands that the quantities below are approximate only and are subject to either increase or decrease and hereby proposes toj perform any increased or decreased quantities ofwork in accordance with said Specifications. The undersigned further understands and specifically agrees that in making this proposal, (1)i in case of errori in the extension of prices in the bid, unit prices will govern, and (2) the omission ofa unit price for any item will be  constitutes evidence of authority for the undersigned to bid on this project.  manner specified.  interpreted as that item being bid as "free".    EXHIBIT 2  PROJECT NO. DCP'23-06-16  The undersigned agrees that the terms and commitments contained in the contract (Contract Agreement) shall not be constituted as a debt ofthe owner or ofany governmental entity. Itis further agreed that ifany provision of the contract shall contravene any applicable statute, constitutional provision or amendment, rule, regulation, or any other legal requirement, of any governmental entity, which is either now in effect or which may be enacted during the course of the contract, then that conflicting provision in the contract shall be null and void. The undersigned understands that in the event the term oft the contract includes more than one fiscal year, said contract is subject to termination should funds not be appropriated for the The undersigned understands that in the event of the proration oft the fund from which payment under the contract is to be made, the contract will be subject to termination. Receipt oft the following Addenda to these documents is hereby acknowledged by the  continued payment oft the contract in subsequent fiscal years.  undersigned (bidder to complete below):  ADDENDUM NO. DATE ISSUED  ADDENDUMNO. DATE ISSUED  The undersigned understands and agrees that the above-listed Addenda are made, by reference, a part ofthis proposal document, the same as ift they had been originally included herein. (BIDDERS PLEASE NOTE: Special attention is directed to Specification Section 102.06, "Preparation of Proposal", and any Special Provisions relating to that section.) THE FOLLOWING ITEMS SHALL BE. IN. ACCORDANCE WITH THE ALABAMA DEPARTMENT OF TRANSPORTATION STANDARD SPECIFICATIONS, 2018 EDITION (ALSO REFERRED TO HEREIN AS "ALABAMA STANDARD SPECIFICATIONS", EXCEPT ASI MODIFIED BY SPECIAL PROVISIONS HERETO ATTAACHED (bidder to  complete below):    EXHIBIT 2  Signature ofE Bidder (if a firm ori individual)  By.  Address of Bidder  Names and addresses of members of firm  Signature of Bidder (ifa corporation),  Ehhlk  Ebew Wells President Cbtsnih Secretary Cht 5milk Treasurer  947 CR 18 Ozak, AL 36360 947 CR 18, Olak, AL 36360  Address  Address  947 CR 18, Ozok AL 36360  Address  Corporate Seal  Name of state under the law ofwhich the corporation is chartered: Alabana  Attest:  u  Secretary    EXHIBIT 2 Amount Bid 45000 0 350 0 7000 0 7500 0 6000 0 6000 0 17864 0 12696 0 8000 0 4800 8800 10000 12000 48000 18000 30000 11000 18000 11000 0 7200 0 0 6000 0 0 1400 0 34000 0 60 0 18000 0 2 0 500 0 1725 0 6900 0 2100 0 8400 0 Total Bid 364410 0 Dollars Cents  Item No.  Item Description  Quantity Unit Unit Price 1 L.S. XXXX 70 Lb. 5 1 Ea. 7000 1 Ea. 7500 1 Ea. 6000 1 Ea. 6000 28 276 LF. 46 2 Ea. 4000 32 C.Y. 150 44 Ea. 200 2 Ea. 5000 Ea.  Dollars Cents Dollars Cents  206A-000 Removal of Old Bridge, STA 13+29.1 502A-000 Steel Reinforcement (Grade 60) 505A-002 Steel Test Piles (HP 12x53) 505A-005 Steel Test Piles (HP 14x89) 505B-057 Static Loading Tests (HP 12x53) 505B-060 Static Loading Tests (HP 14> x8 89)  XX 0 0 0  505M-002 Steel Piling Furnished and Driven (HP 12x53) 638 L.F. 505M-012 Steel Piling Furnished and Driven (HP 14x8 89) 507A-000 Wire Rope Abutment Anchor Assembly 510A-000 Bridge Substructure Concrete 511A-000 Elastomeric Bearing Type 1 512A-014 1'-8" Deep by 33-0" Long  0 0 0  Precast Concrete. Abutment Caps, 2'-0" Wide by  512B-024 Precast Concrete intermediate Bent Caps, 2'-0" 2 Widel by 2-0" Deep! by 31'-6" Long (3" Step) Precast Concrete Type 1 Span Section, 3'-6" Precast Concrete Type 2C Span Section, 3-6" 2-0" Deep by 39-11 3/4"1 Long  6000  0  512C-004 Wide by 1-9" Deep! by 34-0" Long 512C-007 Wide! by 1'-9" Deep by 34'-0"Long  12 Ea. 4000 4 Ea. 4500  512C-017 Precast Concrete Type 1 Span Section, 3'-6" by 6 Ea.  5000  Precast Concrete Type 2C Span Section, 3-6'by Precast Concrete Barrier Rail End Section Precast Concrete Barrier Rail Intermediate  512C-025 2-0" Deep by 39-11: 3/4" Long  2 Ea. 5500 4 Ea. 2 Ea. 5500 24 Ea. 300 12 Ea. 500 4 Ea. 350 1 L.S. XXXX XX 300 Ton 250 S.Y. 4 Ea. 4 Ea.  0  512D-002  34-0"L Long  4500  512D-025 Section 39'-11"Long  0  512E-001 Precast Concrete Abutment Panels, Type A2 512F-001 Precast Concrete Wing Panels, Type W2 512G-000 Precast Concrete. Abutment Wing Cap Panels  600A-000 Mobilization 610C-001 Loose Riprap, Class 2 610D-003 Filter Blanket, Geotextile 630C-003 Guardrail End Anchor, Type 13 630C-070 Guardrail End Anchor, Type 10 Series    THE AMERICAN INSTITUTE OF ARCHITECTS  EXHIBIT 2  AIA Document A310 Bid Bond  KNOW ALL MEN BY THESE PRESENTS, THAT WE F&W Construction Company, Inc. as Principal, hereinafter called the Principal, and Fidelity and Deposit Company of Maryland  P.O. Box 1549 Ozark, AL 36361  1299 Zurich Way. 5th Floor Schaumburg, IL 60196-1056 ac corporation duly organized under the laws ofi the State of 202 South Highway 123, Suite C Ozark, AL 36360  MD  as Surety, hereinafter called the Surety, are held and firmly bound unto Dale County Commission as Obligee, hereinafter called the Obligee, in the sum of Five Percent of Amount Bid  not to exceed $10,000.00  Dollars  for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, WHEREAS, the Principal has submitted al bid for Replacement of Bridge Spanning Soapstone Branch on Dale County  executors, administrators, successors and assigns, jointly and severally, firmly by these presents.  Road 560 (Dean Road)  NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with the Obligee in accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding or Contract Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and materials furnished in the prosecution thereof, or in the event ofi the failure oft the Principal to enter such Contraci and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith contract with another party to perform the Work covered by said bid, then this obligation shall be null and void, otherwise  tor remain in full force and effect. Signed and sealed this AH  10th  day of  July  2018 (Sea!) Presidit (Tite) (Seal) (Tite)  F&W Construction Company, Irc. 7h  (Witness)  By:  Fidelity and Deposit Company of Maryland RK  (Surety)  Billie Jos  Bihcplg  AIA DOCUMENT. A310 el BIDI BOND e ALA FEBRUARY 19701 ED. THE AMERICAN INSTITUTEOF, ARCITECTSITSNIAE, N.W., WASHINGTON, D.C.20006    EXHIBIT 2  ZURICIAMERICAN INSURANCE COMPANY COLONIALANERICAN: CASUALTY. AND SURETY COMPANY FIDELITY ANDI DEPOSIT ÇOMPANY OF! MARYLAND  POWER OF ATTORNEY  KNOW ALL MEN BY THESE PRESENTS: Thal the ZURICH AMERICAN INSURANCE ÇOMPANY, a corporation oft the State ofl New York, the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY, a corporation of the State ofMaryland, and the FIDELITY AND DEPOSIT COMPANY OF MARYLAND a corporation of the State of Maryland (hercin collectively called the "Companies"), by GERALD F. HALEY, Vice President, in pursuance of authority granted by Article V, Section 8, oft the By-Laws ofsaid Companies, which are set forth on the reverse side hereof and are hereby certified to be in full force and effect on the date hereof, do hereby nominate, constitute, and appoint Renee ELLIS, Paul B. SCOTTJR., Thomas. J. GENTILE, Billie Jo SANDERS, David. J.1 DURDEN and Milton A. KOPF, all of Montgomery, Alabama, EACH its true and lawful agent and Attorncy-in-Fact, to make, exccute, seal and deliver, for, and oni its bchalf as surety, and: as its act and deed: any and all bonds and undertakings, andt the execution ofs such bonds or underlakings in pursuance of these presents, shall be as binding upon said Companies, as fully and amply, 10 alli intents and purposes, asi ift they had been duly executed and acknowledged by the regularly elected officers of the ZURICH AMERICAN INSURANCE COMPANY at its office in New York, New York., the regularly elccted ofticers of the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY at its office in Owings Mills, Maryland., and the regularly elected oflicers oft the FIDELITY ANDI DEPOSIT COMPANY OF MARYLAND: ati its officei in The said Vice President does hereby certify that the extract set forth on the reverse side hereofis a true copy of Article V, Scction 8, of IN WITNESS WHEREOF, the said Vice-President has hereunto subscribed his/her names and affixed the Corporate Scals of the said ZURICH AMERICAN INSURANCE COMPANY, COLONIAL AMERICAN CASUALTY AND SURETY COMPANY, and  Owings Milis, Maryland., in their own proper persons. the By-Laws ofs said Companies, andi ist now in force.  FIDELITY AND DEPOSIT COMPANY OF MARYLAND, this Sth day ofMay, A.D. 2017.  ATTEST:  ZURICHANERICANINSURANCECOMIPANT COLONIALAMERICANCASIALI ANDSURETY COMPANY FIDELITYANDDEPOSITCOMIPANY OF MARYLAND  EAI  Bal 7.  une GGAN Assistant, Secretary Davn E. Brown  By:  MS  Vice President Gerald. F.. Haley:  State of! Maryland County of Baltimore  On this 5th day ofl May, A.D. 2017, before the subscriber, a Notary Public of the State of Maryland, duly commissioned and qualified, GERALD F. HALEV, Vice President, and DAWN E. BROWN, Assislant Secretary, of the Companies, to me personally known 10 be the individuais and officers described in and who executed the preceding instrument, and acknowledged the execution of same, and being by me duly swom, deposcth and saith, that he/she ist the said officer oft the Company aforesaid, and that the seals affixed t0 the preceding instrument. are the Corporate Seals ofs said Companics, and that the said Corporate Seals and the signature as such officer were duly affixed and subscribed to the said instrument by the authority and direction of the said  Corporations.  INTESTIMONY WHEREOF, Thavel hereunto set my hand and affised my Official Scalt the day and yearf first above written.  Condania Dwmn Constance A.I Dunn, Notary Public My Commission Expires: July9,2019  POA-F 033-3120E    EXHIBIT 3 AS  AMERICAN IMPERIAL FENCE, INC.  Fencing the Southeast  12July 2018  Dale County Commission 202 Hwy 123 South, Suite C Ozark, AL: 36360 Attn: Eugene Evans Subject: RE: Mr. Evans:  Dale County Jail Ozark, AL Fence Proposal  Followingi is the American Imperial Fence, Inc. proposal fori fencing at the above referenced facility:  CHAIN LINK FENCE:  $12,434  This proposal is clarified as follows: Chain Link Fence: link fence.  Furnish andi install approximately 400 linear feet 7' high plus barbed wire and razor ribbon chain  Fence tol be constructed as follows:  Fence fabric to be 9 gage 1.2 ounce galvanized. trussed at each terminal with 1-5/8" rail. All posts and rail tol be SPS-40 or equal. 1each 4' wide single swing gate. 1each- 10' wide double swing gate.  Terminal posts to be 2-7/8" outside diameter and line posts to be 2-3/8". Fence to be constructed with 7 gage top and bottom cable, and will be braced and Fence to be topped with 2 strands of barbed wire and 1 coil of razor ribbon.  Gates are included as follows:  Thet following items are excluded: Payment and Performance Bond. Survey or corner location. Underground utility! location. Grounding Clearing and grading. Materials testing or wind load design analysis. Full time safety personnel. Special certifications or training (HAZWOPR, etc.)  This proposal is valid for 30 days. If there are any questions, please contact the undersigned.  Sincerely, Christopher M. Smith, P.E. President  Post Office Box 608 * Ozark, Alabama 36361 + Phone 334.774.3929 * Fax 334.445.1939 *! office@aifinc.co 2808 Old Moulton Road SW * Decatur, Alabama 35603 * Phone 256.353.3021 +! Dcproctor@alfinc.co    EXHIBIT 3  ommercial oatings  8222 South County Rd49 Slocomb, Alabama 36375 Phone: 334-886-2526 Cell: 334-726-7228 E-Mail: mcpaint8o@yahoo.com  Dale County Jail Cell Area Scope of Work:  All painted floors in cell blocks to be mechanically grinded to remove existing coating to bare concrete. After removal apply two coats of Armorseal 8100 to all floors receiving paint. Color to be picked by All walls in common areas, cell block areas, cells, and guard areas to be cleaned and painted with Waterbased epoxy per Sherwin Williams Spec. All ceilings to receive Pro Mar 400 Flat.  County.  All metal doors, handrails, guard rails on balcony, metal cell grates, cell doors, and regular doors to receive Price includes all insurance, licenses, materials, and labor to complete. job. Duration of project is 12 weeks.  two coats ofMacroEpoxy 646. All metal will reccive this system.  TOTALS 82,250.00  Should you have any questions please call. Thanks.  Matt Mcallister    EXHIBIT 3  ommercial oatings  8222 South County Rd4 49 Slocomb, Alabama 36375 Phone: 334-886-2526 Cell: 334-726-7228 E-Mail: nypaintso@saho.com  Project: Dale County Jail Front Area up until the entrance oft the Cell Block. Arca.  Scope ofWork:  Mechanically grind all floor in womens area, womens common area, holding cells, and trustee area. Apply new epoxy floor coating per Sherwin Williams spec. All walls, doors, ceilings, and misc windows tol be cleaned, prepped, and painted new brown color picked byjail.. All work tol be atj jails schedule. Duration is 4-6wecks.. All  workt to follow Sherwin Williams Spec.  TOTAL-32.500.00    EXHIBIT 3  Invoice Invoice # 11105  The Southern Star 373 Ed Lisenby Drive P.O. Box 1729 Ozark, AL 36361  Date 7/12/2018  Bill To Dale County Commission 202 South IIW'Y 123 Suite C Ozark. Alabama 36360  Ship To  P.O. Number Quantity  Terms  Rep  Ship 7/12/2018 Description  Via  F.O.B.  Project  Item Code 170 Legal  Price Each  Amount 107.10T 0.00  Publication ofLegal Notice on June 28, July 5. 12,2018 Advertisement: for Bids-DDale County Jail Painting Out-of-state. sale. exempl from: sales tax  0.63 0,00%  AIal  151A1  fr  Appoe  Cy  lnank you for your business.  Total  $107.10  Fax# 334-774-9619    EXHIBIT 4  COU  Dale County Commission  Commission Chairman Mark Blankenship  Commissioners Chris Carroll Steve McKinnon District2 Charles W. Gary District: 3 Frankie Wilson District4  County Administrator Chery!G Ganey  District1  s  July24,2018  Mayor Bob Bunting  President, Dale County Mayors Association Dear Mayor Bunting and Dale County Mayors,  The Dale County Commission has worked with our local legislative delegation to provide funding for EMS: services in Dale County. As a result, al bill to provide for a transaction fee on certain tag transactions in the country has passed andi is seti forar referendum in November, in conjunction with the general election. A  copy of the Bill is attached.  The Dale County Commission fullys supports the approval of this local bill by voters and plans to promote the legislation ine every way legally possible. The Commission asks the Towns and Cities in Dale County and their officials and employees to also support the legislation so that local EMS organizations can  enhance their services with this financial support.  The Mayors Association has asked the Commission to state in writing the methods and amounts of disbursement that the EMS organizations can expect prior to campaigning for the passage oft thet transaction fee on tags. The Commission has met with the Mayors Association and many others and has researched the best way possible for at fair division of the funds. Asar result, the Commission has developed a Grant Application Process and ai fair percentage allocation for all of Dale County's EMS organizations which are  specifically shown in the two attachments.  Therefore, let this letter formally state that iti is the Commission's intention and plan to allocate the funds among the Dale County EMS organization as stated in the attached exhibits and to follow thel law specifically should the voters approve it in November, 2018. As you know from your experiences in the financial affairs of municipal government, there can always be slighta adjustments based on circumstances, but rest assured that the Commission will fairly and proportionally distribute the tag fee funds to all EMS organizations listed on the attachment and will always consider the advice of the Mayors Association in such  matters. Sincerely,  1   Mark Blankenship Chris Carroll  Jhy AZ Steve McKinnon f  Charles Gary Frankie Wilson    EXHIBIT 4  Distribution of EMS Funds:  Continue to use the grant process and use these numbers as a goal for distribution. This  example is based on $280,000.00 in revenue.  Area: Ozark Daleville Clayhatchee Level Plains Ariton Marley Mill Skipperville Echo Choctawatchee Ewell Newton Pinckard Midland City Grimes Napier Field  Percentage: 25% 23% 10%. 16%  Dollars/Based on $280,000  $70,000  $64,400 $28,000  $44,800  23%  $64,400  Revenue Department  3%.  $8400    EXHIBIT 4  Dale County EMS Funds - Distribution Process  Distribution of Funds:  Funding will be awarded on a grant request basis. Funding will be based on the receipts of the previous fiscal year (Oct-Sep).  Funds:  Grant Period:  Grant periods will be annually on a fiscal year  basis (Oct-Sep).  Grant Applications Due Date: Grant applications are due on October 1st ofe each  fiscal year.  Approval of Grants:  The Commission will review and approve grants by  October 31st of each fiscal year.  Payments of Grants:  Distribution of funds will be based upon reimbursements of approved expenses and after all documentation is received.  Reimbursable Expenses:  EMS Supplies Matching Funds Training  Other costs directly related to EMS    EXHIBIT 4  Dale County EMS Grant Application Fiscal Year October. 1, 2019 to September. 30, 2020  Project Sponsor:  Contact Person: Telephone Number: Email Address:  Grant Period Requested: (only one pera application)  Amount of Request:  Description of Request:  YES  NO  Commission Decision & Date:    RESOLUTION NUMBER: 2D18-07.24-1  EXHIBIT 5  WHEREAS, Dale County Commission, is hereby making known its intention to apply to the State of Alabama for al FY 2018 CDBG County Fund Grant under the provisions set forth in Titlcloft the  Housing and Community Development Act of 1974; and,  WHEREAS, the request for Community Development Block Grant assistance adheres to the guidelines as set forth in the State of Alabama's Community Development Block Grant Final Statement, as well as, the provisions set forth in Titleloft the Housing and Community Development Act of 1974, as revised; WHEREAS, this legislative body of Dale County Commission recognizes Mark Blankenship, Chairman, as the appropriate County official authorized to act on behalfo oft the County in such dealings; WHEREAS, this body acknowiedges that the Chairman's signature shall be binding upon Dale County WHEREAS, Dale County Commission understands that the total estimated cost associated with the water system improvements on The Newton Water and Scwer Authority, Inc., which is in a CDBG BEI IT HEREBY RESOLVED, by Dale County Commission, that the county approves the submission oft the FY 2018 CDBG County Fund grant application requesting $306,000.00 in federal grant assistance; and that this legislative body of Dale County, Alabama, hereby authorizes Mark Blankenship, Chairman of Dale County Commission, to act as the appropriate County Official on bchalfofDale County Commission in dealings with the State of Alabama and to sign any and all necessary application papers for the FY 2018 CDBG County Fund grant application as well as any necessary contracts and other agreements relative to the implementation of the proposed project should funding approval be BE IT FURTHER HEREBY RESOLVED by Dale County Commission, that the County commits the sum of $31,000.00 in local cash matching funds to be provided through the Newton Water and Sewer Authority, Inc. tol be used as Dale County Commission's local cash match obligation in conjunction with this request for FY 2018 CDBG assistance. Furthermore, Dale County Commission understands that said funds are to be utilized to compliment the FY 2018 CDBG funds being requested for the purpose of This resolution is hereby passed and approved by Dale County Commission in official session on this the  and,  and  Commission in such matters; and,  eligible area within Dale County being applied, for is $337,000.00. therefore,  secured by Dale County Commission.  bringing the proposed project to fruition.  24th day of. July, 2018.  Mark Blankenship,  (SEAL)  My  Cheryl  ddy    EXHIBIT 6  D. Failure to Obtain Quorum. Should no quorum attend within 15 minutes after the time appointed for the beginning of the meeting of the Commission, the Chair or the Vice Chair, or in their absence, another Commissioner, in order of seniority, shall announce that no quorum was present and that the meeting is canceled. The names oft the members present for the meeting shall be recorded in the minutes of the next meeting of the  Commission. IV. Presiding Officer.  A. Chair. The Presiding Officer is the Chair of the County Commission. The Chair presides at all meelings of the Commission. The Chair'sre responsibilities shall include, 1. Open the meeting, ascertain that a quorum is present at the appropriate time and 2. Announce the business to come before the Commission, in accordance with the 3. Recognize all Commissioners, the County Administrator, the County Engineer and the County Attomey, who seck the floor pursuant to these procedures. 4. Preserve decorum and order, and in case of dislurbance or disorderly conduct in the Commission chambers, may cause the same to be cleared or cause and 5. Declare the meeting adjourned when the Commission 50 votes, when a quorum is no longer present or at any time in the event of an emergency affecting the: safety  but not be solely limited to:  call the meeting to order,ifac quorum is present.  prescribed order ofbusiness.  disruptive individual to be removed.  ofthose present.  V. Order of Business.  A. Official Agenda. There shall be an official agenda for every meeling of the Commission, including special and emergency meetings. As required by Alabama law, the official agenda for special and emergency meetings shall include only those items B. Special Operating Rule. Any matter of substantial importance with potential controversy and impact upon county govemment or its employees, must be brought before the Commission, eitheri in work session or in a public meeting by a person, who shall give an explanation as tot the reason for its necessity and its potential impact, and the matter shall ley over without action until the nexti regular session ofthe Commission, at which time it may be placed on the agenda and action taken if desired. This policy does not pertain to the conduct of day to day operations of a department of county government, or emergency matters for which time is critical, or to any matter at issue  necessitating the holding ofthes special or emergency meeling.  when the Commissioners unanimously agree to waive the rules.    RESOLUTION NO.: ADI8-D7-24-D!  EXHIBIT 7  STATE OF ALABAMA DALE COUNTY  RESOLUTIONOF THE DALE COUNTY COMMISSION  Whereas, local Dale County Act 2010-109 established the position of Chairman oft the  Dale County Commission effective in November 2012, and  Whereas, Act 2010-109 does not provide for the Chairman tol have  above those provided fori in State law, and Chairman ofad county commission as follows:  powers and duties  Whereas, Section 11-3-20, Code ofAlabama, sets out the powers and duties ofa -To preside over meetings oft the county commission and to vote in the event ofa tie vote -To ensure that an accurate record of the meetings of the commission is kept -To serve as signatory for the county commission on documents of the commission -To oversee and supervise the upkeep of the financial reçords of the county  ofthe commission  unless the county administrator is directed to dos so  -To issue and sign warrants  -To perform other duties as may be required by law  -Toj perform additional duties as deemed appropriate pursuant to a resolution Whereas, the Dale County Commission has not granted the Chairman duties other than those provided fori in local and state lawi including, but not limited any additional the authority to supervise, direct and control the activities of the county administrator, the to, County Attorney, Sheriff or his department, elected county officials or their staffs, or Engineer, the appearance ofrepresenting the commission on his individual issues at public  ar majority ofthe members oft the commission  adopted by  give meetings or places,  social media or on the county website, and  Whereas, the commission resolves to restrict the actions and powers of the commission chairman to only those limited specific duties granted tol him by local or state law and  1    EXHIBIT 7  Whereas, in furtherance ofthis action by the Commission, the  enacted:  following personnel changes are  -The solid waste department and staff shall be directed by, and answer to, the -The county administrator shall be directed by, and answer to, to the Commission -The maintenance supervisor and staff shall be directed by, and answer to, the -Thea administrative office staff of the commission shall be directed -The EMA director shall be directed by, and answer to, the Commission -The County Administrator shall perform all those duties as set forth Code ofAlabama, and is specifically directed to serve ini the absence oft the Chairman 4 fort the  Engineer Engineer  County Administrator  by, and answer to, the  in Sec. 11-3-18.  as signatory for the Commission the Vice Chair ofthe  -The Commissioner of District  ise elected to serve  Commission position.  as  election among the commissioners will be held at the remainder oft the current fiscal year and an The commission reserves the right to make further changed to reflect this action ifr necessary.  beginning of each fiscal year for such personnel changes or orders as necessary.  The Dale County Personnel Rules are hereby  Dated this the 24Kaal    ChriCanoll Seeh meklue OnkGy aRLUIbN  Sha Af  2