Dale County Commission Commission Meeting Minutes February 27, 2018  The Dale County Commission convened in a regular session Tuesday, February 27, 2018. The following members were present: Chairman Mark Blankenship; District One Commissioner Chris Carroll; District Two Commissioner Steve McKinnon; District Three Commissioner Charles Chairman Blankenship called the meeting to order at 11:00 am. Commissioner Wilson opened APPROVED-IT.WORK FOR THE HEART OF DIXIE COON HUNTERS ASSOCIATION Commissioner Gary made a motion to have the Dale County Commission I.T. Specialist, Aaron Meeks, work with the second annual "Hounds Hunting with Heart" UKC night hunt and bench show. A benefit for' Vivian B. Adams School. Saturday, April 7, 2018  W. Gary; and District Four Commissioner Frankie Wilson.  with the Pledge of Allegiance. Commissioner Gary followed with prayer.  Commissioner Wilson seconded the motion, all voted aye. Motion carried.  APPROVED- - MINUTES- February 13. 2018 REGULAR SESSION Commissioner McKinnon made a motion to approve the minutes of the February 13, 2018 meeting, with a correction (work request made by the Town of Newton). Commissioner Carroll seconded the motion, all voted aye. Motion carried. Commissioner McKinnon made a motion to approve the following:  APPROVED- PERSONNEL CHANGES  Edward Johnson - Certified Correctional Officer - Jail -$10.49 per hour. Anna S. Tucker- - Judicial Asst./Probate Clerk VIII - Probate - $11.00 per hour Justin Jackson - transfer from Jail to Sheriff's office = no change in pay. Commissioner Carroll seconded the motion, all voted aye. Motion carried. Commissioner Gary made a motion to approve thet following: Beach, Al. - April 2-4,2018-9159000. 2018 Prattville, Al. - $465.00  APPROVED-1 TRAVELI REQUEST  Derek Brewer and David Williams - Road & Bridge SWANA Spring Seminar, Perdido Cheryl Ganey - Commission - ACCAI Enforcement of Licenses and Taxes - March 7-8,  CommissionerWVison seconded the motion, all voted aye. Motion carried. Commissioner McKinnon made a motion to surplus the following equipment:  APPROVED - DALE COUNTY ROAD & BRIDGE SURPLUS EQUIPMENT  Asset No: Description:  Vin Number: 1M2AX07CXGM080320 1M2AX07C4HM061450 1M2AX07C6HM061451  2362 2416 2424 2425 2377  2002 Sterling Dump Truck 2F2HCHAK03AL63371 2010 ST-180 Bushwhacker 105T180104444004  2016 Mack Dump Truck 2017 Mack Dump Truck 2017 Mack Dump Truck  Commissioner Wilson seconded the motion, all voted aye. Motion carried.    Dale County Commission  Commission Meeting Minutes -February 27, 2018  Page 2of3  APPROVE- FUNDING/LOAN - ROAD & BRIDGE DUMP TRUCKS  Commissioner Carroll made a motion to award the funding/loan to PeoplesSouth Bank. Commissioner McKinnon seconded the motion, all voted aye. Motion carried. AWARD - BIDFUELTANK REMOVAL BEHIND ANNEX BUILDING Commissioner Gary made a motion to award the bid to Woodard Crane Service = $1500.00, removal of two fuel tanks from the old annex building site. Commissioner McKinnon seconded the motion, all voted aye. Motion carried.  See Exhibit 1.  APPROVED - REQUEST BIDS - TIMBER CUTTING  Commissioner Carroll made a motion to have the Commission Chairman take bids on timber cutting of the 170 acres at Solid' Waste. See Exhibit 2. Commissioner McKinnon seconded the motion, all voted aye. Motion carried.  APPROVED- BH/DOTHAN EAGLE AD  Commissioner Gary made a motion to purchase a Welcome to Dale County % page ad for $200.00 from the Economic evelopment-Tounsm Fund. Commissioner Wilson seconded the motion, all voted aye. Motion carried.  APPROVED - MEMORANDUME OF WARRANTS  Commissioner McKinnon made a motion to approve the following memorandum of warrants: Payroll check numbers154445- 154447, Payroll direct deposit numbers 26464 -2 26602,  and Accounts Payable check numbers 79135-79265. Commissioner Carroll seconded the motion, all voted aye. Motion carried.  APPROVED = ECONOMIC INCENTIVE GUIDELINES  Commissioner McKinnon made a motion to approve guidelines for use of the Economic Commissioner Wilson seconded the motion, all voted aye. Motion carried.  Development-Tourism Fund. See Exhibit 3.  APPROVED - FINANCING BID-$1.75 MILLIONF ROAD AND BRIDGE LOAN Commissioner Gary made a motion to award the loan financing to The Commercial Bank. Commissioner Wilson seconded the motion, all voted aye. Motion carried. Commissioner McKinnon made a motion to post the changes to Section V, Commissioner Carroll seconded the motion, all voted aye. Motion carried.  See Exhibit 4.  APPROVED- POSTING NEW POLICY CHANGES  Career Advancement (Promotions) in the Dale County Policy Book. See Exhibit 5.  ANNOUNCEMENT - NEXT REGULAR MEETING  Chairman Blankenship announced that the next regular meeting of the Dale County  Commission would be Tuesday March 13, 2018 at 10:00 a.m.    Dale County Commission  Commission Meeting Minutes- - February: 27,2018  Page3of3  ADJOURNMENT: CONFIRMATORY STATEMENT  Commission Chairman Blankenship made a motion to adjourn the meeting. Commissioner Itis hereby ordered the foregoing documents, resolutions, etc., be duly confirmed and entered  Wilson seconded the motion. All voted aye. Motion carried  into the minutes of the Dale County Commission as its official actions.  1M - Mark Blankenship, Commission Chairman    EXHIBIT 1  PEOPLESSOUTH  BANK P.O. Box 1165 Ozark, AL36361 Telephone: (334) 445-0037 Fax: (334)445-1816  February 26, 2018 Chairman Mark Blankenship County Commission Chairman Dale County Commission 202 South Highway 123, Suite C Ozark, AL: 36360 Dear Chairman:  Wei thank yout for allowing us to bid on the county's financing request iny your request dated February Request of $287,310.00 for the purpose of purchasing two(2) new 2019 T8001 Kenworth Dump Trucks: Terms: Loan amount 0f5287310.00with, sixa annual payments to begin one véarfrom thel loan closing date priced af2.975%(tax free rate) with anticipated annual payménts of/S53,068.15. No origination fee and no other closing costs. Collateral will be stated newénworth Dump Trucks with provided invoice before closing for review purposes of this creditrequest. Proposal would be subject to final review and approval and bidi is good for 60 days from the date  16, 2018. Below you will find1 the proposed conditions for the credit request.  presented.  PeoplesSouth Bank is honored to be considered for financing of this credit facility.  Chris Peters TEGk Vice President  Apbong    EXHIBIT 1  Date: 2/26/2018 3.017885%  Rate: Interest:  2.975% Payment: $31,098.9 91 Creditl Life:  $53,068. 15 Term: $0.00A/H:  72 APR: $0,00  Original Balance: $287,310.00 Payment $53,068.15 $53,068.15 $53,068.15 $53,068.15 $53,068,15 $53,068.15 $53,068.15 $53,068.15 $53,068.15 $53,068.15 $53,068.16 $53,068.16 $318,408.91  Amortization Schedule  Date 02/26/2019 Year 2019 02/26/2020 Year2 2020 02/26/2021 Year 2021 02/26/2022 Year2 2022 02/26/2023 Year 2023 02/26/2024 Year 2024 Grand" Total  Number 2 3  MOB $0,00 $0.00 $0.00 $0.00 50.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00  Interest $8,666.19 $8,666.19 $7,326.88 $7,326.88 $5,963.47 $5,963.47 $4,526.35 $4,526.35 $3,062.18 $3,062.18 $1,553.84 $1,553.84 $31,098.91  Principal $44,401,96 $44,401.96 $45,741.27 $45,741.27 $47,104.68 $47,104.68 $48,541.80 $48,541.80 $50,005.97 $50,005.97 $51,514.32 $51,514.32 $287,310.00  Balance $242,908.04 $197,166.77 $150,062.09 $101,520.29 $51,514.32 $0.00  5 6  This quote does noto constitute loan: approval ore commilmen! for rate, fees ort term  02/26/2018 143224  Page      EXHIBIT 2  G  o    EXHIBIT 3  Economic Incentive Fund  The Economic Incentive Fund is available to government entities within Dale County for speculative or prospective projects that promote economic development. The Dale County Commission considers requests on a case-by-case basis in accordance with the The Commission will determine the cost share for industrial development projects up to $50,000. For industrial development projects valued at $50,000 or more, a maximum cost share of70 percent from the county will be considered by the Commission (at least 30 percent will be cost shared by the requesting city or town). The Commission will consider non-industrial requests at a maximum cost share of 40 percent from the county (at least 60 percent will be cost shared by the requesting city or town). Non-industrial requests  guidelines detailed in the next section.  must have the potential ofcreating private jobs.  Incentive Guidelines  The program is designed to support and encourage new business development, business expansions, and relocations that generate new jobs in Dale County. Dale County will consider cash incentives on a case-by-case basis. The Incentive Policy is subject to change or  discontinuance at any time. Eligibility Requirements:  1.Incentive payment is only available to projects that promote 2. Submit a letter describing the project, amount of funding requested, a briefoutline ofhow money will be used, and a Cooperative Economic Development Agreement to the Ozark-Dale County Economic Development Corporation to  an increase in net new. jobs.  coordinate submission ofr request.  Presentation of an incentive request to the Commission does not guarantee award of an economic incentive. Ifit is determined that there will be a positive economic impact as a result oft the project, the Commission will review the overall project to determine what a "potential" economic incentive package may include. Any economic incentive or other commitment of lodging tax funds to an applicant in furtherance ofthis Incentive Policy must serve a public purpose, as determined by the Commission in its discretion, including but not limited to providing significant economic benefits tot the Citizens ofDale County in the form ofjobs, economic  development, and increased tax revenues.    EXHIBIT 4  Recelpto ofana accaptablet tax-freeo opinionont thel Indebtednessh froma banka approveda attorney. Theb borrowers willnatben responsiblef fora any expensea assocatedv withd thisn requirement. Annuain revewo afDaled County Commhariyurandhamail statementsf fort thel Weoftheloan.  - The Commercial Bank sa  Thisp proposale expiresMarchs 31,2018. quoter please allmea anytimea at7 774-4931 et. 226. Sincerely, GregSlegfried Vice President  February22,2 2018 Dalec County Commlssion 2025 SouthHighway! 123,Sultec Ouark, AL36360 Dearh Mr. Blankenship: LoanA Amount: LoanT Term: interest Rate: Payment: Collateral Otherconditions:  Thanky youford theo oppartunityt tobldany yourf fnancingneeds. lfyouhaves anys questionse conceringthis  The CommercalB Banko ofourkisp plessedt too oflert thet followingh fnancingt terms ande conditionsf fory your  proposedn rmadpmvingpuieginthe. amounto 0151,750,000.00:  $1,754,000.00 Constructionloan: nottoe moadrehzmonen. Permanentloan: Twelve( (12)years. Constructionloan: Taxe exemptr rate ofwSIP Prime (atthet timeaf Permanentloan: Tax-exempt rated ofwsJP Prime (att timec ofloan Constructionloan: Quarterly! Interest anly payments on Permanentloan Twelve(12)a paymentse al$174,857.66. Geneniobligationp pledgingthef fulifaitha and creditolthet Dale County Commisslon. be financedk Intotheloan amounta andy willd onlyb bes chargedont the! initial constructionk loan. Commissionn meatingminutes statinga approval forthep project, acceptance olthel loang proposala andistingthen namesa and tdesofthe sgnersfort thek loand documents. Writteno opinionh fromthe Commission'st attomeyy vertlying thatu the! Dale Countyisat tar-free entity andt thel loaniswithint thec County/sdebti limit.  loanc dosing)m minus 112b basisp points (currently 3.36%) flxedh fort twelve months. dosing)minusl 112basis, points (curently 3.38%) fhedi fort twelvey years. outstandingk loan balance.  Feesando Cosing Costs: Origination feec ofo. 25N0 ofthek loana smaunt154,375.00), Thisf feean  764811 TAEps4 ML. ww    Amortization  EXHIBIT 4  Borrower name Address Loan oumber Date 02-22-2018 Fixed Rate 02-22-2018 Funding 1,750,000.00 03-24-2018 Regular! Pmt 20181 Totals: 03-24-2019 Regular Pmt 20197 Totals: 03-24-2020 Regular Pmt 20201 Totals: 03-24-2021 Regular Pmt 2021 Totals: 03-24-2022 Regularl Pmt 2022 Totals: 03-24-2023 Regular Pmt 2023 Totals: 03-24-2024 Regular Pmt 2024 Totals: 03-24-2025 Regular Pmt 2025T Totals: 03-24-2026 Regular Pmt 2026Totals: 03-24-2027 Regular Pant 2027Touais: 03-24-2028 Regular Pmt 2028 Totals: 03-24-2029 Regular Pmt 2029 Totals: Loan Totals: Printedo on: 02-22-2018  Amount Payment Principal Interest Remaining Balance  3.380  1,750,000.00 1,459,362.02 1,334,652.90 1,205,533.05 1,071,988.34 933,867.12 791,100.25 643,353.16 490,542.86 332,495.83 169,063.84 -0.10  174,857.66 169,928.49 4,929.17 1,580,071.51 174,857.66 169,928.49 4,929.17 174,857.66 120,709.49 54,148.17 174,857.66 120,709.49 54,148.17 174,857.66 124,709.12 50,148.54 174,857.66 124,709.12 50,148.54 174,857.66 129,119.85 45,737.81 174,857.66 129,119.85 45,737.81 174,857.66 133,544.71 41,312.95 174,857.66 133,544.71 41,312.95 174,857.66 138,121.22 36,736.44 174,857.66 138,121.22 36,736.44 174,857.66 142,766.87 32,090.79 174,857.66 142,766.87 32,090,79 174,857.66 147,747.09 27,110.57 174,857.66 147,747.09 27,110.57 174,857.66 152,810.30 22,047.36 174,857.66 152,810.30 22,047.36 174,857.66 158,047.03 16,810.63 174,857.66 158,047.03 16,810.63 174,857,66 163,431.99 11,425.67 174,857.66 163,431.99 11,425.67 174,857.66 169,063.94 5,793.72 174,857.66 169,063.94 5,793.72 2,098,291.92 1,750,000.10 348,291.82    EXHIBIT 5  ADDENDUM Dale County Commission  Personnel Policies and Procedures Handbook  February 26, 2018 Changes are in Bold  Purpose of. Addendum: To clarify increase in pay due to Promotion.  SECTIONV CAREER ADVANCEMENT  PART B PROMOTIONS  No.3  Presently Reads:  All promotions will involve an increase in pay. The amount of increase will be determined in accordance with the County classification and pay plans. Normally, aj promoted employee will be placed at the entry level ofthe pay grade for his/her newjob. However, all employees will receive at least a five (5) percent increase for each pay grade they advance over their existing pay at the  time oft the promotion. Proposed change:  All promotions will involve an increase in pay. The amount ofi increase will be determined in accordance with the County classification and pay plans. All employees will receive a maximum of five (5) percent increase for each pay grade they advance, plus any amount needed to reach the entry level pay of the new position. For example, an employee at Grade VII making $9.79 per hour promoted to a Grade IX will receive a ten (10) percent raise to $10.77 plus an additional $0.18 to meet the entry level pay amount ofs $10.95. Ifafter the ten (10) percent increase, the pay would be above the entry pay of $10.95, for example $11.97,  the amount of$11.97 would be the new pay rate.