COTRA  Dale County Commission Commission Meeting Minutes - October 8, 2019  The Dale County Commission convened in a regular session Tuesday, October 8, 2019. The following members were present: Chairman Mark Blankenship; District One Commissioner Chris Carroll; District Two Commissioner Steve McKinnon; District Three Commissioner Charles W. Gary and District Four Commissioner Frankie Wilson. Chairman Blankenship called the meeting to order at 10:45am. Commissioner Wilson opened with the Pledge of Allegiance. Commissioner Carroll followed with prayer.  APPROVED - AGENDA  Commissioner McKinnon made a motion to approve the agenda adding the following:  Travel request from Road & Bridge. Budget amendment for Fund 120-Reappraisal.  Commissioner Carroll seconded the motion, all voted aye. Motion carried.  APPROVED = MEMORANDUM OF WARRANTS Accounts Payable Check Numbers 84742-84875. Payroll Check Numbers: 154615-154619. Direct Deposit Check Numbers: 32297-32439.  Commissioner Gary made a motion to approve the following Memorandum of Warrants:  Commissioner Wilson seconded the motion, all voted aye. Motion carried.  APPROVED = SEPTEMBER 24, 2019 MINUTES  Commissioner Carroll made a motion to approve the Minutes of the Commission Commissioner McKinnon seconded the motion, all voted aye. Motion carried.  Meeting on September 24, 2019.    Dale County Commission  Commission Meeting Minutes - October 8, 2019  Page: 2of4  APPROVED - AWARD BID - SOLID WASTE COLLECTION  Commissioner Gary made a motion to award the bid to Mark Dunning Industries for Commissioner Wilson seconded the motion, all voted aye. Motion carried.  Solid Waste collection. See Exhibit 1.  APPROVED - BID- ROAD PROJECT DCP'23-10-19  Commissioner Gary made a motion to award the bid to for project number DCP 23-10-19. Resurfacing Wynnwood Cr., Georgian Terrace, and Country Estates. See Exhibit 2. Also, for a budget adjustment in the additional amount of $7,010.00. Commissioner McKinnon seconded the motion, all voted aye. Motion carried.  APPROVED - PERSONNEL  Commissioner McKinnon made a motion to approve the following:  Edward Johnson - Sheriff Dept - Deputy Sheriff - Promotion Billy Richardson - Jail - Correctional Officer - Promotion Donald Hillis - Jail - Correctional Officer - Promotion Dale Meyer - Sheriff Dept - Deputy Sheriff - New Hire Bobby Oldham - Sheriff Dept- SRO - Transfer Justin Jackson - Sheriff Dept - Deputy Sheriff - Transfer Lexie Ryles - Sheriff Dept - Security Guard - Transfer  Commissioner Carroll seconded the motion, all voted aye. Motion carried.  APPROVED - EMPLOYEE TRAVEL REQUEST  Commissioner McKinnon made a motion to approve the following:  Road & Bridge - Klaudia Brophy and Christian Bostrom - CIMS Regional Mapping and Appraisal - Jill Bruhn - Mapping Class - Montgomery Al. Road & Bridge = Drew Meacham and Andrew Faulk - Bridge School-  User Training - Dec. 4-5, 2019 - Montgomery, Al. .4 $340.00.  $968.15  Oct. 9-10, 2019 - Opelika, Al. - $300.00.  Commissioner Wilson seconded the motion, all voted aye. Motion carried.    Dale County Commission  Commission Meeting Minutes - October 8, 2019  Page 3of4  TABLED - TAX EXEMPT STATUS- ORGANIZED COMMUNITY ACTION Commissioner McKinnon made a motion to table the tax-exempt status for Organized  Community Action Program, Inc.  Commissioner Gary seconded the motion, all voted aye. Motion carried.  APPROVED - BOARD APPT - DALE CO DEPT OF HUMAN RESOURCE Commissioner Gary made a motion to approve the board appointments of Ms. Geraldine Henderson of Midland City (term to expire 11/12/25) and Ms. Dianne Tharpe of Skipperville (term to expire 11/01/25) to the board of the Dale County Department of Human  Resources.  Commissioner Wilson seconded the motion, all voted aye.  APPROVED - SURPLUS EQUIPMENT - ROAD & BRIDGE  Commissioner Carroll made a motion to approve the surplus oft the following:  Asset No: 2285 - 2005 Cutler Hammer Generator - Model #CHGEN12000  Commissioner McKinnon seconded the motion, all voted aye. Motion carried.  APPROVED -F PURCHASE EQUIPMENT - ROAD & BRIDGE  Commissioner McKinnon made a motion to approve the purchase of the following for  $91,799.19:  Caterpillar 420F2 - S#HWC04517EQN054049  Commissioner Wilson seconded the motion, all voted aye. Motion carried.  APPROVED - ADDTOROAD MAINTENANCE - ROAD & BRIDGE Commissioner McKinnon made a motion to approve adding the following to Road & Bridge maintenance: Woodlands, Seventh Addison, Phase II (Madison Ave.). Commissioner Carroll seconded the motion, all voted aye. Motion carried.  APPROVED - ELEVATOR REPAIR - CAPITAL IMPROVEMENT EXPENDITURE Commissioner Wilson made a motion to approve the Capital Fund Expenditure (Fund 116) in the amount of $84,500.00 for elevator repair by Mowrey Elevator and an additional $8,000-$10,000 for miscellaneous expenses associated with the elevator Commissioner McKinnon seconded the motion, all voted aye. Motion carried.  repair. This is an emergency repair. See Exhibit 3.    Dale County Commission  Commission Meeting Minutes- - October 8, 2019  Page 4of4  APPROVED = RETIREE HEALTH INSURANCE PROGRAM  Commissioner McKinnon made a motion to approve rescinding the decision of September 10, 2019 and continue participating in the Retiree Health Insurance Program with Local Government Health Insurance Plan (LGHIP). Also, the posting ofa Proposed Addendum to the Personnel Policies and Procedures Handbook. Commissioner Wilson seconded the motion, all voted aye. Motion carried.  See Exhibit 4.  APPROVED -BUDGET AMENDMENT - REAPPRAISAL  Commissioner McKinnon made a motion to approve a budget amendment for Fund  120-Reappraisal. See Exhibit 5.  Commissioner Gary seconded the motion, all voted aye. Motion carried.  ANNOUNCEMENT - NEXT REGULAR MEETING  Chairman Blankenship announced that the next regular meeting of the Dale County  Commission will be Tuesday, October 22, 2019 at 10:00am.  ADJOURNMENT: CONFIRMATORY STATEMENT  Commission Wilson made a motion to adjourn the meeting. Commissioner McKinnon Itis hereby ordered the foregoing documents, resolutions, etc., be duly confirmed and entered into the minutes of the Dale County Commission as its official actions.  seconded the motion. All voted aye. Motion carried.  A M Mark Blankenship, Commission Chairman    Exhibitl 1  U  DALE COUNTY COMMISSION  Commission Chairman Mark Blankenship  Commissioners Chris Carroll Stevel McKinnon Charles W. Gary Frankie Wilson  County. Administrator Cheryl Ganey  District1 District2 District3 District4  MEMORANDUM  Date: To: From: Subject:  October 08, 2019 All Vendors Mark Blankenship Commission Chairman Solid Waste Collection  We would like to thank each company for submitting al bid for the Residential Solid At the Commission meeting on Tuesday, October 8, 2019, the bid was awarded to Mark  Waste Collection Services in Dale County, Alabama.  Dunning Industries.  SEE. ATTACHED SHEET FOR BREAKDOWN  202 South Highway 123, Suite C . Ozark,AL36360 Phone: 334.774.6025 . Fax: 334.774.1841    Exhibit 1  SOLID WASTE BIDS 2019  Contractor  Contractor provided carts (monthly fee) $12.50 $12.95 $I3.71  Bid Bond YES YES YES  Mark Dunning Industries Arrow Disposal Service AmWaste    Exhibit 2  Dale County Road and Bridgre  202 S. Hwy 123, Suite A Ozark, Alabama 36360  Telephone (334)774-5875 Fax (334)774-6899  Derek S. Brewer, P.E. County Engineer Drew Meacham, P.E. Assistant Engineer  October 8, 2019  Wiregrass Construction Company, Inc  P.O. Box 48 Ariton, AL. 36311 Re: DCP2 23-10-19 Dale County Dear Sir/Madam: project.  Country Estates and Wynnwood Circle Resurfacing  Dale County Commission has this date awarded you the contract for the above referenced The following documents are to be returned to this office within fifteen (15) days from the date  this contract is presented to you: Executed Contract Performance Bond Labor & Material Payment Bond  Ifyoul have any questions, or need additional information, please advise.  Sincerely, Derek Bréwer A6- County Engineer DB/dam    Exhibit2 2  PROJECT No. DCP-23-10-19  TABULATION OF BIDS  WITH SPECIAL REGARD TO SPECIFICATION SECTION 102.06, PREPARATION OF PROPOSAL, AS REVISED BY THE SPECIAL PROVISIONS, THE FOLLOWING REPRESENTS THE BIDDER'S SCHEDULE OF  CONTRACT UNIT PRICES FOR THIS PROPOSAL (bidder to complete below):  LINE ITEM DESCRIPTION NO. NO. 405A-000 TACK COAT  QUANTITY&L UNIT Wiregrass 7200 GALLON $ 4.5 MILE  Midsouth 21,600.00 900.00 322,850.00 13,000.00 9,000.00 60,000.00 54.00 675.00 2,250.00 1,000.00 5,000.00 3,360.00 840.00 3,600.00 500.00 300.00 200.00  28,800.00S 2,700.00/S S 308,175.00S $ S  2 407B-000 JOINT SEALANT FOR HOT MIX ASPHALT  $  PAVEMENT  3 424A-340 SUPERPAVE BITUMINOUS CONCRETE WEARING 2935 TON 4 424B-640 SUPERPAVE BITUMINOUS CONCRETE UPPER 5 424B-700 SUPERPAVE BITUMINOUS CONCRETE UPPER  SURFACE LAYER 1/2" MAXIMUM. AGGREGATE SIZE MIX, ESAL RANGE A/B BINDER LAYER, PATCHING 1" MAXIMUM AGGREGATE SIZE MIX, ESAL RANGE A/B BINDER LAYER, LEVELING,3/8" MAXIMUM AGGREGATE SIZE MIX, ESAL RANGE A/B  50TON 50TON 1LUMPS SUM S 3EACH 25 EACH 500 LINEAR FOOT 500 LINEAR $ FOOT 1LUMP SUM $ FOOT 240 SQUARE $ FOOT 200 SQUARE $ FOOT 50 EACH 50 EACH 1EACH  6,750.00$ 4,500.00S 22,000.00(S 345.00 250.00$ 1,250.00/S 250.00/S 0.00$ 1,200.00/S 480.00S 2,600.00S 500.00s 250.00s 500.00$  6 600A-000 MOBILIZATION 7 6415-500 VALVE BOX RESET 8 665F-000 HAY BALES 9 665J-002 SILTFENCE 10 6650-001 SILT FENCE REMOVAL 11 698A-000 CONSTRUCTIONI FUEL  $ $  12 703A-002 TRAFFIC CONTROL MARKINGS, CLASS 2,1 TYPEA 240 SQUARE $  13 703D-001 TEMPORARY TRAFFIC CONTROL MARKINGS  14 740B-000 CONSUTRCTION: SIGNS 15 740E -000 CONES (36 INCHES HIGH) 16 740M-001 BALLAST FOR CONE 17 7400-000 PILOT CAR  $ $ $  $380,550.00 $ 445,129.00  2    Exhibit. 3  MOWREY ELEVATOR  Dale County Commission Attn: Eugene Evans 100 Court Square Ozark, Al. 36360 included,  Proposal #10162019-001  Mowrey Elevator will provide the necessary labor and materials for the following work tol be completed on the elevator(s) att thes above referenced address. Please see attached work not  NEW CONTROLSYSTEM:  Thel Elevator Controls Pixel Traction elevator control system is designed to meet the needs of elevator installations requiring speeds to 1700 feet per minute, service up to 641 landings, and elevator groups to 8 cars. Pixel makes thej jobs ofinstallers, adjusters, and maintenance personnel ass straightforward as possible, stressing minimal hardware requirements, "out-of-the-box". job  readiness, and simple adjustment MACHINE ROOM: New wiring Install Rope Gripper  Replace existing traction control systems Install new govemors and governor ropes  DOORI EQUIPMENT:  Furish andi install new non-proprietary high speed car door operator  Install new" Tri Tronics proximity edges Replace all hoistway and car door equipment Replace all hoistway and car doors Replace bottom floor door frames  Instail new door headers to accommodate ncw tracks ifneeded  FIXTURES:  Furnish and install new car opcrating stations at the proper code and ADA height. Car station will include car call light up buttons, keyed stop switch, Braille, hands-free ADA compliant telcphone, digital position indicator, door open/close buttons, Phase n fire control switch with engraved instructions. This car station will also include an emergency light fixture with a self-contained power pack and a trickle charger with switchover Fumish and install new surface mount first floor hall station with Phase I fire control switch with engraved firefighters' operation instruction and phonc monitoring. Furnish and install new surface mount hall stations at all floors. Furnish and install new passing/stopping audible signal. All fixtures to bei installed at ADA code heights. Install new car riding lantems  device in the event ofa normal power outage.  1    Exhibit3  MOWREY EL EVATOR  PITWORK:  Replace pit switches  Install code compliant toe guards if needed Make pit ladders code compliant ifr needed Furnish andi install new LANDA selector Fumish and install new car top operating station Install new limit switches Clean andj paint. Install new car top safety hand rails. Furish andi install all new wiring. Furish and install new travel cable.  HOISTWAYWORK:  WIRING:  WARRANTY  We warranty all material and workmanship for 12 months on apparatus repaired or replaced under this proposal. No other work, except as detailed under "scope of work" is intended or implied. Elevators will be serviced monthly for a period of 12 months during this period we will send a service agreement if you would like to continue service past the 12 month warranty  maintenance.  RETAINED EQUIPMENT  Equipment not changed or repaired as detailed under "scope of work" is deemed retained  apparatus andi is not subject to any intended ori implied warranty.  TAXES, PERMITS, TESTING, AND FEES  Wei included taxes wherc applicable, permits, testing requirements and testing fces.  WORKING HOURS:  All work is based on thei normal working hours ofthe clevator trade and no overtime hours are considered. Once the elevator is taken out ofs service the public will not bc able to ride the elevator until ani inspection has becn performed, which means all work must be completed including work by others. Ifthe owner desires Mowrey! Elevator to work outside ofr normal business hours then the owner must payt thc overtime premium for this tol be accomplished.  2    Exhibit3  MOWREY ELEVATOR  WORKI BY OTHERS: Machine! Room:  The owner will provide the following requirements based on ANSI A17.1 Code, except when applicable codes conflict with ANSI A17.1 Code. Ruies referenced are ANSI A17.1 Rules.  Enclose/relocate all non-clevator oriented conduit, ducts and drains from clevator machine room, where required in the machine hoistway and/or pit. Enclosures, when Provide means to regulate control room temperature and humidity between 55 and 90 degrees fahrenheit with relative humidity no more than 85%1 non-condensing Peak equipment heat release is estimated at 26,000 BTU/Hour/Unit: for a traction elevator and an minimum of6,000 BTU/Hour/Unit: and a maximum of9,000 BTU/Hour/Unit fora Provide smoke/heat detector as required by regulation. In the event sprinkiers are anticipated within the machine room area, ai means to remove primary power prior to the Provide new electric wiring from the present disconnect switches to the terminals oft the Provide connection at the elevator controller for fire recall operation, where auto recall Provide proper lighting in the machine room to emit 19 foot candles ofl light at all points Provide al fused disconnect switch and al light switch adjacent to the lock jamb side of the machine room door per National Electric Code. Rule 210.5 andl NFPA 701 Rule 620- 51. Provide auxiliary disconnects, as required by elevator contractor. Provide copper wire feeder and branch wiring circuitsto the controller, including ai main Providea at telephone line to the controller in the machine room. Provideas self-closing and1 locking door to the machine room.  used, need tol be 2 hour fire rated.  hydraulic elevator.  application ofwater must be provided as required by code. new elevator controller ini its new location. isn needed to respond to al life safety alarm system.  inr machine room.  line switch and convenience outlets. Provide an ABC fire extinguisher.  General Requirements:  Provide a clear floor spacc to be used as a work arca. which canl be used toi initiate fire recall.  Ifnot presently outfitted, each clevator lobby should be cquipped with smoke detectors, Provide building corridor lighting sufficient for illumination of elevator landing sills as Provide sufficient lighting in the pit arcai to emit 101 foot candles in all areas ofthe pit.  required by code.  Pit:  Provide GFCI receptacle int the pit area. Provide a non GFCI single receptacle for sump pumps.  3    Exhibit3  MOWREY ELEVATOR  PRICE:  All work included in this proposal:  $84,500.00  **Lead times for equipment is 10-12 weeks from date deposit is received.  *This quote is for standard fixtures costs will increase ifspecialty material or design is  desired.  PAYMENT TERMS: 30% Deposit 35%1 upon commencement 35% upon completion prior toi inspection  ACCEPTANCE: a  10-16-19 Date  aybbrk Med.myr Print Name and Tille  Owner's Name and Biling Address:  DAle havk Gmmishiv - ANN. MAk Bl4-kesly  2v2 Huy 125 5 2ark AL 36360  A M  1olie/13 Dale  Signature  Mowrey Elevator Company of Florida, Inc. I-800-441-4449 (Tony Glover EXT. 118)  45181 Lafayette Street Marianna, FL: 32446    Exhibit3  COU  Dale County Commission  Commission Chairman Mark Blankenship  Commissioners Chris Carroll Steve Mckinnon District2 Charles W. Gary District3 Frankie Wilson District4  County Administrator Cheryl Ganey  District1  A  October 8, 2019  STATEMENT REGARDING EMERGENCY CONTRACTFOR ELEVATOR REPLACEMENT:  The elevator on the south side of the Dale County Courthouse is an Otis elevator, approximately 45 years old. It is used by courthouse personnel and by the Sheriff for the transportation of prisoners to court on a daily basis. In the event it malfunctions the prisoners, law enforcement, judges and court clerks are required to use the public elevator on the North end of the courthouse. Mixing these users of the south elevator with the general public and defendants attending trials is as security issue. Parts for the elevator are obsolete and can only be obtained through other renovated elevators. The elevator has operational issues that causes the elevator to malfunction and these issues have gotten worse, even to the point of causing an: injury to a person who fell when the elevator failed to stop at the required floor level. Recently the elevator became inoperable and we were only able to get it back in service by finding used parts on line. Iti is our judgment that the current condition of the south elevator is a security issue and health hazard and immediate action should be taken to replace this elevator. Not long ago, the north elevator was replaced and prices were solicited from elevator companies. Mowrey Elevator submitted a price for the replacement of both elevators. Due to the expense, the Commission could only afford to replace the north elevator and contracted with Mowrey. Due to the immediate need for the south elevator replacement and the need to make both elevators compatible for parts and maintenance Mowrey was contacted and has agreed to do the south elevator replacement for the same price as previously quoted. It is thej judgment of the Commission that it would be in the best interest of the public safety, the cost of replacement and the compatibility of future maintenance that Mowrey be given the contract for replacement of the south elevator without competitive bidding for thej price  as stated.  - - w  Mark Blankenship, Chairman    Exhibit 4  PROPOSED ADDENDUM Dale County Commission Personnel Policies and Procedures Handbook October 08, 2019 Changes are in Bold  Purpose of Addendum: Clarifications and changes to Retiree Health coverage.  SECTIONXI COMPENSATION AND BENEFITS No.3 EMPLOYEE INSURANCE PROGRAM  PARTB BENEFITS  h.  Section. 1,2,3,4 Changes:  Clarification ofh. Section 1,2,3,and 4: Remove wording "Dental". County does  not participate in the expense of Southland Dental. Change of Section 1, 2: Remove wording "future retirees" Section 1: Clarification by adding "individual" to medical coverage. Sectionl: Change by removal of County Contribution for only 5y years after  becoming Medicare eligible.  Change of Section 4: Remove wording "family".  h. The Dale County Commission shall pay medical insurance coverage for  retired employees as follows:  Section 1. All presently retired employees, having worked for the Dale County Commission for a minimum of twenty-five (25) years and also having a combination of age at time of retirement plus years of service which equals seventy five (75) or more, shalll have aj percentage, which will    Exhibit4  be equal to the percentage ofc current full time employees, oftheirindividual medical insurance coverage benefits paid on them to the age sixty five by the Dale County Commission; if available through the regular approved insurance plan oft the County. The Dale County Commission will pay 90% of the medical insurance premium for any eligible retired employee who reaches the age of 65 and changes over tot the status of! Retiree on Medicare. Section 2. All presently retired employees not meeting the requirements of Section 1 above, shall have the option to purchase, ifavailable through the regular approved insurance plan of the County, single medical insurance coverage, the cost ofwhich shall be paid by the retired employee.  Section 3. All retired employees meeting the requirements of Section lor Section 2 shall have the option to purchase full family medical coverage, the cost ofwhich shall be att the expense ofthei retired employee; ifavailable through the regular approved insurance plan oft the County.  Section 4. All retired employees opting for medical insurance coverage shall deposit the necessary funds with the Dale County Commission treasury not later than the tenth (10) of the month previous to the month  for which medical insurance coverage is provided.  Section 5. By participating in any form ofr medical insurance coverage the retired employee and respective family members agree to abide by the rules and regulations of the insurance carrier chosen by the Dale County Commission and any and all governmental regulations.  POSTED 10/08/2019  Dale County Commission Approved    Exhibit 5  Bundiget Bevision Request  County Dale County Contact Name (Please Print). Cheryl Ganey Title/Position Administrator Contact Number(s): 334-774-6025, x 2405 Budget Year 2019-2020 Line Item Line Item Number Description  Approved Requested Amount  Revised  Amendment Amount  179  Aerial Photography  $35,163.23 +$60,000.00 $95,163.23  Please list below the total amount that the entire budget was approved for (not the st of the 'approved amount' column for the line items listed above). The '+/- amendmnents" below is the sum of the 'requested amendments' columu above. Do not add any other columns. The 'revised budget' below is the sum of the total The purpose of this section below is to reflect how this revision reques! will change the entire budget.  budget amount below +/- the sum oft the amendments.  Total Budget +-A Amendments Revised Budget $695,478.23 +$60,000.00  Total Budget  $755,478.23  Reason(s): Revenue Commissioner requested $60,000.00 of remaining balance to go towards aerial photography in 2020-2021. There will be no additional withholding  as the money is already in the bank account. Signature: Chyl6y  Date: IHOSA  Date Approved by County Commission (if Required): 1-O8F