COTRA  Dale County Commission Commission Meeting Minutes- - June 25, 2019  The Dale County Commission convened in a regular session Tuesday, June 25, 2019. The following members were present: Chairman Mark Blankenship; District One Commissioner Chris Carroll; District Two Commissioner Steve McKinnon; District Three Commissioner Charles W. Gary; and District Four Commissioner Chairman Blankenship called the meeting to order at 10:30am. Commissioner Wilson opened with the Pledge of Allegiance. Commissioner Carroll followed with prayer.  Frankie Wilson.  APPROVED - AGENDA  Commissioner McKinnon made a motion to approve the agenda. Commissioner Carroll seconded the motion, all voted aye. Motion carried.  APPROVED - MEMORANDUM OF WARRANTS Accounts Payable Check Numbers 83773-83892. Payroll Check Numbers: 154576-154580. Direct Deposit Check Numbers: 31302-31443.  Commissioner Wilson made a motion to approve the following Memorandum of  Warrants:  Commissioner Gary seconded the motion, all voted aye. Motion carried.  APPROVED = JUNE 11, 2019 MINUTES  Commissioner Gary made a motion to approve the Minutes of the Commission Commissioner McKinnon seconded the motion, all voted aye. Motion carried.  Meeting on June 11,2019.    Dale County Commission  Commission! Meeting Minutes - June 25,2019  Page2of3  APPROVED = PERSONNEL  Commissioner Wilson made a motion to approve the hiring of Alicia Brown = Commissioner Carroll seconded the motion, all voted aye. Motion carried.  Revenue Tag/Title Clerk VI-$11.12/hour.  APPROVED = LETTER OF SUPPORT  Commissioner Gary made a motion to approve a letter of support for Southeast Commissioner Wilson seconded the motion, all voted aye. Motion carried.  Alabama Court Services Community Corrections Program.  APPROVED - POSTING CHANGE - SAFETY MANUAL  Commissioner McKinnon made a motion to approve the posting of changes to Dale County's Safety Manual - Policy to Prohibit the Use of Tobacco Products. Commissioner Carroll seconded the motion, all voted aye. Motion carried.  See Exhibit 1.  APPROVED  JAIL PAINTING CONTRACT  Commissioner Carroll made a motion to approve the jail painting contract. Commissioner McKinnon seconded the motion, all voted aye. Motion carried.  See Exhibit 2.  APPROVED - SURPLUS PROPERTY - ROAD & BRIDGE  Commissioner McKinnon made a motion to approve the surplus of the following  equipment:  1) Asset #2382, 2008 Ford F150 #1FTPX12V68FC27565. 2) Asset #2214, T-1240 Backhoe Thumb #602.  Commissioner Carroll seconded the motion, all voted aye. Motion carried.    Dale County Commission  Commission Meeting Minutes - June 25,2019  Page3of3  TABLED = DUMP TRUCK - ROAD & BRIDGE  Commissioner Wilson made a motion to table the discussion regarding purchasing a Commissioner Carroll seconded the motion, all voted aye. Motion carried.  dump truck for the Road & Bridge department.  APPROVED - CAPITAL EXPENDITURE - AG-PLEX BUILDING Commissioner Wilson made a motion to approve expenditures in the amount of $5,789.52, from the Capital Expenditure Fund 116, for the construction change oft the  windows ati the Ag-Plex building.  Commissioner Gary seconded the motion, all voted aye. Motion carried.  APPROVED - ADVERTISEMENT  Commissioner McKinnon made a motion to approve the payment of $400. for Commissioner Carroll seconded the motion, all voted aye. Motion carried.  advertising for the South Alabama Pro-Rodeo Classic.  ANNOUNCEMENT - NEXT REGULARI MEETING  Chairman Blankenship announced that the next regular meeting of the Dale County  Commission will be Tuesday, July 9, 2019 at 10:00am.  ADJOURNMENT: CONFIRMATORY STATEMENT  Commission Wilson made a motion to adjourn the meeting. Commissioner Gary Iti is hereby ordered the foregoing documents, resolutions, etc., be duly confirmed and entered into the minutes of the Dale County Commission as its official actions.  seconded the motion. All voted aye. Motion carried.  Mark Blankenship, Commission Chairman    Exhibitl  Dale County Commission  Standard Operating Guideline 8  POLICYTO PROHIBIT THE USE OF TOBACCO PRODUCTS  Effective 6/14/93; Revised 7/9/12  Purpose  To establish guidelines for the Dale County Commission which will promote a smoke- free/tobaccoless: environment and ensure the comfort and well-being oft the County employees  and visitors to the County's buildings.  Policy  Dale County Commission, as the legal custodian of County property, recognizes its obligation to project and encourage a positive image ofhealth and well-being. Therefore, a restricted use policy has been established for visitors and employees providing for a smoke-frtecrobaccoless environment. This policy includes cigarettes, cigars, pipes, electroninc cigarettes (vaping) and all smokeless tobacco products. Every employee, official, or visitor who utilizes a County building or County vehicle is obligated to abide by these regulations. Specifically, they are:  A. Employees, Officials and Visitors: entering a County building. B. Notice to Public:  Smoking will not be permitted in any County building. The Dale County Commission reserves the right to establish designated outdoor smoking areas toj prevent smoke from  Signs notifying the public oft the County's no smoking policy shall be placed at the entrance and other prominent places throughout all County office buildings. C. Smoking, vaping and use of all smokeless tobacco products are prohibited in all  County owned or leased vehicles.  D. Enforcement:  Whenever a violation ofthis smoking policy is observed, County employees should approach the person involved and inform the violator of the smoking regulations. This should be done in a courteous and tactful manner. Ift the violator is a person other than a County employee and does not cease to smoke, ori ifo other problems arise, contact the Dale County Sheriff's Office. In the event that the violator is a County employee subject to the Rules and Regulations of the County's personnel system, the employee shall be  disciplined as follows: First Offense: Written Counseling Second Offense: 3 Day Suspension Third Offense: Termination of] Employment    Echibit2  CONTRACT (Jail Painting)  THIS AGREEMENT made and entered into this E5kaayo olag 20/9, Two Thousand Nineteen, by and between the Dale County Commission, party oft the first part (hereinafter called the Owner) and Commercial Coatings of 8222 Co Rd4 49, Slocomb, AL 36375, party of the second part (hereinafter called the Contractor).  (Day)  (Month)  WITNESSETH:  WHEREAS, the Owner desires to keep the county jail in a fair and neat appearance as economically feasible as practical, and the Contractor desires to furnish and deliver all the material and to do and perform all the work and labor for  painting the jail (the Project);  NOW, THEREFORE, in consideration of the premises, the mutual covenants  herein contained the parties hereto agree as follows:  1. The Contractor promises and agrees to furnish and deliver all the material and to do and perform all the work and labor required to be furnished and delivered, done and performed in and about the construction of the Project herein described in Dale County, Alabama each year for the term of the Contractor agrees to coordinate with Dale County personnel to identify areas that will require work and will repaint each item/section repainted to its nearest, natural breaking point. For example, a wall in a cell will be painted from corner to corner to maintain color match and uniformity in appearance. The floor will be repainted from nearest expansion joint or a natural break of door closure. Doors will also be repainted entirely if deemed necessary by Dale County personnel. 5 showers will be repainted entirely each year. The contract will not include any exterior work or areas of the jail not previously painted by contractor. All of same color and type of materials used on the previous work on This contract is for an initial term of one year, which shall be automatically extended under the same terms and conditions for two additional one-year terms unless owner notifies contractor of the termination of the contract at least 30  contract.  jail by Contractor shall be used on subsequent repaintings.  days prior to the conclusions of the current term.  2.  The Owner agrees and promises to pay to the Contractor for said  Work, when completed in accordance with the Provisions of this Contract, the price as set forth in the said Proposal, amounting approximately to Thirty Four Thousand Two Hundred Fifty and 0/100 dollars ($34,250.00) per. annum, which includes an allowance of Five Thousand and no/100 dollars ($5000.00) for paint, supplies and materials used to complete the annual painting projects. Any unused portion of the material allowance is to be deducted from the price  1    Exhibit2  above. Contractor shall invoice Owner as the work is performed during the court of the term of the contract but the total invoices for the year shall not  exceed the above stated amount.  3.  The said work shail be done in accordance with the laws of the State  of Alabama under the direct supervision, and to the entire satisfaction of the Owner subject at all times to the inspection and approval of the Chairman of  the Dale County Commission, or his designee or agents.  4.  The decision of the Owner upon any question connected with the  execution of this Agreement or any failure or delay in the performance of the Work by the said Contractor shall be final and conclusive. In the event of the failure of Contractor to perform under this contract in a satisfactory manner, the contract may be cancelled by Owner in its discretion as long as all outstanding invoices for acceptable work performed by Contractor shall have  been paid in full. 5.  Upon submission by the Contractor of evidence satisfactory to the  Owner that all payrolls, material bills, and other costs incurred by the Contractor in connection with the construction of the Work have been paid in full, and a final release releasing the Owner from any further liability with respect to this Contract or the Project, final payment on account of this Contract shall be made within thirty (30) days after the completion by the Contractor of all work covered by this Contract and the acceptance of such  work by the Owner. 6.  The Contractor hereby agrees to commence work under this  Contract within 30 days of signing this contract and to complete the project  fully within ninety (60) working days thereafter.  IN WITNESS WHEREOF, THE DALE COUNTY COMMISSION has caysed these  presents to he exeçuted by its CHAIRMAN and  Commercel (Name of Contractor)  Zbolay  the Contractor, has hereto set his  hand and seal this the day and year above written.  ATTEST:  DALE COUNTY COMMISSION,  i  By: -  Dale  as Chairman  Dy  2    Exhibit 2  NAME OF CONTRACTOR:  nacel Ciathss (Individual, Partnership, Corporation, or. Joint Venture)  ALABAMA CONTRACTORS LICENSE NUMBER:  By: (X).  (X)-  Contractor's Signature (Print Name) Title  Witness (Print Name) Title  By: (X).  (X). Witness  Contractor's Signature (Print Name) Title  (Print Name) Title  3