Dale County Commission Commission Meeting Minutes - January 8, 2019  The Dale County Commission convened in a regular session Tuesday, January 8, 2019. The following members were present: Chairman Mark Blankenship; District One Commissioner Chris Carroll; District Two Commissioner Steve McKinnon; and District Four Commissioner Frankie Wilson. Absent: District Three Commissioner Charles W. Chairman Blankenship called the meeting to order at 10:00am. Commissioner Wilson opened with the Pledge of Allegiance. Commissioner Carroll followed with prayer.  Gary.  APPROVED - AGENDA  Commissioner Carroll made a motion to approve the agenda with the following additions: 1) two travel requests 2) Troy University Tower Memorandum of Commissioner McKinnon seconded the motion, all voted aye. Motion carried.  Understanding.  APPROVED - MEMORANDUM OF WARRANTS  Commissioner Wilson made a motion to approve the following Memorandum of  Warrants:  Accounts Payable Check Numbers 82187-82430. Payroll Check Numbers: 154526-154534. Direct Deposit Check Numbers: 29465-29750.  Commissioner McKinnon seconded the motion, all voted aye. Motion carried.  APPROVED - DECEMBER 11,2018 MINUTES  Commissioner Carroll made a motion to approve the Minutes of the Commission Commissioner McKinnon seconded the motion, all voted aye. Motion carried  Meeting on December 11, 2018.    Dale County Commission  Commission Meeting Minutes - January8 8, 2019  Page2of3  APPROVED - TRAVEL REQUEST  Commissioner Wilson made a motion to approve the following travel request.  Derek Brewer, Road & Bridge - Feb. 12-13, 2019- - 62nd Annual Alabama Transportation Conference Montgomery, AL - $465.00. Derek Brewer, Road & Bridge = Feb. 25-27, 2019 - Alabama Vegetation Management Society Annual Meeting - Tuscaloosa, Al. - $460.00. Shelia Grimes & Kim Goode, Revenue - Jan 12-14, 2019 - Alabama Mark Ashcroft, Appraisal - Jan 14-18, 2019- Appraisal School - Auburn, AL  Licensing Officials Conf - Prattville, AL - $942.00.  $1,518.00.  Commissioner McKinnon seconded the motion, all voted aye. Motion carried.  APPROVED - PERSONNEL  Commissioner McKinnon made a motion to approve the following positions in the Classification Plan of Dale County's Personnel System. Also, to post for the  Maintenance/T Specialist position. See Exhibit 1.  Maintenance/IT Specialist. Assistant Maintenance Supervisor.  Commissioner Carroll seconded the motion, all voted aye. Motion carried.  APPROVED - PERSONNEL  Commissioner Wilson made a motion to approve the following new hires.  Jonathan P. Webb - Full-Time - Jailer. Roberto R. Pinto - Full-Time - Jailer.  Commissioner McKinnon seconded the motion, all voted aye. Motion carried.  APPROVED = ROAD & BRIDGE - DAMAGE CLAIM  Commissioner Carroll made a motion to approve the reimbursement to Mr. Rodney Commissioner McKinnon seconded the motion, all voted aye. Motion carried.  Logan of $100.00 for damage.    Dale County Commission  Commission Meeting Minutes - January8,2019  Page3of3  APPROVED  SHERIFF'S OFFICE - TROY UNIVERSITY TOWER  Commissioner Wilson made a motion to approve an Agreement for radio communications on the radio tower at Troy University. See Exhibit 2. Commissioner McKinnon seconded the motion, all voted aye. Motion carried.  APPROVED - EXECUTIVE SESSION  Commissioner McKinnon made a motion to approve going into Executive Session for the reason of General Reputation and Character. Also, that the Commission will Commissioner Carroll seconded the motion, all voted aye. Motion carried.  reconvene after the Executive Session.  APPROVED - RECONVENUE COMMISSION MEETING  CommissionerWVison made a motion to reconvene the Commission Meeting. Commissioner McKinnon seconded the motion, all voted aye. Motion carried. Chairman Blankenship called the meeting to order at 11:30am.  ANNOUNCEMENT - NEXTREGULARI MEETING  Chairman Blankenship announced that the next regular meeting of the Dale County  Commission will be Tuesday, January 22, 2019 at 10:00 a.m.  ADJOURNMENT: CONFIRMATORY STATEMENT  Commission McKinnon made a motion to adjourn the meeting. CommissionerWVison Iti is hereby ordered the foregoing documents, resolutions, etc., be duly confirmed and entered into the minutes of the Dale County Commission as its official actions.  seconded the motion. All voted aye. Motion carried.  - Ma  Mark Blankenship, Commission Chairman    Exhibit 1  Maintenance/IT Specialist  Division Maintenance Reports To Maintenance Supervisor Job Summary  Department County Commission  Location Dale County Commission  Grade X  Provide installation, repair and upkeep oft the computer, communications networks, programmable HVAC and time and attendance software throughout the properties oft the Dale County Commission. Maintain County Website and the County Social Media pages. Oversee cyber security awareness and training. Serve as Dale County Safety Coordinator. Fill ina as  needed by Commission. Duties and Responsibilities  1. Install, configure and upgrade, computer hardware, software, and attached peripherals, network and desktop operating systems, applications and associated 2. Assists Maintenance Supervisor as aj purchasing agent in ordering supplies and  cabling. equipment.  3. Keep and maintain accurate inventory. 4. Maintain work orders and job related documentation.  5. Ensure adherence to good safety standards, including building inspections. 6. Acts as Liaison with contractors to represent the interest of Dale County and assist Maintenance Supervisor in writing specifications for bid packages. 8. Demonstrate initiative in the performance of assigned responsibilities. 9. Maintain expertise in assigned area to fulfill project goals and objectives. 10. Participate successfully in the training programs offered to increase skill and 11. Keep Maintenance Supervisor informed of potential problems or unusual events. 12. Respond to inquiries and concerns in a timely manner. 13. Exhibiti interpersonal skills to work as an effective team member. 14. Demonstrate support for the Dale County Commission and its goals and priorities 15. Demonstrate initiative in identifying potential problems or opportunities for 16. Perform other tasks consistent with the goals and objectives oft this position. 19. Serves as Dale County Safety Coordinator overseeing a Countywide Safety Committee and Safety Program. Works with Insurance Carrier Loss Control Representatives and follows up with loss control surveys. Attends loss Prevention training other related safety annually. Coordinates safety training and implements  7. Model and maintain high ethical standards.  proficiency related to assignment  improvement.  17. Assist in election functions. 18. Assists as Solid Waste Clerk back up.  safety rules in all departments.    Exhibitl  Maintenance Technician /IT Specialist  Supervisory Responsibilities-Nome  Physical Demands Standing Upto3 33% 33-66% 33-66%  Walking  Sitting 33-66%  Stooping, Kneeling, Crouching, Climbing or Balancing  Up to3 33%  Use Hands to Finger, Handle, More than 66% Talking or. Hearing More than 66%  Reaching with Hands and Arms  More than 66%  LiftingUp to 10lbs Up to 25lbs Up to 50lbs Up to 100lbs More than Up to 33% Up to 33% Up to 33% Up to 33% Up to33%  Vision: Close Vision Distance Vision  Depth Perception Ability to Adjust  Yes Yes  Yes Yes  Yes  Yes  Color Vision Peripheral Vision  Specific physical duties  Body movement or mobility to move, stoop, sit, stand, walk and bend. Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently and/or up to 10 pounds of force as needed to move objects. Must see well enough to read computer screens and manuals. Noise: Very Quiet Quiet Moderate Loud Noise Very Loud Noise  Yes  Yes Yes  Yes  Yes    Exhibitl  Maintenance Technician /IT Specialist  Specific Noise Duties  Hear well enough to understand verbal and telephone communications; hearing aid acceptable. Speak well enough toj politely and effectively communicate with co-workers and general public.  Exposure to a general office environment.  Comments  Must be willing to work overtime, wear appropriate office attire, and travel occasionally.  Job Specifications  Knowledge of computing hardware and software. Knowledge of operating systems and networks. Knowledge of phone systems. Knowledge of programmable HVAC. Knowledge of time and attendance software. Ability to troubleshoot hardware and software. Ability to communicate effectively orally and in writing. Ability to conduct workshops and training.  Ability to build, repair and service a variety oftechnology equipment.  Education and technology. Work Experience  High School Diploma or GED equivalent. Post-secondary training in electronics, networking  Experience in all of the above preferred.  Licenses  Valid Alabama Drivers' License. Must be insurable.  Preferences  Previous Information Technology experience.  Approved    Proposed New Position. Posted 1227201/-1/052019 Creating new position to assist the Maintenance Supervisor.  Exhibitl  Assistant Maintenance Supervisor  Grade X Division Maintenance Reports To Maintenance Supervisor Job Summary  Department County Commission  Location  Dale County Commission  Primarily responsible for the performance of the most complex maintenance functions to buildings, grounds, and equipment owned and operated by the Dale County Commission. Directs and supervises assigned personnel in function performance and assists Maintenance Supervisor in supervisory role in his absence and/or at his  direction.  Duties and Responsibilities  1. Assists Maintenance Supervisor in planning and carrying out preventive maintenance and regular repair for buildings and fixtures and other county 2. Assists Maintenance Supervisor in supervision of Maintenance Technicians and 3. Assists Maintenance Supervisor in writing specifications for contractors and 4. Assists Maintenance Supervisor to independently perform a wide range of building and grounds repair and maintenance functions, calling for physical exertion 5. Repairs or replaces lights, ballast, fixtures, wires, motors, timers, receptacles, switches and bathroom fans in all building maintained by the County 6. Runs conduit and pulls wires and sets timer for outside light. 7. Maintains the heating and cooling systems in all buildings maintained by the 8. Assists Maintenance Supervisor in providing general maintenance in all buildings  property. Custodians. equipment. frequently.  County.  and grounds maintained by the County.  9. Other duties as assigned.    Exhibit 1  Assistant Maintenance Supervisor  Supervisory Responsibilities  Directly supervises the activities of maintenance personnel assigned including responsibility of seeing that tasks assigned are completed satisfactorily in a timely 1. Aids in the training of assigned personnel to increase proficiency in assigned jobs 2. Assists the Maintenance Supervisor in general management duties, as requested, 3. Reports any and all unsafe and unsatisfactory conditions existing within assigned  manner.  and acquisition of new skilis.  and acts in his behalf when he is away at his discretion.  work areas. Physical Demands Standing  Walking  Sitting  Stooping, Kneeling, Crouching, Climbing or Balancing Use Hands to Finger, Handle, Reaching with Hands and Arms  Tasting or Talking or Hearing  Lifting Up to 10lbs Up to 25lbs Up to 50lbs Up to 100lbs More than Vision Close Vision Distance Vision Depth Perception Ability to Adjust Color Vision Peripheral Vision No Special Vision Requirements  Specific physical duties with and understand others. bend, lift, twist, and stretch.  See well enough to read regular print and numbers. Hear well enough to converse Speak well enough to be understood by others. Body movement or mobility to Strength to lift heavy packages, move office furniture, and perform plumbing duties.  Noise Very Quiet Quiet Moderate Loud Noise Very Loud  Specific Noise Duties    Exhibit 1  Assistant Maintenance Supervisor  Comments  Willing to work overtime when needed. Willing to wear appropriate safety attire.  Job Specifications Education  High School Diploma or equivalent. Work Experience  Have a minimum of five years' experience in general building and grounds maintenance and  repair including HVAC equipment.  Licenses Valid Alabama driver's license. Must be insurable. Preferences Date    Exhibit. 2  MEMORANDUM OF AGREEMENT  BETWEEN AND  DALE COUNTY COMMISSION (DALE COUNTY SHERIFF'S DEPARTMENT)  TROY UNIVERSITY (TROY UNIVERSITY POLICE)  Because of ani identified need for antenna. space and a mutual desire to collaborate, the Dale County Commission and Troy University desire to work together for the mutual benefit of providing public safety radio communications on the Radio Towers at Troy University Main Campus Site (31-48-09.0N 085-57-27.4W) in Pike County, Troy University Barnes Crossroads (31-32-40.6N 085-40-03.8W) in Dale County, and' Troy University' Wicksburg site (31-12-31.0N 085-36-51.0W) in Houston County. The full intention of this Agreement is to aid in providing Public Safety Communications for multiple Public Safety Entities in Southeast Alabama specifically Pike and Dale Counties. THIS AGREEMENT, is made this gth day of December, 2018 and will terminate on the gth day of December, 2021. This agreement is between the Dale County Commission with its principle place of business being the Dale County Sheriff's Department, hereinafter referred to as the "Licensee" and Troy University with an address on University Avenue, Troy, Alabama  referred to as "Licensor".  A. Licensee has an interest in licensing/leasing space on the Troy University towers sites located in Pike, Dale, and Houston Counties for the receipt and transmission of wireless communications signals on its public safety 700/800 MHz P25 system. Neither the Licensee nor Licensor shall charge ai fee to the other for the use of their  towers or equipment during the term of this agreement.  B. Ino order for Licensee to install and provide continuing maintenance on its equipment at the sites, it is necessary for employees, agents, or independent contractors of Licensee to enter upon and install or conduct maintenance on its communications equipment when accompanied by approved contractor;  1 Troy University shall provide power for equipment.  D. Licensee agrees to provide for radio use Licenses at no cost to the Licensor. Itis understood that Troy University (Licensor) would be responsible to provide all radios for these Licenses. Licensee agrees to provide adequate representation on any Technical or Operations committees regarding the P25 radio system.    Exhibit 2  E. Licensor agrees to maintain its tower, including but not limited to lights, painting, and other repairs and does noti include maintenance on equipment owned and F. Itis understood that Licensee covenants to secure, check, and service said equipment in such a manner that no damage shall be caused to the tower. G. All rights and liabilities herein given to or imposed upon the respective parties hereto shall, to the extent that such are assignable, extend to and bind the several H. This agreement only may be amended or modified as may be mutually agreed upon . All notices given pursuant to this Agreement shall be in writing and may be hand delivered, or shall be deemed received within 30 days after mailing if sent by registered or certified mail, return receipt requested. If any notice is sent by facsimile, confirmation copies must be sent by mail or hand delivery to the specified address. Either party from time to time change its Notice Address by written notice  installed by Licensee.  and respective successors and assigns of the parties hereto. by written instrument executed by the parties hereto.  to the other party.  NOW THEREFORE, in consideration of the mutual promises, covenants undertakings and other considerations set forth in this Agreement, Licensor and Licensee agree as follows:  1. CONSENT. Licensor consents and agrees that Licensee, its employees, agents, and independent contractors ("Authorized Parties") may enter upon the tower sites and tower (herein the Properties") to conduct and perform some or all of the following activities ("Permitted Activities"). ; radio propagation studies, structural assessment, installation, and maintenance or rphacememtofommuniaston equipment, andsuch other tests and inspections of the tower site which licensee may deem necessary or advisable. Licensee agrees to be responsible for any and all costs related to the Permitted Activities, including installation on and removal of equipment on the Properties. This Agreement represents a license that is limited in purpose and scope tot the least amount of access which is required to undertake and complete the Permitted Activities and does not represent a lease or create in Licensee, anyi interest 2. ACCESS, Licensor agrees that the Authorized Parties may enter the tower site upon the Property to perform the Permitted Activities upon execution of the Agreement and may have access to the Properties 24 hoursa day. Licensee agrees to provide the Licensor with as much advance notice prior to entering the properties as possible whenever feasible. Licensee will provide the Licensor with a 48 hour notice of scheduled maintenance activities. Licensor understands the emergency maintenance  ini the Property or any other property owned or leased by Licensor.    Exhibit2  needs due to system outages could preclude the Licensee from providing Licensor  with notification in a timely manner.  Licensor Contact: Buddy. Johnson, 334.482.3287  Chief. John McCall, 334.672.1724  Licensee Contact: Chief Deputy Mason Bynum, 334.379.0839  3. REMOVAL OF PROPERTY. Licensee agrees that it will, upon the conclusion oft the term oft this Agreement, remove any equipment installed on the Properties as a part oft the Permitted Activities, and will return the Properties to the condition they were in before the Licensee's entry onto the Properties. In the event any equipment installed on the Properties by Licensee is not timely removed, Licensor, after giving Licensee thirty (30) days prior written notice, willhave the right to remove such equipment and Licensee agrees to responsible for the reasonable costs of such removal, and shall reimburse Licensor for any costs Licensori incursi ins such removal within thirty (30) days 4. INDEMNITY. Tot the extent permitted by law, each party (the "Indemnitor") agrees to indemnify, save harmless, and defend the other, its directors, officers, employees and property management agent, if any, from and against any and all claims, actions, damages, liability, and expense in connection with death, personal injury and /or damage to property arising from or out of any occurrence in , upon or at the Properties caused by an act or omission of the Indemnitor, its agents, or employees in conduction the activities on the Properties. Any defense conducted by Indemnitor of any such claims, actions, damages, liability and expense will be conducted by attorneys chosen by Indemnitor, and Indemnitorwill be liable fori the payment of any and all court costs, expenses of litigation, reasonable attorney's fees and any judgement that may be entered therein. The provisions of this paragraph 4 shall 5. INSURANCE. Prior to entry upon the Properties, Licensee agrees to ensure that all Authorized Parties, including contractors, have a certificate of insurance in the amount of $5 million evidencing Authorized Parties insurance coverage. 6. GOVERNING LAW. The parties agree that thei interpretation and construction of the Agreement shall be governed by the laws of the state of ALABAMA, Pike County without regard to such state's conflict of law's provisions and should either party be required tol legally enforce the terms and conditions oft this Agreement then the non- prevailing party shall be responsible for the costs of said litigation including a 7. LICENSOR SYSTEM. Licensee acknowledges that any oft the Licensor's equipment on the Properties is part ofa currently operating wireless system, and agrees that  of receipt of an invoice therefor.  survive termination of the Agreement.  reasonable attorney's fee to the prevailing party.    Exhibit2  Licensee will not undertake any activity on the Properties that will interfere with the  operation of that system as currently built.  8. SEVERABILITY. In case any one or more of the provisions contained in this Agreement shall for any reason be held invalid, illegal, or unenforceable in any respect, such invalidity, illegality or unenforceability. shall not affect any other provisions hereof and this Agreement shall be construed as if such invalid, illegal or 9. NO THIRD PARTY. This Agreement is expressly between the parties hereto and is not intended to provide any benefit to any third party not expressly identified herein, and any party not a party to this Agreement or expressly identified herein is hereby expressly excluded as a third party beneficiary hereunder. This clause is not intended to prevent Licensee or Licensor from allowing other public safety entities from joining onto the P25 architecture network this Agreement permits.  unenforceable provisions had never been contained herein.  10. RENEWAL. This Agreement will be reviewed and is renewable every three years with a maximum 5 renewals. There is no implied agreement for tower space usage should the radio system infrastructure change to a different Communications format  and P25 Communications cease to be used.    Exhibit2  IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT as of  the day and year first above written.  LICENSOR: Troy University By: Name: Title:  LICENSEE:  Dale County Commission By: 1hh Name:, MekBkbak Title: Dhnnav