ORA  MISS  Dale County Commission Commission Meeting Minutes- December 8, 2020  The Dale County Commission convened in a regular session Tuesday, December 8, 2020. The following members were present: Chairman Steve McKinnon; District Two Commissioner Donald O. Grantham; District Three Commissioner Charles W. Gary; and District Four Commissioner Frankie Wilson. Absent: District One Commissioner Chris Carroll. Chairman McKinnon called the meeting to order at 10:00am. Commissioner Gary opened with the Pledge of Allegiance. Commissioner Wilson followed with prayer.  APPROVED - AGENDA  Commissioner Gary made a motion to approve the agenda with the addition of the Commissioner Wilson seconded the motion, all voted aye. Motion carried.  Administrator's employment contract.  APPROVED - MEMORANDUM OF WARRANTS  Commissioner Gary made a motion to approve the following Memorandum of Warrants:  Accounts Payable Check Numbers 88684-88796. Payroll Check Numbers: 154725-154728. Direct Deposit Check Numbers: 36714-36859.  Commissioner Grantham seconded the motion, all voted aye. Motion carried.  APPROVED = NOVEMBER 24, 2020 MINUTES  Commissioner Grantham made a motion to approve the Minutes of the Commission Meeting  on November 24, 2020.  Commissioner Gary seconded the motion, all voted aye. Motion carried.    Dale County Commission  Commission Meeting Minutes - December 8, 2020  Page 2of4  APPROVED - PERSONNEL  Commissioner Gary made a motion to approve the following:  Personnel:  Approve - Heidi Deridder - Jail - Promotion - Certified Correction Officer- -S $13.55 /hr. Approve - Mark. Ashcroft - Revenue - Promotion - Gr.XII - Real Property Appraiser III  $19.74 /hr.  Amend personnel budget as follows: Remove Jail records clerk Remove Real Property Appraiser II  Commissioner Wilson seconded the motion, all voted aye. Motion carried.  APPROVED - TRAVEL REQUEST  Commissioner Gary made a motion to approve the following:  (1) Revenue Dept. - Motor Vehicle Conf. - Dec. 8-10, - Prattville, Al. - $1,663.00  Nicole Peters Heather Whitlock Sarah Williams Sierra Sentel  (2) Commissioner Donald Grantham Dist. 2 = ALGTI County Commissioner Education  Program - Prattville, Al. - January 13-15, 2021-$1,009.71.  Commissioner Wilson seconded the motion, all voted aye. Motion carried.  APPROVED - BOARD APPOINTMENTS - DALE COUNTY AG-PLEXAUTHORITY Commissioner Grantham made a motion to approve the following board appointments for the  Dale County Ag-Plex Authority:  Lenard Windham - Term expires December 31, 2024 Lee Childers - Term expires December 31, 2024  Commissioner Wilson seconded the motion, all voted aye. Motion carried.    Dale County Commission  Commission Meeting Minutes December 8, 2020  Page 3of4  APPROVED = EMERGENCY REPAIR RD 33 GUARDRAIL  Commissioner Grantham made a motion to approve the emergency repair of guardrail on  County Rd 33. See Exhibit 1.  Commissioner Gary seconded the motion, all voted aye. Motion carried.  APPROVED - RESOLUTION - PROJECT DCP-23-05-20-1 ROAD & BRIDGF Commissioner Gary made a motion to approve the Road & Bridge Project DCP-23-05-20,  County Rd 36. See Exhibit2 2.  Commissioner Wilson seconded the motion, all voted aye. Motion carried.  APPROVED - FUND 151 JAIL AD VALOREM EXPENDITURE  Commissioner Grantham made a motion to approve the expenditure for service ofj jail door  and locks in the amount of $5,600 by JB Lock Service, LLC.  Commissioner Wilson seconded the motion, all voted aye. Motion carried.  APPROVED - BUDGET AMENDMENTS -APPROPRIATION  Commissioner Wilson made a motion to approve the budget amendment for 001-52950-290, Volunteer Fire Dept/Rescue appropriations, to include $1,500.00 for South Dale EMS.  Commissioner Gary seconded the motion, all voted aye. Motion carried.  APPROVED  LEGISLATION -S SHERIFF  Commissioner Grantham made a motion to approve submission of a Bill, an additional expense allowance and salary for the sheriff, to local legislative delegation and passage at  the next available legislative session. See Exhibit 3.  Commissioner Wilson seconded the motion, all voted aye. Motion carried.    Dale County Commission  Commission Meeting Minutes - December 8, 2020  Page 4of4  APPROVED - PERSONNEL - SICKLEAVE DONATION  Commissioner Gary made a motion to approve the sick leave donation for Barbara Faulk. Commissioner Grantham seconded the motion, all voted aye. Motion carried.  APPROVED - ADMINISTRATORS EMPLOYMENT CONTRACT  Commissioner Grantham made a motion to approve the Administrator's employment  contract. See Exhibit 4.  Commissioner Gary seconded the motion, all voted aye. Motion carried.  ANNOUNCEMENT - NEXT REGULAR MEETING  Chairman McKinnon announced that the next regular meeting of the Dale County  Commission will be Tuesday, January 12, 2021 at 10:00am.  ADJOURNMENT: CONFIRMATORY STATEMENT  Commission Gary made a motion to adjourn the meeting. Commissioner Grantham  seconded the motion. All voted aye. Motion carried.  Itis hereby ordered the foregoing documents, resolutions, etc., be duly confirmed and entered into the minutes of the Dale County Commission as its official actions.  She MAbn Steve McKinnon, Chairman    Exhibit 1  Dale County Road and Bridgre  202 S. Hwy 123, Suite A Ozark, Alabama 36360  Telephone (334) 774-5875 Fax (334)7 774-6899 December 2, 2020  Derek S. Brewer, P.E. County Engineer Drew Meacham, P.E. Assistant Engineer  Dale County Commission 202S. Highway 123, Suite C Ozark, AL 36360 Dear Chairman and Commissioners:  The guardrail on County Road 33 bridge (B-125) was damaged beyond repair by Echo Logging. I, and the County Attorneys, have been attempting to require the insurance company for Echo Logging toj pay for the repairs but the company has delayed settlement. The: missing guardrails create a danger to the traveling public and we can wait no longer for their replacement. It is apparent the Commission will be required to meet this emergency now without the standard public advertisement for bids and seek reimbursement from the  appropriate parties later.  The Code of Alabama states as follows:  "Section 41-16-53. Letting of contracts without public Advertisement authorized in case of emergencies affecting public health, safety, etc. In case of emergency affecting public health, safety or convenience, sO declared in writing by the awarding authority, setting forth the nature oft the danger toj public health, safety or convenience involved in delay, contracts may be let to the extent necessary to meet the emergency without public advertisement. Such action and the reasons therefore shall immediately be made public by the awarding Based on this emergency affecting the public health, safety and convenience and in accordance with the appropriate law, it is my recommendation that the Commission immediately contract with H&L Construction, This company is qualified, has replaced guardrails for Dale County ini the past and can proceed in a timely  authority."  Inc. for the guardrail replacement for the price of$ 61,525.00.  manner. Sinçerely, 06  Derek Brewer County Engineer    Exhibit 1  TROY L) CONSTRUCTION ALABAMA  H&L Construction, Inc.  6/2/2020 Attn: Klaudia Brophy Dale Co. Road & Bridge CR3 330 G/R Repair tor meet Mash Standards  This quote is to relace g/r and end anchors on both sides of bridge  ITEMS Class A G/R CLASSBG/R Type 10 End Anchor Type Special End Anchor Removal of old G/R Removal Of End Anchors  100 575 4 4 575 4  $25.00LFT $60LFT $2,800.00 $2,600.00 3.00 $ 300.00 TOTAL  2,500.00 $ 34,500.00 $ 11,200.00 $ 10,400.00 1,725.00 1,200.00 $61,525.00  0b  Sincerely, PyRB Gary Rushing  P.O.Bor1025 . Troy, Alabama 36081  Office: (334) 566-4541 Shop: (334)566-0351 . Fax: (334)5 566-8330    Exhibitl  ALABAMA GUARDRAIL, INC. CLEVELAND, ALABAMA 35049 TELEPHONE (205) 625-3880 FACSIMILE (205) 625-3879  POBOX126  QUOTE SHEET FROM: DATE:  TO: Drew Meacham COMPANY: Dale County Road Department FAX/EMAIL: mechm.dr-@phoocom PHONE: NUMBER: (334) 445-6792 RE:  KEITHDILLARD November 24, 2020 TOTAL. NO. OFF PAGES INCLUDING COVER: 1 SENDER'S REFERENCK NUMBER: YOLRE REFERENCE NUMBER:  QUOTE: COUNTY ROAD3 33 request, on your project: Dale County  We respectfully submit the following quote for guardrail material and installation, as per your  ITEMI DESCRIPTION Removing Guardrail Steel Bcam Guardrail Class ATypc2 Stecl Beam Guardrail Class BType 2(Case 3) Guardrail End Anchor Type 205 Series(MASH)  QUATNTITY UNIT 504 100 504 4  UNIT PRICE EXTENDED PRICE  LF LF LF EA  $. 6.00 $ 28.00 $ 175.00 $3,600.00  $3,024.00 $2,800.00 $88,200.00 $14,400.00  TOTALQUOTEANOUNT: $108,424.00  All quotes are based on customer provided quantities. Alabama Guardrail, Inci isr not responsible for utilities Presence ofa any existing utilities will need tol be relocated before installation. Pricei is good for 60 days. Quote based on the assumption there willl be normal working conditions. Quote assumes rock will not be encountered. Quote is based on the 2020: Standard.  We are pleased to submit this quote for consideration. Ifa approved, al Purchase Order, Work. Agreement or Contract will be required prior tos scheduling thes work tol be done. Thank) you for thinking oft us for your guardrail needs.  Keith. Dilland Keith) Dillard, President    Exhibit2 2  RESOLUTION  COUNTY OF DALE STATE OF ALABAMA  Project No. DCP-23-05-20  WHEREAS, the County Commission of Dale County, Alabama, is desirous of constructing or improving, by force account, by contract or both, a road included in the  Dale County Road System and described as follows:  Patching, Spot Leveling, Resurfacing and Striping East County Road 36 beginning at a point where East County Road 36 intersects State Highway 105; thence running East along East County Road 361 for a distance of 9.097 miles to a point where East County WHEREAS, the County agrees to all oft the provisions of the Countywide agreement executed between the State and the County covering preliminary engineering by State forces  Road 36 intersects State Highway 27 at Echo.  and equipment on the project, and  WHEREAS, the County agrees to all oft the provisions of any agreement which has been Done at the special session of the County Commission of Dale County, this g"dayof  executed or will be executed covering the construction oft the project.  December, 2020.  Dale County Commission Governing Body Shu - Sbmn Steve McKinnon, Chairperson  Chris Carroll, Member District 1 D0OhL Donald Grantham, Member District2  Frankie Wilson, Member District  2    Exhibit3  1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27  208731-1 : n : 11/19/2020 : FC / ma LSA2020-2361  A BILL TO BE ENTITLED AN ACT  Relating to Dale County; providing for an additional  expense allowance and salary for the sheriff. BE IT ENACTED BY THE LEGISLATURE OF ALABAMA:  Section 1. Commencing on the first day of the month  immediately following the effective date of this act, the Sheriff of Dale County shall be entitled to an additional expense allowance in the amount of fifteen thousand dollars ($15,000) per annum, which shall be in addition to all other expense allowances, compensation, or salary provided by law. This expense allowance shall be payable in equal monthly installments from the general fund of the county and may be treated as compensation for retirement contributions.  Section 2. Beginning with the expiration of the term  of the incumbent sheriff, the annual salary for the sheriff shall be increased by fifteen thousand dollars ($15,000) per  Page 1    Exhibit. 3  1 2 3 4 5 6  annum, payable in equal monthly installments from the general fund of the county and at that time, Section 1 shall become  void.  Section 3. This act shall become effective  immediately following its passage and approval by the  Governor, or its otherwise becoming law.  Page 2    Exhibit4  EMPLOYMENT CONTRACT DALE COUNTY COMMISSION  This Contract Extension Agreement is effective as oft the 1st day of December 20201 between the Dale County Commission, hereinafter referred to as EMPLOYER, and Cheryl Ganey  hereinafter referred to as EMPLOYEE.  ARTICLE ONE  TERM OF EMPLOYMENT: The Employer hereby employs the Employee and the Employee hereby accepts employment with the Employer for three years, beginning on the 1st day of December 2020 and continuing until the 30th of November 2023. The current contract with Employee isl hereby superseded by this extension. This Agreement: may be CONTRACT RENEWAL: This contract may bei re-negotiated or extended by mutual consent, but nothing contained herein shall require the automatic roll-over or renewal of this contract without the agreement ofl both parties. By mutual agreement of the parties, this contract may bei temporarily extended during contract renewal negotiations.  terminated by the parties at an earlier date, as hereinafter provided.  ARTICLETWO  DUTIES OF EMPLOYEE: The Employee is hereby employed as the County Administrator of Dale County, Alabama. The Employee shall perform on ai full-time basis all duties related to the finances and personnel matters of the County as assigned and directed by the Dale County Commission. The specific duties and responsibilities of the Employee are set forth in aj job description which is incorporated herein as aj part and parcel hereof. The job duties shall be continuing until modified by the Commission with the agreement of Employee agrees to devote her full efforts toward herj job as the County Administrator of Dale County. Employee's point of contact and direct supervisor shall bei the Commission Chairman but Employee ultimately takes instruction from and answers to the Dale County Commission. Employee shall be considered an independent contractor, exempt from the policies and procedures governing other classified county employees, and shall receive: no other salary increases, expense allowance, overtime, compensatory time, or other additional benefits other than those specifically enumerated herein or otherwise approved in advance  Employee.  by the County Commission.  1    Exhibit4 4  ARTICLETHREE  COMPENSATION: As compensation rendered under this Agreement, the Employee shall be entitled to receive from the Employer al base salary of $84,585. The Employee shall be entitled to receive the same "across the board" future increases, and at the same time, as granted to other Dale County employees. The compensation during each such employment year shall be payable in equal installments payable in the same manner that the other County employees are paid, which will be consistent with the County bookkeeping system, and  prorated for any partial employment period.  ARTICLE: FOUR  EMPLOYEE BENEFITS: The Employer agrees to include the Employee ini thel Retirement Systems of Alabama, and Employee shall be entitled tol health insurance the same as granted and given to any other County employee. Employee shall keep time and attendance records for the purpose of accounting for, and have a record of, her entitlement to, and use of annual, HOLIDAYS: The Employee shall be entitled to a holiday with full pay for alll holidays as ANNUALLEAVE PAY: During the term of this Agreement, the Employee shall accrue paid leave as granted and given to any other County employee. Unused leave may be carried over: from existing contract tot this contract. Employee will be paid for unused leave up to thel limits set forth: in thel Dale County Personnel Manual at the conclusion of her employment with Dale County based upon her time and attendance records. PAID SICKLEAVE: The Employee shall be entitled to paid sick leave as granted and given to all other County employees with comparable service time. Unused sick leave shall be carried over from the existing contract to this contract. Employee shall not be entitled to bej paid for unused sick leave at the conclusion ofl her employment with Dale County. REMBURSEMENT FOR TRAVEL: The Employee may attend conferences, conventions, seminars, and other out-of-county functions at the request, with the approval oft the Commission, and shall be entitled to reimbursement for reasonable out-of-pocket expenses, including registration, lodging, food, and incidentals which are considered a legal expenditure for such items. Also, if a County vehicle isi not available, Employee shall be entitled to reimbursement for mileage for the use of a personal vehicle while on county business. Such reimbursement tol be at the rate of mileage as established for any Dale County employee, and only upon the submission of a properly documented claim. Itis  sick and holiday compensation.  granted to all other County employees.  2    Exhibit 4  understood that Employee shall not be entitled to mileage for travel to and from her  residence or for travel within Dale County.  ARTICLE: FIVE  TERMINATION:  1. Cancellation by Employee. Employee may cancel this contract without cause by 2. Cancellation by Employer. The agreement: may be cancelled by Employer during its term only for cause which shall include, but not limited to any one or more oft the following: unethical, immoral, ori illegal conduct; gross negligence; any provable offense for which a classified employee could be terminated under thel Dale County Personnel Rules; or: refusal or failure toi follow specific directives of the Commission. In the event of the cancellation of the contract for cause by Employer, Employee shall be entitled to be notified of the charges of misconduct in writing, the proposed evidence against her, and within 10 days from her receipt of thei notice, have a due process hearing before the Commission. At the due process hearing, the charges and evidence thereof shalll bej presented to the Commission by the County Attorney or such attorney he/she shall delegate and the Commission shall sit as a deliberative body as defined under the Alabama Open Meetings Act. Employee shall be entitled tol be represented by legal counsel or another representative ofl her choosing; shall be entitled to appear and address the Commission, present all documents and witnesses she deems necessary, present any defenses to the charges. The Commission shall deliberate in Executive Session after the receipt of all evidence and, by majority vote taken in open session, rule on the charges and notify the Employee in writing oft the decision. The Employee shall then have all rights allowed under thel laws of the State of Alabama to have the matter reviewed ini the Circuit Court of Dale County. The decision of the Commission shalll be final, and Employee shall have no right to appeal the decision to thel Dale County Personnel Board. Nothing herein shall prevent the employer and employee from mutually agreeing to the cancellation of the employment contract under such terms and conditions as may be agreed. 3. Cancellation by reason of Disability of Employee. Employer and Employee agree that the ability of Employee toj perform her duties as. Administrator is crucial to the management of the Dale County government. Should Employee become disabled or ill or absent to such an extent that she is, or will be, unable to continue to perform her duties as stated herein and such inability or failure to continue as Administrator is certified in writing by an impartial and qualified medical professional chosen by Employer, this agreement shall terminate. Upon the happening of such an occurrence as described herein, Employee shall cooperate with Employer in allowing medical examinations, as necessary. Employee shall receive her ordinary compensation and benefits under this contract, after use of all available sick and annual leave time, fora period of up to 90 days after the onset of the disability or until she is approved for  giving Employer 60 days advance notice.  3    Exhibit 4  disability benefits under Retirement Systems of Alabama Rules, whichever comes  first.  EFFECT OF TERMINATION ON COMPENSATION: In the event oft the cancellation of this Agreement by the Employee prior to the completion of the terms of employment as specified herein, the Employee shall be entitled to the compensation earned by her up to the date of termination. In the event of a termination of the Employee for cause that is sustained after due process proceedings, then Employee shall not be entitled to further pay or benefits after the date of the final decision of the Commission other than payment for unused annual  leave pay.  ARTICLESIX  GENERAL PROVISIONS: Any notices to be given hereunder by either party to the other may be affected either by personal delivery in writing or by mail, registered or certified, postage prepaid with return receipt requested. Mail notices should be addressed to the parties at their current mailing address. Notices delivered personally shall be deemed communicated as of actual receipt; mailed notices shall be deemed communicated as of three LAW GOVERNING AGREEMENT: This Agreement shall be governed by and construed in accordance with thel Laws of the State of Alabama. Venue for any action related PAYMENT OF MONIES DUE DECEASED EMPLOYEE: If the Employee dies prior to the expiration of the term of employment, any monies that may be due her from the Employer under this Agreement as oft the date ofl his death shall bej paid tol her executor or administrator, or, ifno executor or administrator has been appointed, then tol her spouse, LEGAL CONSTRUCTION: In the event that one or more of the provisions contained in this Agreement shall, for any reason, bel held to be invalid, illegal, or unenforceable to any respect, such invalidity, illegality, or unenforceability shall be construed asi if such invalid,  (3) days after mailing.  hereto shall bei in Dale County, Alabama.  and if none, then tol her heirs.  illegal, or unenforceable provision had never been contained herein.  Dated this the 8thth day of December, 2020  4    Exhibit 4  Dale County Commission E ZAyfans Steve McKinnon, Chairman  Attest:  ShDo Gng Sheila Glaze, Commission Clerk  NA0O SEAL  Cheryl Ganey, Employee STATE OF ALABAMA DALE COUNTY  AAGy  I, the undersigned authority, a Notary Public in and for said County, in said State, hereby certify that CHERYL GANEY whose name is signed to the foregoing conveyance and whoi isl known to me, acknowledged before me on this day that, being informed oft the contents oft the agreement, executed the same voluntarily on the day the same bears date.  Given under my hand and official seal this 08 day of Decembes 2020.  SEAL;  Cnda fuyu Malw Linda Miler, Notary Public  My Commission Expires: 1-152022  5    Exhibit 4  Administrator/Accountant  Classification  Contract Position (full benefits) Grade/ Wage Range To be determined by experience Reports to Commission  JOB DESCRIPTION ummary/Objective  The administrator provides general administrative direction of Commission functions; works with the Chairman in directing and managing ofcounty administrative, legislative, fiscal, and managerial operations; plans, organizes and directs the activities oft the Commission Office; and performs other related work as required. The administrator works closely with all members of the management team and others to ensure that his or her responsibilities are effectively and  consistently discharged. Essential Functions essential functions.  Reasonable accommodations may be made to enable individuals with disabilities to perform the 1. Assists the Commission Chairman in the execution of his/her office with responsibilities in the areas ofexecutive leadership, managerial and organizational effectiveness, fiscal planning and budget accountability, human resource management and development, public 2. Assists the Commission Chairman by acting on his/her behalf with county departments, other agencies, state and federal representatives and the public. 3. Ensures that county policies, rules, regulations and operating programs are implemented. 4. Assists with the development, implementation and evaluation of a county strategic plan. 5. Assists the Chairman with the preparation and review ofagenda items. 6. Ensures various records and reports including inventory records, financial and budget statements are prepared and maintained in accordance with state and county requirements. 7. Ensures minutes of Commission meetings are properly prepared and recorded. 8. Ensures required files and records are properly prepared and filed. 9. Establishes office procedures and practices to ensure posting and maintenance ofjournals 10. Maintains fund balances and invests county funds in low risk investments. Ensures funds 11.Assists with the preparation and review oft the county budget. Compiles any budget  service and communication.  and ledgers.  are deposited and recorded.    Exhibit 4  overruns and recommends necessary revisions.  12. Strives to improve efficiency and reduce costs in those areas that report to him or her. 13. Assists Solid Waste department with customer billing and collection of past due accounts. 15. Works with the commission office to improve their skills, and encourages their  14. Negotiates and maintains all corporate insurance policies.  professional development. 16. Attends weekly staff meeting.  Competencies  1. Collaboration Skills. 2. Communication Proficiency. 3. Discretion. 4. Ethical Conduct. 5. Financial Management. 6. Human Resources Capacity. 7. Organizational Skills. 8. Performance Management. 9. Personal Electivenes/Credibly, 10. Presentation Skills. 11. Technical Capacity. Supervisory Responsibility  This position involves direct supervision oft the commission office.  Physical Demands  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions oft this job. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. Must see well enough to read fine print and numbers and hear well enough to understand conversations. Must speak well enough to address  small groups. Requires the body mobility to move freely about the office.  Position Type/Expected Hours of Work  This is a full-time position. Days and hours of work are Monday through Thursday, 6:00 a.m. to  4:30 p.m. Must be willing to work overtime ifr necessary.  Travel  Must be willing to travel to attend conferences, training, and seminars as required.    Exhibit4 4  Required Education and Experience 1. GED or High School Diploma  2. Must have at least three years of recent and successful employment experience within an office administration environment with exposure to financial processes and procedures  3. Bachelor's degree required in Accounting or Finance  Preferred Education and Experience  1.N Master's degree in accounting, business administration, finance, ora  related field.  Other Duties  Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required oft the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.  Date