Dale County Commission  Commission Meeting Minutes = November 24, 2020  The Dale County Commission convened in a regular session Tuesday, November 24, 2020. The following members were present: Chairman Steve McKinnon; District One Commissioner Chris Carroll; District Two Commissioner Donald O. Grantham; District Three Commissioner Chairman McKinnon called the meeting to order at 10:00am. Commissioner Wilson opened  Charles W. Gary; and District Four Commissioner Frankie Wilson. with the Pledge of Allegiance. Commissioner Gary followed with prayer.  APPROVED - AGENDA  Commissioner Gary made a motion to approve the agenda with the removal of item #5-New  Hire-Security Guard - Sheriff's office.  Commissioner Carroll seconded the motion, all voted aye. Motion carried.  APPROVED = MEMORANDUM OF WARRANTS  Commissioner Carroll made a motion to approve the following Memorandum of Warrants:  Accounts Payable Check Numbers 88563-88683. Payroll Check Numbers: 154718-154724. Direct Deposit Check Numbers: 36574-36713.  Commissioner Gary seconded the motion, all voted aye. Motion carried.    Dale County Commission  Commission Meeting Minutes November 24, 2020  Page2of3  APPROVED - NOVEMBER 11,2020 MINUTES  Commissioner Gary made a motion to approve the Minutes of the Commission Meeting on  November 11, 2020.  Commissioner Wilson seconded the motion, all voted aye. Motion carried.  APPROVED - ADDITION TO CLASSIFICATION AND PAY PLAN  Commissioner Carroll made a motion to approve the addition ofj job description, Tag/Title  Assistant Supervisor, and also to post fori this position. See Exhibit 1. Commissioner Gary seconded the motion, all voted aye. Motion carried.  APPROVED - FILE MAINTENANCE PROGRAM - BD OF REGISTRARS  Commissioner Gary made a motion to approve the Resolution and Agency Agreement for the  File Maintenance Program for the Board of Registrars. See Exhibit 2. Commissioner Carroll seconded the motion, all voted aye. Motion carried.  APPROVED - BOARD APPOINTMENTS - SE AL REGIONAL PLANNING Commissioner Grantham made a motion to approve the following board appointments for the  Southeast Alabama Regional Planning and Development Commission:  Mark Blankenship = Ozark Mayor - thru term of Office Leah Harlow - Expires December 31, 2023 Reappoint, Dianne Flournoy - Expires December 31, 2023  Commissioner Carroll seconded the motion, all voted aye. Motion carried.  TABLED - ADMINISTRATOR EMPLOYMENT CONTRACT  The Administrator's contract was on the agenda and called for a vote. Since the matter had not been on the agenda prior and Commissioner Wilson voted against the matter, under the Dale County Commission's "special operating rule", it will lay over until the next meeting of  the Commission.    Dale County Commission  Commission Meeting Minutes November 24, 2020  Page 3of3  APPROVED - RESOLUTION - DCP 23-04-20, ROAD & BRIDGE  Commissioner Grantham made a motion to approve the Resolution for project DCP 23-04-20,  See Exhibit 3.  Commissioner Wilson seconded the motion, all voted aye. Motion carried.  APPROVED - CAPITAL EXPENDITURE, FUND 116  Commissioner Gary made a motion to approve the capital expenditure from Fund 116 for  flooring in the amount of $2,621.00.  Commissioner Carroll seconded the motion, all voted aye. Motion carried.  ANNOUNCEMENT = NEXT REGULAR MEETING  Chairman McKinnon announced that the next regular meeting of the Dale County  Commission will be Tuesday, December 8, 2020 at 10:00am.  ADJOURNMENT: CONFIRMATORY STATEMENT  Commission Gary made a motion to adjourn the meeting. Commissioner Carroll seconded It is hereby ordered the foregoing documents, resolutions, etc., be duly confirmed and entered into the minutes of the Dale County Commission as its official actions.  the motion. All voted aye. Motion carried.  ShK  Steve McKinnon, Chairman    Exhibitl  COIT  DALE COUNTY COMMISSION  Commission Chairman Steve McKinnon  Commissioners Chris Carroll Donald O. Grantham District 2 Charles W. Gary Frankie Wilson  County Administrator Cheryl Ganey  District1 1 District3 3 District 4  Dear Commissioners,  The proposed job description for Tag/Title Assistant Supervisor will be grade VI.  The wage range is $11.68-$16.70. Thank you for your consideration.  202 South Highway 123, Suite C . Ozark, AL36360 Phone: 334.774.6025 e Fax: 334.774.1841    Exhibit 1  Tag/Title Assistant Supervisor  Division Tag & Title Revenue Reports to  Department  Location  Dale County Commission  wperacherCleDepuy Revenue Commissioner  Job Summary  Assists Supervisor in all daily operations Duties and Responsibilities Training new employees.  Preparing daily deposits, daily reports, and monthly reports for tags, title, and boat registrations. Communicates with programmers and State Revenue Department on updates and problems. Performs general office functions including answering the telephone, customer emails and fax.  Maintains inventory of tags and ordering new plates. Processing mail and internet payments. Assist others clerk with customers. Other duties as required.  Assumes duties of clerks when necessary and satellite duties when scheduled. Keep all clerk up to date on Changes with programmers and State Department of Revenue.  Willing to travel to school and conferences as necessary.    Exhibit 1  Tag/Title Assistant Supervisor Supervisory Responsibilities Physical Demands Standing Up to 33% 33-66%  Walking 33-66%  Sitting 33-66% Climbing or Balancing Upt to 33% More than 66% Talking or Hearing More than 66%  Stooping, Kneeling, Crouching, Use Hands to Finger, Handle, More than 66% Tasting or Lifting  Reaching with Hands and Arms  Up to 10lbs Up to 25lbs Up to 50lbs Up to 100lbs More than Up to 33% Up to 33% Up to 33% Up to 33% Up to33%  Vision Close Vision Distance Vision  Depth Perception Ability to Adjust  Color Vision Peripheral Vision No Special Vision Requirements  Specific physical duties  Must have the strength to lift large books.  Noise Very Quiet Quiet Moderate Loud Noise Very Loud Noise  Specific Noise Duties Comments  Exposure to a general office environment.  Must be willing to travel occasionally and wear appropriate attire.    Exhibitl  Tag/Title Assistant Supervisor  Job Specifications Education  High School diploma or equivalent. Work Experience Must have experience with bank deposits. Licenses Preferences  Must have good communication skills, basic math skills, and the ability to read and write. Needs to be able to type accurately, enter data quickly and accurately, and to operate terminals,  typewriters, calculators, and a copy machine. Requires the ability to operate a computer. May need to become a Notary Public.  Needs some knowledge of department and county policies and procedures.  Date    Exhibit 2  RESOLUTION BY Sale  COUNTY,ALABAMA, COMMISSION  Dake  WHEREAS Act 95-769 requires the implement a voter file maintenance process, and, WHEREAS Act 95-769 also requires the  County Board of Registrars to  County Commission to pay  Dale  the cost of postage necessary to mail certain notices to voters and to subsequently apply for WHEREAS the Alabara Secretary of State has indicated that her office is willing to serve as the costs and collecting reimbursements for such costs from the State Elections Fund as provided  and receive reimbursement for such costs from the State of Alabama, and  agent for the. for in Act 95-769, and  Dale  County Commission for the purposes of paying postage  WHEREAS the Alabama Secretary of State served as the agent for the  bale  County Commission in 1997, ,2001, 2005, 2009, 2013, and 2017, for the purposes of paying postage costs and collecting reimbursements from the State Elections Fund as provided for in  Act 95-769, now therefore BE IT RESOLVED BY the  County Commission that it hereby agrees  Sale  to appoint the Secretary of State to serve as its agent for the purposes of paying postage costs necessary for the mailing of certain notices to voters as required by Act 95-769 and collecting reimbursements for such costs from the State Elections Fund as rovided in the Act, and now Commission is authorized to execute an agency agreement to be entered into between this  BE IT FURTHER RESOLVED that the Chairperson of the county and the Office of the Alabama Secretary of State. Adopted this 24K day of Naesbcore the year 2020.  Dak  County  Sli n ChAimaw    Exhibit 2  STATE OF ALABAMA COUNTY OF  DATE: Ala ober242020  Dale  AGENCY AGREEMENT  The  County Commission hereby authorizes  Dale  the Alabama Secretary of State to act as its agent for the purposes of paying postage necessary for the mailing of certain notices to voters as required by Act 95-769 and collecting reimbursements from the State Elections Fund associated with compliance with Act 95-769. The County Commission understands that the Secretary of State will be paying postage on the voter notifications required by $17-4-30(a), Code of Alabama (1975) for which the Commission will be obligated to reimburse the Secretary of State by this agreement and that such reimbursement shall occur from monies the County is entitled to for such costs from the State Elections Fund pursuant to $17-4-31, Code of Alabama (1975) The County Commission also agrees that the business reply mail account fee and business reply mail postage charges will remain its responsibility for which it may be reimbursed by the State of  Alabama under the normal operation of the Act.  Slin ABn Chairperson County Commission  Acceptance by the Secretary of State:  John H. Merrill Secretary of State    Exhibit3  RESOLUTION  COUNTY OF DALE STATE OF ALABAMA  Project No. DCP-23-04-20  WHEREAS, the County Commission of Dale County Road System and described as follows:  constructing ori improving, by force account, by contract County, Alabama, is desirous of  or both, roads included in the Dale  Patching, Spot Leveling, Widening, Resurfacing, and the intersection of County Road 33 East along WHEREAS, the County agrees to all of the  Striping on County Road 54 from  County Road 57. Approximate length is 2.945 County Road 541 to the intersection of  miles.  executed or will be executed covering the construction provisions of the of any agreement which has been  project.  Done at the special session of the County Commission of  November, 2020.  Dale County, this 24hdayof  Dale County Commission Governing Body Shn MRam Steve McKinnon, Chairperson  Chris Carrbll, Member 0oh  A  District1  Donald  Grantham, Member District2  Prankie4 WisonMember  EE