RA  MISS  Dale County Commission  Commission Meeting Minutes = May 25, 2021  The Dale County Commission convened in a regular session Tuesday, May 25, 2021. The following members were present: Chairman Steve McKinnon; District One Commissioner Chris Carroll; District Two Commissioner Donald O. Grantham; District Three Commissioner Chairman McKinnon called the meeting to order at 10:00am. Commissioner Wilson opened  Charles W. Gary; and District Four Commissioner Frankie Wilson.  with the Pledge of Allegiance. Commissioner Carroll followed with prayer.  APPROVED = AGENDA  Commissioner Carroll made a motion to approve the agenda.  Commissioner Grantham seconded the motion, all voted aye. Motion carried.  APPROVED = MEMORANDUM OF WARRANTS  Commissioner Wilson made a motion to approve the following Memorandum of Warrants:  Accounts Payable Check Numbers 90038-90133. Payroll Check Numbers: 154751-154755. Direct Deposit Check Numbers: 38443-38586.  Commissioner Gary seconded the motion, all voted aye. Motion carried.  APPROVED = MAY 11,2021 MINUTES  Commissioner Gary made a motion to approve the Minutes of the Commission Meeting Commissioner Grantham seconded the motion, all voted aye. Motion carried.  on May 11, 2021.    Dale County Commission  Commission Meeting Minutes - May 25,2021  Page2of3.  APPROVED - TRAVEL REQUEST  Commissioner Gary made a motion to approve the following travel request:  Heidi DeRidder: - Jail Admin Training - Prattville, AI July 7-8, 2021-$505.39 Ron Nelson - Alabama Jail Assoc Fall Conference - October 24-28, 2021 Heidi DeRidder- Alabama Jail Assoc Fall Conference - October 24-28, 2021 Brandon Elmore Alabama Jail Assoc Fall Conference - October 24-28, 2021 Darrell Cook = Reappraisal - AAAO Annual Conference = August 1-6, 2021 Mark Ashcroft - Reappraisal - AAAO Annual Conference = August 1-6, 2021 Lisa Carnal - Reappraisal - AAAO Annual Conference = August 1-6, 2021 Sheila Waller - Revenue - AAAO Annual Conference - August 1-6, 2021  Mobile, Al- $1333.61 Mobile, Al-$1333.61 Mobile, AI-$1333.61 Perdido Key, Al -$2274.85 Perdido Key, Al-$1 1358.71 Perdido Key, Al- $1935.85 Perdido Key, Al-$1358.71  Eleanor Outlaw = Revenue Commissioner - AATA Annual Meeting = June 13, 2021  -June 17, 2021 = Orange Beach, AI-$1999.00  Commissioner Wilson seconded the motion, all voted aye. Motion carried.  APPROVED - PERSONNEL  Commissioner Grantham made a motion to approve the following personnel changes:  Ashley L. Moore - Maintenance/7-5.30 = Custodian - $11.00/hr.  Commissioner Wilson seconded the motion, all voted aye. Motion carried    Dale County Commission  Commission Meeting Minutes - May 25, 2021  Page3of3  APPROVED -JAIL AD VALOREM EXPENDITURE  Commissioner Carroll made a motion to approve the expenditure from Fund 151, Jail Ad  Valorem. See Exhibit 1.  1) Video System, $47,691.00, Harris Security System  2) Locks on secondary door in housing units, $23,500.00, JB Lock Service, LLC  Commissioner Wilson seconded the motion, all voted aye. Motion carried.  APPROVED - BALLOT MARKING ELECTION MACHINES  Commissioner Wilson made a motion to approve the purchase of ballot marking election machines. The expenditure will be a combination of HAVA funds and State grant. See  Exhibit 2.  Commissioner Carroll seconded the motion, all voted aye. Motion carried  APPROVED - NETWORK SECURITY PROPROSAL  Commissioner Wilson made a motion to approve a network security proposal with Foxhill Commissioner Grantham seconded the motion, all voted aye. Motion carried.  Information Systems. See Exhibit 3.  ANNOUNCEMENT = NEXT REGULAR MEETING  Chairman McKinnon announced that the next regular meeting of the Dale County  Commission will be Tuesday, June 8, 2021 at 10:00am.  ADJOURNMENT: CONFIRMATORY STATEMENT  Commission Gary made a motion to adjourn the meeting. Commissioner Wilson seconded Iti is hereby ordered the foregoing documents, resolutions, etc., be duly confirmed and entered into the minutes of the Dale County Commission as its official actions.  the motion. All voted aye. Motion carried.  Sru Shfne  Steve McKinnon, Chairman    Exhibit 1 Estimate Estimate: # 50792  JBI Lock servicel LLC: 229 County Rd. 313 P.O.Box 68 Mt.Hope, AL35651 Name/Address Dale couniy jail P.O. Box279 Ozak AL.36360  Date 6/3/2021  Project Total 17,500.00 6,000.00  Description  Qty  Rate 3,500.00 6,000.00  2i inch tube doors with 3/8 wire mesh, powder coat and 80: series  51  lock Iabor toi install  Phone: # 254-318-8197  Total  $23,500.00    Exhibitl  HARRIS Security Systems Serving thes Southeasts Since 1993 Customer: and Project Name  24-Nov-20  Customer: Dale County Jail  Provider: Stephen Mclain Harris Securitys Systems, Inc. POBox1 1182 Ozark, AL36361 800-240-1717 Quote Number: Solution Proposal Materials Description New Camera System  New Complete System 124A AdamssE Ozark, AI36360 LtBaxley. 334-7733-8688  44159.452 SM  Brand Hikvision Network VideoR Recorder 64ch3 36TBH HDDF Rack Mount Trendnet 24PortP POE+G GB Switch Hikvision Hikvision WallN Mount Hikvision 90" Mount Hikvision Pole! Mount Hikvision Hi-Power POE+I Injector! Midspand vision 6MPF Fisheye CameraIRw w/Mic Hikvision 4MPI IRD Dome Camera2 2.8MMI lens Hikvision 5MPF Fisheye CameraIR Hikvision 4MPI IRE Bullet Camerav w/2.8-12mm! lens (outside) Hikvision Junction Mount Trendnet WISP Point- to-PointB Bridge Ditek Power Stripy withA ACSurge Protector Ditek Surges Suppressor for outsidec cameras Harris Ground Bonding Clampsa ando cable Logitech WISK Keyboard andn mouse Lenovo Computerf for Guardp podisg 94002 2.9Gh2-8 8GB- 1TBH HDD: 3monitorc out Lanmark Outdoor Communication Cable Honeywell Indoor Communication' Cable Harris Toloads softwarec one existingo computers Harris ToF ProvideF Rental Manu uftf foro outside Harris Toremovez aloldo CCTVCable Harris ToCleanu up Communications closet ofccTVe equipment Harris Toleave alle electronice equipmentv withe customer  QTy  4MPI PIZIRD Dome IP4 4XZ Zoom! DWRI IP66 (Inside)  Hikvision 4MPF PTZIRP Pendant IP3 30XZ Zoom WDRD DarkF Fighters Smartl Tracking (outside)  ofoldc cablea ande equipment Solution Cost Detail: Totall Installation! Investmentf fora alls Systems above Notes ands Scopeo of Work:  $47,691.00  Dueto Covid1 19a andg governmenti issues price anda availabilityisv veryl limited. Youc coulde expect delays ord changesi inb bothP Pricea andA Available Stock. Thiss systemis is compatible witho courthousea ands Sherriff Office. Wew willb ber replacinge existing cameras system. Ther news systemy willl bea allnew  camptonitesa andic cleanu upo communications closet.  Warranty and Exclusions: Conduit, Networks Thisg quoted does notir indude trequirements: Customer Acceptance: AL Theu agrees, whethers areo obligated) jointly  panels Workingf Fiber, diento computer, andManlsnseded. Pricesaregood yeary warrantyonlabork fomMumasecumiyand theft, vandallam, actofGod,a andneglect, asertmpglyetken  service.  plied. cabinets, 120VACP power. orother electronic formatfo edmtymaciaapdang  Agreest thez abovea amount fort thes stateds servicesa ande equipmentin thisp proposal. Thesignerb belown thathe/sheh hasreadthisA  and provided  notated below.1 Thisisa alegal andbindinga agreement betweent the" "Customer"a andHarriss Security. Inc. AESBLA #AL- 190, Systems, Incte attorneyf forc collection, thes Sersigneda and/or shalipayn attorney'sfees, interesta atther of Further, onbehalfo oftheo Customera andthe undersigned,t theu undersignedv walves debt,  Customer, thatinconsiderationo ofservicesa and/orn fors saids and/or materialsina accordancew witht thisP Proposal,a andthats  account 1.5percentp pern month, Terms fPayment Customer's Acceptance ofProposal: Printed Name: Title/Position:, Acceptance ofProposal Signature:. Date:,  andlawso Jabam other states astopersonalp property.  Net3 30 Upon! Invoice.  PO#:.  Pagelof2.    Exhibit2 2 (334)242-7200 FAX (334)242-4993 WWW.SOSALABAMA.COY OHN.MERRILL@SOS0S-ALABAMA.GOV  ALABAMA STATE CAPITOL 600 DEXTER AVENUE SUITE S-105 MONTOMERVL,AL36130  BA  JOHN H. MERRILL SECRETARY OF STATE  April27,2021 The Honorable Sharon A. Michalic Judge ofl Probate, Dale County P.O. Box 580 Ozark, AL: 36361 Dear Judge Michalic:  As you know, the AutoMARK electronic ballot marking machines are outdated and in need of an upgrade. Due to this situation, I have developed aj plan to enable counties that do not have the most up-to-date electronic ballot marking Eight counties currently use ExpressVote, and our plan is to focus on thei remaining 59 counties still utilizing the AutoMARK machines. To meet this goal, Iworked with ES&S to reduce the cost of ExpressVotel by approximately 25% In order to facilitate your county ina acquiring ExpressVote, you will be required to use all of your unexpended county HAVA funds with the Secretary of State's Office subsidizing the remaining costs. Attached is a purchase proposal quote from ES&S with an estimated number ofr machines needed and the associated costs. The total cost to upgrade your county to! ExpressVote is $52,500.00. Your remaining HAVA fund balance is $26,763.36. Therefore, the Secretary of State's Attached you will find the application with the supporting ES&S quote to authorize $26,763.36 ofy your HAVA balance to be used, which willl leave your HAVA balance at $0.00. The application must be returned to my office by June 30, 2021. After we receive the application, we will begin the process to disburse the total funding to your county. Upon receiving the total funds from this office, you will be responsible for arranging the purchase oft the ExpressVote machines from ES&S. Ifyou do not respond by the deadline, we will accept that as your county's declination to participate in this Inc order to subsidize expenses for a program oft this size, please understand that our office will only be responsible for aiding in thei initial purchase of ExpressVote. Your county will be responsible for all ongoing future costs that are: shown on the attached quote in the section titled" "Annual Post-Warranty License and Maintenance and Support Fees." To: submit your application, ask questions, or request further assistance, please contact my Chief of Staff, David Brewer, at] OmMdhsaismeN or (334),242-7207. Attached is al PowerPoint that provides additional information  machines, the ExpressVote, to acquire this system without stressing counties" budgets.  per unit.  Office will subsidize $25,736.64 to make up the difference in the total purchase price.  program.  about the program. Jonn H. Merrill A Secretary of State Enclosures  Cc: Chairman of Dale County Commission    Exhibit 2 (334)242-7200 FAX(334)242-4993 WWW.SOS.ALABAMA.GOV JOHN.MERRILL@SOS.ALABAMA.GOV  ALABAMASTATE CAPITOL 600DEXTER: AVENUE SUITE S-105 MONTGOMERY, AL36130  JOHN H. MERRILL SECRETARY OF STATE  County Contactinformation  County: Mailing Address:  Dale County  Name of] Primary Contact: Direct Telephone Number:  Email:    Exhibit2  Items Requested for Remuneration  Please complete this section indicating the item(s) and the reasoning your county's elections will benefit from the acquisition of the item(s). In order to be eligible to receive funds, you must complete all areas in  this section. Remember to provide aj picture or rendering of the property.  Items [Property or Services] to be Purchased with Concise Description  Cost ofItems [Property or Services]  Reason for Purchase  To upgrade the county's electronic ballot marking machines for handicap voters to the ExpressVote from the outdated  County's portion of acquisition cost of21 ExpressVote Electronic Ballot Marking Machines  $26,763.36  AutoMARK  The Secretary of State's Office willl be subsidizing $25,736.64 of the acquisition costs to covert the entire cost of $52,500.00  TOTAL:  $26,763.36  Please provide details for each non-repeating item for which you are seeking reimbursement  Make additional pages ifnecessary    Exhibit2  Total Request & Certification  Total Amountof Remuneration Request  $  26,763.36  As thel Probate Judge and the chief election official for.  County,Isubmit this Application for  Helping America Vote Act (HAVA) County Remuneration. By signing this application, I certify that all information contained hereini is accurate: and complete to the best of my knowledge, that all state purehasingand/orbid. llawsand/orlocal. purchasing regulations have been strictly followed related to the proposed purchase(s), and that the amount for which I am seeking remuneration will be spent only on items already pre-approved for purchase by the Secretary of State's Office (Pub. L.107- 252). I acknowledge that any misrepresentation of truth or accuracy may. require that all grant monies awarded to, or properties acquired by, the county be returnedi to the Alabama Secretary of State'sOfficeort thel United States Election Assistance  Commission: and thatany other penalties provided! by Federal: and Statel law maya apply.  NameofProbate Judge:  Signature: Date:  Sworn and subscribed! before me this My commission expires the.  day of.  20  dayof.  20_  (Seal)  Signature of Notary Public Printed nameofNotary Public    Exhibit 2  Mainsaining tar confideno, Enfrancieg che wators axprlanca  Dale County, AL Purchase Proposal Quote Submitted by Election Systems & Software Purchase Solution Includes: Item! Description Tabulation Hardware Election Services  Quantity  Price $69,825.00 $3.675.00 Included $3,034.50 ($24.034.50) $52,500.00 $26.250.00 $26,250.00 $2,047.50 $1,365.00 $3,412.50  21 ExpressVotel ExpressVote! BMDT Ballot Tenminal Marking! (lncludes Device: Terminal IntermalB BackupB Battery. ADA Keypad Headphones, Powers Supply withA ACCord. Hardwarea andF Firmware Warrantyt throughs September 30, 2022(IDeliveryo OccursOnorB Belore) june 30, 2021)  andOmernstandard 4GBN Memorv Devicel 21 Soft-S -SidedCase  Equipment! Installation, Regionall Training ands ShppingandlHandling Customer Discount andA AutoMARK Trade-lnA Allowance Totall Purchase Solution Payment Terms Amountd duev withint thirty! (30)calendar dayso ofcontracte executiont Amountd duew withint thirty! (30)e calendar dayso ofdelivery ofHardwarea and/or Software: Annual Post-V Warranty! HardwareN Maintenance: ands SupportF Fees: HMAE ExpressVote! BMD- Extendedy Warrantys withE Biennial Maintenance Annuall Post-V Warranty! Firmwarel Licensea andM Maintenance: ands Support Fees: Firmwarel License ExpressVote Total Annuall Post- Warrantyl License: and! Maintenance: and Support Fees Thisq quoteisa ane estimatea andiss subjectt tof finalr review: anda approvalbyb bothE ES8Sa andthed Customer. Anya applicable (City&s State)s salest taxesh haver notb beeni includedimp pricinga anda are ther responsibilitys ofthec customer.  Annual Post-Warranty! License and1 Maintenance and Support Fees (Feesa are! Based Upona a4 4-Year Customer Commitment to Subscribe tot thel Followingservices)  Footnotes: warranty period.  Ratesy valid for 60d daysa andthereafter: mays change. AnnualP Post Warranty! Hardware andFirmwaref feesM willremaint firmt for foury years following expirations ofthe extended Theg quantityo ofs serviced daysr reflectsa reasonablee estimatel fori implemeutationt ands selectede ongoing elections services Quantities may change dependingo ons specific Customer ES&SV wille coordinatet thep pickupa andtransportations ofthet trade-ine equipment fromc Customer'ss ssited onadatet toben mutrally agreedu upont byt they parties. ESASisr responsiblefor  preparing. packaging andpalletizingthet trade-ine equipment fors shipment.    Exhibit3  Subject: Dale County Network Security Proposal  Aaron, Tol keep your: security appliances updated against known threats and ever changing network vulnerabilities we need to review and update the Firewalls software and firmware every time Dell pushes these updates out. This will help keep your security appliance updated against known threats. I have put together the below choices for you to review. All will keep your: services up to current patch Choice 1) Have a maintenance contract which will provide a monthly plan to ensure stability of the network and attached PCs. This is not a must but this option ensures updates are applied every  levels.  time applicable systems to ensure they are patched and up to date. Option B)Sonic Walls (3) and Adtran Gigabit Switches (2) $375 monthly  Option A) Sonic Walls only (3) $350 monthly  Choice 2). Maintenance Contract that includes everything in Choice 1 options A&B but also any Firewall or Switch config changes needed such as Port Forward, VPN setup, Access List Modifications, Allow/Deny Rules in the Firewalls and any Adtran Switch Config changes such as allow specific vlan This choice covers all updates plus any monthly changes needed to any equipment.  access, dhcp, wifi changes ect. $400 monthly  Choice 3) Maintenance Contract that includes everything in Choice 2 along with Hardware: Support on all devices purchased from us: Sonic Walls, Adtran Switches and Access Point $500 monthly (this will include next day hardware replacement of any of the covered devices ini the event of at failure) Another way we could cover security updates and all needed config changes are month to month service orders as needed. Typical firewall upgrade for critical security updates would be $250 per device, currently you have 3 and $150 for the Adtran Switches (2). As you can: see one critical security update to ally your devices would be estimated $1050. There is no way to know how often these updates will be pushed out from Dell ont fori the Sonic Walls and Adtran for the Switches. Ih have seen them oncea quarter but then again once a week when newi threats and vulnerabilities are released.. As of right now two of your firewalls need updates that were released from Dell two weeks ago. Your newest firewall for EMA: already has this update. All other labor rates per device is $100 per hour as configuration changes are needed. As you can see Dale County would end up saving money with a maintenance contract that We can do custom configs and change any oft the above options if requested. Just let me know what you  covers security updates and other network changes as needed. would like to do. If you have any other questions please let me know.  Thanks Josh Tindell Network Engineer Foxhill Information Systems osheloxllysemscom