CORRA  Dale County Commission  Commission Meeting Minutes = June 14, 2022  The Dale County Commission convened in a regular session Tuesday, June 14, 2022. The following members were present: Chairman Steve McKinnon; District One Commissioner Chris Carroll; District Two Commissioner Donald O. Grantham; District Three Commissioner Charles W. Gary; and District Four Commissioner Frankie Wilson. Chairman McKinnon called the meeting to order at 10:00am. Commissioner Grantham opened with the Pledge of Allegiance. Commissioner Carroll followed with prayer.  APPROVED - AGENDA  Commissioner Gary made a motion to approve the agenda with the following changes:  Add: Capital Expenditure, Fund 116, $9,990.00.  Commissioner Carroll seconded the motion, all voted aye. Motion carried.  APPROVED - MEMORANDUM OF WARRANTS  Commissioner Grantham made a motion to approve the following Memorandum of Warrants:  Accounts Payable Check Numbers 93116-93387. Payroll Check Numbers: 154821 - 154821. Direct Deposit Check Numbers: 421220-421361.  Commissioner Wilson seconded the motion, all voted aye. Motion carried.    Dale County Commission  Commission Meeting Minutes - June 14,2022  Page2of4  APPROVED - MAY24.2022 MINUTES  Commissioner Carroll made a motion to approve the Minutes of the Commission Meeting Commissioner Grantham seconded the motion, all voted aye. Motion carried.  on May 24, 2022.  APPROVED - PERSONNEL  Commissioner Wilson made a motion to approve the following:  Maintenance - New Hire - Sabrina Felice Frazier - Custodian Maintenance - New Hire - Rosetta Maria McCray = Custodian Maintenance = New Hire - Annevist Caldwell - Maintenance Tech  Commissioner Gary seconded the motion, all voted aye. Motion carried.  APPROVED - EMPLOYEE TRAVEL  Commissioner Grantham made a motion to approve the following:  Dale County Jail - Steven Baxley, Brandon Elmore, Hunter Peters, Harvey McLeod Oct. 2nd-5th, 2022-A AL Jail Assoc. Training - Mobile, AL $2050.32. Dale County Jail - Jeffery Prater and Jonathan Webb - July 13th-1 14h,2022-  Jail training - Prattville, AL - $482.02  Commissioner Carroll seconded the motion, all voted aye. Motion carried.  APPROVED - JAIL AD VALOREM EXPENDITURE, FUND 151  Commissioner Grantham made a motion to approve an expenditure from the Jail Ad Valorem  Fund 151 for immediate need of plumbing work in the Jail. See Exhibit 1. Commissioner Gary seconded the motion, all voted aye. Motion carried.  APPROVED = CYBERSECURITY UPGRADE  Commissioner Wilson made a motion an expenditure from Fund 1121 for Cybersecurity  upgrades. See Exhibit 2.  Commissioner Gary seconded the motion, all voted aye. Motion carried.    Dale County Commission  Commission Meeting Minutes - June 14, 2022  Page3of4  APPROVED - ANIMAL CONTROL AGREEMENT  Commissioner Carroll made a motion to approve an agreement for animal control with the  City of Ozark. See Exhibit 3.  Commissioner Grantham seconded the motion, all voted aye. Motion carried  APPROVED - PERSONNEL- INSURANCE BENEFITS  Commissioner Gary made a motion to approve Family Heritage agent to offer insurance  benefits to County employees.  Commissioner Carroll seconded the motion, all voted aye. Motion carried.  APPROVED - AGREEMENT - DEPARTMENT OF EXAMINERS  Commissioner Gary made a motion to approve an agreement with the Department of Examiners for audit of received Federal assistance. Exhibit 4. Commissioner Carroll seconded the motion, all voted aye. Motion carried.  APPROVED - 2021 ERRORS, INSOLVENT & LITIGATIONS - REVENUE Commissioner Carroll made a motion to approve the 2021 Insolvents, Errors, and Taxes in  Litigation for 2021. See Exhibit 5.  Commissioner Grantham seconded the motion, all voted aye. Motion carried.  APPROVED - BID REQUEST - JAIL PAINTING  Commissioner Wilson made a motion to approve the request to bid the painting of the County  Jail.  Commissioner Gary seconded the motion, all voted aye. Motion carried.  APPROVED - BID FOR SKID STEER LOADER. - ROAD & BRIDGE  Commissioner Wilson made a motion to accept the bid from Thompson Tractor Company.  See Exhibit 6.  Commissioner Grantham seconded the motion, all voted aye. Motion carried.    Dale County Commission  Commission Meeting Minutes - June 14, 2022  Page4.of4  APPROVED  CAPITAL EXPENDITURE - FUND 116  Commissioner Carroll made a motion to approve an expenditure from Capital Fund 116 for  air conditioning for the Courthouse. See Exhibit 7.  Commissioner Gary seconded the motion, all voted aye. Motion carried.  ANNOUNCEMENT - NEXT REGULAR MEETING  Chairman McKinnon announced that the next regular meeting of the Dale County  Commission will be Tuesday, June 28, 2022 at 10:00am.  ADJOURNMENT: CONFIRMATORY STATEMENT  Commission Wilson made a motion to adjourn the meeting. Commissioner Gary seconded  the motion. All voted aye. Motion carried.  Itis hereby ordered the foregoing documents, resolutions, etc., be duly confirmed and entered into the minutes of the Dale County Commission as its official actions.  Sh MI  Steve McKinnon, Chairman    Exhibit 1  Sanders Electrical & Plumbing, Inc.  PROPOSAL Proposal Number: 388 Proposal Date: Complete By: Page:  604 South Union Avenue Ozark, AL 36360 Voice: )774-5792 Fax:  May 27, 2022 May 27, 2022 1  To:  Ship To: FOR: DALE COUNTY JAIL  Dale County Commission Office 202 S. Hwy 123, Ste.C Ozark, AL 36360  Customer ID DALECOUNTYJAL CustomerContact  PO Number Shipping Method Description  Sales Rep Name Payment Terms Net 10th of Next Month Unit Price  Quantity  Item  Amount  SANDERS ELECTRICAL & PLUMBING AGREES TO FURNISH: ALL LABOR ANDI MATERIAL FOR THE SAID JOB:TOI REPLACE ALL HIGHI LIGHTED DRAINS ON DIAGRAM' WITHE 6" SCH. 40 TRUNK LINE, 6x6x3 COMBOS, 3" STAINLESS STEEL P-TRAPS, ANDI WITH: ZURN VANDALI PROOF FLOOR: SINK ANDI DRAINS AND CLEAN OUTS. CONCRETE WILL BE CUT, REMOVED, AND RE-POURED BY SANDERS. TILE WORKI WILL BE AS SEPARATE BID FROM SUBCONTRACTOR. ALL EQUIPMENT WILLE BEI REMOVED: AND REINSTALLED BY SANDERS. (WE WILL NOTBE RESPONSIBLE FOR ANY DAMAGE TO EQUIPMENT) THE SAID JOB WILL TAKE 3-4 DAYS. ALL FOR THE SUM OF:  1.00  35,900.00  35,900.00  Subtotal Sales Tax Freight  35,900.00 0.00 35,900.00  TOTALI PROPOSAL AMOUNT    Exhibit. 2  Cybersecurity Update and Management  In order to come into compliance with the Alabama Department of Examiners of Public Accounts (see attached information) and Alabama Data Breach (Act 2018-396), Dale County needs to take measures by implementing and maintaining security measures to aid in protecting all sensitive information in the County's possession. The costs associated with the updates to come into compliance are as follows:  One time cost- $50,287.47  PCr replacement: $13,762.00 Server replacement: $31,639.47  UPS (battery backups) set up and transfer of data: $4,886.00  Monthly cost - $2,860.00  Management services, Microsoft 365 business  3 year subscription cost-$ $3,386.00  Antivirus, app filtering and advanced threat protection    Exhibit3  AGREEMENT FOR ANIMAL CONTROL: SERVICES  This Agreement made and entered into on this the 14th day ofJune, 2022, by and between the City of Ozark, Alabama, (hereinafter referred to as "City"), and Dale County, Alabama,  (hereinafter referred to as "County").  WHEREAS, City and County recognize their responsibilities under Ala. Code. S 3-7A-7,  with regard to animal control, and  That, for and in consideration of the Agreement hereinafter set forth, the City agrees to provide animal control and management services for the County. The Agreement is as follows:  1.  The City agrees to provide animal protection and control services and animal  shelter facilities for the County. The City will accept and provide a suitable pound and animal control officer for the impoundment of dogs, cats and ferrets found running at large in all unincorporated areas of Dale County and any Dale County municipality not otherwise required by law to maintain its own animal shelter. The City shall not exclude animals from the pound on.  the basis of where the animal was found within Dale County.  2.  As consideration for the services to be provided by the City, the County agrees to  pay to the City the sum of $50,000.00 per: year. Said compensation shall be paid in monthly  installments. 3.  The City agrees to keep current liability insurance for the facility and agrees to  provide liability insurance in an amount not less than $100,000.00 per person, and $300,000.00  per occurrence. 4.  The City agrees to maintain records of all dogs, cats, and ferrets impounded. The  City shall allow representatives of the County and/or its auditors to review any and all records  pertinent to this Agreement.    Exhibit 3  5. Itisa agreed between the City and the County that this agreement will be effective October 1, 2023, and will be in force and effect until September 30, 2026, but may be terminated  earlier by either party upon 180 days written notice to the other party.  6.  This Agreement states the entire Agreement between the parties. Any other  agreements not incorporated herein are void and of no force and effect.  DATED this the 14th day of June, 2022.  THE CITY OF OZARK, ALABAMA  By:  Mark Blankenship Mayor, City ofOzark  DALE COUNTY, ALABAMA BySive Shisanu Steve McKinnon  Chairman, Dale County Commission    Exhibit 4  CONTRACT TO AUDIT FEDERAL AWARDS DALE COUNTY COMMISSION  OF  This contract is entered into on the 2nd day of June 2022, by and between the Department of Examiners of Public Accounts (EPA) and Dale County Commission, hereinafter referred to as the (DCC). The contracting parties hereby agree to the following:  I.  Purpose and Scope  EPA: shall conduct an audit of DCC, for the period beginning October1 1, 2019a and ending September 30, 2020. EPA's audit will encompass a financial audit in accordance with Government. Auditing Standards issued by the Comptroller General oft the United States, an audit of compliance with applicable laws and regulations of the State of Alabama, and an audit of federal awards in accordance withi the provisions of the Single Audit Actand/or U.S.Office ofl Management and Budget's (OMB) Uniform Administrative Requirements, Cost EPA will furnish copies of audit reports to DCC. Upon request, EPA will also furnish EPA shall make all working papers and reports available upon request for review by any federal grantor agency consistent with State and Federal law. EPA shall also retain all working papers and reports for a minimum period of five years from the date the audit report becomes final, unless EPA is notified in writing to extend the retention period.  Principles, and Audit Requirements for Federal Awards, as amended. copies of the audit report to federal grantor agencies.  II. Funding of Audit  DCC a agrees to reimburse EPA for its necessary and reasonable cost related to conducting the audit of federal awards, including personnel costs and travel expenses incurred at the rate authorized by Alabama law. The maximum cost of the audit shall not exceed sixteen thousand one hundred sixty-eight dollars ($16,168.00). However, in the event that EPA finds DCC has either failed to keep its records or expend its funds in accordance with federal guidelines or in the event there are changes in the preliminary Schedule of Expenditures of Federal Awards ("SEFA"), the maximum cost of the audit may be increased accordingly. If the cost of the audit will exceed the above-stated maximum, EPA will provide an estimate of the increased amount. DCCshall pay 80% percent of the audit costs upon full execution of the contract and 20% percent upon completion of field  work as evidenced by invoices of thel EPA.    Exhibit 4  Contract Page2  III. General Provisions  The parties to this Contract agree with, and shall adhere to, the following:  A. Access to Records and Work Area  The Chief Examiner of EPA, the Comptroller General of the United States (if Federal funds), or any other duly authorized representatives of EPA shall have the right of access to any financial and operating data, pertinent books, documents, papers, and records of DCC for the purpose of making audits, financial reviews, examinations, excerpts, and transcripts. This right also includes timely and reasonable access to DCC's personnel for the purpose of interview and discussion related to the audit set forth in this Contract. This right of access is not limited to the required retention period, but shall last as long as the records are retained. The DCC also agrees to provide a working area for EPA personnel, which facilitates efficient fieldwork.  B. Compliance with Federal, State, and Local Laws  In addition to the provisions provided herein, the parties shall be responsible for complying with any and all other applicable laws, ordinances, codes and regulations of thel Federal, State, and local governments, including, but not limited to the Beason- Hammon Alabama Taxpayer and Citizen Protection Act (S 31-13-1, et seq., Ala. Code By signing this Contract, the parties affirm, for the duration oft the Contract, that they will not violate federal immigration law or knowingly employ, hire for employment, or continue to employ an unauthorized alien within the State of Alabama. Furthermore, any party found to be in violation of this provision shall be deemed in breach of the Contract and shall be responsible for all damages resulting therefrom. Inc compliance with Act 2016-312, the parties hereby certify that they are: not currently engaged in, and will not engage in, boycott of a person or an entity based in or doing business with aj jurisdiction with which the state (Alabama) can enjoy open trade.  1975).  C.I Immunity and Dispute Resolution  The parties tot this Contract recognize and acknowledge that EPA: isa aninstrumentality ofthe State of Alabama, and as such, isi immune: from suit pursuant to Articlel I,Section 14 of the Alabama Constitution of 1901. It is further acknowledged and agreed that none of the provisions and conditions of this Contract shall be deemed to be or  construed to be a waiver by EPA of such Constitutional Immunity.    Exhibit 4  Contract Page 3  In the event of any dispute between the parties, senior officials of both parties shall meet and engagei in a good faith attempt to resolve the dispute. Should that effort fail and the dispute involves the payment of money, a party'ssole remedy is the filing of For any and all other disputes arising under the terms of this contract which are not resolved by negotiation, the parties agree to utilize appropriate forms of non-binding alternative dispute resolution including, but not limited to, mediation. Such dispute resolution shall occur in Montgomery, Alabama, utilizing where appropriate, mediators selected from the roster of mediators maintained by the Center for Dispute  ac claim with the Board of Adjustment of the State of Alabama.  Resolution of the Alabama State Bar.  D. Indemnity  To the furthest extent permitted by law, DCC shall defend, indemnify, and hold harmless the EPA from any and all losses, consequential damages, expenses including, but not limited to, attorney's fees), claims, suits, liabilities, fines, penalties, and any other costs arising out of or in any way related to the DCC's failure to fulfill  its obligations under this Contract.  E.A Amendments  This Contract may be modified, altered, or amended from time to time throughout the duration of this Contract only by a written agreement duly executed by the parties  hereto or their duly authorized representative.  F." Entirety  This Contract contains the entire written Contract between the parties as to the matters contained herein. Any oral representations or oral modifications concerning  this Contract shall be of no force or effect.  G. Termination  This contract may be cancelled by either party upon 30 days written notice provided  that any costs shall bej paid. H. Term of Contract  This contract will begin on April 21, 2022 and end on April 21, 2023. EPA agrees to notify DCC: in the event of any unforeseen delays affecting this schedule.    Exhibit4  Contract Page4  IN WITNESS THEROF, the parties have executed this Contract as of the date first  written above. STATE OF ALABAMA Department of Examiners of Public Accounts Rusfu Rachel Laurie Riddle Chief Examiner  Dale County Commission Shu Whfan Steve Mckinnon Chairman    Exhibit 5  DFC: 22 (Rev. 12-21)  INSOLVENTS, ERRORS. AND1 TAXESI INI LITIGATION: FORI 20 21 AND UNCOLLECTED INSOLVENTS. AND TAXESI INLITIGATIONI FOR PREVIOUS YEAR(S)  THESTATE OF ALABAMA  DALE  County 14TH ELEANOR OUTLAW  BEITI REMEMBERED, That at the meeting oft thel Board of County Commissioners ofs said County, held 'Insolvents", "Errors in Assessment" and' "Taxesi in Litigation" on taxes for the current year 20 21 as required by Code of Ala. 1975, Section 40-5-23.. And after a careful and rigid examination of saidi reports by said Board, it was considered: and adjudged that said collector be allowed credit onl his final settlement with  on this  day of  JUNE  2022  Tax Collector ofs said County, madel his report of  the Comptroller for the following amounts: Insolvents: State Taxes General  4.20 1.68 5.04 6,499.90 2,599.96 7,799.88  Soldier School  Errors in Assessments: State" Taxes - General Taxesi inl Litigation: State Taxes General  Soldier School Soldier School  $ $ $  And said Collector has also made his report for final allowance of the uncollected balances of Insolvent Taxes for the previous year 20 20 as required by Code of Ala. 1975, Section 40-5-29; and the Board thereupon made the following allowances tos said Collector of such Insolvent Taxes as he may have been  unable to collect, as follows:  State Taxes = General  $ $  98.30 39.32 117.96  Soldier School  And: said Collector is also allowed credit for the following taxes in litigation for thej previous year(s)  which he has been unable to collect as follows:  General Soldier 0.00 $ 0.00 $ $ 0.00 $ 0.00 $ $ 35.90 $ 14.36 $ $ 10.55 $ 4.22 $ JUNE ,2022 Sihae Presieing Officer 4I  School 0.00 0.00 43.08 12.66  2020 2019 2018 2017  Given under my hand this 14th day of  See Codec ofA Ala. 1975, Sections4 40-5-23, 40-5-24a and4 40-5-25a ast tot taxeso ofc current yeara ands Sections 40-5-26,4 40-5-28a and4 40-5-29asto  insolvent taxesa andt taxesi in litigationo ofp previous yearts).    Exhibit 6  Dale County Road and Bridgre  202S. Hwy 123, Suite A Ozark, Alabama 36360  Telephone (334) 774-5875 Fax (334) 774-6899  Derek S. Brewer, P.E. County Engineer Drew Meacham, P.E. Assistant Engineer  MEMORANDUM Date: June 14, 2022 To: Dale County Commission From: Derek Brewer County Engineer Re: Skid Steer Loader  After a careful review of the bids, it is the recommendation of the Dale County Engineering Department to award the Skid Steer Loader to the lowest responsive and responsible bidder:  Thompson Tractor Company 118 Vulcan Way Dothan, AL36303  *To be paid for out of ARPA Funds.    Exhibit 6  BID FORM  Make Carapillan  Model 29963 Cempnek TeACk LOAOER  TOTAL PRICE  104,999,00  F.O.B: Dale County Shop 1725 County Road 30 Ozark, AL 36360  Company Name: ThempsawTencko Co Iwc Company Address: 118 Vulcnw Wmy  DOHAAN,AL 36503  Company's Phone Number:  334-671-1040  Name and Title of Authorized Agent: Lin Robents - SAlEs RCPEGENTPKS  Signature of Authorized Agent:  &  oachi Mi smth  DATE: 5-23-22  COMMISSION EXPIRES: 12-9-2025  SEAL:  a    Exhibit 7  HAGLER HEATING & COOLING  Haglerk Heating & Cooling, Inc 186! North Union Avenue, Ozark, Alabama 36360 United States  Estimate 30492405 Job 29448564 Estimate Date 6/9/2022 Customer PO Job Address Dale County Commission- Court House 100ECourt: Sq Ozark, AL: 36360USA  Billing Address Dale County Commission 202SHwy1 123 Ozark, AL: 36360USA  Estimate Details  Mitsubishi Compressor Replacement Task# Description  Quantity Your Price Your Total 1.00 $7,200.00 $7,200.00 1.00 $325.00 $325.00 25.00 $95.00 $2,375.00 Member Savings $1,100.11 Sub-Total Tax Total  DMS-190 Recover all refrigerant from thes system. Remove existing compressor and install new OEM RRL-100 Remove refrigerant fromt thes system toe ensure proper refrigerant levels for reliable  compressor. Properly evacuate. operation.  RRL-161 Add perl Ib ofR R-410a Refrigerant  $9,900.00 $0.00 $9,900.00  Thanky yout forc choosing! Hagler Heating & Cooling, Inc  THISI ISA ANE ESTIMATE, NOT AC CONTRACTFORS SERVICES. Thes summary; above is furnished byk Hagler Heating & Cooling, Inc as a good faith estimate of workt tob be performed at the location described above: and is based on our evaluation and does not include material price increases ora additional labor and materials which may be required should unforeseen problems arise after the workh has started. lunderstand that the final cost of the work may differ from thee estimate, perhaps materially. THISI ISN NOTA AGUARANTEE OF THE FINAL PRICE OF WORK TOI BEI PERFORMED. lagree and authorize the work as summarized ont these estimated terms, andlagreet to pay thet full amount for ally work performed.