Madison County Board of Elections  Meeting Minutes October 16, 2019  Thel Madison County Board of Elections met on Wednesday, October 16, 2019i in the Board of Elections Office, Room 16. In attendance: Jerry Wallin, Chair; Rayl Lewis, Secretary; Dyatt Smathers, Member; Sandra Tolley, Member; Brian Ball, Member; Kathy Ray, Director; Wade Gahagan, Deputy Director; Chris Maney, Madison County Parksand Recreation Director; and 21 members ofthe  public. CalltoOrder: Agenda:  Chair Wallin called the meeting to order at 3:00 p.m.  Motion, Seconded (DS,ST) and Carried (5,0) to approve the amended agenda to move! Other  Matters and Old) Business items to precede the Members' Reports.  Minutes: minutes. OtherMatters:  Motion, Seconded (ST, BB) and Carried (5,0) to approve the September18, 2019 meeting  Discussion ensued regarding the use ofthe foyer at Beech Glen Community Center as an early voting site. Madison County Parks and Recreation Director Chris Maney provided the Board with information about the activities and: schedule at Beech Glen Community Center. He emphasized that the building is highly utilized by the community seven days a week. The foyeri is the main entrance utilized by the public, serves as the main hub for alll building activities, andi is the only area that has restrooms within the facility. Member Ball made the point that utilizing the Beech Glen Community Center foyer fort the early voting site created: some voter confusion about where voting  was taking place within thei facility on Election Day.  Citizens Comments:  A citizen requested an update on the Sandy Mush Precinct Buldingimprovement: initiatives. The Chair and Director provided information that thei indenture for thebuilding and property has been turned over to the county attorney for review and next steps. The Madison County Maintenance  Department is preparing thel building for mold testing.  Regular Session Minutes 10/16/2019  Page 1of3    Old Business:  Discussion ensued regarding the use of Madison Early College High School (MECHS) as thel North Moved, Seconded (DS, RL) and Carried (5,0) to recess the meeting at 3:25 p.m. for: a site visit tol MECHS. MECHS Principal Jennifer Caldwell provided thel Board with an onsite tour ofl Madison Moved, Seconded (JW, DS) and Carried (5,0) to return to regular session at 4:00 p.m. Member Smathers commented that there are: many pluses ini moving the polling site to MECHS. Moved, Seconded (DS, BB) and Carried (5,0) to movei thel North Marshall Precinct polling site from Madison High School to Madison Early College High School for all future elections. Discussion ensued: regarding thel March 3, 2020 Primary Election Mars Hill early voting site. Chair Wallinand Member Tolley visited several potential early voting sites in thel Mars Hill area. Member Smathers commented that he too has visited several sites within the area. Potential sites discussed were the Mars Hill' Visitors Center, Mars Hill Publicl Library, Mars Hill Town Hall, Mars Hill College's Moved, Seconded (DS,] Jw) and Carried (5,0) toapprove 31 Madison County early voting sites  Marshall Precinct polling place.  Early College campus.  news science building lobby, and Broyhill Chapel'sreception hall.  during thel March 3, 2020 primary election.  Board Member Reports: were on schedule. on) paper balloting. Director's Report:  Chair Wallin commented that all election activities including the testing of new voting equipment Member Smathers reported on the September 23, 2019 Buncombe County Special Training Event  The Director provided updates as follows:  The September 30, 2019 budget report; The new voting equipment testing status; and The voting equipment preparation: for the municipal elections.  Moved, Seconded (DS, RL) and Carried (5,0) to approve the lists ofp prepared voting  equipment. New Business:  The Directorinformed the Board that party chairs have submitted poll worker assistant  recommendations for the 2019 Municipal Elections. Regular Session Minutes 10/16/2019  Page 20 of3    Motion, Seconded (BB, DS) and Carried (5,0) to: approve Robin Smathers (Mars Hill Precinct), Roger) Johnson (Hot Springs Precinct),) Jewell Olvera (South Marshall Precinct), Magen Caldwell-Woody (South Marshall Precinct), and Ellen Coomer (Mars) Hill Precinct) as poll Moved, Seconded (DS, BB) and Carried (5,0) tos schedule: a special meeting at 9:30 a.m. on Friday, November15, 2019 to consider provisional ballots and any othermunicipal. elections  workerassistants for the 2019 Municipal Elections.  matters. Announcements: Canvass Meeting: Adjournment:  Special Session Board Meeting: Friday, November: 15, 2019: at 9:30 a.m.  Friday, November 15, 2019 at11:00a.m.  Motion, Seconded (DS, ST) and Carried (5,0) to adjgun at4:25 p.m.  Secretary_  F  Regular Session Minutes 10/16/2019  Page 3 of3