Madison County Board of Elections  Meeting Minutes  Regular - December 13, 2017  The Madison County Board of Elections met on Wednesday, December 13, 2017 at 3:00 P.M.i in the Board of Elections Conference Room. In attendance: Jerry Wallin, Chair; Ray Lewis, Secretary; Dyatt Smathers, Member; Kathy Ray, Director; Donald Wade Gahagan II, Deputy  Director; and one (1) member oft the public.  Call to Order:  Chair Wallin called the meeting to order at 3:00 P.M.  Agenda:  Member Smathers made a motion: To approve the agenda. Secretary Lewis seconded the  motion, and the motion carried unanimously.  Approval ofMinutes:  Director Ray requested the October 11, 2017 meeting minutes be reviewed and approved as corrections were needed to the minutes approved at the November 17,2017 meeting. Secretary Lewis made a motion: To approve the November 17, 2017and October 11, 2017 meetings minutes. Member Smathers seconded, and the motion carried unanimously.  Chair'sand Members' Reports: update from the Director.  Chair Wallin referenced pending legislation regarding the voting equipment and requested an Director Ray reported that Representative Brian Turner's office and the NC. Association of County Commissioners (NCACC) have responded to the Board of Elections resolution to delay Member Smathers commented that the elected representatives have heard our grievançes and are going to respond fittingly during the upcoming legislative sessions in January. Secretary Lewis indicated that his communication with state representatives and senators has been positive regarding the county's financial struggle to replace its voting equipment. Member Smathers commented that the State Board of Elections and Ethics Commissions  the decertification deadline for the DRE voting equipment.  guidance has provided guidance on vendor gifting.  Director's Report:  Regular Session Minutes 12/13/2017  Page 1of2    The Director presented the November 30, 2017 budget report.  The Director reported on PEB battery, relay switch, and mother board battery replacement. Of the 90 PEBS, 73 received the replacements in December 2015. The remaining 17 will receive the  battery replacements prior to the 2018 primary election.  Old Business:  Member Smathers commented on the approaching deadline to replace the DRE voting equipment and recommended a 2018-2019 budget planning session for the. January 2018 meeting. The  Director will prepare the budget planning documents for the board.  New Business:  The Board members prepared the November 7, 2017 duplicated provisional ballot for storage. Member Smathers made a motion: To accept the resignation ofHot Springs Democratic Judge Elizabeth Staude. Secretary Lewis seconded, and the motion carried unanimously.  Other Matters:  Member Smathers requested an update on accrued compensatory time for office staff.  Citizens Comments:  A citizen asked if all boards of elections are uniform in number. He further inquired regarding  the replacement procedure for resigning board members.  Announcements:  Next meeting: January 10, 2018  Durham School of Government Conference: January 28-30,2018  Adjournment:  With no further business, Member Smathers made a motion: To adjourn the meeting. Secretary Lewis seconded, and the motion carried unanimously. The meeting adjourned at 3:40 p.m.  Minutes Approved 32  1. Lh  Ypa  Kathy Byifuis Ray Lewis, Secretary  WAllin, Chairman  8  Regular Session Minutes 12/13/2017  Page 2of2