Madison County Board of Elections Regular /Special Session - August20.2019  Meeting Minutes  The Madison County Board of Elections met on Tuesday, August 20, 2019: in the Board of Elections Office, Room 16.) In: attendance: Jerry' Wallin, Chair; Dyatt Smathers, Member (via phone); Sandra Tolley, Member; Brian Ball, Member; Kathy Ray, Director; Wade Gahagan, Deputy Director; and: 3  members ofthe public. Call to Order: Agenda:  Chair Wallin called the meeting to order at 3:00 p.m.  Motion, Seconded (BB, ST) and Carried (4,0) to approve the agenda.  Minutes:  Motion, Seconded (ST,BB) and Carried (4,0) to approve the July 17,20191 meeting minutes. Chair Wallin commented that there has been no North Carolina State Board of Elections action on Member Tolley complimented Deputy Director Gahagan's performance on the NCSBE certification program requirements and the NCSBE conference presentations. She added that the conference Member Ball commented that he learned a lot about election processes from the conference presentations and thei importance of not rushing toj judgment and making sure voters get every Member Smathers provided an update on Secretary Lewis'si recovery and informed the Board that hel has given the Director possession ofs several old voter registration books that he recovered from al local dumpsite. Thel Directorinformed the Board that she is working with North Carolina Department of Natural and Cultural Resources to transfer the voterregistration books to the state  Board Member Reports: voting equipment certification.  presentations were interesting and creative.  opportunity to cast their votes.  archives. Director's Report:  Thel Director provided updates as follows: The) July 31, 20191 budget report,  The cargo trailer and completion ofall DMV documents for the title and tag, and  Regular Session Minutes 08/20/2019  Page 1 of4    The County Commissioners approval to test the AutoMark Ballot Marker during the  November Municipal Elections.  Old Business:  Discussion ensued regarding the use of Madison Early College as the North Marshall Precinct polling site. The point was made that students would be present on Election Day at that particular campus as the classes are coordinated with Asheville Buncombe Technical Institute. Motion, Seconded (DS, BB) ) and Carried (4,0) to table approval of Madison Early College as the North Marshall Precinct polling site until the September 20191 meeting.  New Business:  The Board reviewed the Precinct Judge recommendations submitted by thel Republican and Motion, Seconded (DS, ST) and Carried (4,0) to accept the recommendations ofthe Republican Party Chaira and approve them for the two (2) yeart term appointment. Motion, Seconded (JW, DS) and Carried (4,0) to amend the spreadsheet for the Sandy Mush and Hot Springs Precincts, accept the recommendations oft thel Democratic Party Chair, and The Board reviewed the North Carolina State Board of Elections voting site recommendations. Motion, Seconded (DS,JW) and Carried (4,0) to maintain the current polling sites. The Board reviewed the North Carolina State Board of Elections recommendations for precinct Motion, Seconded (BB, DS) and Carried (4,0) to accept the State Board of Elections recommended precinct boundary change between Revere Rice Cove and Walnut Precincts. Motion, Seconded (BB, DS) and Carried (4,0) to accept the State Board of Elections recommended precinctboundary change between Grapevine: and North Marshall Precincts. Motion, Seconded (BB, DS) and Carried (4,0) to accept the State Board of Elections recommended precinct boundary change between Ebbs Chapel and Grapevine Precincts. The Board reviewed the recommended precinct voter transfers and polling sites changes for the Motion, Seconded (DS,JW) and Carried (4,0) toj pass a resolution that the voters oft the Beech Glen Precinct that lie within the Town of Mars Hill Municipality bei temporarily transferred, for the purpose of voting, to the Mars Hilll Precinct for the 20191 Municipal Election.  Democratic Party Chairs.  approve them for the two (2) yearterm appointment.  boundary changes.  upcoming 20191 Municipal Elections.  Regular Session Minutes 08/20/2019  Page 20 of4    Motion, Seconded (DS,) Jw) and Carried (4,0) toj pass a resolution that the voters oft the North Marshall Precinct that lie within the Town of Marshall Municipality be temporarily transferred, for the purpose ofvoting, to the South Marshall Precinct fort the 2019 Municipal Motion, Seconded (JW, DS) and Carried (4,0) that the voters oft the Hot Springs Precinct that lie within the Town of] Hot Springs Municipality be transferred, for the purpose of voting, to the Hot Springs Welcome Center, 1061 Bridge Street, Hot Springs, NC for the 2019 Municipal Motion, Seconded (W,DS) and Carried (4,0) that the voters ofthe North Marshall Precinct that lie within the Town of Marshall Municipality be transferred, for the purpose of voting, to the Marshall Community Center, 145 Blannahassett, Island Road, Marshall, NC for the 2019 Motion, Seconded (W,DS) and Carried (4,0) and Carried (4,0) that the voters ofthe Mars Hill Precincti that lie within the Town of Mars Hill Municipality be transferred, for thej purpose of voting, to the Mars Hill Publicl Library, 25 Library Street, MarsH Hill NC for the 2019 Municipal Motion, Seconded (W, DS) and Carried (4,0) that the voters ofthe Beech Glen Precinct that lie within the' Town of Mars Hill Municipality be transferred, for thej purpose of voting, to the Mars Hill PublicLibrary, 25 Library Street, Mars Hill, NC for the 2019 Municipal Election. The Chair reported that the County Commissioners willl be meeting December 20191 through January 2020 to study capital outlay projects that are: needed inl Madison County. The Board of Elections asked the Director to gather data and develop aj proposal for the commissioners detailing the needs at the Sandy Mush Precinct Building and site. The proposal willl bej presented to the  Election.  Election.  Municipal Election.  Election.  OtherMatters:  Commissioners prior to the meetings. Citizens Comments:  A citizen commented on the work being done by the Carolina Public Press Organization, identified thet three voting equipment vendors that have presented equipment for certification, and asked for confirmation that Madison County's voting equipment vendor is Election Systems and Software (ES&S). She also expressed gratitude for Madison County Board of Elections commitment to study and recommend needed improvements for the Sandy Mush precinct building and site and offered A citizen complimented this week's newspaper article regarding the Board of Elections  her assistance. accompishments. Adjournment:  Moved, Seconded (W,ST) and Carried (4,0) to adjourn.  Regular Session Minutes 08/20/2019  Page 3 of4    Minutes Approved:  Chair oayable  Secretary. Byhaia  Regular Session Minutes 08/20/2019  Page 4 of4