Madison County Board of Elections Regular /Absentee - April17,2018  Meeting Minutes  The Madison County Board of Elections met on Tuesday, April 17,2018 at 9:00 A.M. in the Board of Elections Conference Room. In attendance: Jerry Wallin, Chair; Dyatt Smathers, Vice Chair; Sandra Tolley, Secretary; Ray Lewis, Member; Kathy Ray, Director; Wade Gahagan, Deputy Director; and  three (3) members oft the public. Call to Order  Chair Wallin called the meeting to order at 9:00. A.M.  Agenda  Vice Chair Smathers made a motion: To approve the agenda. MemberLewis seconded the motion, and  the motion carried unanimously. Approval ofMinutes  Vice Chair Smathers made a motion: To approve the March 14, 2018 meeting minutes as presented.  Member Lewis seconded, and the motion carried unanimously.  Chair's and Members' Reports  Chair Wallin introduced Secretary Tolley as the fourth board member and thanked her for her service. He also announced that early voting begins Thursday, April 19"h, and that early voting is growing in Member Lewis commented that it was nice to have all the uncertainty settled regarding board member Vice Chair Smathers welcomed Secretary Tolley to the board. He commended the office staff on the poll worker search and the recruitment of student poll worker assistants at the high schools. Chair Wallin commented on technology in elections and the difficulties that it poses forj poll worker  popularity among the voters.  composition.  recruitment and retention. Director's Report  The Director reported on the March 31, 2018 budget revenues and expenditures. The Director updated the board regarding upcoming conferences in July and August 2018.  Regular Session Minutes 3/14/2018  Page 1of3    The Director updated the board regarding the DS200 software and the need toj purchase an additional printer. She complimented the skills of the Deputy Director in installing, troubleshooting, and utilizing  the new software and printer. New Business  Vice Chair Smathers made a motion: To approve the list ofpoll worker assistants as updated and listed by the Director. Member Lewis seconded, and the motion carried unanimously. Vice Chair Smathers made ai motion: To accept the resignation ofSandy Mush Republican Judge Kay Vice Chair Smathers made a motion: To approve James Brown as Republican Judge at. Sandy Mush Vice Chair Smathers made a motion: To approve the one. stop staffas presented by the Director. Vernon Goodwin will work thej first 7 days at the Board of Elections and the remaining 6 days at Hot Springs Community Center. Verna Bradley will work. the Board of Elections April 30" - May S". Brooke Sutton will work the Board of Elections May !"-I May 4". Member Lewis seconded, and the Vice Chair Smathers made a motion: To allow the. Director the latitude to employ Betty Hurst, David Goforth, and. James Brown for 2 days ofearly voting poll work at the Board of Elections site. Chair Vice Chair Smathers made a motion: To approve the Director to negotiate the purchase and rental of 3DS200 Ballot Imagers and. 3. AutoMark Ballot Markers. Chair Wallin seconded, and the motion  Kent. Member Lewis seconded, and the motion carried unanimously. Precinct. Member Lewis seconded, and the motion carried unanimously.  motion carried unanimously.  Wallin seconded, and the motion carried unanimously.  carried unanimously.  The Board recessed the meeting for 5 minutes. and the motion carried unanimously.  Vice Chair Smathers made ai motion: To bring the meeting back to order. Member Lewis seconded, Vice Chair Smathers made a motion: To approve 6 civilian and 1 overseas absentee ballots. Member Vice Chair Smathers made a motion: To deny 2 civilian absentee ballots. Member Lewis seconded, and Vice Chair Smathers made a motion: To approve the voting equipment and media to be used in the May 8, 2018 Primary Election. Member Lewis seconded, and the motion carried unanimously (see  Lewis seconded, and the motion carried unanimously.  the motion carried unanimously.  attached list).  Regular Session Minutes 3/14/2018  Page 2of3    Vice Chair Smathers made a motion: To approve the ES&S. Hardware and Software Maintenance Agreement) for the lyear term. Member Lewis seconded, and the motion carried unanimously.  Citizens Comments  A citizen commented that she found it interesting that poll worker assistants could work partial days. Ad citizen commented that she appreciated hearing the absentee application approval/denial process. She requested that the seating arrangement for meetings be addressed so that all board of elections members  and staffa are facing the public.  Two citizens complimented the job performance oft the director and deputy director. A citizen asked how this election's absentee flow compared to other elections. A citizen extended a special invitation to a League of Women Voters candidate forum.  Announcements  Absentee Meeting: April 24, 2018 at 9:00 a.m. Absentee Meeting: May 1,2018 at 9:00 a.m. Absentee Meeting: May 7, 2018 at 5:00 p.m. Absentee / Regular Meeting: May 17, 2018 at 3:00 p.m.  Adjournment  With no further business, Vice Chairman Smathers made al motion: To adjourn the meeting. Chair Wallin seconded, and the motion carried unanimously. The meeting adjourned at 10:38 a.m.  Minutes Approved Kathy hals Sandra Tolley, Secretaryy  #a4aui  By4  3  Regular Session Minutes 3/14/2018  Page 3of3