Madison County Board of Elections Meeting Minutes - Special Called  December 11, 2018  The Madison County Board of Elections met on' Tuesday, December 11, 2018 at 3:00 p.m. in the Board ofElections Conference Room. In attendance: Dyatt Smathers, Chair; Sandra Tolley, Vice Chair; Ray Lewis, Secretary; Jerry Wallin, Member; Kathy Ray, Director; Wade Gahagan, Deputy Director; County Manager Forrest Gilliam; and News Record and Sentinel Senior Reporter Paul Eggers.  Call to Order  Chair Smathers called the meeting to order at 3:00 p.m.  Agenda  Moved, Seconded (ST, JW) and Carried (4,0) to approve the agenda as presented.  Approval of Minutes  Moved, Seconded (ST, RL) and Carried (4,0) to approve the December 3,2018 meeting minutes.  Chair's and Members' Reports  Chair Smathers and Secretary Lewis complimented the county's response to the snow storm. Chair Smathers and Deputy Director Gahagan provided updated information regarding House Bill 1029 Member Wallin commented that he was pleased with the county board's process for reviewing absentee Vice Chair Tolley questioned the cost savings of voting by mail given current investigations surrounding  and county board membership.  ballots.  absentee mail-in ballots and photo ID: requirements.  Director's Report  The Director provided the November 30, 2018 budget expenditure report andj journal update. The Director commented there will be no UNC School of Government winter conference this year. The NC. Association ofDirectors of] Elections (NCADE) Conference will be held this spring in Hickory, NC.  Regular Session Minutes 12/11/2018  Page 1of2    Voting Equipment Budget Proposal  The Director provided a worksheet of voting equipment needs and costs for migration. Discussion Moved, Seconded (DS, JW) and Carried (4,0) to move forward with the purchase ofvoting Moved, Seconded (RL, JW) and Carried (4,0) to allow Printelect to pick up the DRE voting The County Manager provided an update on the administrative building. The building is ready for displaçed departments to return and expressed appreciation for the work done toj prepare the budget  ensued.  equipment as presented for $188,000. equipment as soon as possible.  proposal. Announcements  Next Board Meeting: January 9,2019 at 3:00 p.m.  Adjournment  Moved, Seconded (JW, RL) and Carried (4,0) adjourn the meeting at 4:00 p.m.  Minutes Approved   3/112019  Kathy Ayth Ray Lewis, Secretary  Berry Wal/in,  B  Regular Session Minutes 12/11/2018  Page 12of2