Madison County Board of Elections  Meeting Minutes Regular - October 11, 2017  The Madison County Board of Elections met on Wednesday, September 20, 2017 at 3:001 P.M. in the Board of Elections Conference Room. In attendance: Jerry Wallin, Chair; Ray Lewis, Secretary; Dyatt Smathers, Member; Kathy Ray, Director; and three (3) members of the public.  Call to Order:  Chair Wallin called the meeting to order at 3:02 P.M.  Agenda:  Secretary Lewis made a motion: Tos set the agenda as amended. Member Smathers seconded  the motion, and the motion carried unanimously.  Approval of Minutes:  Member Smathers made a motion: To amend the minutes from the August 22, 2017 Director's Report, Paragraph 2 to. reflect that the discussion was about a proposed three year phase in action plan to replace the current voting system. Secretary Lewis seconded, and the motion Secretary Lewis made ai motion: To approve the amended minutes from the, September 20, 2017  carried unanimously.  meeting. Member Smathers seconded, and the motion carried unanimously.  Chair's and Members' Reports: unaffiliated candidates.  Chair Wallin reported that there have been no changes to date tot the filing requirements for Chair Smathers reviewed the history of the county'sefforts, beginning in July 2014, to comply withl House Bill 538 (2013) and House Bill 836 (2015) DRE decertification deadlines and replace the current voting system. He expressed his concern and frustration with the limited choices in voting equipment that are available for counties to test and the remaining timeline to test new voting equipment prior to the current decertification deadline. Discussion ensued regarding drafting a letter to the General Assembly requesting the delay oft the current  decertification deadline. Director's Report:  Regular Session Minutes 10/11/2017  Page 1of3    The Director reported that the September 30, 2017 budget report has not been received and will  be presented at the November 17,2017 meeting.  New Business:  Member Smathers made a motion: To approve the election equipment and media list for the 2017Municipal Elections. Secretary Lewis seconded, and the motion carried unanimously.  Other Matters:  Member Smathers made ai motion: To draft a letter to be signed by all Board members requesting the delay of the decertification date from September 2019 to September 2021. Discussion ensued regarding proposed House Bill toj provide upt to $500K per county to replace  Secretary Lewis seconded, and the motion carried unanimously.  voting equipment. Citizens Comments:  A citizen provided a summary and comments regarding a POLITICO newsletter article and findings ofal DEFCON (the world's largest hacker conference) study and report regarding vote A citizen commented that vote by mail is a solution for many ofthe problems with current voting  machine hacking. equipment and activities. Announcements:  Voter Registration Deadline for Municipal 2017: Friday, October 13 at 5:00 p.m. Election Day for Municipal Election 2017: Tuesday, November 7, 2017. Polls are open from  6:30 a.m. until 7:30j p.m. (Election Day Voting Only)  Adiournment:  With no further business, Member Smathers made a motion: To adjourn the meeting. Secretary Lewis seconded, and the motion carried unanimously. The meeting adjourned at 3:55 p.m.  Minutes Approved 1l-/7-2017 55  Ezs  ykuis Ray Lewis, Secretary  Regular Session Minutes 10/11/2017  Page 12of3