Madison County Board ofElections  Meeting Minutes May 22, 2020 Meeting  The Madison County Board of Elections held a telephonic meeting on Friday, May 22, 2020.In attendance: Jerry Wallin, Chair; Ray Lewis, Secretary; Dyatt Smathers, Member; SandraTolley, Member; Brian Ball, Member; Kathy Ray, Director; and Jacob Ray, Deputy Director.  Callto0 Order:  Following al brief pause toj provide the password toj join the telephonic meeting, Chair Wallin called  the meeting to order at 9:10 a.m.  Agenda:  Motion, Seconded (DS,JW) and Carried (5,0) to approve the agenda as amended.  Members' Report:  Chair Wallin reported on the' Tuesday, May 19 Commissioner's meeting and complimented the  Director's presentation. He: summarized the Voting Site Sanitation Plan.  Minutes:  Motion, Seconded (DS,) Jw) and Carried (5,0) to approve the April 21,2020 meeting minutes. Thel Director reported on the. April 30 budget report and the amendments she has requested oft the Commissioners to fund the June 23 Second Primary. She also informed the Board of an upcoming meeting with the county manager regarding the 2020-2021 fiscal year budget proposal. Thel Director informed the Board of Elections that the Commissioners considered an option to finance: new voting equipment (ExpressVote Ballot Markers) but didi not feel comfortable with purchasing at this time due to the unforeseen circumstances created by the COVID-19 pandemic. The Commissioners did take action and signed the March 3rd Primary Election rental agreement: for the AutoMark Ballot Markers, approved a rental agreement for the AutoMark Ballot Markers for the June 23rd Second Primary Election, and approved the negotiation ofar rental agreement for the AutoMark Ballot Markers for the November 3rd General Election. Commissioners were apprised of ther need to provide additional funds for professional cleaning services for the June 23rd polling The Director presented the Board of Elections with an updated calendar and covered upcoming  Director's Report:  sites.  election meetings and events.  Regular Session Minutes 5/22/2020  Pagelof3    New Business:  Moved, Seconded (DS, BB) and Carried (5,0) to close the Board of Elections office. and move Moved, Seconded (DS, BB) and Carried (5,0) to move the regularly scheduled June 17 Moved, Seconded (DS, BB) and Carried (5,0) to move the regularly scheduled July 15 meeting Moved, Seconded (BB, DS) and Carried (5,0) to approve the media and equipment polling The Director provided a detailed explanation oft the Voting Site. Setup and Sanitation Plan for COVID- Moved, Seconded (DS, JW) and Carried (5,0) to allow the Director to entera a service agreement with al local cleaning company to provide professional cleaning services for the The Director informed the Board ofa additional duties that poll workers willl bei responsible for including temperature checks and assisting with voter traffic at the entrances to the polling sites. She requested that the Board allow all one-stop poll workers to work full time, including overtime, to perform the additional duties necessary tol keepi polling sites safe during the COVID-19 pandemic. Moved, Seconded (DS,ST) and Carried (5,0) to approve the one-stop staff and Election Day Moved, Seconded (RL, ST) and Carried (5,0) to approve thei renewal ofthe lease agreement Moved, Seconded (W,BB) and Carried (5,0) to: approve Karen Sue Vilcinskas: as the Temporary Replacement Democratic Judge for the Hot Springs Precinct for the June 23rd Moved, Seconded (RL, ST) and Carried (5,0) to approve Doris Capps as the' Temporary Replacement Democratic Judge for the Beech Glen Precinct for the June 23rd Second Primary  the Memorial Day holiday tol Friday, July 10th for the employees.  meeting to) June 16 at 4:00 p.m.  to) July 6a at noon.  sitea assignments (see Addendum 1).  19 Risks and information related to professional cleaning services.  June 23 Second Primary Election.  judges as) presented.  with Laurel Community Center.  Second Primary Election.  Election.  Final Members' Comments:  Member Smathers requested the June 2nd meeting bei in-person ifat all possible.  Adjournment:  Motion, Seconded (BB, DS) and Carried (5,0) to adjourn at 10:25a.m.  Regular Session Minutes 5/22/2020  Page 2 of3    Chair  Secretary. lyai  Regular Session Minutes 5/22/2020  Page 3 of3    Cddendum # /  Madison County Board of Elections June 23, 2020 2"d Primary Election Voting Equipment and Media  DS2005 DS0318411950 DS0319320078 DS0319320030 DS0319311522 DS0319320094 DS0319311693 DS0319320032 DS0319320092 DS0319311546 DS0319320082 DS0319320166  AUTOMARKS AM0308420940 AM0206462749 AM0308420022 AM0308420090 AM0308420090  LAPTOPS RC1:. J1MLDX2 SA1: 81MLDX2 MH1: C4MLDX2 MH2: 43MLDX2 NM1: 86MLDX2 NM2: D2MLDX2 HS1: 90MLDX2 HS2: 92MLDX2 HS1: 90MLDX2 HS2: 92MLDX2  PRECINCT/POLLING PLACE Back Up Mars Hill Election Day North Marshall Election Day Hot Springs Election Day Training / Back Up Hot Springs Community Center One Stop Provisional Transfer- Main Office Board of Elections- One Stop Mars Hill Public Library - One Stop Absentee Mail-In  AM0308420940 AM0308420022 AM0206462749  NM1: 86MLDX2 NM2: D2MLDX2 MH1: C4MLDX2 MH2: 43MLDX2