Madison County Board ofl Elections Absentee Meeting Minutes October 13, 2020  The Madison County Board of Elections met on' Tuesday, September 29, 2020. In attendance: Jerry Wallin, Chair; Rayl Lewis, Secretary; Dyatt Smathers, Member; Sandra Tolley, Member; Brian Ball, Member; Kathy Ray, Director; Jacob Ray; Deputy Director; and one member ofthe public.  CalltoOrder: Minutes: minutes. Members' Reports:  Chair' Wallin called the meeting to order at 2:00 p.m.  Motion, Seconded (DS, BB) and Carried (5,0) to approve the October 6, 20201 meetings  Chair Wallin commented that office personnel and operations were: smooth, and hel had received positive feedback from voters regarding office procedures for absentee ballot returns. He remarked that both major political parties have submitted observer lists for one: stop voting. Member Smathers commented that his political party chair has appointed a couple of political party observers, and theyl havel been properly trained int their roles as an observer. He commended the Chair for prioritizing the safety oft the staff and cancelling the October 9th meeting. He reported that the Director and Superintendent of Schools have worked out aj plan for the separation of voters and and: students at thel Madison Early College High School' Wellness Gymnasium early voting site and commended the spirit of cooperation that exists between the School System and Board of Elections. The Director provided the Board with a draft of poll worker assistants and requested that it be finalize and approved at the October 23rd board meeting. Notifications and training materials are going up ont the website and being sent via email. She reported that the temporary office staffi is exceeding expectations: and doing an excellent job. She informedi the Board that the State Board of Elections has approved the Cleanworks Service. Agreement for the early voting and Election Day A discussion ensued regarding the need for a replacement judge at the North Marshall Precinct and poll worker assistants at thel Ebbs Chapel Precinct. Member Smathers recommended that Robert Briggs, Jr. bej placed ont thel list of poll worker assistants for the Ebbs Chapel Precinct.  Director's Report:  polling sites.  Preparatory Steps to Count Ballots:  Absentee Session Minutes 10/13/2020  Page 1 of4    The voting equipment was reconciled with the chain of custody. Absentee Ballots' Approval from the Cancelled October 6th Meeting:  Civilian (CIV) Ballots  1. Beech Glen Precinct: Motion, Seconded (DS, Jw) and Carried (5,0) to approve 12 2. Ebbs Chapel Precinct: Motion,Seconded (ST, DS) and Carried (5,0) to approve 1 3. Grapevine Precinct: Motion, Seconded (DS, RL) and Carried (5,0) toapprove 1 4. Hots Springs Precinct: Motion, Seconded (ST, DS) and Carried (5,0) toapprove3 3 5. Laurel Precinct: Motion, Seconded (DS,JW) and Carried (5,0) to approve 10 absentee 6. Mars Hilll Precinct: Motion, Seconded (ST,JW) and Carried (5,0) to approve 29 7. North Marshall Precinct: Motion, Seconded (DS,JW) and Carried (5,0) to approve 13 9. Sandy Mush Precinct: Motion, Seconded (BB, RL) and Carried (5,0) to approve 6 10. South Marshall Precinct: Motion, Seconded (DS,JW) and Carried (5,0) to approve 8 11.Spring Creek Precinct: Motion, Seconded (DS, Jw) and Carried (5,0) toapprove 5 12. Walnut Precinct: Motion, Seconded (BB, RL) and Carried (5,0) toa approve 3 absentee  absentee ballots. absentee ballot. absentee ballot. absentee ballots. ballots. absentee ballots. absentee ballots. absentee ballots. absentee ballots. absentee ballots. ballots.  8. Revere Rice Cove Precinct: Nol Ballots to approve.  The ending machine count was 889 counted ballots.  Absentee Ballots' Approval: Overseas (OVR) Ballots  Motion, Seconded (DS,JW) and Carried (5,0) toapprove 1 overseas ballot.  Civilian (CIV) Ballots  1. Beech Glen Precinct: Motion, Seconded (DS,JW) and Carried (5,0) to approve1 11 2. Ebbs Chapel Precinct: Motion, Seconded (BB, DS) and Carried (5,0) to approve. 3  absentee ballots. absentee ballots.  Absentee Session Minutes 10/13/2020  Page 2of4    3. Grapevine Precinct: Motion, Seconded (DS,JW) and Carried (5,0) to approve 4 4. Hot Springs Precinct: Motion, Seconded (ST,]W) and Carried (5,0) to approve: 2 5. Laurel Precinct: Motion, Seconded (DS,) Jw) and Carried (5,0) to approve 4 absentee 6. Mars Hill Precinct: Motion, Seconded (BB, DS) and Carried (5,0) toa approve 20 7. North Marshall Precinct: Motion, Seconded (DS,JW) and Carried (5,0) to approve 10 9. Sandy Mush Precinct: Motion, Seconded (ST,DS) and Carried (5,0) toapprove 4 10. Walnut Precinct: Motion, Seconded (DS, BB) and Carried (5,0) to approve 9: absentee Motion,Seconded (BB, DS) and Carried (5,0) to go into closed session to duplicate 2 civilian  absentee ballots. absentee ballots. ballots. absentee ballots. absentee ballots. absentee ballots. ballots.  8. Revere Rice Cove Precinct: No ballots to approve.  ballots.  Motion, Seconded (DS,JW) and Carried (5,0) to return to open session.  1. South Marshall Precinct: Motion, Seconded (DS,) Jw) and Carried (5,0) to approve: 1 2. Spring Creek Precinct: Motion, Seconded (DS,JW) and Carried (5,0) toapprove: 1  absentee ballot. absentee ballot.  The duplicated ballot log was created and original ballots were: sealed for storage. Counted ballots were removed from the DS200 and: sealed for storage.  Thel Board recorded the ending ballot count of 9591 ballots and: sealed the machine for storage.  Other Matters:  Thel Deputy Director reported on 8 returned ballots that are on hold as per North Carolina State Board of Elections Numbered Memo 2020-28. The containers have deficiencies as follows: 3 with witness information fields that are: incomplete, 2 with witness address fields missing, 1 with witness signature field missing, 1 with witness print name field missing, and 1 with witness print  name and address fields missing.  Thel Director reported that a replacement judge is needed at thel Laurel Precinct.  Motion, Seconded (DS, BB) and Carried (5,0) to approve Sandy Zimmerman (UNA-Laurel) as  the replacement judge at Laurel Precinct. Absentee Session Minutes10/13/2020  Page 3 of4    Public Comment: No comments were: made. Adjournment:  Motion, Seconded (DS, BB) and Carried (5,0) to adjourn at 4:20 p.m.  buis  ayake  Secretary. Gy  Absentee Session Minutes 10/13/2020  Page 4 of4