MADISON COUNTY BOARD OF BLECTIONS ABSENTEE SESSION Board ofElections Conference Room Monday, June 13,2016 9:00AM  MINUTES CALL TOORDER  Chair Smathers called the meeting oft thel Madison County Board of Elections to order at 9:00 a.m. at thel Board of Elections Conference Room. In attendance were two members of the public; Dyatt F. Smathers, Chair; Rayl Lewis,  Secretary; Jerry Wallin, Member; Kathy Ray, Director; and Wade Gahagan, Deputy Director.  AGENDA  Moved, Seconded (RL,JW) and Carried (3,0) to approve the agenda as amended to add recount requests.  APPROVAL OFMINUTES Election Day meeting minutes.  The Chair observed that the meeting minutes for. June 7th were not in the meeting packet. The Director printed the. June 7th The Chair reported on his observations at thej precincts on Election Day, and overall things went smoothly. There werea few issues with provisional ballots that were: resolved with aj phone call, and the electricity issues at Laurel were resolved by Member Wallin and Poll Worker Sylvial Riddle. He also reported that one voter at Sandy Mush objected to the lacement of the voting machines. The Chair asked the Director to contact the Sandy Mush voter, follow up on her  objection, and invite her to come before the Board to express her concerns.  The Chair complimented the Laurel Precinct voting site as the perfect place tohold and election.  A discussion ensued regarding the placement of the voting equipment during the November election. Thel Board Moved, Seconded (JW, RL) and Carried (3,0) to approve the. June 6th and June 7th absentee meeting minutes. Thel Director reported on the Fair Standards Labor Act webinar. Base salary calculation do noti include FICA or any other benefits other than non-discretionary bonuses can be factored into the base salary, but under conditions of quarterly payment and not in excess of 10j percent oft the base salary calculation. Compensatory time accrual is not to exceed 240 hours. Compensatory time in excess of240 hours is to be paid in cash. A discussion ensued regarding current compensatory time accrual and potential solutions. The Chair requested a recommendation to thel Board at the July  requested that the discussion be added tot the August Board meeting agenda.  meeting on how we can best utilize an additional staffmember for thel November election. Thel Director presented the annual performance evaluation: for the Deputy Director.  PROVISIONALAPPLICATION REVIEW  Moved, Seconded (RL,JW)and Carried (3,0) to deny the provisional application of Elizabeth Darlene Lipe. Moved, Seconded (RL,JW) and Carried (3,0) to deny the provisional application of Sylvanus Lipe. Moved, Seconded (JW, RL) and Carried (3,0) to approve the provisional application ofLinda Campbell.  Page 1of3    Moved, Seconded (JW, RL) and Carried (3,0) to deny the provisional application of Durcille Gillen. Moved, Seconded (JW, RL) and Carried (2,0) to approve the provisional application ofl Dyatt Smathers. Chair Moved, Seconded (RL, JW)and Carried (2,0) to approve the provisional application ofl Robin Smathers. Chair Moved, Seconded (JW, RL) and Carried (3,0) to approve the provisional application of Kay Kent. Moved, Seconded (JW, RL) and Carried (3,0) to deny the provisional application ofJ Joseph Long. Moved, Seconded (DS,JW) and Carried (3,0) to approve the provisional: application ofLeigh Rhodes.  Smathers recused himself from the approval process. Smathers recused himselfi from the approval process.  (See attached Provisional voter report) PROVISIONAL BALLOTTABULATION  Five (5) Provisional ballots were tabulated using thel M100 voting equipment.  The potential recount in the US House of] Representation District 11 contest prompted the Director toj present thel Board  with a snapshot of recount procedures.  SUPPLEMENTAL, ABENTEEAPTLICADON REVIEW  Moved, Seconded (RL,JW)and Carried (3,0) to spoil one absentee ballotapplication that was returned Moved, Seconded (DS,JW) and Carried (2,1) to spoil two absentee ballotapplications as returned late (see Moved, Seconded (DS, RL) and Carried (3,0) to open the spoiled absentee ballot containers to check for completed Absentee Ballot Request Forms for November. Two request forms were retrieved from the ballot containers.  undeliverable (see attached report).  attached report). Member Lewis voted opposed the motion.  CITIZENS COMMENTS  A citizen commented about herj personal experience with post office delivery issues. She further commented about the registration process in Oregon. Voters are initially registered as unaffiliated and sent notices that confirm the registration and ask ift they wish to change their registration status to aj political party. Many oft the unaffiliated voters do not wish to affiliate with a party and come election time are: stuck with their choice. She expressed that perhaps all voters should be Ac citizen suggested the Board invite the Sandy Mush voter that was displeased with the election equipment placement to a Board meeting to discuss her concerns. He suggested the county conduct an employee overtime study. A discussion of voter registration laws ensued with the example of an elderly patient with an expired driver's liçense and her attempt to  registered as unaffiliated and choose the political party ballot on Primary election day.  register to vote.  PROVISIONAL BALLOTTABULAION  Provisional ballot results were: read into the Unity Reporting System.  ANNOUNCEMENTS  Page 2 of3    Next Meeting: Canvass Meeting. June 14#,2016a atl 11:00a.m.  Moved, Seconded (JW, RL) and Carried (3,0) to adjourn the meeting at 11:05 p.m.  Kathy  ht Dyatt Smathers,  KaBr Bay dess Ray Lewis,Sécretary  &6o  Page 3 of3