Madison County Board of Elections  Meeting Minutes  Regular Session - May 3, 2017  The Madison County Board of Elections met on Wednesday, May 3, 2017 in the Board of Elections Conference Room, Room 16. In attendance: Dyatt Smathers, Board Chair; Ray Lewis, Board Secretary; Jerry Wallin, Board Member; Wade Gahagan, Deputy Director; and three  members oft the public. Call to Order:  Chair Smathers called the meeting to order at 3:00pm.  Chair Smathers announced to the Board and Public that Director Ray had personal business and  had tol be absent for the meeting.  Agenda:  Secretary Lewis made a motion: To: set the meeting agenda. Member Wallin seconded and  motion carried unanimously. Approval of Minutes:  The minutes were read from the Regular Session meeting on April 19,2017. The closed session Secretary Lewis made a motion: To Approve the Regular and Closed Session Minutes from the April 19, 2017meeting. Member Wallin seconded and motion carried unanimously.  minutes were reviewed from the April 19, 2017 meeting.  Chair's Report:  Chair Smathers reported on the apparent failure of House Bill 655, which would provide fora Chair Smathers also reported on the April 20", 2017 League of Women Voters meeting in which Director Ray and Chair Smatehrs were: featured speakers. The presentation detailed the efforts Chair Smathers also reported on the current legal status of Senate Bill 68, whose implementation  matching grant to purchase new voting equipment.  the Board of Elections use to guarantee the Elections arel held fairly.  isc currently stayed while the courts review the law.  Regular Session Minutes 05/03/2017  Page I1of3    Chair Smathers also reported on the implications of Senate Bill 655, which moves the date of the  primary in even numbered years tol March.  Members' Reports:  Secretary Lewis reported his concerns over the apparent failure of House Bill 655. Member Wallin reported on the status ofHouse Bill 265, which changes the method of Election  for the Madison County Board ofEducation.  Director's Report:  Deputy Gahagan presented the April 30, 2017 budgetreport.  Deputy Gahagan presented the. American's with Disabilities Act (ADA) Survey for the Hot Springs Welcome Center, and the required mitigations needed to bring the site into compliance. Deputy Gahagan presented the board requested information dealing with Fair Labor Standards Act (FLSA) compliance, and comparative research done with seven similar counties. Deputy Gahagan updated the board on the process to approve the purchase of new voting  equipment. Old Business: board meeting. Other Matters: 2017.  Chair Smathers requested to review exemption status for permanent BOE employees at a later  Deputy Gahagan informed the Board that a scheduled record disposal date will occur on May 09, Deputy Gahagan informed the Board on topics discussed at the May 1,20171 North Carolina  Association ofDirectors of Election (NCADE) district meeting.  Citizen Comments:  A citizen commented various issues concerning the bureaucratic process. A citizen expressed concern on the process ofcertification of election equipment. A citizen asked the board about the status oft remaining HAVA funds.  Regular Session Minutes 05/03/2017  Page 2of3    Announcements: 3:00pm Adiournment:  Chair Smathers announced the next regular scheduled meeting will occur on. June 14, 2017 at  With no further business, Member Wallin moved to adjourn the meeting. Secretary Lewis seconded and motion carried unanimously. The meeting adjourned at 3:50pm.  Minutes Approved  gw 24,207  hrs  Kathy Ray,Director 8 Gyfes Ray Lewis, Secretary  Smathers, Chair  Dyatt  Regular Session Minutes 05/03/2017  Page 3of3