Madison County Board of Elections Absentee Meeting Minutes October 6, 2020  The Madison County Board of Elections met on Tuesday, October 6, 2020. In attendance: Jerry Wallin, Chair; Dyatt Smathers, Member; Sandra Tolley, Member; Brian Ball, Member; Kathy Ray,  Director; Jacob Ray, Deputy Director; and one member oft the public.  Call to Order: Agenda:  Chair Wallin called the meeting to order at 2:00 p.m.  Motion, Seconded (BB, DS) and Carried (4,0) to approve the agenda as amended to reflect Number 41 Public Comment and Number 5 Wellness Center Polling Site Report.  Minutes: minutes. Members' Reports:  Motion, Seconded (ST, DS) and Carried (4,0) to approve the October 2, 2020 meeting  The Director provided the Board with Numbered Memo 2020-28 and ai related email message from North Carolina State Board of Elections Associate General Counsel KellyTornow.  Director's Report: No Report. Public Comment:  Nol Public Comments were made. Wellness Center Polling Site Report:  Member Smathers provided an update on the Madison Wellness Center polling site and a visit with Madison County Schools Superintendent Will Hoffman. Discussion ensued regarding the voter traffic pattern, the entrance to the polling place, the political signage stopping at the guard shack, and designating an electioneering area that will notinterfere with school and: student activities at  Madison Early College High School. Preparatory. Steps to Count Ballots:  Absentee Session Minutes 10/6/2020  Page 1 of3    The voting equipment was reconciled with the chain of custody, ballot count from thej previous  meeting, and the: zero results tape. Absentee Ballots' Approval: Civilian (CIV) Ballots  1. Beech Glen Precinct: Motion, Seconded (BB, Jw) and Carried (4,0) to approve 10 2. Ebbs Chapel Precinct: Motion, Seconded (BB, DS) and Carried (4,0) to approve 4 3. Grapevine Precinct: Motion, Seconded (DS,JW) and Carried (4,0) to approve 3 4. Hot Springs Precinct: Motion, Seconded (BB, DS) and Carried (4,0) to approve 4 5. Laurel Precinct: Motion, Seconded (BB, DS) and Carried (4,0) to: approve 5: absentee One Laurel Precinct voter wasi issued an Ebbs Chapel ballot style. Afterwards, the voter updated the voter registration which required duplication on thel Laurel Precinct ballot 6. Mars Hill Precinct: Motion, Seconded (DS, BB) and Carried (4,0) to approve1 15 7. North Marshall Precinct: Motion, Seconded (DS,JW)and Carried (4,0) to approve 11 8. Revere Rice Covel Precinct: Motion, Seconded (BB, DS) and Carried (4,0) to approve 2 9. Spring Creek Precinct: Motion, Seconded (BB, DS) and Carried (4,0) to approve 1 10. Walnut Precinct: Motion, Seconded (BB, DS) and Carried (4,0) to approve 4 absentee  absentee ballots. absentee ballots. absentee ballots. absentee ballots. ballots.  style.  absentee ballots. absentee ballots. absentee ballots. absentee ballots. ballots. Overseas (OVR) Ballots: Military (MIL) Ballots:  Motion, Seconded (BB, DS) and Carried (4,0) to approve 2 overseas' ballots. Motion, Seconded (DS, BB) and Carried (4,0) to approve 1 military ballot.  Motion, Seconded (BB, DS) and Carried (4,0) to goi into closed session to duplicate 2 civilian  ballots, 1 mill ballot, and 2 overseas ballots.  Absentee Session Minutes1 10/6/2020  Page 2 of3    Motion, Seconded (DS,JW) and Carried (4,0) to return to open session. The duplicated ballot log was created and original ballots were sealed for storage. Board members sealed thel DS200 machine, completed the chain of custody, and recorded  the ending Public Count of 798 ballots.  Adjournment:  Motion,Seconded (DS,) jw) and Carried (4,0) to adjourn at 4:00 p.m.  Chair Agallb  Secretary_ hybs  Absentee Session Minutes 10/6/2020  Page 3 of3