MADISON COUNTY BOARD OF ELECTIONS ABSENTEE: SESSION Board of] Elections Conference Room Tuesday, May 17,2016 9:00AM  MINUTES CALLTOORDER  Chair Smathers called the meeting oft thel Madison County Board of Elections to order at 9:07 a.m. at thel Board of Elections Conference Room. In attendance were. Dyatt F. Smathers, Chair; Ray Lewis, Secretary; Jerry Wallin, Member;  Wade Gahagan, Deputy Director; and! Kathy Ray, Director. APPROVAL OF ABSENTEE BALLOT APPLICATIONS  Moved, Seconded (RL,JW) and Carried (3,0) to approve 15 civilian absentee ballot applications (see attached Moved, Seconded (RL, JW). and Carried (3,0) to spoil 2 civilian absentee ballot applications (see attached report). The Chair reported that there is a process to observe with the county manager and commissioners regarding the approved pay increases for the director and deputy director. He also presented information on the status of the Department of Labors new overtime rule that is to soon be released and will conduct more research regarding the earning threshold and Thel Director informed the Board that the State Board has released a new voter guide for the. June 7, 2016 Congressional Primary Election. The Guide has been posted on thel Board of Elections Website along with a new Poll Worker Resources The Director informed the Board that there are outstanding invoices for approximately $5,500 in election supplies that will come from the current budget. The Board was also presented with a quote for the purchase of242 2D barcode scanners that will be needed at all registration and help stations during thel November 8, 2016 General Election. The scanners will be used with the SOSA/OVRD applications to scan barcode information from state drivers' licenses and The Board was informed that one. M100 scanner is being returned to Printelect for repairs. A replacement unit has been The Board was informed that State Board of Elections Secretary Amoroso is concerned about the use ofs schools for polling places and intends to raise thei issue during a future upcoming meeting. This concern was prompted by the recent lockdown ofan Edgecombe County school due to reports of an adult with a gun and forced the closing ofap polling site for The Director presented additional information for the Board to consider regarding the cost of attending the Education  report).  OTHER MATTERS  benefits.  Module.  non-operators ID cards.  received and will be used as al backup during the. June 7h Congressional Primary Election.  32 minutes. She commented that she has concerns for student safety. Centers Professional Education Program for Election Directors.  ANNOUNCEMENTS  Ibsentee Meeting: Tuesday, May 24, 2016 at 9:00. a.m. at the Board of Elections.  Page 10 of2    Poll Worker Training: Saturday, May 21, 2016 at AB' Tech Madison Campus from 8:00 a.m. until 12:30 p.m.  ADJOURNMENT  The Chair adjourned the meeting at 10:35 a.m.  /Dyatt  Chair  4 Gay duio Ray Léwis, Secretary  hrsa  Page 20 of2