Madison County Board of Elections Meeting Minutes - Regular Session  May 17th, 2023  The Madison County Board of Elections held their regularly scheduled meeting on Wednesday May 17th, 2023, at Suite E, Room 16, 5707 US25-70 Hwy, Marshall, 28753. In attendance: Jerry' Wallin, Chair; Ray Lewis, Secretary; Dyatt Smathers, Member; Brian Ball, Member; Debbie Ponder, Member; Jacob Ray, Director; and two members of the public.  Call to Order:  Chair Wallin called the meeting to order at 3:00 p.m.  Agenda:  Motion (RL, DS) to approve the agenda as presented. The motion passed unanimously (5-0).  Minutes:  Motion (DS, DP) to approve. April 19, 2023 meeting minutes and executive session meeting minutes as presented. The  motion passed (5-0). Members' Report:  The board discussed photo IDI implementation for upcoming elections and an update to NCI House Bill 2641 that would  delay the Town of Hot Springs conducting municipal elections on a partisan basis until 2025.  Director's Report:  The Director updated the board on Kathy Ray'straining; office schedule of staff; scheduled record destruction; summer The director presented FY24 budget request and went over changes that were made due to suggestions by members of  conference registration; and the preparation that the office is doing for photo IDi implementation.  the Board of County Commissioners.  The Director presented the Budget Expenditure Report and answered board members questions.  New Business: Municipal Elections.  Thel Board reviewed the recommended precinct voter transfers and polling sites changes for the upcoming 2023 Motion (DS, BB) to pass resolutions that would alter polling sites for voters that reside within towns of Hot Springs, Mars  Hill, and Marshall for Municipal Elections held in 2023. The motion passed unanimously (5-0).  *See attached for resolutions authorizing polling site changes. *    Motion (DS, DP) to pass resolutions that the voters of the South. Marshall Precinct that reside within the Town of Marshall Municipality be temporarily transferred, for the purpose of voting, to the North Marshall Precinct for 2023 Municipal Elections and; that the voters of the Beech Glen Precinct that reside within the Town of Mars Hill Municipality bei temporarily transferred, for the purpose of voting, to the Mars Hill Precinct for 2023 Municipal Elections. The motion  passed unanimously (5-0).  *See attached for resolutions authorizing transfer of voters. *  Motion (BB, DS) to approve the lease agreement for storage room 212B at the Laurel Community Center. The motion  passed unanimously (5-0). Public Comment: law.  Cheryl Williams commented on announcements being made by the State Board of Elections concerning the NC photo ID  Graeme Frelick commented on thel NC photo ID law.  Motion (BB, DS) to adjourn at 3:37 p.m. The motion was passed unanimously (5-0).  Announcement:  Next regularly scheduled meeting: Wednesday, June 21, 2023 at 3:00 p.m.  AyakE  Seetmlayh    DN FOUNT  Madison County Board of Elections 57071 US: 25-701 HWY Suite E1 Room 16 P.O. Box 142 Marshall, North Carolina 28753  Phone (828) 649-3731  Fax (828) 649-0187  Jerry R. Wallin, Chair Ray Lewis, Secretary Dyatt F. Smathers, Member D. Brian Ball, Member Deborah Ponder, Member  Jacob P.: Ray, Director of Elections  2023 MUNICIPAL ELECTION CYCLE AUTHORIZING POLLING SITE CHANGE  RESOLUTION  WHEREAS, the Madison County Board of Elections deems it appropriate and beneficial that the voters of the Beech Glen Precinct that lie within the Town of Mars Hill Municipality be temporarily relocated, for the purpose of voting, from the precinct polling place located at Beech Glen Community Center, 2936 Beech Glen Road, Mars Hill, NC to the Mars Hill Public Library, 25 Library Street, Mars Hill, NC: for 2023 Municipal  Elections; and  WHEREAS, this relocation of polling place will impact three (3) voters; and  WHEREAS, North Carolina General Statute 163-128 permits the Madison County Board of Elections to change, for the purpose of voting, voters to a new location. Such relocation of the voters shall be for 2023 Municipal Elections only. The Board of Elections shall also maintain separate registration and voting records, consistent with the procedures  prescribed by the State Board of Elections; and  BE] IT, THEREFORE, RESOLVED that the voters of the Beech Glen Precinct that lie within the Town of Mars Hill Municipality be transferred, for the purpose of voting, to the Mars Hill Public Library, 25 Library Street, Mars Hill, NC: for 2023 Municipal Elections. THE. ABOVE RESOLUTION was regularly introduced and passed by a unanimous vote at a meeting oft the Madison County Board of Elections on this 17th day of] May 2023.  Jerry Wallin, Chair    Madison County Board of] Elections 5707 US 25-70 HWY Suite E: Room 16 P.O.I Box 142 Marshall, North Carolina 28753  FOUNT  Phone (828) 649-3731  Fax (828) 649-0187  Jerry R. Wallin, Chair Ray Lewis, Secretary Dyatt F. Smathers, Member D.1 Brian Ball, Member Deborah Ponder, Member  Jacob P. Ray, Director of] Elections  NOVEMBER 7, 2023, MUNICIPAL ELECTION AUTHORIZING: POLLING SITE CHANGE  RESOLUTION  WHEREAS, the Madison County Board of Elections deems it appropriate and beneficial that the voters oft the Hot Springs Precinct that lie within the Town of Hot Springs Municipality be temporarily relocated, for the purpose of voting, from the precinct polling place located at Hot Springs Elementary School, 631 N Serpentine. Avenue, Hot Springs, NC tot the Hot Springs (Bill Whitten) Community Center, 43. Andrews Ave N, Hot Springs, NC  for the November 7, 2023 Municipal Elections; and  WHEREAS, this relocation of polling place will impact four hundred eighteen (418) voters;  and  WHEREAS, North Carolina General Statute 163-128 permits the Madison County Board of Elections to change, for thej purpose of voting, voters to a new location. Such relocation of the voters shall be for the November 7, 2023, Municipal Election only. The Board of Elections shall also maintain separate registration and voting records, consistent with the  procedures prescribed by the State Board of] Elections; and  BEI IT, THEREFORE, RESOLVED that the voters of the Hot Springs Precinct that lie within the Town of Hot Springs Municipality be transferred, for the purpose of voting, to the Hot Springs (Bill Whitten) Community Center, 43 Andrews Ave N, Hot Springs, NC: for  the November 7, 2023 Municipal Election.  THE. ABOVE RESOLUTION was regularly introduced and passed by a unanimous vote at al meeting oft the Madison County Board of Elections on this 17th day of May 2023.  Jerry Wallin, Chair    Madison County Board of Elections 57071 US 25-701 HWY Suite EI Room 16 P.0.1 Box 142 Marshall, North Carolina 28753  OUNT  Phone (828) 649-3731  Fax (828) 649-0187  Jerry R. Wallin, Chair Ray Lewis, Secretary Dyatt F. Smathers, Member D. Brian Ball, Member Deborah Ponder, Member  Jacob P. Ray, Director of Elections  2023 MUNICIPAL ELECTION CYCLE AUTHORIZING: POLLING SITE CHANGE  RESOLUTION  WHEREAS, the Madison County Board of Elections deems it appropriate and beneficial that the voters oft the Mars Hill Precinct that lie within the Town of Mars Hill Municipality be temporarily relocated, for the purpose of voting, from the precinct polling place located at Mars Hill Elementary School, 200 School House Road, Mars Hill, NC to the Mars Hill Public Library, 25 Library Street, Mars Hill, NC for 2023 Municipal Elections; and WHEREAS, this relocation of polling place will impact one thousand four and forty four  (1,444) voters; and  WHEREAS, North Carolina General Statute 163-128 permits the Madison County Board of Elections to change, for the purpose of voting, voters to a new location. Such relocation of the voters shall be for 2023 Municipal Elections only. The Board of Elections shall also maintain separate registration and voting records, consistent with the procedures  prescribed by the State Board of Elections; and  BEI IT, THEREFORE, RESOLVED that the voters of the Mars Hill Precinct that lie within the' Town of Mars Hill Municipality be transferred, for the purpose of voting, to the Mars Hill Public Library, 25 Library Street, Mars Hill, NC: for 2023 Municipal Elections.  THE. ABOVE RESOLUTION was regularly introduced and passed by a unanimous vote at a meeting oft the Madison County Board of Elections on this 17th day of May 2023.  Jerry Wallin, Chair    DIS COUNT  Madison County Board of Elections 57071 US 25-70 HWY Suite EI Room 16 P.O.1 Box 142 Marshall, North Carolina 28753  Phone (828) 649-3731  Fax (828) 649-0187  Jerry R. Wallin, Chair Ray Lewis, Secretary Dyatt F. Smathers, Member D.1 Brian Ball, Member Deborah Ponder, Member  Jacob P. Ray, Director of Elections  2023 MUNICIPAL ELECTION CYCLE AUTHORZAING: POLLING SITE CHANGE  RESOLUTION  WHEREAS, the. Madison County Board of Elections deems it appropriate and beneficial that the voters of the North Marshall Precinct that lie within the Town ofMarshall Municipality be temporarily relocated, for the purpose of voting, from the precinct polling place located at Madison Wellness Center, 5734 US 25-70 Hwy, Marshall, NC to the Marshall Housing Authority, 630 North Main Street, Marshall, NC: for 2023 Municipal  Elections; and  WHEREAS, this relocation of polling place will impact five hundred seven (507) voters; and WHEREAS, North Carolina General Statute 163-128 permits the Madison County Board of Elections to change, for the purpose of voting, voters to a new location. Such relocation of the voters shall be for 2023 Municipal Elections only. The Board of Elections shall also maintain separate registration and voting records, consistent with the procedures  prescribed by the State Board of Elections; and  BE: IT, THEREFORE, RESOLVED that the voters of the North Marshall Precinct that lie within the Town of Marshall Municipality be transferred, for the purpose of voting, to the Marshall Housing Authority, 630 North Main Street, Marshall, NC: for 2023 Municipal  Elections.  THE. ABOVE RESOLUTION was regularly introduced and passed by a unanimous vote at a meeting oft the Madison County Board of Elections on this 17th day of May 2023.  Jerry Wallin, Chair    D OUNT  Madison County Board of] Elections 57071 US 25-701 HWY Suite E: Room 16 P.O. Box 142 Marshall, North Carolina 28753  Phone (828) 649-3731  Fax (828) 649-0187  Jerry R. Wallin, Chair Ray Lewis, Secretary Dyatt F. Smathers, Member D.1 Brian Ball, Member Deborah Ponder, Member  Jacob P. Ray, Director of Elections  2023 MUNICIPAL ELECTION CYCLE AUTHORIZAING: POLLING SITE CHANGE  RESOLUTION  WHEREAS, the Madison County Board of Elections deems it appropriate and beneficial that the voters of the South Marshall Precinct that lie within the Town of Marshall Municipality be temporarily relocated, for the purpose of voting, from the precinct polling place located at. Marshall Community Center, 145 Blannahassett Island Road, Marshall, NC to the Marshall Housing. Authority, 630 North Main Street Marshall, NC: for 2023  Municipal Elections; and  WHEREAS, this relocation of polling place will impact one hundred forty five (145) voters;  and  WHEREAS, North Carolina General Statute 163-128 permits the Madison County Board of Elections to change, for the purpose of voting, voters to a new location. Such relocation of the voters shall be for 2023 Municipal Elections only. The Board of Elections shall also maintain separate registration and voting records, consistent with the procedures  prescribed by the State Board of Elections; and  BEIT, THEREFORE, RESOLVED that the voters of the South Marshall Precinct that lie within the Town of Marshall Municipality be transferred, for thej purpose of voting, to the Marshall Housing Authority, 630 North Main Street Marshall, NC: for 2023 Municipal  Elections.  THE ABOVE RESOLUTION was regularly introduced and passed by a unanimous vote at a meeting of the Madison County Board of Elections on this 17th day of May 2023.  Jerry Wallin, Chair    Madison County Board of Elections 5707 US 25-70 HWY Suite E Room 16 P.O. Box 142 Marshall, North Carolina 28753  COUNT  Phone (828) 649-3731  Fax (828) 649-0187  Jerry R. Wallin, Chair RayI Lewis, Secretary Dyatt F. Smathers, Member D.1 Brian Ball, Member Deborah Ponder, Member  Jacob P. Ray, Director of Elections  2023 MUNICIPAL BLECTION CYCLE AUTHORIZING TRANSFER OF VOTERS  RESOLUTION  WHEREAS, the Madison County Board of Elections deems it appropriate and beneficial that the voters of the Beech Glen Precinct that lie within the Town of Mars Hill Municipality be temporarily transferred to the Mars Hill Precinct and allowed to vote at the  Mars Hill Precinct voting place on Election Day; and  WHEREAS, North Carolina General Statute 163-128 permits the Madison County Board of Elections to temporarily transfer voters for the purpose of voting, to an adjacent precinct. Such transfer of Beech Glen Precinct voters shall be for 2023 Municipal Elections only. The Board of Elections shall also maintain separate registration and voting records, consistent  with the procedures prescribed by the State Board of Elections;  WHEREAS, this transfer of voters will impact three (3) registered voters; and  BE: IT, THEREFORE, RESOLVED that the voters of the Beech Glen Precinct that lie within the Town of Mars Hill Municipality be transferred, for the purpose of voting, to the  Mars Hill Precinct for 2023 Municipal Elections.  THE. ABOVE RESOLUTION was regularly introduced and passed at a meeting of the Madison County Board of Elections on this 17th day of May 2023 by a unanimous vote.  Jerry Wallin, Chair    Madison County Board of] Elections 57071 US 25-70 HWY Suite EI Room 16 P.0.] Box 142 Marshall, North Carolina 28753  QUNT  Phone (828) 649-3731  Fax (828) 649-0187  Jerry R. Wallin, Chair Ray Lewis, Secretary Dyatt F. Smathers, Member D.1 Brian Ball, Member Deborah Ponder, Member  Jacob P. Ray, Director of Elections  2023 MUNICIPAL ELECTION CYCLE AUTHORIZING TRANSFER OF VOTERS  RESOLUTION  WHEREAS, the Madison County Board of Elections deems it appropriate and beneficial that the voters oft the South Marshall Precinct that lie within the Town of Marshall Municipality be temporarily transferred to the North Marshall Precinct and allowed to vote  at the North Marshall Precinct voting place on Election Day; and  WHEREAS, North Carolina General Statute 163-128 permits the Madison County Board of Elections to temporarily transfer voters for the purpose of voting, to an adjacent precinct. Such transfer of South Precinct voters shall bei for 2023 Municipal Elections only. The Board of Elections shall also maintain separate registration and voting records, consistent  with the procedures prescribed by the State Board of Elections;  WHEREAS, this transfer of voters will impact one hundred and forty five (145) registered  voters; and  BEIT, THEREFORE, RESOLVED that the voters oft the South Marshall Precinct that lie within the Town of Marshall Municipality be transferred, for the purpose of voting, to the  North Marshall Precinct for 2023 Municipal Elections.  THE. ABOVE RESOLUTION was regularly introduced and passed at a meeting of the Madison County Board of Elections on this 17th day of May 2023 by a unanimous vote.  Jerry Wallin, Chair