MADISON COUNTY BOARD OF ELECTIONS Board of Elections Conference Room  ABSENTEE SESSION March 8, 2016 9:00 AM  MINUTES CALLTOORDER  Chair Dyatt Smathers called the meeting of the Madison County Board of Elections to order at 9:04 a.m. at the Madison County Administrative Offices Building Board of Elections Office. In attendance were Dyatt Smathers, Chair; Ray Lewis, Secretary; Jerry Wallin, Member; and Kathy Ray, Director.  CHAIR'S REPORT  Chair Smathers commented that Early Voting was off to a smooth start. The implementation of Voter IDI has not been an issue. The Beech Glen Community Center security plan has been addressed by  the Director and the Beech Glen Early Voting staff.  MEMBERS' REPORTS  Member Wallin commented that good weather is forecasted for the next week. Secretary Lewis expressed some disappointment with the low voter turnout. The Director commented that the turnout  thus far was comparable with the Primary 2012 voter turnout.  NEW BUSINESS  Moved, Seconded (RL, JW) and Carried (3,0) to approve 19 civilian applications, 694 one stop applications, and 1 military application and to spoil 3 applications that had incomplete witness The Director provided Board members with a report of the absentee register and daily list of civilian, Moved, Seconded (RL, JW) and Carried (3,0) to delay tabulating absentee ballots until the Moved, Seconded (RL, JW) and Carried (3,0) to approve the March 1, 2016 absentee meeting Moved, Seconded (RL, JW) and Carried (3,0) to approve the rotation of one-stop staff for Friday March 11nd and Saturday March 12" as follows: Steven McConnell to Beech Glen Community Center, Barbara Shelton to the Board of Elections, and Hot Springs Community Moved, Seconded (RL, JW) and Carried (3,0) to approve the recommendation of Republican  information.  military, and overseas requests.  March 15th Election Day meeting at 2:00 p.m. minutes for both regular and closed sessions.  Center to continue with three staff members.  Poll Worker Assistant William Briggs III at the Ebbs Chapel Precinct.  Page 1of2    Moved, Seconded (RL, JW) and Carried (3,0) to approve Jewel Olvera as the temporary replacement Republican Judge at Ebbs Chapel Precinct for the March 15, 2016 Primary Election. Mrs. Olvera is temporarily replacing Republican Judge Appointee Robert Briggs. Moved, Seconded (JW, RL) and Carried (3,0) to approve Melissa Bigg (UNA-Laurel) as a Democratic assistant at Hot Springs Precinct. Poll worker assistants continue to be needed at Walnut, Ebbs Chapel, and South Marshall Precincts. All will need to be from within the precinct to maintain precinct representation. If political party recommendations are made, the Director will notify The Director informed the Board that the State Board of Elections is going to provide procedures and guidance for maintaining confidentiality of election results regarding the US House of Representatives The Chair asked that specified areas of the office be designated and marked for elections staff only The Chair announced severe weather awareness week and the tornado drill scheduled for Wednesday, March gth at 9:30 a.m. He provided guidance for one-stop staff participation and asked  Board members.  contest. on Election Day.  the Director toi inform and instruct one-stop staff accordingly.  ANNOUNCEMENTS  Next absentee meeting: Monday, March 14, 2016 at 5:00 p.m. Moved, Seconded (JW, RL) and Carried (3,0) to adjourn at 1Q:40 a.m.  Kathy'  lyli Ray Léwis, Secretary  ah DyatSmathers, Chair  Page 2of2