Madison County Board ofElections Absentee Meeting Minutes  May 1, 2018  The Madison County Board of Elections met on Tuesday, May 1,2018 at 9:00 A.M. ini the Board of Elections Conference Room. In attendance: Jerry Wallin, Chair; Dyatt Smathers, Vice Chair; Sandra Tolley, Secretary; Ray Lewis, Member; Kathy Ray, Director; and Wade Gahagan, Deputy Director..  Call to Order  Chair Wallin called the meeting to order at 9:00. A.M.  Agenda  Vice Chair Smathers made a motion: To approve the agenda as amended to add the April 30" budget  report. Member Lewis seconded and the motion carried unanimously.  Approval ofMinutes  Vice Chair Smathers made a motion: To approve the April 24, 2018 meeting minutes as presented.  Member Lewis seconded and the motion carried unanimously.  Chair's and Members' Reports  Chair Wallin commented that Laurel Precinct preparations are underway. Vice Chair Smathers complimented the office staff and early voting workers. Deputy Director Gahagan reported on Second Primary Statute and gave example.  Others Matters  The Director provided the current list of poll worker assistants and remaining vacancies. Vice Chair Smathers made a motion: To approve Republican Dennis Capps as a machine delivery team member. Secretary Tolley seconded and the motion carried unanimously. Vice Chair Smathers made a motion: To allow the Director to work with the political party chairs to fill remaining poll worker vacancies. Chair Wallin seconded and the motion carried unanimously. Member Lewis made a motion: To approve 357 one: stop applications. Vice Chair Smathers seconded Vice Chair Smathers made a motion: To approve 3 civilian absentee applications. Member Lewis  and the motion carried unanimously.  seconded and the motion carried unanimously.  Regular Session Minutes! 5/1/2018  Page I1of3    Vice Chair Smathers made a motion: To: spoil 1 civilian application because the voter voted at one- Vice Chair Smathers made ai motion: To: spoil. 1 civilian application because the signature of the voter Vice Chair Smathers made ai motion: To approve 2 civilian absentee applications that had a mismatch Vice Chair Smathers made ai motion: To approve the purchase of21 DS200 ballot imagers, the rental of3AutoMark ballot markers, and to keep the iVotronics currently in inventory untilfurther notice. Chair Wallin made a motion: To approve the pollbook of voters. Vice Chair Smathers seconded and Vice Chair Smathers made aj motion: To move the meeting into closed. session to duplicate 11 VOCAVA Vice Chair Smathers made aj motion: To return to open session. Member Lewis seconded and the Vice Chair Smathers made a motion: To recess the meeting. for a short break. Member Lewis Chair Wallin made a motion: Tog go back into open session. Member Lewis seconded and the motion  stop. Chair Wallin seconded and the motion carried unanimously.  was missing. Member Lewis seconded and the motion carried unanimously. in the datefields. Member Lewis seconded and the motion carried unanimously.  Secretary Tolley seconded and the motion carried unanimously.  the motion carried unanimously.  ballot. Chair Wallin seconded and the motion carried unanimously.  motion carried unanimously.  seconded and the motion carried unanimously.  carried unanimously.  The Board prepared 20 ballots for counting on Election Day.  The Director presented the April 30, 2018 budget report and the ES&S Hardware and Software Maintenance Contract. A budget amendment will be necessary to add $650.00 to the 4170.1900 Contracted Services line item. A discussion for the use oft remaining funds in the travel and training line Chair Wallin made a motion: To move the meeting into closed. session for a personnel discussion. Chair Wallin made a motion: To return the meeting to open session. Member Lewis seconded and the  items ensued.  Member Lewis seconded and the motion carried unanimously.  motion carried unanimously.  A discussion of Board Member Election Day activities ensued.  Announcements  Absentee Meeting: Monday, May 7, 2018 at 5:00 P.M.  Regular Session Minutes 5/1/2018  Page 2of3    Adjournment  With no further business, Vice Chairman Smathers made ai motion: To adjourn the meeting. Chair Wallin seconded and the motion carried unanimously. The meetinga adjourned at 12:10P.M.  Minutes Approved s/418  Kathy Ojrector fe  Jeryy Walih,Chir  Sandra 64 Tay  Regular Session Minutes 5/1/2018  Page13of3