MADISON COUNTY BOARD OF ELECTIONS Board of Elections Conference Room  ABSENTEE SESSION November 7, 2016 5:00 PM  MINUTES CALL TOORDER  Chair Dyatt Smathers called the meeting of the Madison County Board of Elections to order at 5:00 p.m. In attendance were Dyatt Smathers, Chair; Ray Lewis, Secretary; Jerry' Wallin, Member; Kathy  Ray, Director; and' Wade Gahagan, Deputy Director.  Moved, Seconded (RL, JW) and Carried (3,0) to approve the agenda.  Moved, Seconded (RL, JW) and Carried (3,0) to approve the November 1, 2016 Absentee and  Closed Meeting Minutes. The Board recessed for supper. NEW BUSINESS  Moved, Seconded (RL, JW) and Carried (3,0) to approve 2,505 One Stop Absentee Applications Moved, Seconded (RL, JW) and Carried (3,0) to approve 5 military absentee applications (see Moved, Seconded (RL, JW) and Carried (3,0) to approve 2 overseas absentee applications (see Moved, Seconded (RL, JW) and Carried (3,0) to approve 106 civilian absentee applications (see Moved, Seconded (RL, JW) and Carried (3,0) to duplicate absentee ballots: CIV-317, CIV-376, The ballot duplication team was comprised of Board members, the Director, and the Deputy Director (Wallin, caller; Smathers, Supervisor; Lewis, Marker; Gahagan, Reviewer; and Ray, Tabulator). Moved, Seconded (RL, JW) and Carried (3,0) to move into closed session to protect voter All approved paper ballots were scanned into the m100 tabulators. The absentee ballot machine counts at the end of the meeting were 206 and 1391 for at total of 345 tabulated ballots. Moved, Seconded (RL, JW) and Carried (3,0) to approve poll worker assistants Meagan Johnson (UNA-Beech Glen) at Ebbs Chapel Precinct and to transfer poll worker assistant William Briggs (R-Mars Hill) from Ebbs Chapel Precinct to Beech Glen Precinct.  (see attached Executued Absentee Ballots report). attached Executed Absentee Ballots report). attached Executed Absentee Ballots report). attached Executed Absentee Ballots report).  OVR-27 (electronic ballot), OVR-29 (electronic ballot), MIL+  secrecy while duplicating the absentee ballots.  Page 1 of2    The Director reported that Kay Kent (R-North Marshall) is sick and will be unable to fulfill her duties as  a poll worker assistant at the Sandy Mush Precinct.  The Director provided the Board with a current copy oft the Emergency ID Disaster Plan. The Sheriff has provided three deputies for Election Day duty at the polling locations.  ANNOUNCEMENTS  Next absentee meeting: Thursday, November 17, 2016 at 9:00 a.m. Moved, Seconded (RL, JW) and Carried (3,0) to adjourn at 8:15p p.m.  Kathy  Sfas Dyatt Smathérs,Chair   Bydani Ray Lewis/Secretary  Page 2 of2