Madison County Board ofElections  Meeting Minutes September 18, 2019  The Madison County Board of Elections met on Wednesday, September 18, 2019i in the Board of Elections Office, Room 16. In attendance: Jerry' Wallin, Chair; Ray Lewis, Secretary; Dyatt Smathers, Member; Sandra Tolley, Member; Brian Ball, Member; Kathy Ray, Director; Wade Gahagan, Deputy Director; Jennifer Caldwell, Madison Early College Principal; Peggy Goforth, Madison County  Library Director; and 2 members ofthe public.  CalltoOrder: Agenda:  Chair' Wallin called the meeting to order at: 3:00 p.m.  Motion, Seconded (DS, ST) and Carried (5,0) to approve the amended agenda to move. Other  Matters and OldJ Business items toj precede thel Members' Reports.  Minutes:  Motion, Seconded (ST, BB) and Carried (5,0) to approve the August 20 and September12,  2019 meeting minutes. Other Matters:  Madison County Library Director Peggy Goforth provided thel Board with information and data regarding the impact oft the Mars Hill Public Library early voting site on librarian programming and participation. Among the challenges discussed was the impact on library programming, ingress and egress problems in the parking area, and the limited parking available: for library patrons. The  Board is exploringo optional sites in the Mars Hill area.  OldJ Business:  Madison Early College Principal Jennifer Caldwell provided the Board with: information regarding the use of the Madison Early College site: as the polling location fort thel North Marshall Precinct. She informed the Board that no student classes arei in session at thel Madison Early College campus on Election Days and there was plenty of parking and easy access to the building for voters. The Board will consider an onsite visit tot the campus during its October16, 20191 board meeting.  Board Member Reports:  Chair Wallin commented regarding proposed redistricting: and the progress made to adopt and acquire the ExpressVote. ADA Ballot Marker. He also commented on the state budget and funding  for the new voting equipment.  Regular Session Minutes 09/18/2019  Page 1of3    MemberTolley commented that the Haywood County State Board of Elections meeting had useful  information regarding newly certified voting equipment. Secretary Lewis expressed he was thankful tol be back at thet table.  Member Smathers expressed his appreciation fort the accommodations made forl his telephonic participation during the September 20, 2019 meeting. He also commended the Board's actions to Member Ball commented on thei need fori increased training for poll workers regarding paper ballot  acquire the best ADA voting equipment available.  reconciliation. Director's Report:  Thel Director provided updates as follows:  The August 2019 budget report and the impact of boards' actions on thel budget; The: submission of 38 voter registration books (1902-1908) to the NC Department of The 2010 Precinct Project State Board of Elections Response to Madison County Board of Elections action to accept the State. Board's precinct boundary changes and to maintain its The South Marshall Community Center and potential sunlight problems and Sandy Mush The Madison County Sales Tax Resolution and Referendum. for the March 2020 Primary The October 26 and November 1 Municipal Precinct Official Training Sessions; The ADA voting equipment test and State Board of Elections guidance; The Buncombe County State Board of Elections training session on Monday, September 23, The Board office willl be closed on Monday, September 23, 2019 for stafft to attend the State The distribution of documents regarding thei implementation of Photo ID and absentee  Natural and Cultural Resources; current polling sites;  Precinct site improvement initiative;  Election;  2019 onj paper balloting and security;  Board of Elections training in Buncombe County; and  mail-in balloting.  New Business:  Motion, Seconded (DS, RL) and Carried (5,0) to increase Wade Gahagan'smonthly compensation by $25.00 per month for obtaining thel North Carolina State Board of] Elections Administrator certification and to begin with the September 16-29, 2019 pay period. Thel Directorinformed the Board that party chairs have been notified to submit poll worker assistant recommendations for the 2019 Municipal Elections. The recommendations will be presented to the Board during the October 16, 2019: meeting. The Director requested the Board  approved Bean Benfield and Judy Ball as temporary office assistants.  Regular Session Minutes 09/18/2019  Page 20 of3    Motion, Seconded (BB, DS) and Carried (5,0) to approve Dean Benfield and Judy Ball as  temporary office: assistants. Citizens Comments:  Ac citizen inquired about spoiled ballot procedures, cited an email that contained information regardingredistricting: for the 2020 elections, and commented on his online search for ES&S Ad citizen expressed concerns surrounding ES&S contracts, source codes, and certification  product descriptions. procedures.  A citizen reported that the Sandy Mush Precinct Building site has been mowed and six no parking  signs have been placed. Closed Session  Motion Seconded (DS, RL) and Carried (5,0) to go into Closed Session forj personnel. Motion, Seconded (DS, BB) and Carried (5,0) to add Jacob Ray to thel list oft temporary office  assistants for the Municipal Elections of 2019.  Announcements: Adjournment:  Next Board Meeting: Tuesday, October16, 2019. at 3:00 p.m.  Motion, Seconded (DS, ST) and Carried (5,0) to adjourn at 4:25p.m.  Chair Duyaln  Secretary lykai  Regular Session Minutes 09/18/2019  Page 3 of3