uiat 4rt  Madison County Board of Elections  Meeting Minutes Regular - January 10, 2018  Thel Madison County Board ofl Elections met on Wednesday, January 10, 2018 at 3:00 P.M.in the Board ofE Elections Conference Room. In attendance: Jerry Wallin, Chair; Ray Lewis, Secretary; Dyatt Smathers, Member; Kathy Ray, Director; and three (3). members oft the public.  Call to Order: Agenda:  Chair Wallin called the meeting to order at 3:00 P.M.  Member Smathers made a motion: To add an executive session to discuss employees. Secretary Member Smathers made a motion: To approve the agenda as amended. Secretary Lewis  Lewis seconded, and the motion carried unanimously. seconded, and the motion carried unanimously.  Approval ofMinutes:  Secretary Lewis made a motion: To approve the December 13, 2017 meeting minutes. Member  Smathers seconded, and the motion çarried unanimously.  Chair'sa and Members' Reports:  Chair Wallin reported on the status ofr recent court rulings and the congressional districts. Member Smathers responded to. questions and suggestions he has ençountered with regard to the purchase of new voting equipment. He has been asked if paper ballots could be transported to the Board of Elections office for counting, and ifnot, could the number of precincts in Madison County be reduced. Ini response, he referenced 8 NCAC10B.0105 that mandates ballots must be counted by the chiefjudge and judges as soon as the polls close, without adjournment or postponement, and continue until complete. Both he and Chair Wallin commented on the upcoming 2010 Census Project that has thej potential to increase the current number ofMadison County precincts based upon population growth and distribution. He suggested that the Board develop a long range plan with regard to voting sites, precincts, and new voting equipment.  Director's Report:  The Director presented the December 31,2017 budget report  Regular Session Minutes 1/10/2018  Page 1of3    Offtial  lyg  The Director provided information regarding the use oft the Marshall Community Centera as a voting site in the 2018 elections. She informed the Board of Elections that the Commissioners have decided to sell the facility and will allow the Board of Elections to continue to use the The Director provided updated information on petition rules for candidate filing and the  facility as aj polling site while the property is being marketed.  formation of new political parties.  Old Business:  Member Smathers reported that the cover letter and Board ofl Elections Resolution to Extend the Decertification Deadline of the Direct Recording Electronic (DRE) Voting Equipment has jarred some legislative action. The Speaker oft the House is asking for legislation to address funding for the purchase ofi new election equipment for the counties that are affected by the decertification of Member Smathers made ai motion: To submit the Madison County Board of Elections Three Year Phase-In Planj for the Purchase of New Voting Equipment to the County Commissioners for approval andfunding. Secretary Lewis seconded, and the motion carried unanimously. The Director provided data regarding traffic patterns at each one-stop site during previous Member Smathers made a motion: To provide three (3) one-stop sites, one in each ofthet three municipalities, during the 2018 primary election. Discussion ensued. Member Smathers withdrew the motion. The Director will provide the Board members with additional one-stop data from the 2016 primary election regarding costs and number of voters at each site. Chair Wallin' made a motion: To approve Jewell Hensley as the Hot Springs Precinct Democratic Judge. Member Smathers seconded, and the motion carried unanimously.  the DRES.  New Business: elections.  Other Matters:  Member Smathers commented on ai reçent report by Democracy NC in which the author recommends, "The State Board of Elections should request funding from the General Assembly toa assist with upgrading voting equipment and other election costs = which are currently borne  exclusively by the counties." Citizens Comments: political parties.  A citizen inquired how the numbers have changed regarding petition signatures to create new  Regular Session Minutes 1/10/2018  Page 2of3    Osfcial  Gg  A citizen objected to a cost analysis per voter and emphasized availability for planning one stop A citizen stated that he, too, thought accessibility and ease of access should be the priorities in  sites.  one-stop planning. Closed Session:  Member Smathers made a motion: To move the meeting into executive session to discuss personnel performance and salary. Chair Wallin seconded, and the motion carried  unanimously.  Member Smathers made ai motion: To increase the Deputy Director'ssalary by $25 per month upon his obtaining the Certified. Elections eganafon/Adminirrs certification; to increase both the Director's and Depuly Director's current salaries" by 2percent; and to retain the current rate ofmonthly compensation, for four Board of Elections members in the 2018- 2019 budget proposal. Secretary Lewis seconded, and the motion carried unanimously.  Announcements:  Next meeting: January 10, 2018  Durham School of Government Conference: January 28-30, ,2018  Adjournment:  With no further business, Member Smathers made a motion: To adjourn the meeting. Secretary Lewis seconded, and the motion' carried unanimously. The meeting adjourned at 5:00 p.m.  Minutes Approved Kathy 35 y ii Ray Lewis, Secretary  02-14-18  Jerry Wallin,    Regular Session Minutes1/10/2018  Page 3of3