Madison County Board of Elections Canvass Meeting Minutes November 13, 2020  The Madison County Board of Elections met on Friday, November: 13, 2020. In attendance: Jerry Wallin, Chair; Ray Lewis, Secretary; Dyatt Smathers, Member; Sandra Tolley, Member; Brian Ball, Member; Kathy Ray, Director; Jacob Ray; Deputy Director; and two members oft thej public.  Call to Order:  Chair Wallin called the meeting to order at 11:00 a.m.  Members' Reports:  Member Smathers and Chair Wallin complimented the Deputy Director's presentation and the work that was done at the Thursday, November 12th; absentee meeting. The Board moved the Director's Report to follow Other Matters.  Challenged. Absentee Ballots:  The Board reviewed the 3 challenged absentee ballot applications and corresponding incident reports that were entered by Chair' Wallin at the 2:00 Election Day absentee meeting.  1. Motion, Seconded (DS, jw) and Carried (5,0) to deny Joanna Skimmiehorn's one stop application and retrievei the one: stop voted ballot from tabulated results. Hervoted 2. Motion, Seconded (DS, Jw) and Carried (5,0) to accept Ashley Marie Adams' one: stop ballot that was incorrectly voted, counted, and tabulated on an out of precinct ballot 3. Motion, Seconded (DS, Jw) and Carried (5,0) to deny Ellora Mahy McTaggart's absentee mail in application and ballot. The votern moved from the county after  absentee mail-in ballot was approved and counted.  style.  returning hera absentee mail-in ballot.  Incident Reports: cannot be identified.  One absentee mail inl ballot was tabulated twice due to al ballot jam. The ballot isi irretrievable as it Motion, Seconded (BB,ST) and Carried (4,0) to accept the absentee ballot count thati includes One provisional ballot was counted in: ani incorrect precinct and should have been duplicated on the  one (1) extra ballot. Member Smathers opposed the motion. correct ballot style. Provisional ballots arei irretrievable.  Canvass Session Minutes 11/13/2020  Page1of3    The canvass ballot reconciliation spreadsheeti reflected 19 mismatched ballots in the one: stop reporting group. A review oft the total daily voted ballots and corresponding voter history revealed that mismatches were due to incorrectly: assigned ballot styles across the one: stop: sites. The Director reviewed the canvass reconciliation worksheet and discussed the findings oft thel ballot review with the State Board of Elections Candidacy and Canvass Program Specialist. During that discussion, it was determined that the local Board of Elections will make the decision regarding Motion, Seconded (BB, DS) and Carried (5,0) to approve the results asi is: and not attempt re- Motion, Seconded (DS, RL) and Carried (5,0) to deny the 2 provisional ballots that were Discussion ensued regarding needed improvements to thej process ofi issuing the correct ballot The Director reported that al bi-partisan counting team conducted the: sample hand eye audit. No difference was found between the hand eye and machine counts for the U.S. President and Vice  acceptance oft thei incorrectly assigned ballot styles and precinct reporting.  tabulation or manual edits to the election results. received and noi identification came forward.  styles to voters.  President contest and candidates.  Thel Director reported that thel bi-partisan team tallied the write-in votes.  Under Board member supervision, the Director conducted a manual edit in the Unity reporting software to remove, Joanna Skimmyhorn's voted one stop ballot from the election results.  The Chair recessed the meeting for lunch and reportpreparation.  The meeting reconvened at 2:00 p.m.  The Director provided the final canvass documents fort thel Board's review:  Unity Block Style Canvass Report County Canvass Precinct Report County Canvass Contest Report Election Day Absentee Abstract Supplemental Absentee Abstract  County Canvass Abstract Cover Sheet with correct notarial seal and signatures  Motion, Seconded (BB, DS) and Carried (5,0) to certify the November 3, 2020 General Election Member Smathers revisited the request of a voter to see that individual's voted ballot and to have proof that it was counted at the Madison Wellness Center one: stop site. He pointed out in his comments that all election equipment has gone through Logic & Accuracy testing prior to use in the election, that no votes were ever recorded without the bi-partisan team looking at the Logic & Accuracy of the machines, that zero tapes were not run until the actual day of one  results.  Canvass Session Minutes 11/13/2020  Page 2 of3    stop and election day voting, that bi-partisan poll workers andj judges were involved in every step of the voting process at the polling sites, that every voter can confirm through the North Carolina State Board of Elections whether their votes have been received and counted, that the hand eye audit at the Madison County Wellness Center one: stop site revealed that every vote was counted accurately and there was no difference found between the hand eye and machine counts, and that the Board has certified through the canvass activities and process the election Motion, Seconded (DS, BB) and Carried (5,0) to deny the individual access to that vote. Discussion ensued regarding the notice of a potential recount. The Board will wait on guidance Discussion ensued regarding the disbursement of hazard pay. Member Ball commented that the Board was not quite ready to make decisions. If necessary, the Chair will call as special  results.  from the State Board of Elections.  meeting sO the funds can be timely dispersed.  The provisional ballots were removed from the bin and sealed for storage.  Adjournment:  Motion, Seconded (BB, DS) and Carried (5,0) to adjourn at 2:15 p.m.  MinutesA Approved December 16, 2020.  Srer  Director  Canvass Session Minutes 11/13/2020  Page 3 of3