Madison County Board ofElections  Meeting Minutes  Regular Session - April 17,2019  The Madison County Board of Elections met on Wednesday, April 17,2019i int the Board of Elections Office, Room 16. In attendance: Jerry' Wallin, Chair; Ray Lewis, Secretary; Dyatt Smathers, Member; Sandra Tolley, Member; Brian Ball, Member; Kathy Ray, Director; Wade Gahagan, Deputy Director;  and 2 members ofthe public. Call toOrder: Agenda:  Chair Wallin called the meeting to order at 3:00 p.m.  Moved, Seconded (DS, RL) and Carried (5,0) to approve the agenda.  Minutes:  Moved, Seconded (BB, DS) and Carried (5,0) to approve the March 20, 2019 meeting minutes. Chair Wallin commented about the U.S. Elections Assistance Commission's) presentation at the NCADE Conference in Hickory and provided information on the upcoming District 9 election.  Chair'sR Report:  Member's Reports:  Member Tolley expressed appreciation to the office staff for the email updates and State Board of Elections numbered memos. She felt the Board was well prepared for the NCADE Conference Member Lewis echoed Member" Tolley's comments and thanked the office staff for keeping the Member Smathers commented on the changingl legislation regarding university and other government agencies and photo IDs that are acceptable for voting purposes. He also commented that the article "Advantages of Paper Ballot / Precinct Based Optical Scan Voting Systems over Electronic Touch Screen' Voting Machines" was very informative and reinforced his confidence in Member Ball commented that the NCADE Conference provided him the opportunity to observe Printelect's demonstration oft the paper ballot voting equipment and process. He: also expressed appreciation for the opportunity to attend the conference and for the Board's thoughtfulness during  Presentations. Board informed.  thel Board's decisions regarding paper balloting equipment.  thel loss ofl his father.  Regular Session Minutes 04/17/2019  Page 1of3    Chair Wallin finalized the comments by expressing appreciation to the office staff for hearing the Board's former discussions about the use ofl laptops for Board business and following up with  issuing the Board members: al laptop computer.  Director's Report:  The new office locks havel been installed, and a key security plan has been developed. Thel March 31, 2019 budget revenue and expenditure report was presented. The Board discussed specific linei items that arel being used to purchase new voting equipment and supplies. The iVotronici rolling racks willl be donated to the high school once thei iVotronic voting equipment is picked up by the company. The State. Board of Elections will reimburse the County Board for the  purchase ofthe Voter ID equipment and extended warranty. The 2019-2020 budget allocation is still pending. that will be needed: for the 2020 elections.  All approved voting equipment has been ordered with the exception oft the 14 ADA ballot markers The 2010 Precinct Project is still pending. The Director added that the County Maintenance Department will repair the damage donel by heaving trucks that are parking at the Sandy Mush Precinct Building site. The Department of1 Transportation will place signage at thes sight to The State Board of Elections' required Photo ID seminars are. scheduled for August 8, 2019. at the AB' Tech. Auditorium at 2:00 p.m. and 6:00 p.m. Staff Board staff] have confirmed the date and times A closed session was requested fort the Deputy Director to present al laptop demonstration that Moved, Seconded (DS, RL) and Carried (5,0) to go into closed session for laptop login Either Shirley Ponder or Dean Benfield will cover the office during the week of April 23-26 for the  discourage parkingofheavy vehicles.  and will be present.  included secured login information.  demonstration.  office: staff to attend the CERA Workshop in Virginia Beach.  New] Business: paperballots.  The Board viewed a video presentation ofs storage racks for voting equipment and supplies and Moved, Seconded (DS, BB) and Carried (5,0) to approve thej purchase of 12 EZ Cart 3000 storage racks ($17,400.00), 13 rolling ballot bags ($2,253.29), and 1 ballot storage cart  ($4,250.00) for a total of $23,903.29.  Regular Session Minutes 04/17/2019  Page 2 of3    Other Matters: Agreement. Citizens Comments:  Moved, Seconded (RL, ST) and Carried (5,0) toa approve the Town of Mars Hill Municipal  A citizen commented that she had concerns about paper balloting and the equipment being used. A citizen inquired about the availability of county funds for upgrades at the Sandy Mush Precinct.  Annoucements: Adjournment:  Next Board Meeting: Wednesday, May 15, 2019: at3 3:00 p.m. Moved, Seconded (BB, RL) and Carried (5,0) toadjourn.  Dictor  ctyr  R  Regular Session Minutes 04/17/2019  Page 3 of3